Excel Skills for Interpreting Your Data for HR

Presenter: Mary Martin

Welcome

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• Using Excel with HR Reports

• Creating and working with PivotTables

• Final Questions

Agenda:

Using Excel with HR Reports

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Using Excel with HR Reports

• I have an Excel spreadsheet with HR information for the employees in my department.

– In Excel, how can I get the count of employees for a specific job code?

– How can I find the average salary for a specific job code?

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Using Excel with HR Reports

• To sort your information by job code description

Click on any single cell within the range to be sorted

Click the Data tab and select Sort

Select Job Code Description from the Sort by drop-down list

Click OK

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Using Excel with HR Reports

• To get a count for a specific job codeNote: Begin by sorting your report by job code description

Highlight all rows for a specific job description

The count displays at the bottom of the Excel file

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Using Excel with HR Reports

• To average the salaries for a specific job codeNote: Begin by sorting your report by job code description

Click the Data tab and select Subtotal

Complete the Subtotal box as shown here, then click OK.

The system inserts a subtotal for each job code description

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Using Excel with HR Reports

Creating and Working with PivotTables

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Creating and Working with PivotTables

• PivotTables can be used to reorganize and summarize information from an Excel spreadsheet– The information should be in a list– There can be no gaps or blank rows– There can be no extra information around the list

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Creating and Working with PivotTables

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Creating and Working with PivotTables

• Sign on to Lynda.com using your Onyen– http://software.sites.unc.edu/lynda

• Brush up on your Excel skills– For example, learn more about pivot tables

• The courses are broken down into chapters consisting of several short tutorials (5 minutes or less)– Lynda.com keeps track of the courses you are working on, which

makes it easy to break your learning into multiple sessions

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Find slides, parking lot questions and other materials on ccinfo.unc.edu

For After the Conference

Final Questions