Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 EXHIBITOR MANUAL FOR: 2020 GROOM EXPO WEST PASADENA CONVENTION CENTER FEBRUARY 21 – 23, 2020 Dear Exhibitor, Great Lakes Events is pleased to be the official service contractor for 2020 GROOM EXPO WEST This Exhibitor Manual is designed to assist you in ordering tradeshow furniture, accessories and services prior to and during the show. If you have any questions regarding these items please feel free to email or call our Exhibitor Services Department at [email protected]or 585-458-2200. We look forward to working with you. TABLE OF CONTENTS 2 Show Information 3 Pre Show Order 4 Exhibitor Appointed Contractor 5 Method of Payment 6 Third Party Payment 7 Order Form Recap 8 Furniture & Skirting 9 Additional Items 10 Standard Carpet 11 Cleaning 12, 13 Modular Exhibit Rentals 14 Installation & Dismantle Labor 15 Labor Supervision 16 Union Jurisdictions 17 Material Handling Order 18 Advance Shipping Information 19 Advance Shipping Labels 20 Direct Shipping Information 21 Direct Shipping Labels 22 Great Lakes Transportation 23-27 Edlen Electric Order Forms 28, 29 PSAV Order Forms 30 Telephone Service Order Form 31, 32 Booth Security Order Form 33 Facility Policies 34 Marengo Loading Dock Procedures 35, 36 Limits of Liability 37 Show Closing 1
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606
Phone: 585-458-2200 Fax: 585-458-5087
EXHIBITOR MANUAL FOR: 2020 GROOM EXPO WEST
PASADENA CONVENTION CENTER FEBRUARY 21 – 23, 2020
Dear Exhibitor, Great Lakes Events is pleased to be the official service contractor for 2020 GROOM EXPO WEST This Exhibitor Manual is designed to assist you in ordering tradeshow furniture, accessories and services prior to and during the show. If you have any questions regarding these items please feel free to email or call our Exhibitor Services Department at [email protected] or 585-458-2200. We look forward to working with you. TABLE OF CONTENTS 2 Show Information 3 Pre Show Order 4 Exhibitor Appointed Contractor 5 Method of Payment 6 Third Party Payment 7 Order Form Recap 8 Furniture & Skirting 9 Additional Items 10 Standard Carpet 11 Cleaning 12, 13 Modular Exhibit Rentals 14 Installation & Dismantle Labor 15 Labor Supervision 16 Union Jurisdictions 17 Material Handling Order 18 Advance Shipping Information 19 Advance Shipping Labels 20 Direct Shipping Information 21 Direct Shipping Labels 22 Great Lakes Transportation 23-27 Edlen Electric Order Forms 28, 29 PSAV Order Forms 30 Telephone Service Order Form 31, 32 Booth Security Order Form 33 Facility Policies 34 Marengo Loading Dock Procedures 35, 36 Limits of Liability 37 Show Closing
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Great Lakes Events has been chosen as the official Decorator and Service Contractor for the 2020 Groom Expo West to be held February 21 – 23, 2020 at the Pasadena Convention Center in Pasadena, California. In this packet we have enclosed our forms regarding services and equipment that you may require for your booth. We have also included additional forms offered by different companies for services that Great Lakes Events does not provide. Please submit the additional vendor orders to the contact information provided on each form.
THE FOLLOWING EQUIPMENT IS INCLUDED WITH YOUR BOOTH
8’ RED/BLACK BACK DRAPE 3’ RED SIDE DRAPE
STANDARD BOOTH (10’W x 8’D) ECONOMY BOOTH (6’W x 8’D) 1- 6’ BLACK SKIRTED TABLE 1- 4’ BLACK SKIRTED TABLE 2- FOLDING CHAIRS 2- FOLDING CHAIRS 1- WASTEBASKET 1- WASTEBASKET 1- 7” x 44” BOOTH ID SIGN 1- 7” x 44” BOOTH ID SIGN
RED AISLE CARPET BOOTHS ARE NOT CARPETED
MOVE – IN DATES & TIMES
THURSDAY FEBRUARY 20, 2020 1:00 P.M. – 7:00 P.M.
SHOW DATES & TIMES FRIDAY FEBRUARY 21, 2020 10:00 A.M. – 6:00 P.M. SATURDAY FEBRUARY 22, 2020 10:00 A.M. – 6:00 P.M. SUNDAY FEBRUARY 23, 2020 10:00 A.M. – 5:00 P.M.
MOVE – OUT DATES & TIMES SUNDAY FEBRUARY 23, 2020 5:00 P.M. – 7:30 P.M.
**ALL CARRIERS MUST CHECK IN BY 6:00 PM ON FEBRUARY 23, 2020 ** The entire hall must be cleared by 7:30 P.M on FEBRUARY 23, 2020. To assure this, please notify your carrier to check in at the PASADENA CONVENTION CENTER by 6:00 P.M. on FEBRUARY 23, 2020 to guarantee pick – up. If your carrier has not checked in by 6:00 P.M. your materials will be rerouted onto Great Lakes Transportation. To avoid this please make the necessary arrangements. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT EXHIBITOR SERVICES
Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] Great Lakes Events would like to make your ordering process a simple one. Complete all of the necessary forms for the services your company will require. Be sure to make note of the ADVANCE ORDER DEADLINE DATE FEBRUARY 5, 2020 located at the top of each form. To qualify for advanced pricing, order forms and payment must be returned to Great Lakes Events by the specified date. NO EXCEPTIONS WILL BE MADE. Please use the following guidelines when placing your order:
Complete all necessary Great Lakes Events forms and calculate the cost of each order. Record the cost at the bottom of each form.
Complete the Method of Payment form and submit with all orders. Payment can be made in the form of cash, check, credit card or third party payment. Purchase orders are not a form of payment.
Complete the Order Forms Recap sheet. Be sure to include the applicable sales tax. Cancellations: There are NO refunds for items that have already been delivered to
your booth. All cancellations for booth furnishings must be made at least 2 days prior to exhibitor move-in. For labor cancellations there is a one hour, one person charge applied to all orders that are not cancelled 24 hours prior to scheduled start time. This applies to both Exhibitor and Great Lakes Events supervision.
Mail, fax or email your order forms to [email protected]. Be sure to
photocopy a set for your files. .
If your order is tax exempt, please forward a copy of your tax exempt certificate with your order. Your exemption MUST be issued in the state the show takes place in.
All material and equipment remain the sole property of Great Lakes Events and are considered on a rental basis for the duration of the show. Pricing includes delivery, installation, and removal from your booth.
If a color selection is not made on rental materials prior to the show, Great Lakes Events reserves the right to provide you with show colors.
Great Lakes Events is not responsible for injuries or falls caused by the improper use of furniture. If assistance is required assembling your booth, please complete the Installation & Dismantle Order Form.
Fax: 585-458-5087 FOR ADDITIONAL ONSITE ORDERS VISIT US AT THE
GREAT LAKES EVENTS SERVICE DESK
2020 Groom Expo West February 21, 2020 – February 23, 2020
Pasadena Convention Center Pasadena, California
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] BARKLEIGH PRODUCTIONS has selected Great Lakes Events LLC as the Exclusive Service Contractor. If your company plans to use a firm who is not the Exclusive Contractor, i.e., Great Lakes Events LLC, please complete this form and mail to the address listed below.
EXHIBITING COMPANY INFORMATION
EXHIBITING CO. NAME: ____________________________________BOOTH #: ___________ SHOW SITE CONTACT: _________________________________________________________
SERVICE CONTRACTOR INFORMATION
SERVICE CONTRACTOR: ________________________________________________________ ADDRESS: ____________________________________________________________________ CITY: ____________________________________STATE: ___________ZIP: _______________ PHONE #:________________________________FAX #:_______________________________ TYPE OF SERVICE TO BE PERFORMED: __________________________________________
EXHIBITOR’S RESPONSIBILITIES
It is your responsibility to inform your Service Contractor that they are required to send a copy of their General Liability Insurance Certificate no later than 30 days prior to show date. If the Contractor fails to do so, they will not be permitted to service your exhibit.
It is the responsibility of the exhibitor to see that each representative of the Service
Contractor abides by the official rules and regulations of this event. This form must be returned to Great Lakes Events LLC no later than FEBRUARY 5, 2020.
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] COMPANY NAME: ________________________________________________BOOTH #: ______________ ADDRESS: ______________________________________________________________________________ CITY: _____________________________________________STATE: ______ ZIP: ___________________ CONTACT: ____________________________________________________PHONE #: _________________ E-MAIL:_______________________________________________________FAX #:_____________________
CREDIT CARD: A Credit Card is required to be on file if you will be using any services provided by GREAT LAKES EVENTS or GREAT LAKES TRANSPORTATION. This Credit Card can be used as payment for all services if you include the cardholder’s authorization signature. If you fail to provide payment on your invoice at the close of the show, GREAT LAKES EVENTS reserves the right to charge the remaining balances to this credit card. Please be sure to arrange for complete payment by the close of the show.
FORM OF PAYMENT Please indicate your form of payment: *FOR THIRD PARTY PLEASE USE THE FOLLOWING THIRD PARTY PAYMENT FORM COMPANY CHECK CREDIT CARD CHECK NUMBER: __________ FILL IN ABOVE INFORMATION MAKE CHECKS PAYABLE TO Great Lakes Events LLC *Checks Must Be In US Funds. *A $35.00 CHARGE WILL BE APPLIED FOR ALL RETURNED CHECKS.
PAYMENT TERMS & CONDITIONS Full Payment, including applicable sales tax is due in full with advance orders and/ or at show site for
onsite orders. Purchase orders are not considered payment. Unpaid balances: Should there be any pre-approved unpaid balances after the close of the show, terms will
be due upon receipt of invoice. Effective 30 days after invoice date a 2.0% finance charge will be applied. Annual rate of 24%.
Adjustment: It is the exhibitor’s responsibility to bring any discrepancies for services provided and/or listed on an invoice to the attention of a Great Lakes Events Exhibitor Service Representative before the close of the show. Discrepancies after the show will not be honored.
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THIRD PARTY TERMS
Great Lakes Events (GLE) will accept payment from third parties and present invoices at show site for payment provided the
following conditions are met: The third party payment information completed below must be acceptable to GLE. Also, the credit card information below
must be submitted to GLE as a deposit prior to the show. All invoices must be reviewed by the third party on show site. No adjustment will be made after the show closing.
The exhibitor must name items to be billed to the third party. If there is any doubt who is to be invoiced for a service, the exhibiting company will be invoiced. The exhibiting company is ultimately responsible for the payment of all charges. In the event that the named third party does not provide payment of the invoice prior to the last day of the show, charges will revert to the exhibiting company.
The following form is to be completed, signed and returned by both parties by the deadline date indicated at the top of this page. Otherwise, the request will be denied. (GLE reserves the right to deny Third Party Payment terms to any party.
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THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ________________________________________BOOTH #: ______________ CONTACT: _________________________________________PHONE #: _____________
RECAP OF SERVICES ORDERED Payment is due upon ordering
Taxable Items: Order Totals: Furniture & Skirting $__________
Additional Items $__________
Carpet $__________
Cleaning $__________
Modular Exhibits $__________
Installation Labor & Equipment $__________
Dismantle Equipment Only $__________
Taxable Subtotal: $__________
9.5 % CA State Sales Tax: $__________
If your order is tax exempt, please forward a copy of your tax-exempt certificate with your order for the state in which services will be used.
Taxable Total: $__________ Non-Taxable Items: Order Totals:
Dismantle Labor Only $__________
Material Handling $__________
Non-Taxable Total: $__________
Grand Total: _________________
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: _______________________________________________________BOOTH #: __________________ CONTACT: _______________________________________________________PHONE #: ___________________
SKIRTED DISPLAY TABLES 30” HIGH BY 24” WIDE CIRCLE COLOR: BLACK BLUE RED WHITE GREEN
QTY ITEM ADVANCE AFTER TOTAL QTY ITEM ADVANCE AFTER TOTAL PRICE DEADLINE PRICE DEADLINE _____ 36” Round 177.00 212.00 ______ ______ Side Chair 103.00 140.00 ______ w/ black spandex cover
_____ 42” High Cocktail 203.00 250.00 ______ ______ Arm Chair 125.00 151.00 ______ w/ black spandex cover ______ Bar Stool w/ Back 140.00 161.00 ______
Furniture & Skirting Total = $_____________________Taxable Service
Please enter total on Order Form Recap Sheet
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ___________________________________________________BOOTH #: _____________ CONTACT: ___________________________________________________PHONE #: _____________
ACCESSORIES QTY DESCRIPTION ADVANCE AFTER TOTAL PRICE DEADLINE _______ Wastebasket $ 30.00 $ 41.00 _______ _______ Bag stand $ 103.00 $140.00 _______ _______ Easel $ 52.00 $ 78.00 _______ _______ Free Standing Literature Stand $ 93.00 $ 130.00 _______ _______ 22” x 28” Sign Frame $ 93.00 $ 130.00 _______ _______ 4’ X 8’ Horizontal posterboard $ 270.00 $ 338.00 _______ CABINETS & SHOWCASES QTY DESCRIPTION ADVANCE AFTER TOTAL PRICE DEADLINE _______ White Locking Cabinet $ 252.00 $ 283.00 _______ (22” W x 42”L x 42”H) _______ Standard Locking Showcase $ 435.00 $ 467.00 _______ (22”W x 62”L x 40”H) _______ Standard Lit Locking Showcase $ 480.400 $ 512.00 _______ (Electric service not included) _______ Mini Locking Showcase $ 264.00 $ 295.300 _______ (22”W x 40”L x 40”H) _______ Mini Lit Locking Showcase $ 297.400 $ 329.00 _______ (Electric service not included)
Additional Items Total = $____________Taxable Service Please enter total on Order Forms Recap Sheet
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THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ________________________________________BOOTH #: ______________ CONTACT: _________________________________________PHONE #: _____________
STANDARD BOOTH CARPET Exact color match is not guaranteed for basic booth carpets ordered in multiple of two or more.
The following prices include delivery, labor, carpet tape, and removal.
Your carpet order can not be processed without a color selection. CIRCLE COLOR CHOICE:
BLUE GRAY BLACK RED QTY ITEM ADVANCE AFTER TOTAL PRICE DEADLINE _________ 9’ X 10’ 187.00 247.00 ________ ________ 9’ X 20’ 374.00 493.00 ________ ________ 9’ X 30’ 562.00 700.00 ________ ________ 9’ X 40’ 734.00 936.00 ________
CUT AND LAY CARPET The following prices include: Matching dye lot, delivery, laying, cutting, taping, and removal.
CIRCLE COLOR CHOICE:
BLUE GRAY BLACK RED ADVANCE TOTAL AFTER PRICE DEADLINE
______ ft._____ ft. = sq. ft. x $5.15 sq. ft = ________ OR $5.65 sq. ft.= ______ ______
MISCELLANEOUS
ITEM ADVANCE AFTER TOTAL PRICE DEADLINE
Carpet Padding: _____ft. x ____ft. =____ sq. ft. x $1.60sq. ft. OR $1.80 sq. ft. = _______ ________ Plastic Covering: ____ft. x____ ft. =____ sq. ft. x $1.00 sq. ft. OR $1.20 sq. ft = ________
Carpet Total = $_____________ Taxable Service Please enter total on Order Forms Recap Sheet
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY:_________________________________________BOOTH #:_________ CONTACT:_________________________________________PHONE #:__________
CARPET VACUUMING
Vacuuming is provided the evening before the specified date. Carpet vacuuming will begin on the first day of the show.
Carpet vacuuming does not include trash removal VACUUMING SERVICE:Prices are per square foot. Advance After No. of Total Price Deadline Days Carpet Size:_____ft.x_____ft =_____sq.ft. x $.60/day or $.80/day x _____ = ______
List Date(s) needed:__________________________________________
PORTER SERVICE Porter service includes booth wipe down and trash removal for the duration of the show.
Does not include vacuuming.
PORTER SERVICE RATES: 0 – 500 Sq. Ft. $42.00 per day 501 – 1500 Sq. Ft. $83.00 per day 1501 – 3000 Sq. Ft. $104.00 per day 3001 Sq. Ft. and higher Call for rate Rate No. of Total
Days __________ X __________ = __________ List Date(s) needed:__________________________________________
Cleaning Total= $_________Taxable Service
Please enter total on Order Forms Recap Sheet
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM COMPANY: ___________________________________________________BOOTH #: _____________ CONTACT: ___________________________________________________PHONE #: _____________ EMAIL:_______________________________________________________________________
MODULAR EXHIBITS Standard Modular Exhibits Includes: Standard panel choice, header copy (one color), standard booth carpet, first time vacuuming (night before show opens), shipping and material handling of exhibit, set-up and dismantle. Standard Modular Exhibits Does not include: Electrical Service; Daily Booth Cleaning; Furniture and Additional Items.
NOT AVAILABLE ON SITE ORDERS RECEIVED AFTER DEADLINE ADDITIONAL 30% WILL BE APPLIED
QUANTITY DESCRIPTION PRICE TOTAL GLE 100 – 10’ x 10’ Exhibit with 10’ Header Sign $ 1,768.00 GLE 200 – 10’ x 20’ Exhibit with (2) 10’ Header Signs $2,700.00 GLE 201 – 10’ x 20’ Exhibit with (2) 10’ Header Signs $5,300.00 GLE 202 – 10’ x 20’ Exhibit with (2) 8’ Header Signs $4,100.00
Shelves (12” D x 39” W) $ 73.00
Colored Panels (Price per Panel) $ 115.00 Red, Yellow, Green, Blue, Dark Blue
Stem lights (50 watt halogen) electrical service not included $ 96.00
Circle Panel Choice: White Black Charcoal Gray Cloth Burgundy Cloth Circle Carpet Color Choice: Blue Gray Black Hunter Green Header Copy: Please Print (Black Standard Font) Full Color Custom Ready to Print Digital Meter Panels at 500.00 each……………………………..Qty:____________Subtotal_______________ Full Color Custom Ready to Print Digital Small Return Panels 180.00 each……………………… Qty:____________Subtotal_______________ Custom Header Ready to Print at 180.00 each……………………………………………………………Qty:____________Subtotal_______________ Design time available at 150.00 per hour Contact Great Lakes Events Graphic Department at 585-458-2200 ext. 245 for further details
Modular Exhibit Rentals Total = $____________Taxable Service
Please enter total on Order Forms Recap Sheet
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GLE 201 GLE 202
GLE 100 GLE 200
For Pricing,See previous page
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] COMPANY: ________________________________________________ BOOTH #: _______________ CONTACT: _________________________________________________PHONE #: _______________
LABOR FUNCTIONS & RATES
LABOR FUNCTIONS: Install, dismantle, unskid, reskid, unpack, and repack displays as well as positioning of machinery. LABOR RATES: One hour minimum charge per person Straight Time: 8:00 A.M. – 4:30 P.M Monday through Friday…………………….……………………$126.00 /hr. Double Time: 4:30 P.M. – 8:00 A.M. Weekdays, all day Saturday/Sunday and all observed Union Holidays where applicable $240.00 /hr FORKLIFT: One hour minimum plus 1 laborer (see rate above) 5,000 lb……………………………$190.00 /hr Banding Service Available @ $50.00 per skid Shrink Wrap Service Available @ $40.00 per skid
For labor cancellations there is a one hour, one person charge applied to all orders that are not cancelled 24 hours prior to scheduled start time. This applies to Exhibitor and Great Lakes Events supervision.
INSTALLATION & DISMANTLE WITH GREAT LAKES SUPERVISION
Exhibits are installed prior to Exhibitor’s arrival and dismantle after Exhibitor’s departure under the direction of Great Lakes Event’s I & D Supervisor. When requesting this service, send set-up instructions and packing list.
Please calculate the hourly rate plus 30% Supervision Charge/Minimum $30.00.
NUMBER HOURS TOTAL RATE TOTAL 30% supervision TOTAL COST OF MEN (APPROX.) HOURS (Minimum $30.00) INSTALL: ___________ x _________ = ____________ x ___________ = ___________ x _____________ = ___________ EQUIPMENT TYPE: _____________________COST: ______________PLUS LABOR: ___________=TOTAL: _______________ DATE: __________TIME: __________WORK TO BE DONE: __________________________________________________________________ DISMANTLE: ___________ x _________ = ____________ x ___________ = ___________ x _____________ = ___________ EQUIPMENT TYPE: _____________________COST: ______________PLUS LABOR: ___________=TOTAL: _______________ DATE: __________TIME: _________WORK TO BE DONE: ___________________________________________________________________
SUPERVISION FORM REQUIRED
INSTALLATION & DISMANTLE WITH EXHIBITOR SUPERVISION Supervisor must check in at the Great Lakes Events Exhibitor Service Center to pick up laborers. When work is complete,
supervisor must return to service center to release laborers. Start time in only guaranteed when labor is requested at 8:00 A.M., unless the official set up time begins later in the day.
NUMBER HOURS TOTAL RATE TOTAL
OF MEN (APPROX.) HOURS INSTALL: x = x = DATE: _____________________TIME: _______WORK TO BE DONE: __________________________________________________________ EQUIPMENT TYPE: _____________________COST: ______________PLUS LABOR: ___________=TOTAL: _______________ DISMANTLE: x = x = DATE: ____________________TIME: ________WORK TO BE DONE: __________________________________________________________ EQUIPMENT TYPE: _____________________COST: ______________PLUS LABOR: ___________=TOTAL: _______________ BANDING: NUMBER OF SKIDS @ 50.00 EACH:_________________ SHRINK WRAP: NUMBER OF SKIDS @ 40.00 EACH_____________
Installation & Dismantle Total: $__________________Taxable Service with exception of: Dismantle Labor is non-taxable (equipment taxable)
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] This form must be completed if using any labor services supervised by Great Lakes Events COMPANY: _____________________________________________________BOOTH #:__________________ CONTACT: _____________________________________________________FAX #:_____________________ PHONE #:___________________________WEEKEND/AFTER HOURS PHONE #:_____________________
Did you order electrical service? _______________Should electrical lines lie under carpet? ________ Please send electrical order forms and drawings directly to the official electrical contractor. Did you order telephone service? _______________ Please send telephone order forms and drawings directly to the official telephone contractor.
SET – UP INSTRUCTIONS
Are the set-up drawings attached? _____________Are the set-up drawings sent with exhibit? _______ Special Instructions: __________________________________________________________________________ ___________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION
Consigned to: ______________________________________________________________________________ Attention: _________________________________________________________________________________ Address: __________________________________________________________________________________ City: ________________________________________State: ____________Zip: __________________________ Method of shipping: Air Freight Next Day 2nd Day Deferred Motor Freight Van Line Other Number of pieces: __________________________________Weight: ___________________________________ Carrier: ___________________________________________________________________________________
Great Lakes Transportation invites you to check our service and rates for outbound shipping.
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087
UNION JURISDICTIONS FOR PASADENA CONVENTION CENTER
Carefully read the information below.
The Pasadena Convention Center is a union facility. All Labor rules and jurisdictions must be strictly adhered to.
All freight from common carrier or dock height trucks
MUST be handled by Teamsters ONLY Exhibitors with Personally Operated Vehicles (POV) will be
required to pay an $80.00 dock access fee This fee must be paid via credit card prior to the Move-In
date of February 20, 2020 Teamsters will be on hand to assist if needed
POV will NOT be allowed to access the Loading Dock Area
without prior payment and approval from Great Lakes Events
2020 Groom Expo West February 21, 2020 – February 23, 2020
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
To insure that Great Lakes Events accepts and delivers your freight please adhere to the Advance or Direct shipping instructions provided in this Exhibitor Manual.
For complete information, descriptions and rates, please refer to the Advance or Direct Shipment forms.
Please be aware of the Exhibitor move in and move out times and make note of any additional charges that may be applied for overtime.
SHIPPING ARRANGEMENTS How to calculate your order:
When recording your weight, round up to the next 100 lbs. Example: We will ship 265 lbs. (round up to 300 lbs.)
300 lbs. x RATE per cwt. = $ Dollars
***FREIGHT WILL NOT BE ACCEPTED WITHOUT PRIOR PAYMENT
ADVANCE SHIPMENTS: We will ship _______lbs. @ $150.00 per cwt. (100 lbs.)=$_______(minimum of $300.00) Our freight will arrive after FEBRUARY 12, 2020:________lbs @$25.00 per cwt =$_____(min charge of $10.00 per shipment plus advanced rate) DIRECT SHIPMENTS: We will ship _______lbs. @ $160.00 per cwt. (100 lbs.)=$_______(minimum of $320.00) FREIGHT SHIPPED BACK TO WAREHOUSE UPON SHOW CLOSING FOR CARRIER PICK UP: Reminder you must schedule your carrier to pick up your freight at the warehouse between 8:00 AM and 4:00 PM
_______lbs. @ $100.00 per cwt. (100 lbs.)=$_______(minimum of $200.00)
ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS. ALL MATERIAL HANDLING CHARGES MUST BE PREPAID
We understand your calculation may only be an estimate. Invoicing will be done from the actual weight as listed on the inbound bills of lading. Adjustments will be made accordingly. If you have any questions about material handling, please contact our Exhibitor Services Department
Material Handling Total = $______________Non-Taxable Service Please enter total on Order Forms Recap Sheet
2020 Groom Expo West February 21, 2020 – February 23, 2020
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
ADVANCE WAREHOUSE MATERIAL HANDLING SERVICES RATES INCLUDE THE FOLLOWING: Unloading of crated material (uncrated materials will not be accepted at the warehouse) Storage at warehouse for up to 30 days Delivery to your booth at show site Storage and return of empty containers Reloading of material on to your carrier at the close of the show
ADVANCE WAREHOUSE SHIPPING INSTRUCTIONS All shipments must arrive to the advance warehouse by FEBRUARY 12, 2020. If your shipment arrives
after this date you will be charged an additional late fee (rate listed below). There are no exceptions to this fee! The absolute latest date for shipments to arrive to the advance warehouse is FEBRUARY 14, 2020 with late fee
applied. Any shipments sent to the advance warehouse after FEBRUARY 14, 2020 will be refused! Delivery hours at advance warehouse are 8am – 4pm M-F. No shipments will be accepted on weekends
or holidays. Mandatory Documentation: Shipment received without receipts, freight bills or specified unit counts on the
receipts or freight bills, such as UPS and Fed-Ex, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. Great Lakes Events will assume no liability for such shipments.
Insurance: Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverage, “riders” to existing policies can
usually do this. Great Lakes Events is not responsible for the security of items after they are delivered to each booth or until they are picked up at booth for reloading at the close of the show. Please take all necessary precautions.
ADVANCE WAREHOUSE SHIPPING INFORMATION
LABEL EACH CRATE OR PACKAGE AS FOLLOWS: TO: (EXHIBITING COMPANY NAME & BOOTH NUMBER)
ADVANCE WAREHOUSE RATES ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS.
ADVANCE CRATED SHIPMENT: Arriving on or before deadline date. Each shipment is considered separately. No cumulative weights will be allowed.
Rate: $ 150.00 per cwt. (100lbs.) Minimum charge of 200 lbs. totaling $300.00
ADVANCE CRATED SHIPMENTS ARRIVING AFTER DEADLINE OF FEBRUARY 12, 2020:
Advance rate plus additional $25.00 per cwt. (100 lbs) FREIGHT LOADING /UNLOADING ON OVERTIME HOURS: Advance rate plus additional $25.50 per cwt. Overtime includes Monday – Friday 4:00 P.M. and beyond, Saturday, Sunday, Holidays FREIGHT SHIPPED BACK TO WAREHOUSE UPON SHOW CLOSING: $100.00 per cwt. (minimum $200.00) **FREIGHT ARRIVING AT THE WAREHOUSE AFTER THE SHOW OPENS WILL BE REFUSED!
Place order on Material Handling Order Form
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February 21, 2020 – February 23, 2020 Pasadena Convention Center
Pasadena, California
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
PLEASE AFFIX THESE LABELS TO ALL ITEMS BEING SENT TO THE ADVANCE WAREHOUSE *Shipments will be refused if payment information is not sent in prior to arrival!
Deliveries must arrive on or before FEBRUARY 12, 2020 to avoid surcharges.
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2020 Groom Expo West February 21, 2020 – February 23, 2020
Pasadena Convention Center Pasadena, California
TO: BOOTH: FOR:
2020 GROOM EXPO WEST UPS FREIGHT C/O CRANE FREIGHT &
CARTAGE 8721 MERRILL AVE
CHINO CA 91710 909-629-0249
SHIPMENTS MUST ARRIVE
ON OR BEFORE FEBRUARY 12, 2020
(To avoid late fees)
TO: BOOTH: FOR:
2020 GROOM EXPO WEST UPS FREIGHT C/O CRANE FREIGHT &
CARTAGE 8721 MERRILL AVE
CHINO CA 91710 909-629-0249
SHIPMENTS MUST ARRIVE
ON OR BEFORE FEBRUARY 12, 2020
(To avoid late fees)
TO: BOOTH: FOR:
2020 GROOM EXPO WEST UPS FREIGHT C/O CRANE FREIGHT &
CARTAGE 8721 MERRILL AVE
CHINO CA 91710 909-629-0249
SHIPMENTS MUST ARRIVE
ON OR BEFORE FEBRUARY 12, 2020
(To avoid late fees)
TO: BOOTH: FOR:
2020 GROOM EXPO WEST UPS FREIGHT C/O CRANE FREIGHT &
CARTAGE 8721 MERRILL AVE
CHINO CA 91710 909-629-0249
SHIPMENTS MUST ARRIVE
ON OR BEFORE FEBRUARY 12, 2020
(To avoid late fees)
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
DIRECT MATERIAL HANDLING SERVICES
RATES INCLUDE THE FOLLOWING: Unloading of material at convention facility and delivery to your booth Storage and return of empty containers at the close of the show. Due to Fire Marshall Regulations, empties may be stored
outdoors. Reloading of material on to your carrier at the close of the show
DIRECT SHIPPING INSTRUCTIONS Shipments will only be received during the move in period, FEBRUARY 20, 2020. As an exhibitor it is your responsibility
to instruct your carrier of the proper date for direct deliveries to the convention facility. Any shipments arriving prior to the first day of move in will be refused and returned to the local trucking terminal.
Mandatory Documentation: Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS , DHL and FedEx, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. Great Lakes Events will assume no liability for such shipments. Weight tickets or bills of lading indicating weight must accompany all freight. Failure to have proper weight certification will delay unloading. Great Lakes Events reserves the right to estimate the weight of a shipment if no certification is presented upon the time of delivery. Invoicing will be based upon this estimate. The appropriate paperwork must be presented to GLE before the close of the show or the estimate will serve as the billing weight. The driver’s signature on the show site receiving reports will verify the total piece count and weight.
Insurance: Be sure your materials are insured from the time they leave your company until they are returned after the show. It is suggested that exhibitors arrange all risk coverage, “riders” to existing policies can usually do this. Great Lakes Events is not responsible for the security of items after they are delivered to each booth or until they are picked up at each booth for reloading at the close of the show. Please take all necessary precautions.
DIRECT SHIPPING INFORMATION
LABEL EACH CRATE OR PACKAGE AS FOLLOWS:
TO: (EXHIBITING COMPANY NAME & BOOTH NUMBER) FOR: 2020 GROOM EXPO WEST
GREAT LAKES EVENTS C/O PASADENA CONVENTION CENTER
300 E GREEN ST. PASADENA, CA 91101
626-795-9311
DIRECT SHIPPING RATES ALL SHIPMENTS ARE CHARGED A MINIMUM OF 200 LBS.
DIRECT SHIPMENTS: Each shipment is considered separately. No cumulative weights will be allowed.
Rate: $160.00 per cwt. (100 lbs.) see below for Overtime Minimum charge of 200 lbs. totaling $320.00
FREIGHT LOADING /UNLOADING ON OVERTIME HOURS: Direct rate plus additional $25.50 per cwt.
Overtime includes Monday – Friday 4:00 P.M. and beyond, Saturday, Sunday and Holidays. FREIGHT THAT ARRIVES AFTER THE SHOW OPENS: Direct rate plus additional $ 25.00 per cwt. FREIGHT SHIPPED BACK TO WAREHOUSE UPON SHOW CLOSING: $100.00 per cwt. (minimum of $200.00)
Place order on Material Handling Order Form
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February 21, 2020 – February 23, 2020 Pasadena Convention Center
Pasadena, California
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
PLEASE AFFIX THESE LABELS TO ALL ITEMS BEING SENT TO PASADENA CONVENTION CENTER
*Please complete the method of payment form prior to the show as freight WILL NOT be released if payment information has not been completed!
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S2020 Groom Expo West
February 21, 2020 – February 23, 2020 Pasadena Convention Center
Pasadena, California
TO: BOOTH: FOR:
2020 GROOM EXPO WEST GREAT LAKES EVENTS
C/O PASADENA CONVENTION CENTER 300 E GREEN ST.
PASADENA, CA 91101 626-795-9311
DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN
FEBRUARY 20, 2020
TO: BOOTH: FOR:
2020 GROOM EXPO WEST GREAT LAKES EVENTS
C/O PASADENA CONVENTION CENTER 300 E GREEN ST.
PASADENA, CA 91101 626-795-9311
DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN
FEBRUARY 20, 2020
TO: BOOTH: FOR:
2020 GROOM EXPO WEST GREAT LAKES EVENTS
C/O PASADENA CONVENTION CENTER 300 E GREEN ST.
PASADENA, CA 91101 626-795-9311
DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN
FEBRUARY 20, 2020
TO: BOOTH: FOR:
2020 GROOM EXPO WEST GREAT LAKES EVENTS
C/O PASADENA CONVENTION CENTER 300 E GREEN ST.
PASADENA, CA 91101 626-795-9311
DIRECT SHIPMENTS WILL ONLY BE ACCEPTED DURING THE MOVE IN
FEBRUARY 20, 2020
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Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] COMPANY: ___________________________________________________BOOTH #: _________________
Please complete this form only if shipping exhibit material with Great Lakes Transportation Credit card information must be on file prior to freight pick-up. Clearly label all shipments with the destination address. At show site you must complete an outbound Bill of Lading before leaving the facility.
Complimentary shipping labels and Bill of Lading are available at the Great Lakes Events Exhibitor Service Desk. Any organization using Great Lakes Transportation must have the proper insurance coverage for shipping. INSURANCE COVERAGE: _________________________________________________________________________
FOR SHIPMENTS OVER 200 POUNDS GREAT LAKES TRANSPORTATION IS AVAILABLE FOR
SHIPPING INBOUND TO ADVANCE WAREHOUSE OR SHOW SITE
PICK UP INFORMATION: Pickup Date: _________________________________ Pickup Times: ________________________________
**SHIPMENTS MUST BE AT LEAST 200 LBS FOR GREAT LAKES TRANSPORTATION PICKUP** Inbound Destination: ___________Advance Warehouse __________Showsite Facility Service Type: Circle Type Standard Ground Speedy Ground Next Day Second Day 3-5 Business Days 2-3 Business Days Next Business Day 2nd Business Day Description of Shipment: Piece Count and Weight Required
Crates Cartons Fiber Cases Pallet/Skid Other Total Pieces: Total Weight: _____________ Does Pickup Location have a loading dock? YES NO *if NO additional charges may apply Is an “Inside Pickup” required (typical for Suite offices w/o loading docks)? YES NO
OUTBOUND AFTER SHOW CLOSING Be sure to come to the Great Lakes Events Service Center to pick up your Bill of Lading
Consigned to (Company Name): ___________________________________________________________________________
Service Type: Circle Type Standard Ground Speedy Ground Next Day Second Day 3-5 Business Days 2-3 Business Days Next Business Day 2nd Business Day Description of Shipment: Piece Count and Weight Required Crates Cartons Fiber Cases Pallet/Skid Other Total Pieces: Total Weight: ___________ Does Delivery Location have a loading dock? YES NO *if NO additional charges may apply Is an “Inside Delivery” required (typical for Suite offices w/o loading docks)? YES NO
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2020 Groom Expo West February 21, 2020 – February 23, 2020
Pasadena Convention Center Pasadena, California
THIS FORM MUST ACCOMPANY THE METHOD OF PAYMENT FORM
22
Advance Payment Deadline Date: 01/30/20
EXHIBITOR: BTH #
EVENT: Groom Expo West 2020
FACILITY: Pasadena Convention Center
DATES: February 21-23, 2020 EVENT #020023LA
ELECTRICAL EXHIBITION SERVICES 300 East Green Street, Pasadena, CA 91101 Phone: (626) 844-0785 Fax: (626) 628-0303
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
INLINE AND PENINSULA DELIVERY
The cost of 120-Volt outlets includes delivery to one location at the rear of inline or peninsula booths. If you require the outlet(s) to be distributed to any other location(s), material and labor charges apply. There is a minimum charge of (1) hour for installation and (1/2) hour for removal. Complete and return the Electrical Distribution Form along with a floor plan layout of your booth space indicating outlet location(s).
ISLAND BOOTH DELIVERY ONE LOCATION
Island booths that only need power delivered to one location incur (1) hour labor charge for installation & removal. Return a floor plan layout of your booth space indicating the outlet location with measurements and orientation.
ISLAND BOOTH DELIVERY MULTIPLE LOCATIONS
Island booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.
24 HOUR SERVICES
Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing, show days only. If you require power at any other time order 24 hour power at double the outlet rate.
ADVANCE RATES To receive advance rates a complete order inclusive of a scaled electrical layout must be received before the advance payment deadline date. The scaled layout must match the order and include power locations and orientation. Any changes or additional services received after the deadline date will be charged the regular payment price.
CANCELLATIONS
Credits will not be issued for services delivered and not used. See #13, 19 & 20 on back of form for additional details.
TERMS & CONDITIONS
I agree in placing this order that I have accepted Edlen’s payment policy and the terms and conditions of the contract.
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for Entire Event
120 VOLT
QTY Show Hours
QTY 24hrs/day
Double rate
ADVANCE PAYMENT
PRICE
REGULAR PAYMENT
PRICE
TOTAL COST
500 WATTS (5 AMPS) 99.00 148.00
1000 WATTS (10 AMPS) 174.00 262.00
1500 WATTS (15 AMPS) 205.00 308.00
2000 WATTS (20 AMPS) 237.00 355.00
MISC. REQUIREMENTS
Please call for information on any services you require that are not listed here.
120V RENTAL MATERIAL (Must Pick up Items at Onsite Exhibitor Service Center)
15’ EXTENSION CORD 27.00 27.00
POWER STRIP 27.00 27.00
TRANSFER TOTAL TO BOX #2 ON METHOD OF PAYMENT FORM
* Please reference the Event # listed above and your Booth # on all electronic payments.
SERVICE TOTALS
1. BANK WIRE TRANSFER PROCESSING FEE
2. ELECTRICAL ORDER
3. ESTIMATED LABOR
4. LIGHTING ORDER
5. PLUMBING ORDER
TOTAL DUE
AUTHORIZATION
AUTHORIZED SIGNATURE ABOVE
PRINT NAME ABOVE TODAY’S DATE ABOVE
By signing and placing this order, I accept all payment policies, terms and conditions outlined on all completed service order forms and the Edlen General Data Protection Regulation privacy policy.
MOP.V3.LA.02.19_PG 2
FINANCIALLY RESPONSIBLE COMPANY
COMPANY NAME: PHONE:
ADDRESS: FAX:
CITY: ST: ZIP:
COUNTRY: CELL #:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts American Express, Mastercard, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
ACH ELECTRONIC PAYMENT TRANSFER BANK WIRE TRANSFER INFORMATION *
Wells Fargo ABA# 121000248 Acct: 4122636046 3800 Howard Hughes Parkway, Las Vegas, NV 89169 Phone: 800.289.3557
Please note the financial institution MUST be based in the US. In order to avoid a transfer fee, you must notify the financial institution that you wish to make an ACH electronic payment transfer.
Bank transfer to Wells Fargo Wire Transfer: ABA#: 121000248 Acct: 4122636046 International Wire Transfer: Swift Code: WFBIUS6S Acct: 4122636046
* $50 processing fee MUST be included with transfer.
CREDIT CARD COMPANY CHECK
Make check payable to: Edlen Electrical. All foreign checks must be drawn on U.S. Banks only. Check must be received before the deadline date and you must include a credit card as a guarantee. Please reference the Event # listed above on your remittance.
For your convenience, we will use this authorization to charge any remaining balances on your account prior to event closing. A copy of final charges will be sent to the email address provided in the payment information section.
VISA MASTERCARD AMEX DISCOVER
CHECK AND CREDIT CARD INFORMATION
COMPANY NAME:
CHECK #:
CREDIT CARD NUMBER: EXP DATE:
CARD HOLDER SIGN: PRINT NAME:
EMAIL: THIRD PARTY PAYMENT? YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS: CITY: ST: ZIP:
METHOD OF PAYMENT
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Advance Payment Deadline Date: 01/30/20
EXHIBITOR: BTH #
EVENT: Groom Expo West 2020
FACILITY: Pasadena Convention Center
DATES: February 21-23, 2020 EVENT #020023LA
ELECTRICAL EXHIBITION SERVICES 300 East Green Street, Pasadena, CA 91101 Phone: (626) 844-0785 Fax: (626) 628-0303
1. Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate.
2. To receive advance rates a complete order inclusive of a scaled electrical layout must be received before the advance payment deadline date. The scaled layout must match the order and include power locations and orientation. Any changes or additional services received after the deadl ine date will be charged the regu-lar payment price.
3. In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email or fax of any such corrections.
4. Outlet rates listed include bringing services to one location at the rear of inline and peninsula booths.
5. Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets, to other than the standard locations within the booth space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred.
6. A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
7. Island Booths - Booths that require power to be delivered to multiple locations within their booth space incur a minimum (1) hour labor charge for installation. The removal of this work will be charged a minimum (1/2) hour or (1/2) the total time of installation. Material charges will apply. Return a floor plan layout of your booth space indicating a main distribution point and all outlet locations with measurements and orientation. If a main distribution point is not provided, Edlen will deliver to the most convenient location.
8. There is a total (1) hour or (1/2) hour installation and (1/2) hour removal charge for Island Booths that require delivery to one location.
9. Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A minimum charge of (1/2) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the total time of installation, plus material.
10. No inverters, self contained power supplies or devices that convert battery power to 120 volt power allowed.
11. For a dedicated outlet, order a 20 amp outlet.
12. In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply. Please contact our local office to discuss any additional charges.
13. Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
14. Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitor booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed only by Edlen employees.
15. Any extension cords or power strips ordered on the front of this form should be picked up at the Exhibitor Service Center. Credit will not be not issued for unused items.
16. Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen.
17. All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.
18. All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.
19. All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
20. Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is not received.
21. Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless specifically requested in writing.
22. Claims will not be considered or adjustments made unless filed in writing prior to the close of the event.
23. Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
24. t is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
25. A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
26. Exhibitor hereby agrees to all terms and conditions outlined on all order forms and the Edlen General Data Protection Regulat ion (GDPR) privacy policy which can be reviewed by visiting: https://ordering.edlen.com/LegalNotices/Terms-Edlen-GDPR.pdf
COMMONLY ASKED QUESTIONS - WHERE WILL MY OUTLET BE LOCATED? Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
EXAMPLE-CEILING POWER EXAMPLE-FLOOR POWER ISLAND BOOTHS
Aisle # ____
Aisle # ____
Aisle #
___
_
Ais
le #
___
_
A scaled floor plan must accompany your order with
main distribution point, add’l outlet locations &
booth orientation. (IN-LINE BTHS) (PENINSULA)
X X
100 102
201 203
104
(BACK TO BACK PENINSULAS)
302
308
X
X
Aisle # 500
Aisle #
90
0
4 ft
4 ft
Aisle # 600
12 ft
6 ft
5 ft 4 ft
X 5A
MAIN DISTRIBUTION POINT
5A
5A
Aisle # 500
Aisle #
90
0
4 ft
4 ft
Aisle # 600
12 ft
6 ft
5 ft 4 ft
X 5A
MAIN DROP
5A
5A
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE @ WWW.EDLEN.COM OR CALL THE NUMBER ON THE ELECTRICAL ORDER FORM T&CELEC.V3.LA.02.19_PG 3 25
ALL Island booths MUST provide the information below. Inline and peninsula booths need to provide this information ONLY if power is required at any location other than the rear of the booth space. This information allows Edlen the opportunity to expedite move-in by having your power distribution complete prior to your scheduled move-in time. Complete all of the fields below including the “Labor Estimate” Section. Edlen will make every attempt to complete the work prior to your arrival, but it can not be guaranteed.
1. Provide an Electrical Layout Form:
A. The electrical layout must indicate each power outlet and its location with exact measurements.
B. The electrical layout must reflect booth orientation. Use surrounding booth or aisle numbers.
C. Identify a main distribution point. Power is delivered to that point and then distributed to other locations. Inline or peninsula booths do not need to provide a main distribution point. Power will be located at the rear of the booth.
D. If power is only required in one location in Island booths, indicate that location with measurements on your electrical layout.
2. What date will you begin building your booth?
A. Date:_______________________ Time: ________________________
3. Will you be utilizing any specialty floor covering other than carpet, such as vinyl or wood?
A. Describe flooring:_____________________________________________________________________________
B. Estimated date and time flooring installation will begin. Date:_______________________ Time:______________
4. Show site supervisor:
Name _________________________________________________ Cell # ____________________________________
Email _________________________________________________ Company _________________________________
5. The exhibitor acknowledges there is a minimum 1 hour labor charge for the distribution of services and 1/2 hour for the removal of services. Island booths that only require power delivered to one location incur a 1 hour installation and removal charge.
6. In the event a lift is required to deliver power from the ceiling, or if the exhibitor requests power be delivered from above when it’s available on the floor, lift charges will apply for installation and removal. There is a minimum 1 hour installation and 1 hour removal cost for both lift and labor. For safety reasons lifts require a 2 man crew.
ELECTRICAL DISTRIBUTION
AUTHORIZATION
DATE: PRINT NAME:
LABOR RATES AND HOURS
Labor Minimums
Enter a minimum of 1 hour for installation and 1/2 hour for removal. For installation labor greater than 1 hour, dismantle is 1/2 the total installation time.
Straight Time Monday - Friday, 8:00 AM - 4:30 PM, except Holidays.
Overtime Monday - Friday 4:30 PM - 8:00 AM, all day Saturday, Sunday & Holidays.
ESTIMATED TOTAL TRANSFER ESTIMATED TOTAL TO BOX #3 ON METHOD OF PAYMENT FORM
DISTRIBUTION LABOR ESTIMATE
MAN HRS RATE TOTAL
ST $95.00
OT $190.00
LIFT RENTAL
HOURS RATE TOTAL
$155.00
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Advance Payment Deadline Date: 01/30/20
EXHIBITOR: BTH #
EVENT: Groom Expo West 2020
FACILITY: Pasadena Convention Center
DATES: February 21-23, 2020 EVENT #020023LA
ELECTRICAL EXHIBITION SERVICES 300 East Green Street, Pasadena, CA 91101 Phone: (626) 844-0785 Fax: (626) 628-0303
Power is dropped from the ceiling to a “main distribution point” in island booths and then distributed from that point. Indicate this location and all other outlet locations using the legend & grid below. Inline and peninsula booths need to provide this information only if power is needed at any other location than the rear of the booth. (See T&C page 4 for examples):
OUTLET LEGEND
X = Main Distribution Point = 5amp/500 watt
= 10amp/1000 watt = 15amp/1500 watt
= 20amp/2000 watt
GRID_C.V3.LA.02.19_PG 5
Go to the exhibitors tab at www.edlen.com for an exact grid to match your booth space.
NAME OF CONFERENCE START DATE END DATE NO. OF EVENT DAYS
ORGANIZATION NAME ON-SITE CONTACT NAME ROOM/EXHIBIT BOOTH NO.
STREET ADDRESS CITY STATE ZIP CODE
TELEPHONE NUMBER DELIVERY DATE DELIVERY TIME PICKUP DATE PICKUP TIME
EMAIL ADDRESS ORDERED BY
AM PM
AM PM
ORDERING INSTRUCTIONS: To guarantee equipment availability and advanced-rate pricing, place your order at least 21 days prior to delivery. Operator labor, if requested, is subject to the prevailing hourly rate with a four-hour minimum. An electronic receipt will be emailed to you. The total charge per item is determined by multiplying the price by the quantity ordered by the days rented. Please include applicable Sales Tax on equipment rental.
P S A V W I L L C O N TA C T Y O U D I R E C T LY F O R PAY M E N T I N F O R M AT I O N . P R I C I N G I S P E R D AY.
MONITORS PRICE QTY DAYS TOTAL
24” LCD table top monitor $______ ____ ____ $________ 32” LCD monitor $______ ____ ____ $________ Dual-post stand Table stand Speakers 46” LCD monitor $______ ____ ____ $________ Dual-post stand Table stand Speakers 50” LCD monitor $______ ____ ____ $________ Dual-post stand Table stand Speakers 70” LCD monitor Please contact PSAV for quote Dual-post stand Table stand Speakers
SPECIAL REQUESTSPlease add any items not listed above that you require.
Form Submission – Email completed forms to: [email protected] Exempt Status – If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the state in which the services are to be provided.Cancellations – Cancellations received within 48 hours of the scheduled delivery date are subject to a 50 percent fee applicable to equipment and tax. Cancellations received on the day of scheduled delivery or “no shows” are subject to the full amount of the order, including installation, drayage and tax.Labor and/or service charges may apply and/or loss damage waiver.
BOOTH DIAGRAM ORGANIZATION NAME ROOM/EXHIBIT BOOTH NO.
SHOW NAME SHOW DATES
InternetPlease indicate on the grid the location of your internet drop(s) using W to signify a wired internet drop and T to signify a telephone wiring. If no location is indicated, the internet drop will be placed in the middle back of the booth.
Adjacent Booth No. ______________
AdjacentBoothNo. ______________
AdjacentBooth
No. ______________
Adjacent Booth No. ______________
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TELEPHONE SERVICE ORDER FORM
PLEASE TYPE OR PRINT ALL ENTRIES. THIS FORM MUST BE FILLED OUT COMPLETELY. (SEE TERMS AND CONDITIONS BELOW)
Finance Dept Use Only: tel svc order form FY18
Date Order Rec’d _________________ Amount Recv’d __________________ Ext(s) Assigned: __________________
IMPORTANT: In order to ensure having service on the date desired, this application and
payment must be received 10 days prior to the requested service date. If your order is received any time after 10 days before the start of the event or if payment is not included, we will make best efforts, but cannot guarantee installation prior to the opening of the event.
MAIL / FAX TO: Finance Dept/The Pasadena Convention Center 300 E. Green Street, Pasadena, CA 91101 Tel: (626) 793–2122 Fax: (626) 844–1426
CONTACT / EVENT INFORMATION
EVENT NAME: EVENT DATES:
COMPANY NAME: BOOTH #:
ADDRESS: TELEPHONE#:
CITY, STATE, ZIP: FAX #:
CONTACT: EMAIL:
SIGNATURE: Date
TELEPHONE SERVICE (please indicate the service and number of lines required)
Credit Card/Outgoing Only Line (analog) $192.94 (includes tax) $
$
International Dialing Capabilities per Line $25.00 $
Se
t R
en
tal Telephone Instrument – Single Line $26.00 $
Conference Style Speaker Phone $50.00 $
$
SHOW GENERAL LOCATION OF JACK(S) IN BOOTH BELOW ***On Site Order Fee
$50.00: $
Bo
oth
Sub-Total: $
****Additional Charges Lost / Damaged Telephone Cable
Lost/Damaged Instrument Line Moves After Installation
Cancellation Fee after installation
$15ea $75ea $75ea $90
Total Due: $
Front of Booth / Aisle
**PLEASE NOTE THAT ALL TELEPHONE LINES ARE DIAL 9 LINES. * * ORDERS RECEIVED ON-SITE DURING EVENT SET-UPOR EVENT WILL BE ASSESSED A $50 SERVICE CHARGE.
**** ADDITIONAL CHARGES WILL BE ASSESSED AT THE DISCRETION OF THE TELECOMMUNICATIONS DEPARTMENT
METHOD OF PAYMENT
CH
EC
K IMPORTANT: Please make checks payable to
Pasadena Convention Center with return of this order. Orders received within 10 days of event must be accompanied by a cashier’s check.
Check # Amount $
CR
ED
IT
Please bill my credit card as indicated for all services ordered. I understand that all charges including deposits will be billed upon receipt of order. I authorize any additional charges above my deposit to be billed at the close of the event.
TERMS AND CONDITIONS 1. Credit will not be given for lines and telephones installed and not used. 2. The exhibitor is responsible for the telephone(s) and cord(s). 3. Exhibitor equipment must comply with all FCC Regulations. The Telecommunications Department will not ensure that exhibitor-provided equipment will be compatible with the telephone system. 4. Telephone line / jack moves after installation will be billed at $75 per move. 5. Local and long distance calls will be tabulated on site at prevailing rates. 6. User is responsible for full replacement cost of unreturned or damaged equipment.
A refund check or invoice will be mailed within thirty (30) days. Credit Card charges, if applicable, will appear on your statement. A detailed report of call usage is available upon request. We recommend that you contact the Telecommunications Department prior to the Event for a configuration evaluation if you plan to use Digital lines, Multi-Button Sets, or have other enhanced service requirements.
PLEASE TYPE OR PRINT ALL ENTRIES. THIS FORM MUST BE FILLED OUT COMPLETELY. (SEE TERMS AND CONDITIONS ATTACHED)
Finance Dept Use Only: Booth Security order form 09-25-17
Date Order Rec’d _________________ Amount Recv’d __________________ Staff Assigned: __________________
IMPORTANT: In order to ensure having service on the date desired, this application
and payment must be received 10 days prior to the requested service date. If your order is
received any time after 10 days before the start of the event or if payment is not included,
we will make best efforts, but cannot guarantee staffing prior to the opening of the event.
MAIL / FAX TO:
Finance Dept/The Pasadena Convention Center
300 E. Green Street, Pasadena, CA 91101
Tel: (626) 793–2122 Fax: (626) 844–1426
CONTACT / EVENT INFORMATION
EVENT NAME: EVENT DATES:
COMPANY NAME: BOOTH #:
ADDRESS: TELEPHONE#:
CITY, STATE, ZIP: FAX #:
CONTACT: EMAIL:
SIGNATURE: Date:
By signing above, I acknowledge that I have read and agree to the attached terms and conditions of service.
PLEASE INDICATE DATES AND START/END TIMES WHERE COVERAGE IS NEEDED
DATES COVERAGE START AND END TIMES TOTAL HOURS RATE PER HOUR TOTAL
Start: End: $28.00
Start: End: $28.00
Start: End: $28.00
Start: End: $28.00
Start: End: $28.00
Start: End: $28.00
Start: End: $28.00
***On Site Order Fee $100.00: $
Sub-Total: $
Total Due: $
* * ORDERS RECEIVED ON-SITE DURING EVENT SET-UPOR EVENT WILL BE ASSESSED A $100
SERVICE CHARGE.
METHOD OF PAYMENT
CH
EC
K IMPORTANT: Please make checks payable to
Pasadena Convention Center with return of this order. Orders received within 10 days of event must be accompanied by a Money Order.
Check # Amount $
CR
ED
IT
Please bill my credit card as indicated for all services ordered. I understand that all charges will be billed upon receipt of order. I authorize any additional charges above my deposit to be billed at the close of the event.
Pasadena Center Operating Company Terms and Conditions
Continued from Booth Security Order Form
It is understood and agreed between The Pasadena Center Operating Company (PCOC) and the Client that PCOC is not an insurer and the rates being paid PCOC are for a service designed to deter certain risks of loss and such rates are not necessarily related to the value of personal or real property protected. Amounts being charged by PCOC are insufficient to guarantee that no loss will occur, and PCOC makes no such warranty, implied or otherwise, that a loss will not occur or that service supplied will avert or prevent occurrences, losses, claims or causes of action which the services are designed to help deter or avert. Client shall protect, indemnify, and hold harmless PCOC, its officers, agents and employees, and the City of Pasadena, from and against any and all loss to property and/or personal injuries. PCOC shall only be liable for claims and damages caused by its own negligence and the negligence of its employees, officers, and agents. It is expressly understood and agreed that under no circumstances will PCOC be responsible for theft or other loss of Client’s property not directly attributable to theft by PCOC personnel. In no event shall the liability of The Pasadena Center Operating Company exceed the total charge paid by Client to PCOC during the day of such theft. Client should take all reasonable precautions it can to reduce exposure or loss such as: Do not identify product or equipment on outside of boxes or cartons Be especially alert during set-up and tear down of any exhibits Do not leave valuable property unattended At the end of each day cover all display equipment and tables Store supplies and products with the Exposition Services Company Should the actual amount due PCOC for services rendered exceed the estimated amount as quoted on the attached order form, Client agrees to remit any such excess amount to PCOC within fifteen (15) days of receipt of the final invoice for such services. If Client has authorized use of credit card for such charges, the Client hereby authorizes PCOC to additionally charge the same credit card for excess amounts, and PCOC will so notify Client along with submission of a final invoice of the actual amounts due. The Exhibitor Order agreement shall in all respects be governed, interpreted, and enforced in accordance with the laws of the State of California. The venue for any actions or proceedings arising out of this agreement shall be Los Angeles County, California. There shall be no charge to Client when oral cancellation notice is given directly to The Pasadena Center Operating Company’s authorized representative more than 48 hours prior to the start of event move in. If cancellation notice is given with less than 48 hours notice, the Client shall pay Pasadena Center Operating Company one-half the amount of the estimated bill.
32
FACILITY POLICIES QUICK REFERENCE SHEET*
*Licensee shall read the Facilities Policies & Procedures document. The quick reference sheet does not supersede the Facility Policies and Procedures document.
Box Office/Tickets
• The Convention Center’s Box Office/Ticketing services are exclusive for on-site tickets on all public ticketed events.
• The Convention Center will maintain control of ticket distribution, box office operation, ticketing personnel and ticket sales.
• A ticket manifest of all advanced ticket sales must be delivered to the Box Office Manager a minimum of 5 days prior to first contracted date.
Décor/Signage
• Helium balloons are prohibited within the Convention Center.
• Fog machines, haze machines, etc. are prohibited within the Convention Center.
• Use of glitter and confetti is not permitted in the Convention Center without prior written approval of the PCOC. Please contact your Event Manager regarding fees.
• Use or distribution of adhesive-backed decals is prohibited at the facility.
• Banners are allowed in the Convention Center, although there are restrictions as to what, where, when and how the banners may be hung. Please contact your Event Manager with the details of every banner to be hung.
• Only tapes pre-approved by your Event Manager shall be used in the facility. No tape of any kind shall be permitted on any permanently carpeted or painted areas or be affixed to any permanent feature of the facility.
Deliveries/Freight
• The Convention Center will not accept delivery of show and/or exhibitor materials. Licensee will be responsible for the arrangements and related costs for off-site storage before, during, and following the license period outlined in the License Agreement.
Exclusive Services
• Centerplate is the exclusive in-house food, beverage, and catering service provider. Sampling requires the advanced permission of the exclusive food and beverage provider and must be requested at least thirty (30) calendar days prior to the first day of the first contracted date.
• The Convention Center exclusively provides a variety of telecommunication services that can be tailored to meet specific show management and exhibitor needs.
• Edlen Electrical Exhibition Services is the exclusive in-house service provider of electrical, plumbing, compressed air and other utility services. Utilization of permanent wall or column electrical outlets requires prior written approval by the Convention Center management. Permanent building utility outlets, including restroom plumbing fixtures, are NOT to be used for booth operations or disposal purposes.
• Facility-affixed audio, lighting, screens, and structural/production rigging** are controlled exclusively by the in-house audio-visual service provider, PSAV. **Rigging excludes the Civic Auditorium
• PSAV is the exclusive in-house service provider of all internet/high-speed data transmission services.
• Event security (ticket takers, badge checkers, door monitors, and overnight security) is controlled exclusively through the Convention Center’s Guest Services department. Overnight security is required on all events that leave material/supplies in the Convention Center after business hours. Uniformed Pasadena Police Officers (PPD) are the ONLY ARMED security permitted in the facility.
• The Convention Center will retain complete control over all loading dock area activities and will staff the area with a minimum of: two (2) loading dock attendants and one (1) loading dock/manager/freight elevator attendant.
Floor Plan Approval
• The Convention Center and the Pasadena Fire Department must approve all floor plans prior to the sale or lease of any exhibit space.
Room Set-Ups
• One standard set-up (theater, classroom, or banquet style – does not include linens) is included in the rental of all meeting rooms/ballrooms. Please contact your Event Manager for specifications and/or any fees.
• Any change/additions in the set-up during your event (during or overnight) will result in an additional charge, unless it is used for a meal function. Please contact your Event Manager for room changeover fees.
Vehicle Display
• All vehicle displays within any of the Convention Center’s buildings require a permit from the Pasadena Fire Department. All costs shall be the sole responsibility of the Licensee.
• The battery must be disconnected while any vehicle is on display (within the Convention Center).
• Fuel in the gas tanks shall not exceed 1/4 of the tank or 5 gallons, whichever is less (within the Convention Center).
• All gas caps shall be taped or locked (within the Convention Center).
• Drip pan shall be placed under the vehicle’s drive train to prohibit any damage to the facility.
• Duplicate keys for vehicles on display must be provided to show management for use in the event of an emergency. Keys shall be kept on the premises during the entire contracted time/period.
• Vehicle display on the outside of the Convention Center must be approved by your Event Manager. 33
Marengo Loading Dock Procedures
From S. Marengo Avenue (128 S. Marengo Ave. - between Green St. and Cordova St.) enter and then drive down the ramp that goes to the Loading Dock area. A parking attendant will assign you a temporary parking space in which you will have 30 minutes to unload your vehicle. Please: (1) Use caution when driving and walking in the Dock area. (2) Unload your display and stock from your vehicle. Next, use one of the large freight elevators (elevator attendant to operate) to bring your display and stock up to the Exhibit Hall and then bring them out to your booth. Please do this within the 30 minute allotted time. (3) Remove your vehicle from the Loading Dock area and relocate into a general parking structure. (4) Return and construct your display.
34
Great Lakes Events LLC Limits of Liability 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected] The consignment or delivery of shipments to Great Lakes Events by an exhibitor, or by any shipper to/or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth below
INSURANCE Great Lakes Events is not an insurer, the exhibitor should obtain insurance. It is suggested that exhibitors arrange all risk coverage. This can be done by endorsements to existing policies. Exhibitor’s materials should be insured from the time they leave their firm until they are returned after the closing of the show. Please indicate in the space below what your Exhibition Booth Insurance plans are for this event:
MANDATORY INSURANCE NOTIFICATION
PLEASE RETURN TO GREAT LAKES EVENTS COMPANY: _______________________________CONTACT: ______________________BOOTH #: _______ SHOW NAME: 2020 GROOM EXPO WEST WE HAVE CHOSEN THE FOLLOWING AS OUR INSURANCE COVERAGE (CHOOSE ONE) SELF – INSURED (INCLUDE COMPANY NAME): ______________________________________________ OTHER (INCLUDE COMPANY NAME): _______________________________________________________ 1. Great Lakes Events and its subcontractors shall not be responsible for damage or loss resulting from any act of the
exhibitor or any shipper, including, but not limited to, improper packing or loading of materials, neglect to describe materials sufficiently, and neglect to mark materials properly.
2. Great Lakes Events and its subcontractors shall not be responsible for damage to/or loss of uncrated materials, or damage concealed from Great Lakes Events.
3. There may be a period of time between the delivery of the materials to the exhibitor’s booth by Great Lakes Events and the arrival at the booth of a representative during which the materials will be left unattended. Great Lakes Events and its subcontractors shall not be responsible for loss, theft, or disappearance of exhibitor’s materials during this period or at any time following delivery to exhibitor’s booth.
4. Likewise, there may be a period of time between the packing of materials and pick-up by Great Lakes Events during which the materials will be left unattended. Great Lakes Events and its subcontractors shall not be responsible for loss, theft, damage or disappearance of materials during this period or at any time prior to reloading after the show. Bills of lading covering outgoing shipments, which are furnished by Great Lakes Events to exhibitors, will be checked at time of actual pick-up from the booth and corrections will be made where discrepancies occur.
5. Empty labels will be available at the Great Lakes Events Service Center. It is the responsibility of the exhibitor or his representative to affix these labels to each empty container. All previous labels should be removed or obliterated. Great Lakes Events assumes no responsibility for the following: Not following procedures above, removal of empties with old labels and without Great Lakes Events labels, improper information on empty labels, the security of empties while in storage, the condition of empties upon return, materials stored in containers with empty labels, or damage to containers stored outside due to inclement weather.
6. Great Lakes Events and exhibitors subcontractors shall not be responsible for damage caused by inclement weather to storage crates that are stored outside.
7. Claims for loss or damage, while on premises, must be reported immediately to Great Lakes Events. An incident report must be completed and submitted to your insurance company or Great Lakes Events within 24 hours. No claim or dispute will be accepted any later than 30 days after such claim or dispute arises. No suit or action shall be brought against Great Lakes Events or its subcontractors more than one year after the accrual of the cause of action.
8. Great Lakes Events and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit those materials. The liability of Great Lakes Events and its subcontractors shall be limited to their negligence in the actual physical handling of the materials in its shipments. If the exhibitor and/or representative is supervising the handling and/or spotting of exhibit, machinery or display, the exhibitor and/or representative will assume responsibility.
9. In the event that Great Lakes Events or its subcontractors are liable for negligence, any recovery against Great Lakes Events shall be limited to the physical loss of or damage to the specific article which is lost or damaged, and in any event, the maximum liability of Great Lakes Events or its subcontractors shall be limited to $.30 per pound per article with a maximum liability of $50.00 per item, or $1000.00 per shipment, whichever is less, unless the exhibitor or other shipper discloses or declares that the goods have a greater value.
LIM
ITS
OF
LIA
BIL
ITY
35
Great Lakes Events LLC Limits of Liability 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
Continued… .
10. Great Lakes Events and its subcontractors shall not be liable for damage to or loss of materials of unusual or
special value unless their true character and value is stated at the time of the shipment. 11. The provisions limiting the liability of Great Lakes Events and its subcontractors shall be fully severable, and if any
such provision shall be unenforceable under the laws of any jurisdiction, that provision shall be considered deleted, without affecting any other provision of this section, and in its place shall be submitted a provision as alike as possible in tenor and effect as shall be enforceable.
12. Great Lakes Events and its subcontractors shall not be responsible for any loss, damage, or delay due to thievery, defective equipment, breakage, leakage, dangers of the sea or lake, weather, fire, Acts of God, acts of a public enemy, acts or mandates of a public authority, the inherent nature or propensities of any material to be handled, strikes, lockout or work stoppages of any kind, delay caused in transportation or delivery other than delay caused by the negligence of Great Lakes Events or its subcontractors, or to any other cause beyond the control of Great Lakes Events or its subcontractors.
13. In the event that the carrier, designated by the EXHIBITOR, does not pick up materials within the allotted time, Great Lakes Events will have the authority to reroute the exhibitor’s materials onto the house carrier. Great Lakes Events will not be responsible for any loss from such rerouting and/or handling. Great Lakes Events will not be held liable for any failure to provide these terms and conditions to the exhibitor and/or representative.
14. If a dispute between Great Lakes Events and the exhibitor occurs, and is relative to a loss, damage, or claim, the exhibitor shall not withhold any payment for any services provided by Great Lakes Events. All claims against Great Lakes Events will be considered a separate instance, and shall be resolved on its own.
15. If Great Lakes Events is found liable for any loss or damage, the maximum liability to an exhibitor’s materials is limited to repairing or replacing, with relative likeness and quality. The dollar amount will be limited to the amount paid by the exhibitor to Great Lakes Events for material handling services.
16. Great Lakes Events and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.
17. Great Lakes Events and its subcontractors shall not be responsible for loss, injury or damage caused by tradesmen or equipment furnished by Great Lakes Events or its subcontractors except when such tradesmen are working or operating equipment under the direct supervision of a supervisor designated by Great Lakes Events.
18. Great Lakes Events and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury or damage to an exhibitor’s materials or exhibitor personnel which may make it impossible or impractical to exhibit the exhibitor’s materials.
19. Claims for loss, injury or damage which are not submitted to Great Lakes Events within thirty (30) days of the close of the show on which loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Great Lakes Events or its subcontractors more than one year after the accrual of the cause of action therefore.
20. Great Lakes Events and its subcontractors shall not be responsible for improper packing of exhibitor material and its products or incorrect labeling if working under the supervision of the exhibitor.
21. Great Lakes Events and its subcontractors shall not be responsible for improperly packed or concealed damages to exhibits.
22. The placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of the terms and conditions set forth in numbers 16 through 21 above.
36
Great Lakes Events LLC 100 Bickford Street Rochester, NY 14606 Phone: 585-458-2200 Fax: 585-458-5087 Email: [email protected]
IMPORTANT SHOW CLOSING GUIDELINES
Carefully read the following move out procedures to allow for an organized and safe move out.
All aisle carpet must be removed before any empty containers will be returned. Please allow ample time for this to do be done.
It is the Exhibitor’s responsibility to arrange for shipment of outbound freight from
the show. Please notify your carrier of the designated carrier check in date and time. A bill of lading must be filled out and returned to the Great Lakes Events Exhibitor
Service Desk for all shipments leaving the facility (including UPS and FedEx). Be sure to fill out one per destination.
Be sure all outbound freight is clearly labeled. Complimentary shipping labels are
available at the Great Lakes Events Service Desk. Any materials being shipped out FedEx and UPS must have the appropriate shipping labels, these will not be provided for you.
All exhibitors must settle their account with Great Lakes Events before receiving a
bill of lading. Great Lakes Transportation has been chosen as the recommended carrier of
outbound freight for this show. A representative will be on-site to answer questions and arrange shipments.
In the event that your carrier fails to check in by the designated deadline
FEBRUARY 23, 2020 BY 6:00 P.M. Great Lakes Events reserves the right to reroute your shipment via Great Lakes Transportation. Please note: After the deadline Great Lakes Events assumes responsibility for these shipments and the exhibitor assumes the responsibility for the shipping charges.
Great Lakes Events strongly recommends that you stay with your materials until they
are loaded onto your designated outbound carrier. Great Lakes Events is not responsible for any materials left unattended in your booth. Please take all necessary precautions when possible.
YOUR COOPERATION DURING MOVE OUT IS GREATLY APPRECIATED
2020 Groom Expo West February 21, 2020 – February 23, 2020
