7/24/2019 Excel.01.pptx

1/48

FIRST COURSE

Excel Tutorial 1

Getting Startedwith Excel

7/24/2019 Excel.01.pptx

2/48

XP

2

Objectives

Understand the use of spreadsheets andExcel

Learn the parts of the Excel window

Scroll through a worksheet and navigatebetween worksheets

reate and save a workbook !le

Enter text" nu#bers" and dates into aworksheet

$esi%e" insert" and re#ove colu#ns androws

7/24/2019 Excel.01.pptx

3/48

XP

3

Objectives

Select and #ove cell ranges

&nsert for#ulas and functions

&nsert" delete" #ove" and rena#e

worksheets

'ork with editing tools

(review and print a workbook

7/24/2019 Excel.01.pptx

4/48

XP

4

&ntroducing Excel

Microsoft Oce Excel 2007 )or Excel* is aco#puter progra# used to enter" anal+%e"and present ,uantitative data

- spreadsheet is a collection of text and

nu#bers laid out in a rectangular grid. Often used in business for budgeting" inventor+

#anage#ent" and decision #aking

What-if analysis lets +ou change one or#ore values in a spreadsheet and thenassess the e/ect those changes have on thecalculated values

7/24/2019 Excel.01.pptx

5/48

XP

5

&ntroducing Excel

7/24/2019 Excel.01.pptx

6/48

XP

6

Exploring Excel

7/24/2019 Excel.01.pptx

7/48

XP

7

Exploring Excel

7/24/2019 Excel.01.pptx

8/48

XP

8

0avigating a 'orksheet

Excel provides several wa+s tonavigate a worksheet

7/24/2019 Excel.01.pptx

9/48

XP

(lanning a 'orkbook

efore +ou begin to enter data into aworkbook" +ou should develop a plan !lannin" analysis sheet

7/24/2019 Excel.01.pptx

10/48

XP

#0

" "2atesin ells

The for$%la &ar displa+s the contentof the active cell

'ext data is a co#bination of letters"

nu#bers" and so#e s+#bols (%$&er data is an+ nu#erical value

that can be used in a #athe#atical

calculation )ate and ti$e data are co##onl+

recogni%ed for#ats for date and ti#evalues

7/24/2019 Excel.01.pptx

11/48

XP

##

Entering 3ultiple Lines of Text'ithin a ell

lick the cell in which +ou want toenter the text

T+pe the !rst line of text

4or each additional line of text" pressthe -lt5Enter ke+s )that is" hold downthe -lt ke+ as +ou press the Enter ke+*"

and then t+pe the text

7/24/2019 Excel.01.pptx

12/48

XP

#2

hanging olu#n 'idthand $ow 6eight

- pixel is a single point on a co#puter#onitor or printout The default colu#n width is 7.87

standard9si%ed characters

$ow heights are expressed in points orpixels" where a point is 1:;< of an inch

*%to+ttin" eli#inates an+ e#pt+

space b+ #atching the colu#n to thewidth of its longest cell entr+ or the rowto the height of its tallest cell entr+

7/24/2019 Excel.01.pptx

13/48

XP

#3

hanging the olu#n 'idthand $ow 6eight 2rag the right border of the colu#n heading left to

decrease the colu#n width or right to increase thecolu#n width

2rag the botto# border of the row heading up todecrease the row height or down to increase the rowheight

or 2ouble9click the right border of a colu#n heading or the

botto# border of a row heading to -uto4it the colu#n orrow to the cell contents )or select one or #ore colu#n orrows" click the 6o#e tab on the $ibbon" click the 4or#atbutton in the ells group" and then click -uto4it olu#n

'idth or -uto4it $ow 6eight*or

Select one or #ore colu#ns or rows lick the 6o#e tab on the $ibbon" click the 4or#at button

in the ells group" and then click olu#n 'idth or $ow

6eight Enter the colu#n width or row height +ou want" and then

7/24/2019 Excel.01.pptx

14/48

XP

#4

&nserting a olu#n or $ow

Select the colu#n)s* or row)s* where+ou want to insert the new colu#n)s*or row)s*> Excel will insert the sa#enu#ber of colu#ns or rows as +ouselect

&n the ells group on the 6o#e tab"click the &nsert button )or right9click acolu#n or row heading or selectedcolu#n and row headings" and thenclick &nsert on the shortcut #enu*

7/24/2019 Excel.01.pptx

15/48

XP

#5

&nserting a olu#n or $ow

7/24/2019 Excel.01.pptx

16/48

XP

#6

2eleting and learing a $ow orolu#n

,learin" data fro# a worksheetre#oves the data but leaves the blankcells

)eletin" data fro# the worksheetre#oves both the data and the cells

7/24/2019 Excel.01.pptx

17/48

XP

#7

'orking with ells and ell$anges

- group of cells is called a cell ran"eor ran"e

-n adacent ran"e is a single

rectangular block of cells - nonadacent ran"e consists of two

or #ore distinct adjacent ranges

- ran"e reference indicates thelocation and si%e of a cell range

7/24/2019 Excel.01.pptx

18/48

XP

#8

Selecting ell $anges

'o select an adacent ran"e. lick the cell in the upper9left corner of the adjacent

range" drag the pointer to the cell in the lower9rightcorner of the adjacent range" and then release the#ouse button

or

lick the cell in the upper9left corner of the adjacentrange" press the Shift ke+ as +ou click the cell in thelower9right corner of the adjacent range" and thenrelease the Shift ke+

'o select a nonadacent ran"e of cells. Select a cell or an adjacent range" press the trl ke+

as +ou select each additional cell or adjacent range"and then release the trl ke+

'o select all the cells in a /orsheet. lick the Select -ll button located at the intersection

of the row and colu#n headings )or press the trl5-

7/24/2019 Excel.01.pptx

19/48

XP

#

Selecting ell $anges

i i ll

7/24/2019 Excel.01.pptx

20/48

XP

20

3oving or op+ing a ell or$ange Select the cell or range +ou want to #ove or cop+ 3ove the #ouse pointer over the border of the

selection until the pointer changes shape To #ove the range" click the border and drag the

selection to a new location )or" to cop+ the range"hold down the trl ke+ and drag the selection to anew location*

or

Select the cell or range +ou want to #ove or cop+ &n the lipboard group on the 6o#e tab" click the

ut button or the op+ button )or right9click theselection" and then click ut or op+ on the shortcut#enu*

Select the cell or upper9left cell of the range where+ou want to #ove or cop+ the content

&n the lipboard group" click the (aste button )orright9click the selection" and then click (aste on the

3 i i ll

7/24/2019 Excel.01.pptx

21/48

XP

2#

3oving or op+ing a ell or$ange

& i d 2 l i ll

7/24/2019 Excel.01.pptx

22/48

XP

22

&nserting and 2eleting a ell$ange

& ti 2 l ti ll

7/24/2019 Excel.01.pptx

23/48

XP

23

&nserting or 2eleting a ell$ange Select a range that #atches the range +ou want to

insert or delete &n the ells group on the 6o#e tab" click the &nsert

button or the 2elete buttonor

Select the range that #atches the range +ou want toinsert or delete &n the ells group" click the &nsert button arrow and

then click the &nsert ells button or click the 2eletebutton arrow and then click the 2elete ellsco##and )or right9click the selected range" andthen click &nsert or 2elete on the shortcut #enu*

lick the option button for the direction in which +ouwant to shift the cells" colu#ns" or rows

lick the O= button

7/24/2019 Excel.01.pptx

24/48

XP

24

Entering a 4or#ula

- for$%la is an expression that returnsa value - for#ula is written using operators

that co#bine di/erent values" returning

a single value that is then displa+ed inthe cellThe #ost co##onl+ used operators are

arith$etic operators The order of precedence is a set of

prede!ned rules used to deter#ine these,uence in which operators are

applied in a calculation

7/24/2019 Excel.01.pptx

25/48

XP

25

Entering a 4or#ula

7/24/2019 Excel.01.pptx

26/48

XP

26

Entering a 4or#ula

7/24/2019 Excel.01.pptx

27/48

XP

27

Entering a 4or#ula

lick the cell in which +ou want thefor#ula results to appear

T+pe ? and an expression that

calculates a value using cell referencesand arith#etic operators

(ress the Enter ke+ or press the Tab ke+to co#plete the for#ula

7/24/2019 Excel.01.pptx

28/48

XP

28

Entering a 4or#ula

op+ing and (asting

7/24/2019 Excel.01.pptx

29/48

XP

2

op+ing and (asting4or#ulas

'ith for#ulas" however" Excel adjuststhe for#ula@s cell references to reAectthe new location of the for#ula in theworksheet

7/24/2019 Excel.01.pptx

30/48

XP

30

&ntroducing 4unctions

- f%nction is a na#ed operation thatreturns a value

4or exa#ple" to add the values in the

range -1B-1C" +ou could enter thefollowing long for#ulaB

?-15-

7/24/2019 Excel.01.pptx

31/48

XP

3#

Entering a 4unction

Entering 4unctions with

7/24/2019 Excel.01.pptx

32/48

XP

32

Entering 4unctions with-utoSu#

The *%to1%$ button ,uickl+ insertsExcel functions that su##ari%e all thevalues in a colu#n or row using asingle statistic Su# of the values in the colu#n or row

-verage value in the colu#n or row

Total count of nu#eric values in the

colu#n or row 3ini#u# value in the colu#n or row

3axi#u# value in the colu#n or row

Entering 4unctions with

7/24/2019 Excel.01.pptx

33/48

XP

33

Entering 4unctions with-utoSu#

&nserting and 2eleting a

7/24/2019 Excel.01.pptx

34/48

XP

34

&nserting and 2eleting a'orksheet

To insert a new worksheet into the workbook"right9click a sheet tab" click &nsert on theshortcut #enu" select a sheet t+pe" and thenclick the O= button

Hou can delete a worksheet fro# a workbookin two wa+sB

Hou can right9click the sheet tab of theworksheet +ou want to delete" and then click

2elete on the shortcut #enuHou can also click the 2elete button arrow in

the ells group on the 6o#e tab" and thenclick 2elete Sheet

7/24/2019 Excel.01.pptx

35/48

XP

35

$ena#ing a 'orksheet

To rena#e a worksheet" +ou double9click the sheet tab to select the sheetna#e" t+pe a new na#e for the sheet"and then press the Enter ke+

Sheet na#es cannot exceed 81characters in length" including blankspaces

The width of the sheet tab adjusts tothe length of the na#e +ou enter

3oving and op+ing a

7/24/2019 Excel.01.pptx

36/48

XP

36

3oving and op+ing a'orksheet

Hou can change the place#ent of theworksheets in a workbook

To reposition a worksheet" +ou click and

drag the sheet tab to a new locationrelative to other worksheets in theworkbook

To cop+ a worksheet" just press the trlke+ as +ou drag and drop the sheet tab

7/24/2019 Excel.01.pptx

37/48

XP

37

Editing Hour 'ork

To edit the cell contents" +ou can workin editin" $ode

Hou can enter editing #ode in several

wa+sB double9clicking the cell

selecting the cell and pressing the 4< ke+

selecting the cell and clicking an+where

within the for#ula bar

7/24/2019 Excel.01.pptx

38/48

XP

38

Editing Hour 'ork

7/24/2019 Excel.01.pptx

39/48

XP

3

Using 4ind and $eplace

Hou can use the ind co##and tolocate nu#bers and text in theworkbook and the eplace co##andto overwrite the#

7/24/2019 Excel.01.pptx

40/48

XP

40

Using the Spelling hecker

The spellin" checer veri!es thewords in the active worksheet againstthe progra#@s dictionar+

7/24/2019 Excel.01.pptx

41/48

XP

4#

hanging 'orksheet Iiews

Hou can view a worksheet in threewa+sB (or$al ie/si#pl+ shows the contents

of the worksheet

!a"e ayo%t ie/ shows how theworksheet will appear on the page orpages sent to the printer

!a"e rea !reie/ displa+s thelocation of the di/erent page breaks withinthe worksheet

7/24/2019 Excel.01.pptx

42/48

XP

42

hanging 'orksheet Iiews

7/24/2019 Excel.01.pptx

43/48

XP

43

hanging 'orksheet Iiews

'orking with (ortrait

7/24/2019 Excel.01.pptx

44/48

XP

44

'orking with (ortraitand Landscape Orientation

&n portrait orientation" the page istaller than it is wide

&n landscape orientation" the page is

wider than it is tall + default" Excel displa+s pages in

portrait orientation

'orking with (ortrait

7/24/2019 Excel.01.pptx

45/48

XP

45

'orking with (ortraitand Landscape Orientation

To change the page orientationB lick the !a"e ayo%t tab on the $ibbon

&n the (age Setup group" click theOrientation button" and then click

andscapeThe page orientation switches to landscape

7/24/2019 Excel.01.pptx

46/48

XP

46

(rinting the 'orkbook

Hou can print the contents of +ourworkbook b+ using the (rint co##and onthe OJce utton

The (rint co##and provides three

optionsBHou can open the (rint dialog box fro#

which +ou can specif+ the printer settings"including which printer to use" which

worksheets to include in the printout" andthe nu#ber of copies to print

Hou can perfor# a Kuick (rint using theprint options currentl+ set in the (rint

dialog box

Iiewing and (rinting 'orksheet

7/24/2019 Excel.01.pptx

47/48

XP

47

Iiewing and (rinting 'orksheet4or#ulas

Hou can view the for#ulas in aworkbook b+ switching to for$%laie/" a view of the workbook contentsthat displa+s for#ulas instead of theresulting values

To change the worksheet to for#ulaview" press the ,trl ke+s

1calin" a printout reduces the widthand the height of the printout to !t thenu#ber of pages +ou specif+ b+

shrinking the text si%e as needed

Iiewing and (rinting 'orksheet

7/24/2019 Excel.01.pptx

48/48

XPIiewing and (rinting 'orksheet4or#ulas