Evolution of ICT in the Chamber of Deputies

ECPRD - ICT Working Group Meeting 2010Bucharest, Parliament of Romania,

18-19 November 2010

Vasile Lapteş

Evolution of ICT Division • 1994 – Information Technology Division is

established – goal: provide information technology support for the legislative process

• 1998 – Communications Technology Division is included

• 2001 – Information and Communications Technology Division expands goals with Administrative, Economic and Financial Applications

– 1 director and 1 deputy director– services:

• Infrastructure management and help desk– 5 IT specialists, 1 assistant

• Communications– 3 engineers, 7 technicians, 5 operators & assistants

• Administrative databases– 4 senior analysts, 2 assistants

• Legislative databases and web site– 4 senior analysts, 4 assistants

– no outsourcing

Current structure of the ITC Division

• 334 MPs– Standing bureau - 13 members – 6 Parliamentary groups + not affiliated MPs– Committees:

• Chamber of Dep: 17 standing comm. + 5 special comm.• Joint: 6 standing comm. + 4 special comm.

• 1500 employees– 1 secretary general + 2 deputy secretaries general– 23 departments & divisions

• Other institutions: Legislative Council, Constitutional Court

ITC clients

• Parliamentary offices in the constituencies– 334 MPs:

• desktop PC, multifunctional printer, laptop• mailbox• contracts with mobile telephony service providers

• Palace of the Parliament– 1500 users

• 1200 PCs• 1000 printers• 90 scanners• 900 mailboxes

– 1500 users on wireless devices– 2000 extension connections and over 200 land line connections– 1350 beneficiaries of contracts with mobile telephony service

providers - staff

ITC users

Network – voice/data communication

• 1990 – telephone lines cabling• 1996 – FDDI data network• 2005 – Gigabit data network• 2008 – Wireless data network

19961996

Network structure

Hardware & Software platforms • 1992 – stand-alone workstations• 1995 – Nortel PABX• 1996 – Alpha Server (Unix + Oracle DB + Web)• 2000 – Tru64 cluster (3 servers)• 2003 – First Video server (Real Networks)• 2009 – IBM PPC64 Oracle RAC (3 servers)• 2010 – 2 Data Centers: main DC + backup DC (DR)

– 24 servers (Linux PPC64 & Intel, HP Tru64, MS Windows)– 20 Tb storage

• 1992 – Windows + Borland Paradox + Fox + stand-alone user applications• 1996 – typewriters of the stenographic service were replaced by PCs

(transcripts of the proceedings on the web site)• 1997 – first version of the bill tracking system, legal database, first Intranet• 1998 – 2002 – most of the applications: CMS, XML, first DMS (committees,

parliamentary control - questions & interpellations, motions, library, intranet (press review, news agencies feed).

• 2002 – second site version• 2003 – live broadcast from the plenum• 2004 – text and video align • 2006 – voting system – votes published online on web• 2007 – http://www.cdep.ro, current web site version• 2008 – http://m.cdep.ro, mobile web site• 2008 – 2009 - live broadcast from 6 committees• 2010 – Palace of the Parliament web site

Software applications

Mobile Access to the website of the Chamber of Deputies

Evolution of visits to the web site

Internet & Intranet web sites

•150 e-Tokens for MPs – for accessing Intranet resources from parliamentary offices in the constituencies•310 e-Tokens for employees – for updating databases & information on the web site

• present version – 2007• user friendly• visual identity• improve content

• future revision - 2011

Chamber of Deputies information system (Internet)

• Bill tracking system (9.700 bills)• Activity in plenum (text + video)

– agenda, debates, votes• Activity in committees (text + video)

– agenda, debates, documents• Parliamentary control (q & i, motions)• Documents distributed to MPs (19.750 docs)• Legal database (93.000 docs)• Chamber of Deputies bodies and structure• Economic information• For each MP, full activity (list of initiated bills, q & i, motions,

speeches)

Chamber of Deputies information system (Intranet)

• ERP Subsystem• Library information system• Press review, news agencies feed• Spaces and equipment inventory management• Telephony costs management• Archive

Library Application

Authorized persons are responsible with data mantaining: - acquisition and inventory processing- detailed description of each resource- classify books according to a specific Subject or Domain of interest- extract and organize relevant articles from periodicals - borrowers management

Database is available on web as Online Catalogue containing ~ 50.000 bibliographic resources: - 34.000 books, 10.500 periodicals ; oldest document dated in

1721- 6.000 resources have scanned PDF summary attached

Suitable for storing many types of resources (books, periodicals, maps, multimedia content)

Spaces and equipment inventory management1. Facilitates management of the premises of the Chamber of

Deputies:

1) Offices;2) Meeting rooms;3) Storage lockers;4) Other types of spaces.

2. Assists management of IT equipmentinventory:

1) Desktop computers;2) Printers;3) Scanners/Photocopiers.

Spaces

IT Equipment

Module functionality 1. Use maps for easy and fast access to information about

equipment:1) identify the level in the building;2) identify space/room on the map;3) identify equipment assigned to a space;

Floors and

rooms

onclick

Module functionality 2. Equipment tracking:1) Registration into the fixed assets inventory;2) Maintenance history records;3) Current status of equipment:

- good condition;- not used because of several causes: technical malfunction, absence of one or more components, insufficient user training;

4) Decommissioning , as a result of equipment wear.

Equipment storage

Disposed equipment

storage