EU GRANTSThe European Commission awards money in the form of grants in order to implement projects or activities in relation to European Union policies. Grant scheme may be available within fields as diverse as research, education, health, consumer protection, protection of the environment, humanitarian aid, etc. 

EU Grants - Programming

Grants are subject to annual or multi-annual programming. Departments of the EC or other designated authorities that manage grant programmes publish their Annual work programmes for Grants on their Internet site

Annual Work Program 2010 - DG ELARG

EU Programs Implementation

Depending on the status of the respective country in relation with the EU, implemented in one of three ways: •Centralized: managed by the Commission in Brussels •Decentralized: managed by the authorities of the beneficiary country as a result of an accreditation process•Shared: managed by the authorities of one of the Member States participating in the cross-border program

EU Grants Stages

• Announcement of grant schemes• Applying for EU grants• Selection and award of grants to

projects• Budgeting, contracting,

reporting, payments

Announcement of grant schemesConsulting the work programs you may already identify the fields which interest you.

Managing Authorities publish calls for proposals on their Internet sites inviting candidates to present, within a given deadline, a proposal for action that corresponds to the objectives pursued and fulfils the required conditions.

Applying for EU grants

Guidelines for Applicants (Application Form and Annexes): •the purpose of the Call for Proposals, •the eligibility rules regarding applicants and partners, •the types of action and costs eligible for financing, and •the evaluation (selection and award) criteria •instructions on how to fill in the application form, what to annex to it and what procedures to follow for applying. The guidelines and any modification are published.

Application Form

•Concept note • Information about the

action proposed, including its budget

• Information about the applicant and partners

Application form – Project design

KEY ELEMENTS IN THE APPLICATION FORM

PROJECT DESIGN AND PLANNING TOOLS

Relevance of the Action LOGFRAME

Problems Presentation and analysis, interrelations. Identify specific problems to be addressed by the action.

Problem treeProblem analysis

Target groups and final beneficiaries - relevance of the proposal to their needs and constraints.

Problem dialogueStakeholder analysis

Priorities and requirements presented in the Guidelines relevance of the proposal

Review guidelines / EC& national policies

KEY ELEMENTS IN THE APPLICATION FORM PROJECT DESIGN AND PLANNING TOOL

2. Description of the action and its effectiveness

Overall objective of the action, outputs and expected results;

Objective tree

Proposed activities and their effectiveness; Strategy – SWOT analysisForce field analysis

Implementing partners - their role and relationship;

Stakeholder analysis

Other possible stakeholders Idem

Application form – Project design

Common problems and difficulties with project design for EU funding

Selection and award of grants to projects

Eligibility criteria• of the applicant’s• of the action - types of activities, sectors or

themes, geographical areas

Evaluation criteria: evaluation grids.• Selection criteria - applicant's financial and

operational capacity• Award criteria - quality of proposals against the

set objectives and prioritieso Relevance and compatibilityo quality, expected impact and sustainabilityo cost-effectiveness.

Budgeting, contracting, reporting, payments

Co-financing Each program has specific rules on the

required level of co-financing. Ineligible costs Some costs maybe not eligible under EU

grants such as VAT – this should be taken into account

Expenditure verification Reports / audited financial reportProcurement contracts Must comply with the rules set.

EU Funding Options• IPA (Instrument for Pre-Accession

Assistance)• European Instrument for Human Rights

and Democracy• EU Community Programs• Europe for Citizens• Progress (Community Program for

Employment and Social Solidarity)• Lifelong Learning Program• Youth in Action

IPA Components Component ITransition Assistance and Institution BuildingComponent II Cross-Border CooperationComponent III Regional DevelopmentComponent IV Human Resources DevelopmentComponent V Rural Development, Other Allocations Multi-beneficiary program allocation

IPA Civil Society Facility

Areas of intervention• Civic Initiatives and Capacity

Building Support• “People 2 People” Program Visitor• Partnership Actions Activities

The checklist

Is my organization eligible for a given program or funding source?

Is my type of project / envisioned activity eligible? Can I meet the other eligibility conditions? What about my timeframe? What type of financial support can I obtain? Who else is involved in the project? How to apply for funding in my location?

EU Grant Schemes The cycle of your

project

Project Initiation

Project Execution

Project Closure

Project Planning

Identification

Formulation

Evaluation & Audit

ImplementationMonitoringReporting

EU Funding

Let’s start!

Project Identification & Formulation The Logical Framework

The Logical Framework Approach LFA – the process -The Logical Framework Matrix LFM - the product

Where we are?

Where do we want to get?

How do we get there?

The Logical Framework Approach

PROBLEM ?

The Obstacle that keeps us

to get from where we are to where we

want to be

where we are

where we want to be

PROBLEM SOLVING PROCESS

ExistingSituation

DesiredSituation

The art of closing the

gap between the existing and desired

situation

PROBLEM SOLVED

ExistingSituation

DesiredSituation

The gap is closed

between the existing and

desired situation

PROBLEMS ANALYSIS

THE PROBLEMS TREE

Analyzing the Cause-Effect relationship among Problems

and Arranging them in Levels of

Generality/Specificity

PROBLEMS TREE

I feel tired

I do not have time to relax I have high blood pressure

I have too much to work

I live an unhealthy life

I do not delegate enoughresponsibilities

I do not have to whom to delegate

I do not know how to delegate

I smoke I do not make sport

I manage my time in an ineffective way

Every problem can be in the same timeCause and effect

TaskApply the problem tree analysis

Our organization does not have enough money to do /provide all the programs,

services, products we would like to1. Self-assessment questionnaire about “how

prepared is your organization to do effective fundraising” - 10‘

2.Build the problem tree by asking (3 times) why, why, why and (1 time) what is the effect of this problem - 45’

The Dialogue with the Problem

• Why it is a problem? (causes and effects)

• Whose problem it is? (identifying stakeholders)

• When it is a problem• Where it is a problem?

WHOSE PROBLEM IT IS? STAKEHOLDERS?

Organization/ institutions

Persons

Groups

Interested or affected in a positive way are the project beneficiaries: target groups and final

beneficiaries

Task

Apply on the main problem •The dialogue with the problem •Stakeholders identification

Use the information you generate in order to write a short paragraph for justifying the problem

Setting purpose and objectives

• If solving the problem is urgent, important, feasible, within your organization’s control, and something your organization is committed to accomplishing, then you need to move to the next stage of this process.

• The image of an improved situation in the future determines the purpose and objectives of your intervention.

OBJECTIVES TREE

In 3 weeks I feel fine and with a renewed pleasure to work

I relax at least 1 day a week My blood pressure is under control

Work day is 8 hour long I will adopt

a healthy life style starting with tomorrow

I delegate office management

responsabilities

We hire a new person as office manager in2 weeks

Next week I get coaching on delegating

I quit smoking tomorrow

I go swimming once a week

Next month I sign up for a time mgmt course

Task

Turn your problem tree into an objectives treeMeans-end logic or the

intervention logic

The LogFrame Matrix

The LogFrame Matrix - Intervention Logic

• If-then causality• The first column of the Logframe matrix

summarizes the ‘means-end’ logic of the proposed project (also known as the ‘intervention logic’).

• The objective hierarchy can be expressed :