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EXCEPTIONAL STUDENT EDUCATION REGISTRATION WORKSHOP
EXCEPTIONAL STUDENT EDUCATION
REGISTRATION WORKSHOP
FEBRUARY 16, 2016 Final FTE Report Available in Control
FEBRUARY 16 - 24, 2016 Review FTE Report Enter data in DECO for IEPs, EPs & Staffings that were
completed in SPED-EMS but did not roll over to PF17 Survey 3 counts the date the document was completed
and NOT the date that the data rolls-over to PF17 Review record for any staffing held on Thursday or Friday
of Survey 3 Week If dates are needed to enter, contact the Staffing
Specialist, ESE Teacher/LEA or District Office
2016 FTE SURVEY 3 DECO DATES
DECO
DECO
ISIS SCREENS
ISIS PF17• ESE Services will roll-over based on
documentation in SPED-EMS • ISIS PF17
• Individual Education Plan Date• Education Plan Date (Gifted)• FEFP (111, 112, 113, 254, 255) • Consultation /Collaboration – Y• Primary Exceptionality
ISIS PF16• Student Services dates will NOT roll-
over to ISIS• Continue Manual Data Entry
• SST Conference Date• Parental Consent for Evaluation• Evaluation Type (P, R,N, G)• Service Provider Employee # • Evaluation Date – typically entered by the ESE
Office
ISIS PF1 and PF4• Schedules are Manually Entered in ISIS• ESE students schedules do not roll-over from SPED
EMS to ISIS PF1• Courses/classes taught in a separate setting DO
roll-over to ISIS PF4 • pull-out• resource• self-contained
SCHEDULING ESE
SCHEDULING ESE• 2016-2017
SEPTEMBER 14, 2016All schedules must be entered in DSIS (ISIS)• IEP• EP• Initial Staffings
• This will allow for 48 hour roll-over to DSIS
ELEMENTARY ESAP PROGRAM CODES
• ELEMENTARY• ESE ESAP program numbers are only used
when students with disabilities have one or more separate/pullout SPED classes.▪ ESE ESAP program numbers do NOT have to
be manually hard-coded line 200; the hard-code is integrated programmatically into the program number.
• Regular ESAP program numbers are used for students with disabilities in general education for all courses.
http://tlc.dadeschools.net
SECONDARY COURSE CODESK-8, MIDDLE, SENIOR • General education course codes used for students in
separate SPED classes taught by a SPED teacher must be hard-coded line 200.
• General education course codes used for students in general education classes taught by a general education teacher are NOT hard-coded line 200.• All hard-coded basic courses taught by an ESE teacher will
appear in ISIS PF4• Course code requirements must be reflected in scheduling
of core courses for students with disabilities.
SCHEDULING – ISIS PF 9
ESE ERROR REPORTS
FTE ESE ERROR CODE 19 - SPED ESE Code Error 19 - Student with no course hours –
fund to basic unless receiving consultative services Verify consultation / collaboration services are
documented in the IEP Student is receiving consultation/collaboration in the
general education setting but no “Y” in PF17 Conduct an IEP meeting to document services The “Y” will now roll over to PF17
Student is receiving course(s) in an ESE class Elementary - Revise ESAP program number Secondary - Hard-code course 200
ISIS PF 4 – PULL OUT COURSES
ISIS PF17 – “Y” FOR INCLUSION
FTE ESE ERROR CODE 19 - GIFTED ESE Code Error 19 - Student with no course hours – fund to
basic unless consultative 1. Student is not receiving courses in a gifted class
Verify parent waived services in the EP Verify “N” (not placed) status in ISIS PF17 Conduct an EP meeting to document waived
services 2. Student is receiving course(s) in a gifted class
Conduct an EP meeting to add services Schedule student for classes in ISIS PF1
Students will maintain a primary exceptionality (L)
ERROR CODE – BLANK FEFP
ERROR – BLANK FEFP• The FEFP in PF17 rolls over from the Matrix of
Services document in SPED EMS• Review the student’s matrix document in SPED
EMS• Matrix is in Draft – finalize the matrix• Matrix will stay in draft for 60 days• No Matrix – must schedule an annual or interim IEP
and complete the matrix
ERROR - BLANK FEFP
FEFP – FUNDING LEVELS
FEFP 111 112 113 254 255
Grade Group Pre-K - 3 4 – 8 9 – 12 All grade levels All grade levels
Funding Level BASIC BASIC BASIC ESE ESE
Matrix Cost Factor 251-253 251-253 251-253 254 255
Domain Rating Totals 6 - 17 6 - 17 6 - 17 18 - 21 22+
THERAPY COURSE CODES• ALL GRADE LEVELS Therapy provided in an ESE setting must be rollover to
ISIS PF4 for FTE funding Course sequence and section must be created on PF9
and added to student’s schedule on PF1 776303001 Speech Therapy 776304001 Language Therapy 776305002 Occupational Therapy 776306001 Orientation and Mobility 776307002 Physical Therapy 776308002 Unique Skills Vision
ESE REPORTS
SPED-EMS REPORTS
EMPLOYEE PORTAL RESOURCES
CTRL-D REPORTS
• Need access to WRPT• Pros/Cons to this type of report.
FILE DOWNLOAD MANAGER (FDM)• Excellent resource for ESE
chairpersons and program specialists for generating custom reports of students with disabilities• REQUIRES AAAA-RACF
authorization• WFDM (WEB FILE DWNLD
MGR)• If principal needs access to
WFDM submit Heat Ticket.• Can then provide access to
others.
FDM – ESE FIELDS• Consent Date• Consult/Collab Flag• Dismissal Date• Eligibility Date• ESE Exceptionality• Eval Date• Eval IQ• FEFP Program • IDEA ED Environ• IEP Date
• Speech Eval Ref Date• Speech Current Eval• Medical Eval Ref Date• Medical Current Eval• CST Conference Date• Psych Eval Date• Placement Date• Program Exceptionality• Time % Non-Disabled Peers
Domain Rating no longer a valid field.
