Date post: | 07-Nov-2014 |
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Business |
Upload: | mark-breen |
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Event PlanningAre you mad?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Who’s this guy?
• UL Lifesaving Club• UL Clubs & Socs Executive• UL Ents Crew & Events
– a few years back. . .
• Events & Marketing Manager, DIT Students’ Union for 5+ years
– up to a couple of years ago
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Ya? What else?
• Irish Safety Institute– Witnness / Oxegen / EP / Slane / Phoenix Park– College events– Europa Cup Final 2011– London Olympics 2012– Team Ireland Homecoming / Eucharistic Congress / Fleet Expo
• Cuckoo Events– Event Management / Event Production / Event Safety /
PaintGlow / Foam Parties / Themed Events – Gathering 2013 / Charity Events– Upcoming events. . .
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit www.rickwhitter.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Ideas / Concept Generation
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit natebu.wordpress.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit UNKNOWN
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit shedsomelightonthis.wordpress.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Event Planning - where to start?
Image credit spreadshirt.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
So what’s in an Event Plan?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Safety Policy
General Event info
Structures & Facilities
Crowd Management
Venue Medical Plan
Fire Safety Traffic / Transport Plan
Emergency Procedures Cancellation Policy
Controls & Comms
Environmental
Tests & Inspections
Appendices
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Post Event
Evaluation Feedback
ImplementationRunning the event Production management
Organising the EventEvent preparation Stakeholder liaison Build
Detailed PlanningBudget Logistics Running Order Production schedule
Draft Outline PlanStakeholders Date & Venue Permissions Staff Costs
ObjectivesGoals Proposal Team
Planning Flowchart
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
What’s the one element that is
DEFINITELY involved in any event?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit vargiu.com.au
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit relieve-migraine-headache.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Risk Assessments
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Why put ourselves through it?
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Smiley faces!
Happy people!
Fada, Gamesmaker,London Olympics 2012
Image credit aidan-kelly.com
Image credit guardian.co.uk
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Running the Event
Image credit healthcarepursuits.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit www.lifehack.org
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Review
• HONEST review is key• Involve ALL stakeholders• Take the bad with the good• Review as soon after event as possible• Actually USE the review to inform future
events
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Top Tips
• You can NOT start planning EARLY ENOUGH• Use a schedule • Add 20% miscellaneous to budget• Supplier relationships are KEY• Have done some work on the event BEFORE
talking to suppliers• Review
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
The Toppest Tip
Image credit flickr.com/photos/lumaxart/2137737248
TEAMWORK
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit bobtheegg.deviantart.com
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Stuff
• Risk Assessment Matrix• Events Scheduling Doc• Sample Event Planning Guidelines Doc
contents• Simple Event Planning Flowchart• Sample Event Plan Contents x 2• Presentation
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Image credit justdwl.net
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
Mark BreenP: 01 6401575M: 086 823 3377E: [email protected]
Cuckoo Events | P: 01 640 1575 | M: 086 823 3377 | E: [email protected] T: @CuckooEvents | FB: /CuckooEvents | #WatchTheBirdie
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