EXCELEXCELDatabase or SpreadsheetDatabase or Spreadsheet

Information or CalculationInformation or Calculation

EXCEL: EXCEL: Flat DatabaseFlat Database

Information in Information in listslists that can be that can be sorted and filteredsorted and filtered

EXCEL:EXCEL:SpreadsheetSpreadsheet

Calculations – Calculations –

formulas use addresses, not formulas use addresses, not always numbersalways numbers

Open the Program ExcelOpen the Program Excel

Option 1Option 1 Click on Shortcut Icon on DesktopClick on Shortcut Icon on Desktop

Option 3-Office 2003Option 3-Office 2003 Start>Programs>Microsoft Office>ExcelStart>Programs>Microsoft Office>Excel

Option 2-Office XPOption 2-Office XP Start>Programs>Microsoft ExcelStart>Programs>Microsoft Excel

Option 4Option 4 Start> New Office Document>SpreadsheetStart> New Office Document>Spreadsheet

All open as a Book with 3 worksheets.

Think of a copybook with sheets of paper.

If you change something on one sheet that effects another the other sheet needs to be

changed.

Excel FunctionsExcel Functions

Excel BookExcel Book Book has sheets (worksheets)Book has sheets (worksheets)

The sheets have Cells.The sheets have Cells. The cells have addresses using Column The cells have addresses using Column

and Row headingsand Row headings

Click on cells and watch the Click on cells and watch the address bar change.address bar change.

Menu Options in ExcelMenu Options in Excel

Menu Options in ExcelMenu Options in Excel

Menu Options in ExcelMenu Options in Excel

Menu Options in ExcelMenu Options in Excel

By Cells or by whole rows or columns

Menu Options in ExcelMenu Options in Excel

Menu Options in ExcelMenu Options in Excel

Spell Check

Menu Options in ExcelMenu Options in Excel

Sorts

And

Filters

Menu Options in ExcelMenu Options in Excel

Sorts

And

Filters

Menu Options in ExcelMenu Options in Excel

Insert Columns or RowsInsert Columns or Rows

clicking on the Insert>column or row clicking on the Insert>column or row from the screen print above. Or from the screen print above. Or

pressing on a letter or row number (not pressing on a letter or row number (not the cells in the spreadsheet) and use the cells in the spreadsheet) and use the right button on the mouse to open the right button on the mouse to open window, click on Insert with the left window, click on Insert with the left buttonbutton

Delete Columns or RowsDelete Columns or Rows

by clicking on the Edit>Delete>column by clicking on the Edit>Delete>column or row from the screen print above. Or or row from the screen print above. Or

pressing on a letter or row number (not pressing on a letter or row number (not the cells in the spreadsheet) and use the cells in the spreadsheet) and use the right button on the mouse to open the right button on the mouse to open window, click on Delete with the left window, click on Delete with the left buttonbutton

Cell Formulas Window = sign

Cell Formulas Window = signFormula Bar

Function Capability: fx

Select a Function

Cell Formulas Window = sign

Use

Cell Addresses

PRINTPRINT

Use File>Page Setup toUse File>Page Setup to Change Page Change Page OrientationOrientation Change Change MarginsMargins Change Change Headers or FootersHeaders or Footers Determine what on the Determine what on the SheetSheet prints prints

PRINTPRINT

Use File>Page Setup Use File>Page Setup

PRINTPRINT

Use File>Page Setup Use File>Page Setup

PRINTPRINT

Use File>Page Setup Use File>Page Setup

Sheet

Gridlines

Row and Column

Headings

Direction, if more than one page

Let’s Look at some samples…Let’s Look at some samples…

Go to folder with Student SamplesGo to folder with Student Samples

Gradebooks: Gradebooks: Simple Excel SpreadsheetSimple Excel Spreadsheet

PACT Training Disk samples are already PACT Training Disk samples are already formattedformatted

Go to page 16 Go to page 16 Select ElementarySelect Elementary

Teacher Tools and Techniques>Teacher Tools and Techniques>Gradebooks in ExcelGradebooks in Excel

Let’s try to Input DataLet’s try to Input Data

Go to folder with Trip Payment instructionsGo to folder with Trip Payment instructions

Gradebooks: Gradebooks: Engrade.comEngrade.com

www.Engrade.comwww.Engrade.com terrymorley2002 terrymorley2002 pwd officepwd office