39 MINUTES EXETER TOWNSHIP BOARD OF SUPERVISORS MEETING FEBRUARY9, 2015 A Special Meeting followed by a Regular Meeting of the Exeter Township Board of Supervisors was called to order on Monday, February 9,2015, at 6:35 RM. in the Township Building by Chairman Jeff Bukowski. Supervisors Present: Jeff Bukowski, Chairman Kenneth A. Smith Gary E. Lloyd Barry K. Ziegler Others in Attendance: Troy S. Bingaman, Township Manager/Secretary/Treasurer Andrew J. Bellwoar, Esquire, Solicitor Steve Schaeffer, Police Sergeant Clarence D. Hamm, Highway Superintendent Joseph I. Seltzer, III, Park & Recreation Superintendent Absent from the Meeting'- Dona L. Starr, Vice Chair The Meeting was opened with the Pledge to the Flag. The Board conducted interviews of the following firms who responded to an RFP to provide Sewage Enforcement Officer Services: Berks Enviro Tech, Inc. — Allen Madeira, current Township SEO serving for the past 25 years. They serve approximately 10 municipalities and have 4 SEO's on staff. Ludgate Engineering -Matthew Mack, P.E. & SEO, Wayne Bowen, SEO and Jacklyn Hollenbach, a Township business with 40 years of service. They serve several Berks County municipalities and have 2 SEO's on staff. LTL Consultants, Inc. - Daniel Levengood, owner and SEO & Paul Labe, SEO, in business since 1994. They serve 11 local municipalities and have 4 SEO's on staff. Systems Design Engineering, Inc. - Thomas Unger, Principal, P.E. & SEO & Scott McCaffrey, SEO, in business since 1988. Serve six (6) municipalities in Berks and eight (8) in Schuylkill. They employ six (6) SEO's. Interviews concluded at 7:20 P.M. at which time the Board took a short recess prior to commencing the regularly scheduled meeting of the Board. Fire Department Combined EMS Update Chief Robert Jordan, thanked the Board for the opportunity to give an update. He informed the Board and the public that they have been meeting their benchmarks. He thanked the implementation team for their due diligence, professionalism and concentration. Chief Jordan introduced Chip Szweda, a member of the implementation team with 27 years' experience in fire and emergency management. He reviewed the interim 911 service as being the Muhlenberg Ambulance Service starting March 23 rd . He stated this agreement would last 6-8 months until the Dept. is up and running. He stated the units would be housed within the Township. Mr. Szweda stated some of the employees hired by Muhlenberg are current employees of Exeter Ambulance. He stated dispatching protocol has been established. He stated the Fire Dept. is pursuing BLS licensure and then will proceed with ALS licensure. He stated the two units are estimated to be fully outfitted by March 1 st .
Transcript
3 9
MINUTES EXETER TOWNSHIP BOARD OF SUPERVISORS MEETING
FEBRUARY9, 2015
A Special Meeting followed by a Regular Meeting o f the Exeter Township Board o f Supervisors was called to order on Monday, February 9,2015, at 6:35 R M . in the Township Building by Chairman Jeff Bukowski.
Supervisors Present: Jeff Bukowski, Chairman Kenneth A . Smith Gary E. L loyd Barry K. Ziegler
Others in Attendance: Troy S. Bingaman, Township Manager/Secretary/Treasurer Andrew J. Bellwoar, Esquire, Solicitor Steve Schaeffer, Police Sergeant Clarence D . Hamm, Highway Superintendent Joseph I . Seltzer, I I I , Park & Recreation Superintendent
Absent from the Meeting'- Dona L . Starr, Vice Chair
The Meeting was opened with the Pledge to the Flag.
The Board conducted interviews of the fol lowing firms who responded to an RFP to provide Sewage Enforcement Officer Services:
Berks Enviro Tech, Inc. — Allen Madeira, current Township SEO serving for the past 25 years. They serve approximately 10 municipalities and have 4 SEO's on staff.
Ludgate Engineering -Mat thew Mack, P.E. & SEO, Wayne Bowen, SEO and Jacklyn Hollenbach, a Township business wi th 40 years of service. They serve several Berks County municipalities and have 2 SEO's on staff.
LTL Consultants, Inc. - Daniel Levengood, owner and SEO & Paul Labe, SEO, i n business since 1994. They serve 11 local municipalities and have 4 SEO's on staff.
Systems Design Engineering, Inc. - Thomas Unger, Principal, P.E. & SEO & Scott McCaffrey, SEO, i n business since 1988. Serve six (6) municipalities i n Berks and eight (8) i n Schuylkill. They employ six (6) SEO's.
Interviews concluded at 7:20 P.M. at which time the Board took a short recess prior to commencing the regularly scheduled meeting of the Board.
Fire Department Combined EMS Update Chief Robert Jordan, thanked the Board for the opportunity to give an update. He informed the Board and the public that they have been meeting their benchmarks. He thanked the implementation team for their due diligence, professionalism and concentration. Chief Jordan introduced Chip Szweda, a member of the implementation team with 27 years' experience in fire and emergency management. He reviewed the interim 911 service as being the Muhlenberg Ambulance Service starting March 23 r d . He stated this agreement would last 6-8 months unti l the Dept. is up and running. He stated the units would be housed within the Township. Mr. Szweda stated some of the employees hired by Muhlenberg are current employees of Exeter Ambulance. He stated dispatching protocol has been established. He stated the Fire Dept. is pursuing BLS licensure and then w i l l proceed w i t h ALS licensure. He stated the two units are estimated to be fu l ly outfitted by March 1 s t .
4 0 MINUTES OF FEBRUARY 9, 2015 BOARD OFSUPERVISORS- PAGE 2 OF 8
He stated a 3 r unit is pending at this time. Mr. Szweda stated the service application for BLS has been completed and the medical director is in place. He stated they are awaiting vehicle registrations and medical supplies. Mr. Szweda stated the inspection for the EMS service would take place in early March wi th the anticipation o f BLS licensure being received in A p r i l . He stated the CMS Medicare billing agreement, the ALS application, the ALS budget and acquisition o f equipment and supplies and the ALS licensure application are in progress. He stated the human resources planning are also in the works. He reviewed the timeline stating the BLS should be fu l ly up and running by May and by July the ALS License should be completed. He anticipated completion o f the CMS Medicare authorization by August and by September the ALS licensure is complete wi th finalization of the human resource planning. Mr. Szweda stated the anticipated date for Exeter Fire to take over the f u l l operation would be October/November. He stated the agreement wi th Muhlenberg would cease at the time Exeter Fire is ready to take over. Mr. Szweda reviewed the budget ($80,000) for the BLS side of the _i_ operation. Mr. Bukowski asked the source o f funding for the start-up costs. I t was stated those funds have been GO expended through the Fire Dept. funds. Mr. Szweda identified and recognized the project management team. 2 Mr. Ziegler asked i f the start-up costs as presented was the total amount to which Chief Jordan stated for the 0 0 BLS side, yes. Chief Jordan stated as they move forward wi th the ALS side there would be more equipment purchases. He stated those expenses are being negotiated and noted the BLS expense w i l l come in under budget. Mr. Ziegler asked the total cost for start-up, to which the Chief stated approximately $210,000. Chief Jordan thanked Muhlenberg Ambulance for their assistance. He stated as o f March 23 r d they w i l l assume ALS services f rom our stations wi th a 24hr unit and a 12hr unit seven days a week, providing the same level o f service as Exeter Ambulance. He stated the transition should be transparent and seamless. Chief Jordan stated there is some discussion on the date to be used by Berks County 911 for the transition. The Manager stated the question remains i f Exeter Ambulance w i l l agree that effective March 2 3 r d Exeter Fire w i l l be primary in all first due areas. He stated E A A informed Berks they w i l l cease operation as o f March 3 1 s t ; however for us we designated ETFD as o f March 23 r d . Mr. Bukowski asked how Muhlenberg Ambulance would be compensated for their services. Chief Jordan explained when they respond to a call i n the Township, they would b i l l for the services just like E A A would. Chief Jordan stated there was some discussion on how the subscription plan would be negotiated. Mr. Bukowski asked i f they could tell the public tonight that they w i l l honor the subscription plans; however, there is a question as to whether Muhlenberg can legally do the same. Chief Jordan felt i f a subscription participant used the service, he felt the subscription received by E A A should be paid to Muhlenberg as a show of good faith. He felt this would be a small amount. Mr. Ziegler asked about liability, to which the Chief stated they are i n talks wi th their insurance carrier. There were discussions on wages to which the Chief stated Exeter Fire would not be have wages until the f a l l o f 2015 once fu l ly implemented. Jody Heckman, a Supervisor w i th Muhlenberg Ambulance stated the ETFD came to them and they shared their operations and offered to help. He stated they have the resources to assist and they w i l l contract through Exeter Fire to provide the Township 911 EMS coverage. He stated they plan to hire about 20 interim employees, offering positions to E A A and Exeter Fire first. Mr. Heckman stated they w i l l use the pool o f employees as their employees, using their Trucks and uniforms fo l lowing their standards and being covered under their liability. He stated they w i l l b i l l and collect the money f rom the insurance. When Exeter Fire is ready to go the interim employees w i l l be handed over to ETFD. Mr. Heckman referred to the membership issue and stated there is some cloudiness i f this can be done. Mr. Herbsleb informed h im there is a bill ing agreement to honor and respect each other's memberships; however, he was unsure i f this stands should E A A dissolve their 911 service. He stated he would love to honor the memberships but Medicare can sue them i f they do anything against the regulations. Mr. Heckman stated the purpose o f a subscription is to maintain the funds i n a separate account and use them i f and when a patient uses the service. Mr. Lloyd suggested having Exeter Fire assume those who have memberships and then have an agreements wi th Muhlenberg to honor the same. Mr. Heckman stated he would love to do this i f legally permitted. Mr. Bukowski stated he would like to work out an arrangement wi th E A A to be able to use their facility as i t is centrally located. Mr. Bukowski asked how realistic the timeline is, to which the Chief stated i t was conservative and he was hopeful they could do better. There was discussion on when Exeter Fire would start running calls to which the Chief stated once they have BLS licensure, they w i l l be able to provide BLS services. Mr. Heckman stated they would probably loan the
4 1 MINUTES OF FEBRUARY 9,2015 BOARD OFSUPERVISORS- PAGE 3 OF 8
ETFD trucks back to use for ALS. Mr. Bukowski was concerned f rom a resident's perspective how they can issure getting to the scene without incident. Mr. Heckman stated they have apps o f their smart phones as well is other technology. Mr. Bukowski asked about the radios, to which the Manager stated the radios are being paid for by the Township and should remain the property o f the Township. He stated St. Lawrence has directed Berks Communications that their share o f the radios should be transferred to ETFD as o f March 23 r d . Chief Jordan stated they would be looking for 3 mobile and at least 4 portable. The Manager clarified E A A has 7 mobile and 9 portable radios. Mr. Bukowski felt the radios should go with the primary 911 provider.
Public Comment
Hilary Nelson, 4989 Persimmon Drive, has concerns about the transition to Combined Fire/EMS. Specifically, the location of the units, the employees and their ability to continue working for the new organization. She asked i f we would be losing these people, to which Mr. Bukowski stated there is a commitment f rom ETFD to consider the E A A staff i f they are wi l l ing to go along with the program. Ms. Nelson stated she was also concerned about the need for cross-training as she was an EMT and she could not do f ire and felt many would not want to. She referred to the budget and asked i f there couldn't be charges for nuisance alarms, etc. to assist w i th funding. I t was noted some of this could be done now.
Patricia O'Brien-Pieja, 2 Executive Circle thanked the Board for stepping up to the plate to provide Emergency Medical Services. She felt EAA's request for funding and their statement's that they would close up shop i f not funded were a little under handed. Mrs. O'Brien-Pieja also referred to the potential privatization of the Wastewater System. She felt the water and sewer should be i n the hands of the people. She stated that every time she gets out her water b i l l she realizes how a private water company affects the residents. She hoped the Board would think very carefully before doing this.
MINUTES OF JANUARY 12th REGULAR MEETING MOTION by Mr. Smith, seconded by Mr. Lloyd to approve the minutes o f the January 12 t h regular meeting as presented. Motion carried unanimously.
Disbursements MOTION by Mr . Smith, seconded by Mr. Ziegler, to approve for payment the bills presented on the Disbursements List dated February 6 t h in the amounts of $266,756.17 in the General Fund; $15,191.21 i n the Ut i l i ty Fund; $8.86 in the Fire Services Fund; $106,612.05 in the Sewer Fund; $7,247.70 in the Capital Projects - GOB 2009 Fund; $29,570.30 in the Capital Improvement Fund; $548.41 i n the Debt Service Fund; $59.91 in the Park Improvements Fund; and, $87,600.82 in the State Fund. Motion carried unanimously.
Treasurer's Report — December 2014 MOTION by Mr. Smith, seconded by Mr. Ziegler to accept the December 31, 2014 Treasurer's Report subject to audit. Motion carried unanimously.
Department Reports: December The Engineering, Highway, Park & Recreation, Police and Sewer Monthly Reports for January were submitted for the Board's review; and, are on f i le i n the Township Office.
Communications A list o f Incoming and Outgoing Communications was presented for the Board's review; and, is available for public inspection i n the Township Office.
4 2 MINUTES OF FEBRUARY 9, 2015 BOARD OFSUPERVISORS-PAGE 4 OF8
UNFINISHED BUSINESS
Combined Fire & EMS Transition Update Mr. Ziegler asked i f ETFD asked E A A i f they would help out instead o f going to Muhlenberg. Mr . Lloyd stated E A A gave notice that they would cease operations as o f March 3 1 s t and the Board directed the Fire Dept. to work out any cooperative agreements necessary to ensure coverage. There was discussion about billing, to which the Chief stated that was still open. Mr . Bukowski stated he would like to explore the possibility o f leasing or renting the E A A facility to address concerns of location. He stated he spoke w i t h the E A A president who said she would need to discuss this wi th her Board. Mr. Bukowski stated E A A is st i l l looking for some financial assistance to help with their substantial bank debt and he felt we could reach an agreement wi th them to allow the use o f the facility by the provisional service and ultimately by ETFD. He hoped a majority of the ^ Board would agree to that. He also would like to see the potential formation o f a new entity that could - CO ultimately provide for the 911 emergency services. The Chief stated this option has always been lef t open and 2 their long-range plan calls for a third entity as an option. He stated in addition, he envisioned the Fire Advisory 0 0 Board to include EMS representation and be renamed the Emergency Services Advisory Board. Conceptually they talked about adding two EMS related members who are non-members o f the Fire Dept. M r . Bukowski asked the Manager how this could be accomplished to which he stated an amended Resolution. Chief Jordan suggested their medical director (Dr. Shah) as one o f the members. Mr . Bukowski felt someone wi th an Ambulance background would also be good to have. He stated we should shoot for an A p r i l 1 target date. Mr. Bukowski asked i f there is any issue on the transition date o f March 23 r d . Mr. Herbsleb stated they had to give a f u l l 90-day's to meets EMS laws. Mr . Herbsleb stated Eastern PA EMS Council notified them of a recent change i n the law. He stated i f they cease services in less than that 90-day's they can strip EAA's total licensure and his license can also be affected. Mr . Herbsleb stated he would look into this and report back. Mr. Bukowski asked i f there could be an overlap for that 8 day difference. Mr . Chamberlain asked Mr. Herbsleb to shoot for the March 23 r d date for ease of transition due to the planning that has taken place. I t was agreed the easiest solution would be to have ETFD primary as of March 23 r d and E A A continues providing services through March 3 1 s t . Mr . Chamberlain stated Brian Gottschall is awaiting a decision so the run cards can be appropriately modified and the respective entities notified. Mr . Ziegler stated he was concerned about this and how this has progressed. Mr. Bukowski stated E A A came into this room and stated they would be ceasing 911 operations i n 90-day's. He stated the Board being good stewards of the cornmunity asked the Fire Dept. to be ready to go by March 23 r d . Mr. Ziegler was concerned about the employees o f E A A and not having the opportunity to transition to Exeter Fire. I t was clarified that Muhlenberg is opening up the positions to E A A and ETFD staff first. Mr . Ziegler was also concerned about the memberships and who was going to reimburse Muhlenberg to which Mr . Bukowski stated he would ask ETFD to make those reimbursements i f permitted. Mr. Lloyd stated this w i l l get worked out. There was discussion about E A A remaining in business to which Mr. Herbsleb stated they are going to continue to operate. Mr. Bukowski stated he does not want to see them go out o f business and asked Mr. Herbsleb i f E A A has rescinded its letter, to which he responded in the negative. He stated as i t stands right now they have the ability to continue to operate past the end o f March wi th a reduction i n staff. He stated EAA's overall goal is to do what is best for the residents o f the community. Mr. Herbsleb stated they want to pursue a collaborative effort and wish to remain a solid community partner. Mr. Bukowski stated he also raised the issue o f having their training division work wi th all Township departments. He stated this is not an attempt to put E A A out o f business. Mr . Herbsleb stated they hoped the Board would see value i n continuing the service E A A provides; however they respect the Board chose a different approach. He also stated they have respect for the efforts o f the Fire Dept. He stated they would like
. to remain i n the public safety construct o f this Township that they have been in for 47 years. He stated all options (backing up the f ire service, merging in , etc.) are completely on the table. Ms. Nelson asked i f there would be a large donation to E A A could they rescind their notice. Mr . Lloyd stated i t wouldn' t matter because ETFD is designated primary 911 provider as o f March 23 r d .
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Linda Focht, 50 Glen Oley Drive, asked about the Township helping E A A pay o f f their debt. Mr. Bukowski stated that was his recommendation. She stated being f rom the medical arena, she fel t the mandatory fire services training should be relaxed for the employees already employed by E A A . She felt many good people may be lost. Mr. Bukowski stated the model they proposed allows for those awaiting EMS calls to assist wi th other calls in the fire service while still having sufficient staff available for medical calls. He felt this is why the financial results are proposed to be better.
NEWBUSINESS
Reappointment of Police Pension Board Members MOTION by Mr . Smith, seconded by Mr. Lloyd to reappoint Gerard A . Radke and Rodney Breyer to the Exeter Township Police Pension Board each for a f ive (5) year term through 2019. Motion carried unanimously.
Zoning Hearing Board Vacancy The Manager reported on those who previously applied and their interest in being given further consideration. He also stated there were no new letters o f interest received. MOTION by Mr. Lloyd, seconded by Mr. Bukowski to appoint Wil l iam "Chip" White to the Zoning Hearing Board for a three (3) year term. Motion died with Mr . Bukowski and Mr . L loyd voting in favor and Mr. Smith and M r . Ziegler voting opposed MOTION by M r . Ziegler seconded by Mr. Smith to appoint Barry Ewald to the Zoning Hearing Board for a three (3) year term. M r . Smith stated he felt i t set a bad precedent not to reappoint someone who was previously appointed unless they have done something wrong or does not attend meetings. Motion died wi th Mr . Smith and Mr . Ziegler voting in favor and Mr. Bukowski and Mr. Lloyd voting opposed. MOTION by M r . Smith, seconded by Mr. Bukowski to defer this matter to the next Board meeting. Motion carried unanimously.
Antietam Valley Recreation Committee Mr. Seltzer referred to his memo and the meetings he has been attending for the redevelopment of Caisonia Park. He felt the Committee has developed a very good plan and is now recommending that each partner considers entering into an intergovernmental agreement to form the Antietam Valley Recreation Commission as a funding vehicle to move the plans forward. Mr. Seltzer stated this would be very beneficial for applications to the DCNR for grant funding. He stated this would not commit the Township to any financial obligation at this time. Mr. Bukowski asked i f the agreement would cover other recreational facilities in Exeter, to which Mr . Seltzer felt we could use the participation in the A V R C in any grant applications we submit. The Manager stated the Committee w i l l be drafting an agreement for consideration o f each entity. Mr . Seltzer stated they have a meeting next Wednesday at which time the agreement would be discussed. MOTION by M r . Bukowski, seconded by Mr . Lloyd to agree to consider an mtergovernmental Agreement as drawn up by the AVRCC. Chris Jordan, 3 Golfview Lane recommended that Exeter have equal or higher representation on the Board for this project since most o f this is i n Exeter. The Manager stated most o f the projects this group w i l l focus on are likely to be in the Antietam Valley, this project just happens to be wi th in the Township borders. Mr. Seltzer stated this project w i l l take some time to complete. Motion carried unanimously.
Recommendation to Terminate Relationship with Boucher & James MOTION by Mr . Smith, seconded by Mr. Ziegler to discontinue the Township's relationship wi th Boucher & James as i t currently stands; however, not exclude them f rom consideration on an as needed basis i n the future i n accordance wi th the recommendation o f the Planner Steering Committee. Motion carried unanimously.
4 4 MINUTES OF FEBRUARY 9, 2015 BOARD OFSUPERVISORS-PAGE 6 OF8
Approve Purchase of Highway Mower & Mack Truck The Highway Superintendent requested authorization to purchase as budgeted, an Alamo Grass King Flail j mower at a cost o f $ 16,655 and a 2016 Mack Truck wi th plow and spreader at a cost not to exceed $ 171,609 through Liquid Fuels. Both items are expected to be financed over f ive (5) years at a rate o f 2.35%. The Solicitor asked i f this would go through the Local Government Unit Debt Act. He stated when a local government is going to incur debt; approval is required f rom the State to ensure the Township is not mcurring more than 250 times its taxing authority. There was a question as to whether buying on credit was the same as taking on debt. The Solicitor stated he would take a look at this. MOTION by Mr . Ziegler, seconded by Mr. Smith to authorize the purchase o f an Alamo Grass King Flail mower at a cost o f $16,655 and a 2016 Mack Truck wi th plow and spreader at a cost not to exceed $171,609 through Liquid Fuels, conditional upon it not being subject to the Local Government Unit Debt Act. Motion _^ carried manimously. CO
Certification of Uncollected 2014 Real Estate Tax Bills OJD The Manager stated the Tax Collector submitted the Certification of Uncollected 2014 Real Estate Tax bills (301 properties) for an unpaid amount of $96,700.24 to be turned over to the Tax Claim Bureau for collection. MOTION by Mr . Smith, seconded by Mr. Lloyd to approve the Certification o f Uncollected 2014 Real Estate Taxes for 301 properties wi th a balance to be turned over to the Tax Claim Bureau o f $96,700.24. Motion carried unanimously.
Interior LED Lighting Project The Manager and Mr . Hamm recommended retaining AlEnergy, a State Contract Vendor to retrofit the interior lighting of the Township Building, the Township Garage, out buildings on the Municipal Grounds, The Dunn Community Center, the DJ Building, the Wastewater Treatment Plant and Reading Country Club to LED technology. The total cost o f the project is $93,575 including materials and labor. The Township would be eligible for $10,171 i n Met-Ed A C T 129 rebates resulting i n a net cost o f $83,410. The estimated energy savings is projected at $14,530/year w i t h estimated maintenance savings o f $5,876/year. Just assuming the energy savings, the pay-back for the project would be just under six (6) years. The Board agreed to make the upgrade to L E D cool white fixtures (the funds w i l l come f rom the Capital Expense Funds (04). MOTION by Mr . Lloyd, seconded by Mr . Smith to approve the interior lighting LED retrofit project at a cost o f $93,575 through AlEnergy, a State Contract Vendor. Motion carried unanimously.
Handicapped Parking Request The Manager stated a request was received for an assigned handicapped space at 4 E. 37 t h Street. He stated staff has investigated the request and although the residence has a driveway, there are familial circumstances that result i n the handicapped placard holding resident to park in the street; and, therefore, staff recommends that the Board consider approval o f this request. The requestor is aware that upon change o f circumstance that would result i n the space no longer being needed the Township w i l l be notified so that the sign can be removed. Mr . Lloyd asked i f anyone who has a handicapped placard can ask for this. The Solicitor stated this is an accommodation given the circumstances. Mr. Lloyd was concerned this would set a precedent. MOTION by Mr . Smith, seconded by Mr. Ziegler to approve a designated on-street handicapped parking space at 4 E. 37 t h Street. Motion carried wi th Mr. Bukowski, Mr. Smith and Mr . Ziegler voting in favor and Mr . Lloyd voting opposed.
Electricity Procurement Beyond 2016 The Manager stated he received electricity pricing f rom our current supplier as well as a broker who shopped the Township accounts through additional suppliers. He stated we are currently locked i n through January o f 2016; however the broker reached out to us indicating this would be a good time to shop for the next 12 months. He stated pricing came in at 5.83 cents per kWh. He stated this would be a 4.3%> reduction f rom the current rate of 6.08 cents per kWh. He stated there could be a lower rate and he asked the Board to consider allowing him
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MINUTES OF FEBRUARY 9, 2015 BOARD OFSUPERVISORS-PAGE 7OF8
to lock in the lowest possible rate for 12-months starting in January o f 2016. He stated there was a limited >eriod of time to accept electricity rates. MOTION by Mr . Bukowski, seconded by Mr . Smith to approve the lowest price received for electricity
beginning in January 2016 and i f a lower rate is received the Manager has the authority to accept that pricing for a 12-month period. Motion carried unanimously.
Police Pension Ordinance Amendment The Manager stated the Township has adrninistratively handled Police Pension contributions as pre-tax; however, i t has been discovered through the payroll outsourcing that the Plan Document does not address this. He stated our Actuary recommends; and, has drafted an Amendment to the Plan Document to address the police employee's contributions to be handled as a picked up contribution pursuant to the IRC in order for them to be done on a pre-tax basis. MOTION by Mr. Bukowski, seconded by Mr. Lloyd to authorize advertising an amendment to the Police Pension Plan to document that the Police Pension employee contributions are handled on a pre-tax basis in accordance wi th the recommendation of the Plan Actuary. Motion carried unanimously.
Authorize Advertising Seasonal Requirements MOTION by Mr . Smith, seconded by Mr . Ziegler to authorize advertising specifications for the Asphalt & Stone, Fuel, Intersection Markings, Liquid Propane, Traffic Signal Maintenance & Road Mi l l ing . The Manager stated Grass Mowing would not be advertised as there is a one-year extension clause in the current contract and the contractor is wi l l ing to extend the same. Motion carried unanimously.
SOLICITOR'S REPORT
Executive Session The Solicitor requested an Executive Session for advice of counsel to the Board as well as a personnel matter. No decisions w i l l need to be made.
INDIVIDUAL REPORTS
Jazz Fest Events at Reading Country Club Mr. Seltzer stated everything is i n order for the Reading Country Club to participate i n Jazz Fest. He stated they have three (3) acts scheduled for A p r i l 1 1 t h (Dave Mell ) , 17 t h (Skip Moyer) and 18 t h (TIZ and Old School) in the lower level lounge area from 7:30 P.M. to 10:30 P.M. Mr. Seltzer stated the application has been accepted by the Berks Arts Council. He stated tickets w i l l not be needed for the events at RCC. He also stated the events would be listed on the Berks Jazz Fest website starting this month and email blasts would go out to their 50,000 contacts. I n addition, they w i l l be advertising in no less than six (6) issues leading up to the festival. Mr. Seltzer stated RCC paid the required fees and also purchased some Jazz Fest t-shirts to sell during the events. He stated he would attend a couple of these events to evaluate participation for next year.
Winter Road Maintenance
Mr. Hamm stated the crew has been doing pretty well . He stated a lot of salt is being used up wi th these events
No Parking Signs around School Mr. Hamm stated they have started installing the no parking signs around the High School and asked i f they would be paying for them. He stated the cost o f the signs along the stadium and along 37 t h as requested by the District is $1,194. The consensus was the school should be billed for those signs. Mr. Hamm stated the signs have specific times on them for the benefit o f the school. He also understood the Principal told Officer Bentz the School would pay for them. The Board asked that we reach out to the school to inquire what their understanding is. It was noted they can spread the cost out to a broader tax base.
4 6 MINUTES OF FEBRUARY 9, 2015 BOARD OF SUPERVISORS - PAGE 8 OF 8
Exeter Ambulance Equipment 2014 Allotment The Manager stated last year the Board approved up to $25,000 for equipment purchases by E A A . He noted their request for reimbursement was submitted and in December Ms. Leinbach had approved an amount o f $ 16,789.97. He stated when the request was processed for payment, only one o f the invoices was paid for just under $6,000. He asked the Board i f they would still be wi l l ing to release those funds that were approved i n 2014. Mr. Smith felt since i t was approved last year, we should pay what we agreed to pay. Mr. Bukowski asked i f the equipment could be used by Exeter Fire. The Manager stated i t included a radio replacement and other equipment to replace that which was destroyed in the Ambulance fire. Mr. Lloyd asked why we would pay anything when they are ceasing 911 operations next month. Lisa VanderLaan, 5560 Boyertown Pike asked when they asked for this funding to which Mr. L loyd stated October. She stated they notified us three months later they would not be providing 911 services anymore. Mr. Bukowski stated he would like to have a conversation wi th them about this. There was uncertainty as to whether the items have ^ already been acquired. The matter was deferred to the next meeting. O
Capital Fund Review Mr. L loyd asked i f the Board could have a review of the available Capital Funds and the projects which have been budgeted. He stated the Board too easily allocated capital funds because taxes do not need to be raised to do so. He fel t everyone should be informed as to what is available f rom each source. This w i l l be reviewed at the next meeting.
EXECUTIVE SESSION: The Board met in Executive Session immediately after the meeting to obtain Counsel f rom the Solicitor as well as for Personnel.
ADJOURNMENT MOTION by Mr. Smith, seconded by Mr. Lloyd, to adjourn the meeting. Motion carried unanimously. The Meeting adjourned at 9:18 P.M.
Respectfully Submitted,
T ime: " ^ " ; 1 7 A M 'im ... H i .. , i ' > miiiu, i i ' i ' « mm n . i i i. mil in H P a 9 e : 1
•• !_ _ T o w n s h i p
Including all check s tatuses '
For Bank Id G C and Check Number f rom 085446 to 085623
JBANKMD CHECK# STATUS VENDOR # VENDOR NAME CHECK DATE RECONCILE / VOID DATE AMOUNT CSC 085446 ' R 0000002139 DELAWARE RIVER BASIN COMMISSION 01/13/2015 02/03/2015 500.00
GC 085447 R 0000009553 BRIAN BOLLINGER 01/21/2015 02/03/2015 3,192.84
GC 085503 0 0000002433 MORTON SALT INC 01/26/2015 34,567.41
GC 085504 R 0000000278 MOUNT PENN BOROUGH 01/26/2015 02/03/2015 1,098.63
GC 085505 0 0000008188 NAPWDA 01/26/2015 90.00
GC 085506 O 0000000144 NATIONAL CLEANERS 01/26/2015 374.00
GC 085507 O 0000008031 NORMAN R, WILLIG 01/26/2015 125.00 GC 085508 0 0000001651 ON SITE SERVICE INC 01/26/2015 41.64
GC 085509 0 0000000025 PA CHIEFS OF POLICE ASSOCIATION 01/26/2015 1,000.00
GC 085510 0 0000002627 PA MUNICIPAL HEALTH INSURANCE COOPERATIVE 01/26/2015 79,776.55 GC 085511 0 0000006163 PA ONE CALL SYSTEM INC 01/26/2015 97.75
GC 085512 0 0000001064 PA RURAL WATER ASSOCIATION 01/26/2015 120.00
GC 085513 0 0000002085 PA TRUCK CENTERS INC 01/26/2015 115.20 GC 085514 0 0000008058 PEN TELE DATA 01/26/2015 25.00 GC 085515 0 0000000072 PENNSYLVANIA RECREATION AND PARK SOCIETY INC 01/26/2015 384.00 GC 085516 0 0000008133 PENNSYLVANIA-AMERICAN WATER COMPANY 01/26/2015 8,211.28 GC 085517 o 0000002104 R & R GAMES 01/26/2015 20.00 GC 085518 0 0000009331 RAHNS CONSTRUCTION MATERIAL CO 01/26/2015 736.00 GC 085519 0 0000005880 RAHNS TRUCKING CO 01/26/2015 186.40
GC 085520 0 0000000898 RAY'S TIRE SERVICE INC 01/26/2015 1,662.09 GC 085521 0 0000001220 READING COUNTRY CLUB GOLF 01/26/2015 1,948.52 GC 085522 0 0000000059 SAINT JOSEPH MEDICAL CENTER 01/26/2015 1,420.00 GC 085523 0 0000006800 SCOTT REIDER INC 01/26/2015 456.32 GC 085524 0 0000000468 SCOTT'S EXETER CAR WASH 01/26/2015 4,000.00 GC 085525 R 0000001236 SECURERX 01/26/2015 02/03/2015 972.00 GC 085526 R 0000002078 SERVICE ELECTRIC CABLE 01/26/2015 02/03/2015 39.90
T ime: 17AM L*—m—mm—m—mmmmmmwmmmmm^mmmm*m : •^Lmm^mm^mmmmmm^mmmmm^^mmmm^^^mmJL Page: 3
Townsh ip
Including all check s tatuses
For Bank Id G C and Check Number f rom 085446 to 085623
BANK ID CHECK* STATUS VENDOR* VENDOR NAME CHECK DATE RECONCILE / VOID DATE
AMOUNT
GC 085527 0 0000002376 SERVICE ELECTRIC TELEPHONE SECV 01/26/2015 1,084.59
GC 085528 0 0000000015 SI AN A BELLWOAR & MC ANDREW LLP 01/26/2015 2,303.09 GC 085529 R 0000000484 STEVE T SCHAEFFER 01/26/2015 02/03/2015 184.85
GC 085530 0 0000001053 THE SHERWIN WILLIAMS CO 01/26/2015 6.09
GC 085531 0 0000002282 THE WARKO GROUP 01/26/2015 1,133.00 GC 085532 0 0000000417 TURF EQUIPMENTS SUPPLY CO 01/26/2015 227.46 GC 085533 0 0000008000 U S POSTMASTER 01/26/2015 6,000.00
GC 085534 0 0000001497 UGI ENERGY SERVICES INC 01/26/2015 3,532.63
GC 085535 0 0000007993 UGI UTILITIES INC 01/26/2015 2,747.23
GC 085536 0 0000001506 US BANK 01/26/2015 538.75 GC 085537 o 0000000850 VERIZON 01/26/2015 71.64 GC 085538 0 0000001784 VISUAL COMPUTER SOLUTIONS INC 01/26/2015 815.76
GC 085539 0 0000002329 WALMART COMMUNITY BRC 01/26/2015 321.30 GC 085540 0 0000003750 WILLIAM R GIFT 01/26/2015 5,973.24 GC 085541 0 0000001238 WINDSTREAM 01/26/2015 499.42 GC 085542 0 0000009274 YALE ELECTRIC SUPPLY CO 01/26/2015 279.58 GC 085543 0 0000002249 ZEE MEDICAL SERVICE CO #52 01/26/2015 161.08 GC 085544 0 0000008143 DCED 01/26/2015 1,332.00 GC 085545 0 0000009553 BRIAN BOLLINGER 02/05/2015 3,192.84 GC 085546 0 0000002059 3B SERVICES INC 02/09/2015 4,390.31
GC 085547 0 0000000132 A D MOYER 02/09/2015 346.42
GC 085569 0 0000002103 FOOT FORM SHOES, INC. 02/09/2015 970.00
GC 085570 0 0000001547 FREIGHTLINER OF LANCASTER 02/09/2015 100.28
GC 085571 0 0000001522 FULTON BANK LEASING 02/09/2015 3,164.57
GC 085572 0 0000000119 GARY P SNYDEMAN 02/09/2015 125.04 GC 085573 0 0000004060 GRAINGER 02/09/2015 40.01 GC 085574 o 0000000945 GREAT VALLEY CONSULTANTS 02/09/2015 9,867.54
GC 085575 0 0000004230 HACH COMPANY 02/09/2015 1,148.23
GC 085576 0 0000000741 HARRIS COMPUTER SYSTEMS 02/09/2015 486.50
