Expression of Interest (EoI) · 4 “Lead Consultant” means an individual consulting firm that is...

Government of Nepal

Ministry of Energy

Department of Electricity Development

Budhi Ganga Hydropower Project

Kathmandu

Expression of Interest (EoI)

for

Initial Environmental Examination (IEE) of

Budhiganga 132kV Transmission Line

September 2016

1

Government of Nepal Ministry of Energy



Invitation for Expression of Interest (EoI)

for

Initial Environmental Examination (IEE) of Budhiganga 132kV Transmission

Line

(Date of First Publication: 21st September, 2016)

1. As per the annual program for fiscal year 2073/74, the Government of Nepal (GoN),

Department of Electricity Development (DoED), Budhi Ganga Hydropower Project (BHP)

invites Expression of Interest (EoI) for the purpose of short-listing the eligible, qualified and

experienced Consultants for Initial Environmental Examination (IEE) of Budhiganaga 132

kV Transmission Line.

2. Expressions of interest (EoI) for consulting services are requested from interested and

experienced Consultant or Joint Venture (JV) between them, called hereinafter "the

Consultant". The Consultants are not allowed to enter into more than one JV for the same

work.

3. The Consultant eligible to provide consultancy services upon submission of an application

letter may obtain EoI document free of cost during office hours prior to the deadline for

submission of the documents or can be downloaded from the website

http://www.bhp.gov.np. The instructions to consultant, prescribed formats, evaluation

criteria, scope of work, duration of study and other details of the projects are mentioned in

the EoI document.

4. Duly completed EoI documents in hard copy should be submitted to the address mentioned

below clearly mentioning the name of the project in sealed envelopes at or before 12:00

(Nepal Standard Time) of 16th

day of the first date of publication of this notice :

Project Manager,


Kalikasthan , Kathmandu

Tel: 977-1-4423206; Fax: 977-1-4423207

2

5. If the deadline specified herein falls on a government holiday, the deadline shall be extended

automatically to the next working day at the same hour.

6. Duly completed EoI documents received after the due date and time, shall not be considered

for evaluation.

7. The EoI submitted by the Consultant received by due date and within specified time will be

opened at 14.00 (NST) on the last date of submission in the presence of the Consultants or

their authorized representatives whosoever wish to attend. Absence of the Consultants or

their authorized representatives, however, shall not obstruct or prevent the opening of the

EoI in any way.

8. The EoI documents submitted by the Consultants will be evaluated on the basis of the

approved evaluation criteria. Only six top ranked Consultants obtaining at least 50 % marks

in the EoI evaluation process shall be listed as qualified consultants.

9. The list of Consultants qualified in EoI process will be notified in due course of time for the

submission of Technical and Financial proposals. The Consultant shall be selected in

accordance with Quality and Cost Based Selection (QCBS) procedure.

10. BHP reserves the right to accept or reject any or all EoI documents with or without giving

any reason whatsoever.

11. Further information on the EoI can be obtained from BHP during office hours on all

working days prior to deadline of submission of completed EoI.

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1. INSTRUCTIONS TO CONSULTANTS

1.1. INTRODUCTION

1.1.1. Scope of Qualification

1. The Budhi Ganga Hydropower Project (BHP) intends to prepare a list of competent local

consulting firms to conduct consulting service "Initial Environmental Examination (IEE) of

Budhiganaga 132 kV Transmission Line”. The invitation for EoI is made to invite

applications from interested and eligible local consulting firms registered in Nepal under

GoN rules and regulations and/or their joint ventures separately for the job.

2. The Consultant intending to file an application in response to this EoI should submit an

application together with the duly completed EoI document providing all the information

required therein at the address mentioned in EoI document within the time period

specified in this EoI document.

3. The EoI documents submitted by the Consultants shall be evaluated on the basis of the

approved evaluation criteria. Only six top ranked Consultants obtaining at least 50 %

marks in the EoI evaluation process shall be listed as qualified Consultants.

1.1.2. Definition of Terms

Unless otherwise specified, the following terms used in this EoI have the following

meanings:

“AAT” means average annual turnover of the Consultant(s).

“Authorized Representative” means an individual authorized by the Consultant as the duly

authorized legal entity to the EoI process, is the authorized signatory to the process, and is

the point of contact for BHP in connection with the process.

“Bidder” means successful Consultant shortlisted by this EoI process and who submits

Technical and Financial proposals in response to the Request for Proposal (RFP).

“DoED” means the Department of Electricity Development.

"BHP" means the Budhi Ganga Hydropower Project.

"IEE" means Initial Environmental Examination.

“EIA” means Environmental Impact Assessment.

“ESIA” means Environmental Impact Assessment including Social Impact Assessment.

"EPA" means Environment Protection Act, 1997 and its revisions

"EPR" means Environment Protection Regulation, 1997 and its revisions

“GoN” means Government of Nepal.

“IT” means Income Tax.

“JV” means Joint Venture.

4

“Lead Consultant” means an individual consulting firm that is the authorized leader of a

team comprising the Lead Consultant and its constituents to submit the EoI and perform the

assignment.

“EoI” means Expression of Interest.

“MoEn” means Ministry of Energy.

“NST” means Nepal Standard Time

“PPA” means Public Procurement Act, 2063 and its Amendment.

“PPR” means Public Procurement Rules, 2064 and its Amendment.

“RFP” means a Request for Proposal.

"T/L" means Transmission Line.

“TOR” means Terms of Reference.

“VAT” means Value Added Tax.

1.2.REQUEST FOR EXPRESSION OF INTEREST

1.2.1. Clarification on EoI Documents

A prospective Consultant requiring any clarification of this EoI Invitation and scope of the work

may contact BHP during office hours on all working days prior to the deadline for submission

of EoI application at the address hereunder.

Project Manager



Kalikasthan, Kathmandu

Tel: 977-1-4423206

Fax: 977-1-4423207

Email: [email protected]

Web: http://www.bhp.gov.np

1.2.2. Amendment to EoI Documents

1. At any time prior to the deadline for the submission of the EoI application, BHP may

amend the EoI, for any reason, whether on its own initiative or in response to a

clarification requested by the Consultant.

2. All Consultants shall be notified in writing about the amendments. All Consultants shall

be bound by the amendments. Consultants shall be required to acknowledge the receipt of

any amendment within three business days of such receipt. Otherwise, BHP shall assume

that the information contained in the amendment is taken into account by the Consultant

in its application.

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1.3.PREPARATION OF THE EOI DOCUMENT FOR SUBMISSION

1.3.1. Documents for EoI

The completed EoI application to be submitted by Consultant shall comprise the following

documents:

Form Type Description/Content

Form: A General Information Regarding the Consultant and Technical &

Financial Capability of the Consultant

Form: A-1 Letter of Submittal

Form: A-2 Joint Venture Information

Form: A-3 Self Declaration Form

Form: A-4 Commitment to Code of Ethics and Anti-Corruption Policy

Form: A-5 Eligibility Status

Form: A- 6 Identification of the Consultant

Form: A-7 Financial Capability

Form: A-8 Local Agent (if applicable)

Form: B Experiences of the Consultant in the Last Five Years

Form : B-1 General experience of the consultant(s) in feasibility/detailed

engineering survey & design or EIA/ IEE or cadastral mapping or

land and properties inventory survey of any Electricity projects/

Transmission line projects having consulting fees of at least NRs.

4 million.

Form: B-2 Specific Experience of the Consultant(s) in Environmental Impact

Assessment/ Social Impact Assessment or Initial Environmental

Examination of Transmission line Projects having Capacity equal

or more than 33 kV and transmission line length more than 10 km

based on numbers.

Form: B-3 Specific Experience of the Consultant(s) in Environmental Impact

Assessment/ Social Impact Assessment or Initial Environmental

Examination of Transmission line projects having transmission

line length more than 10 kilometers based on capacity.

Form: B-4 Specific Experience of the Consultant(s) in preparation of

cadastral mapping or land and properties inventory survey /

preparation of resettlement and rehabilitation action plan of the

projects.

Form: B-5 Specific Experience of the Consultant(s) in preparation of

Environmental Management Plan or social management Plan.

Form: C-1 Details of Proposed Key Professional to be deployed for the Study

6

1.3.2. Submission of EoI in Joint Venture

The Consultants submitting EoI in Joint Venture shall furnish duly signed Joint Venture

Agreement stating the responsibilities of each partner in the Joint Venture and name of the

authorized signatories through power of attorney signed by each Consultant. In any case, the

firms are not allowed to enter into more than one joint venture.

1.3.3. Cost of Preparation of EoI and Liability

Consultant shall bear all costs associated with preparation and submission of the completed EoI

document. BHP shall, in no case, be responsible or liable for these costs, or have any other

liability to any Consultant, regardless of the conduct or outcome of the EoI process. BHP shall

have no obligation to any Consultant to reimburse any costs incurred in preparing a response to

this EoI.

1.3.4. Confidentiality of the Document

If a Consultant believes that any portion of the submittal is to be treated in confidence, he/she

shall identify such information clearly in the submittal. BHP shall make every effort to treat

such documents in confidence as far as possible.

1.4.SUBMISSION OF EXPRESSION OF INTEREST (EOI)

1.4.1. Number of Copies of the EoI Application

The Consultant shall submit an original and one (1) extra hard copy of the completed EoI

application clearly mentioning Original and Copy and name of the project. In the event of any

discrepancy between the original and the copy, the original shall govern.

The Consultant may also submit an electronic copy of the completed EoI application in addition

to the hard copy. However, the evaluation of the EoI document shall only be based on the hard

copy of the EoI application submitted by the Consultant.

1.4.2. Sealing and Marking

1. The Consultant shall seal the original and copy of the completed EoI in separate

envelopes, duly marking the envelopes as “Original” and “Copy”. These envelopes shall

then be sealed in an outer envelope and marked as “Expression of Interest”. The inner as

well as outer envelope shall clearly mention the name of assignment.

2. The inner and the outer envelopes shall be addressed to:

7

Project Manager


Kalikasthan, Kathmandu

Tel: 977-1-4423206

Fax: 977-1-4423207

3. The envelopes should also clearly indicate the name and address of the Consultant for

identification purposes.

1.4.3. Deadline for Submission

1. Duly completed EoI documents should be submitted to the address specified in Section

1.4.2 by 12 Noon (NST) of 16th

day from the first date of publication of this notice.

2. The completed EoI application received by BHP after the deadline set forth in Section

1.4.3 (1) shall be considered late and shall be summarily rejected and returned un-

opened.

3. If the deadline specified herein falls on a government holiday the deadline shall be

extended automatically to the next working day at the same hour.

1.4.4. Withdrawal of EoI Application

A Consultant shall not be permitted to withdraw the EoI Application that has been submitted.

1.5. PUBLIC OPENING OF EOI APPLICATIONS

The EoI applications received by the due date and within the time specified in Clause 1.4.3 shall

be opened at 2.00 pm NST on the last date for the submission of EoI application in the presence

of the Consultant or its authorized representatives, whosoever wishes to attend. Absence of the

Consultant or its authorized representatives, however, shall not obstruct or prevent the opening

process in any way. The Consultant’s designated representative must bring a letter from the

Consultant stating that he/she is authorized to represent the Consultant for the public opening of

the EoI application. The Consultant or its authorized representatives who are present at the time

of opening shall sign in a register evidencing their presence.

During the opening, an authorized representative of BHP will read out the names of the

Consultants who have submitted the EoI applications and then will start opening submitted EoI

envelopes.

8

1.6.EVALUATION OF EOI

1.6.1. Eligibility of EoI

Evaluation Committee shall carry out evaluation of the EoI applications based on the approved

evaluation criteria. Anything not mentioned in this document regarding the evaluation of EoI

shall be governed by the prevailing rules and regulations of Nepal (Public Procurement Act,

2063 and Public Procurement Regulation, 2064) and their amendments

The basic criteria for the eligibility of the Consultant are shown in Form: A-5.

1.6.2. Evaluation of EoI

After fulfilling all the above basic criteria, the EoI documents shall be evaluated as mentioned

in Annex 1.

1.6.3. Clarification during Evaluation by BHP

1. During the evaluation, BHP may request the Consultant for any clarification that may be

needed. The Consultant shall furnish the necessary clarifications expeditiously by

post/courier/fax/e-mail or by any other rapid means of communication to BHP at the

address given in Clause - 1.4.2.

2. Failure to provide information essential to evaluate the Consultant’s qualifications, or to

provide timely clarifications or substantiation of the information furnished, BHP would

be at liberty to declare such application as non-responsive and reject the particular EoI

application.

1.6.4. Rejection of EoI Document of the Consultant

1. BHP reserves the right to accept or reject any or all EoI proposals with or without giving

any reason whatsoever and is not liable for any losses to the Consultant due to such

rejection.

2. Furnishing of false or wrong information, document or evidence in the EoI application by

any Consultant may result in rejection of the EoI application of the Consultant.

1.7. NOTICE OF RESULT OF EVALUATION

All Consultants, whether qualified or disqualified in the EoI process, will be notified in writing

indicating the result of qualification. Consultants listed in the short-list shall be considered as

9

qualified Consultants and shall be invited to participate in the “Request for Proposal” (RFP)

process.

1.8. APPLICATION IN JOINT VENTURE

By submitting an EoI in joint venture, the Consultant represents that, if qualified and if awarded

the contract after the RFP process, the Consultant with its constituent members shall be jointly

responsible to perform the obligations of such contract.

1.9. SCOPE OF WORK & DURATION OF STUDY

The scope of work and the duration of study of the projects are as mentioned in the Annex 2.

1.10. GENERAL INFORMATION ON THE PROJECTS

The information regarding the projects and project area is provided in the Annex 3.

2. CONTENT OF THE EOI DOCUMENT AND INSTRUCTIONS

TO THE CONSULTANT

2.1. PREPARATION AND COMPLETENESS OF THE EOI APPLICATION

The EoI document shall be structured in accordance with the outline given in the EoI forms and

must contain accurate and complete information as required by the EoI application. The EoI

Document shall have no interlineations or overwriting, except as necessary to correct errors

made by the Consultant itself. Any such correction must be initialed by the person authorized to

sign the application and stamped with the Consultant’s seal.

10

FORM: A-1

LETTER OF SUBMITTAL

[Letterhead paper of the Consultant, by the Lead Consultant)

Date: ................................

To:

Project Manager


Kathmandu, Nepal

Sir,

1. Being duly authorized to represent and act on behalf of ……………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

………………. (hereinafter “the Consultant”), and having reviewed and fully understood all

the information provided in the EoI document, the undersigned hereby applies for

qualification by BHP as a consultant for the IEE study of Budhiganga 132kV Transmission

Line of Budhi Ganga Hydropower Project.

2. BHP and its authorized representatives are hereby authorized to verify the statements,

documents, and information submitted in the EoI submitted herewith.

3. BHP and its authorized representatives are authorized to contact any of the signatories to

this letter for any further information.

4. This application is made in the full understanding that "All decisions by BHP related to this

EoI are final, binding and not subject to review". BHP shall be under no obligation to

inform the Consultant of the reasons for its decisions or actions.

5. The Consultant hereby provides willingness and commitment to abide by all applicable

laws, regulations, and other requirements in the execution of this study, if selected for the

task.

6. All further communication concerning this EoI application should be addressed to the

following person

[Person & Designation]

[Company]

11

[Address]

[Phone, Fax, Email]

7. The undersigned declares that the statements made and the information provided in the duly

completed EoI application is complete, true and correct.

Signature

:

Name

:

Designation

:

For and on behalf of (Name of

Consultant or Lead Consultant of joint

venture)

:

12

FORM: A- 2

JOINT VENTURE INFORMATION

S.

N.

NAME OF JOINT

VENTURE

CONSULTANT

POSTAL ADDRESS, TEL,

FAX AND E-MAIL

CONTACT PERSON TELEPHONE OF CONTACT

PERSON

1. Lead Consultant:

2. Partner

Consultant:

3.

(Note: provide duly signed and stamped joint venture agreement and power of attorney of the signatories by

each member in the JV.)

Attached:

1. Agreement of intent to form Joint Venture. Yes No

2. Power of attorney of the signatory (ies) of the Consultants Yes No

13

FORM: A-3

SELF DECLERATION FORM

[Each Consultant in the Joint Venture)

Date: ................................

To:

Project Manager


Kathmandu, Nepal

Sir,

We, the undersigned, on behalf of ………………………………………….………………… (Name

of Consultant/name of all Consultant of Joint Venture in case of JV) declare that we are legally

eligible to participate in the procurement process of consulting services for the IEE study of

Budhiganga 132kV Transmission Line of Budhi Ganga Hydropower Project.

We also declare that we do not have any conflict of interest in the said assignment.

We hereby also declare that we have not received any punishment while doing consulting business

in the last five years.

(If any member of the consulting Consultant is not eligible to participate in procurement process or

has conflict of interest in the said assignment or has received any punishment while doing

consulting business in the last five years, the same must be clearly mentioned in this form. Any

history of litigation during the last five years shall also be declared here along with the relevant

verdict.)

Signature

Name

Designation

For and on behalf of (Name of Consultant)

14

FORM: A-4

COMMITMENT TO CODE OF ETHICS AND

ANTI-CORRUPTION POLICY

Provide the Consultants’ commitment to code of ethics and anti-

corruption policy and their mechanism to monitor the adherence to

these policies.

15

FORM: A-5

ELIGIBILITY STATUS

A. Eligibility Requirements

Description Status Remarks

Valid Company Registration Certificate Yes/No

PAN/VAT Certificate Yes/No

Tax clearance certificate or tax submission certificate (for

fiscal year 2072/73)

Yes/No

Self Declaration (Refer Form: A-3) Yes/No

Note: In case of JV, above information shall be submitted for each member of JV.

B. Additional Requirements, in case of JV


Joint Venture Agreement Yes/No

Power of Attorney Yes/No

C. Specific Requirements


The Consultant or at least the lead partner in case of JV must

have more than five (5) years of consulting experience

Yes/No

The Consultant or at least one partner of the JV must have

completed The Consultant (In case of JV, any member of JV)

must have completed the IEE or EIA of at least one

transmission line project having

(i) Transmission line length more or equal to 10 km

(ii) Transmission line capacity more or equal to 33 kV

in the last five(5) years

Yes/No

Notarized copy of registration certificates shall be provided, if applicable. The Consultant

shall submit supporting documents to support the eligibility requirements. The certificate/

supporting documents other than English or Nepali language shall be translated into English

language and notarized by the competent authority.

16

FORM: A-6

IDENTIFICATION OF THE CONSULTANT

Telephone number:

Fax number:

E-mail:

Others:

Year of Establishment:

Number of Year of establishment:

Corporate Registration:

Date of Registration:

Registration No:

VAT Registration:

Date of Registration:

VAT Registration No:

Date of last renewal:

Valid up to:

Name and address of contact person:

Name and Designation of Contact Person:

Address:

Telephone number (Office):

Telephone number (Residence) :

Fax:

Email:

Note: Provide similar information for each member in the joint venture.

FORM A-6

IDENTIFICATION & TECHNICAL CAPABILITY OF THE FIRM

Full name of the Firm:

Address:

(Please attach location map of your office)

17

FINANCIAL STATUS

Description

Amount

Total assets

Total liabilities

Current liabilities

Current assets

Current credit resources

Description Year – 1

Year – 2

Year –3

Year –4 ---- up to

–10

years

Average

Annual

Turnover

Note: 1 Annual Turnover shall be given for the last 10 consecutive years, from which the best

three shall be chosen for calculating Average Annual Turnover or the Consultant/s shall

provide Annual turnover of any best three years among last 10 years .

2 Supporting documents (Audited Report) should be submitted.

3 Turnover shall be mentioned in the currency for which exchange rate is published by

Nepal Rastra Bank

4 Similar information for each member in the joint venture shall be provided.

FORM: A-7

FINANCIAL CAPABILITY

Full name of the Consultant:

18

FORM: B-1

GENERAL EXPERIENCE OF THE CONSULTANT(S) IN FEASIBILITY/DETAILED

ENGINEERING SURVEY & DESIGN OR EIA/ IEE OR CADASTRAL MAPPING OR LAND AND

PROPERTIES INVENTORY SURVEY OF ANY ELECTRICITY PROJECTS/ TRANSMISSION

LINE PROJECTS HAVING CONSULTING FEES OF AT LEAST NRS. 4 MILLION

S.

N.

NAME OF PROJECT LOCATION CLIENT VALUE OF

CONTRACT

YEAR OF

COMPLETION

DESCRIPTION OF RELEVANT WORK CARRIED

OUT

1.

2.

3.

4.

5

Note: The experience of the Consultant shall be supported with evidence/proof in the form of experience certificates / completion certificates

showing the dates of completion of the assignments and value of the consulting assignments and Approval letter of competent authority

in case of EIA/ IEE. The experience of the Consultant without evidence/proof will not be considered for evaluation. The certificates,

other than English or Nepali language, shall be translated into English language and notarized by the competent authority.

19

FORM: B-2

SPECIFIC EXPERIENCE OF THE CONSULTANT(S) IN ENVIRONMENTAL IMPACT

ASSESSMENT/ SOCIAL IMPACT ASSESSMENT OR INITIAL ENVIRONMENTAL EXAMINATION

OF TRANSMISSION LINE PROJECTS HAVING CAPACITY EQUAL OR MORE THAN 33 KV

AND TRANSMISSION LINE LENGTH MORE THAN 10 KM BASED ON NUMBERS:

S.N. NAME OF PROJECT LOCATION CLIENT CAPACITY

OF

TRANSMISSI

ON LINE

EIA /IEE

REPORT

APPROVED

DATE

DESCRIPTION OF RELEVANT WORK

CARRIED OUT

1.

2.

3.

4.


showing the dates of completion of the assignments and value of the consulting assignments and Approval Letter of competent

authority in case of EIA/ IEE. The experience of the Consultant without evidence/proof will not be considered for evaluation. The

certificates, other than English or Nepali language, shall be translated into English language and notarized by the competent

authority.

20

FORM: B-3

SPECIFIC EXPERIENCE OF THE CONSULTANT(S) IN ENVIRONMENTAL IMPACT

ASSESSMENT/ SOCIAL IMPACT ASSESSMENT OR INITIAL ENVIRONMENTAL EXAMINATION

OF TRANSMISSION LINE PROJECTS HAVING TRANSMISSION LINE LENGTH MORE THAN 10

KILOMETERS BASED ON CAPACITY:

S.

N.

NAME OF PROJECT AND

TYPE OF STUDY

LOCATION CAPACITY

OF

TRANSMISSI

ON LINE

CLIENT LENGTH

OF

TRANSMIS

SION LINE

EIA REPORT

APPROVAL

YES/NO

EIA /IEE

REPORT

APPROVED

DATE

DESCRIPTION OF RELEVANT

WORK CARRIED OUT

1.

2.

3.

4.





authority.

21

form: B-4

SPECIFIC EXPERIENCE OF THE CONSULTANT(S) IN PREPARATION OF CADASTRAL

MAPPING OR LAND AND PROPERTIES INVENTORY SURVEY / PREPARATION OF

RESETTLEMENT AND REHABILITATION ACTION PLAN OF THE PROJECTS.

S.

N.

NAME OF PROJECT LOCATION CLIENT TYPE OF STUDY DESCRIPTION OF RELEVANT WORK CARRIED OUT

1.

2.

3.

4.





authority.

22

Form: B-5

SPECIFIC EXPERIENCE OF THE CONSULTANT(S) IN PREPARATION OF ENVIRONMENTAL

MANAGEMENT PLAN OR SOCIAL MANAGEMENT PLAN (TWO PROJECTS SHALL BE

CONSIDERED FOR EVALUATION)

S.

N.

NAME OF PROJECT LOCATION CLIENT TYPE OF STUDY DESCRIPTION OF RELEVANT WORK CARRIED OUT

1.

2.

3.

4.





authority.

23

Form: C-1

DETAILS OF KEY PROFESSIONAL STAFF TO BE DEPLOYED FOR THE STUDY

S. N. DESIGNATION NAME QUALIFICATION BOTH BASIC &

HIGHER DEGREES (INCLUDING

UNIVERSITY & YEAR OF DEGREE

OBTAINED AND FIELD OF STUDY )

YEARS WITH

COMPANY

TOTAL YEAR

OF

EXPERIENCE

PROJECTS

INVOLVED

FULL OR

PART TIME

Study Team

1. Environmental Expert ( Team Leader)

2. Hydropower Engineer

3. Electrical Engineer/ transmission line engineer

4. Geologist/ geotechnical Engineer

5. Forest Expert/ Ecologist

6. Sociologist / Anthropologist/ community analyst

7. Resettlement & Rehabilitation Expert

8. Environmental Economist/ financial analyst

9. Environmental management Plan Expert

10. Social Management Plan Expert

11 Senior Surveyor

24

Annex 1

Evaluation Criteria for Screening & Evaluation of

EoI

25

Screening and Evaluation of EoI

The evaluation of EoI documents will be done in two stages (i) Screening of EoI documents

of all firms; and (ii) Evaluation of EoI document of eligible firms

STAGE I: Screening of Consultants

In this stage, a preliminary screening of received EoI document will be done. The consultants

shall be evaluated on 'Pass' or 'Fail' basis. Each Consultant must 'pass' each and every

criterion mentioned below; any Consultant not complying with any one of these criteria is

disqualified from further evaluation. The basic criteria for the eligibility of applicants are as

follows:

Eligibility Requirement

i Valid Firm Registration Certificate of Consultant (In Case of JV each member of JV)

ii VAT Certificate of Consultant (In Case of JV each member of JV)

iii Income Tax Clearance Certificate for FY 072/73 or Tax submission of F. Y.

2072/73(In Case of JV each member of JV)

iv Joint Venture (JV) Agreement in case of Joint Venture

iv Power of Attorney signed & sealed by each member of JV

iv. Self Declaration (In Case of JV each member of JV)

Minimum Specific Experience of Consultant

Experience of Consultant in consulting business not less than 5 years (In case of JV,

lead partner of JV must qualify the minimum years of experience as stated)

The Consultant (In case of JV, any member of JV) must have completed the IEE or EIA

of at least one transmission line project having

(i) Transmission line length more or equal to 10 km

(ii) Transmission line capacity more or equal to 33 kV

(The above experience could be in same project or in different project).

STAGE II: Detail Evaluation of EOI Documents

In second stage, the EOI document of eligible firms (Consultants determined "Pass" in Stage

I), will be further evaluated based on (i) Capability of Consultant, (ii) General and Specific

Experience of the Consultant and (iii) Qualification & Experience of Professional proposed

for the study. The criteria for detail evaluation are:

1. Capability of the Consultant(s) : 25 Marks

2. General & Specific Experience of the Consultant(s) in last 5 years: 50 Marks

a. General Experience of the Consultants : 10 Marks

b. Specific Experience of the Consultants : 40 Marks

3. Key professionals proposed for the study : 25 Marks

1. General Experience & Capability of the Consultant(s) : 25 Marks

26

S. N. Description Marks Weightage

1 Year of Experience 5

i > 15 yrs 100%

ii 10 to 15 yrs 75%

iii < 10 yrs 50 %

2 Composition of Joint venture 5

I One Consultant only or JV with two

members only

100%

Ii JV with three members only 75%

iii JV with more than three members 50%

3 Average Annual Turnover (AAT) of the

best three years among the last ten years

in consulting business

15

i more than NRs. 5 million 100%

ii more than NRs. 3 and up to NRs 5

million

75%

iii NRs. 2 to 3 million 50 %

iv < NRs. 2 million 0 %

Note: In case of JV the AAT of the JV shall be calculated as:

AAT of the JV = ∑AAT each JV member

2. General & Specific Experience of the Consultant(s) in 5 years: 50 Marks

a. General Experience of the Consultant(s) in the last 5 years: 10 Marks


1 General experience of the consultant(s) in

feasibility/detailed engineering survey &

design or EIA/ IEE or cadastral mapping or

land and properties inventory survey of any

Electricity projects/ Transmission line

projects having consulting fees of at least

NRs. 4 million

10 Each Project carries 2

Marks (up to 5

Projects)

b. Specific Experience of the Consultant(s) in the last 5 years : 40 Marks


1 Specific Experience of the Consultant(s) in

Environmental Impact Assessment/ Social Impact

Assessment or Initial Environmental Examination of

Transmission line Projects having Capacity equal or

more than 33 kV and transmission line length equal or

more than 10 km based on numbers:

5

i Each project carries 1 mark, maximum 5 project

2 Specific Experience of the Consultant(s) in

Environmental Impact Assessment/ Social Impact

Assessment or Initial Environmental Examination of

20

27

Transmission line projects having transmission line

length more than 10 kilometers based on capacity:

(transmission line length equal or more than 25 km shall

score full marks; transmission line length less than 25 km

and equal or more than 10 km shall score only half of full

marks; and only two projects shall be considered for

evaluation)

i Equal or more than 132 kV capacity transmission line 100%

ii 66 kV to less than 132 kV capacity transmission line 75%

iii Less than 66 kV to 33 kV transmission line 50 %

3 Specific Experience of the Consultant(s) in preparation of

cadastral mapping or land and properties inventory survey

/ preparation of resettlement and rehabilitation action plan

of the projects. (Two projects shall be considered for

evaluation)

10

i Survey for land and properties inventory and resettlement

and rehabilitation action plan of transmission line projects

of capacity equal or more than 132 kV

100%

ii Survey for land and properties inventory or preparation of

resettlement and rehabilitation action plan of any

hydropower projects of capacity more than 10 MW or

transmission line projects having capacity equal or more

than 66 kV.

75%

iii Cadastral mapping or survey for land and properties

inventory of any infrastructure projects

50 %

3 Specific Experience of the Consultant(s) in preparation of

Environmental Management Plan or social management

Plan of (Two projects shall be considered for evaluation)

5

i Transmission line projects 100%

ii Any Electric Project 75%

ii Any other infrastructural projects 50 %

3. Qualification & Experience of Key professionals : 25 Marks


3 Proposed Professional of the Firm (Marks given in

each sub head will be equally distributed among the

list of Professionals)

25

(a) Qualification of the Professional 8

i Higher Degree.(at least one relevant degree above basic

degree)

100%

ii Basic Degree (Bachelor’s degree for Engineering degree

and Master’s Degree for other disciplines in related

subject )

75%

(b) Year of Experience of the Professional with

qualification at least basic Degree:

7

i Work experience of more than 15 years 100%

ii Work experience of 10 to 15 years 75%

iii Work experience of 5 to less than 10 years 50 %

28

(c) Experience of the professional in Environmental Impact

Assessment/ Social Impact Assessment /Initial

Environmental Examination of Hydropower /

Transmission line Project of transmission line capacity at

least 33 kV in the last 5 years.

10

i Equal or more than 4 Projects 100%

ii 2 to 3 Projects 75%

iii < 2 Projects 50 %

While evaluating the EoI document based on the evaluation criteria mentioned above, the following

shall be considered

In case of joint venture, evaluation of capability (Average Annual Turn Over) and

experience of firm will be done collectively. For this purpose the relevant

figures/numbers of the each members of joint venture shall be added together to arrive at

the joint venture’s figures/numbers. However, evaluation of year of experience will be

done individually.

The experience of the firm shall be supported with evidence/proof of experience/

completion certificates showing date of completion of the project/assignment. The

consultant must submit approval letter from competent authority for the evidence of

experience in EIA and IEE. The experience of the firm without evidence of experience

shall not be considered for evaluation.

For the evaluation of the Consultant's financial capability, audit reports of the last ten

fiscal years shall be examined. The financial capability of the Consultant shall not be

considered for evaluation if not supported by copies of audit reports.

Marks will be given only to the key personnel listed in details of professional staffs to be

deployed for the study. If same professional is proposed for more than one designation,

the marks will be given for only one designation. Similarly, if same professional is

proposed by more than one consulting firms, no marks corresponding to the proposed

professional shall be given to all consulting firms proposing the same professional.

The Professional hired from outside or part time will be evaluated with only 80 %

weightage for evaluation marks obtained. Key Professionals working with the Firm(s)

for at least one year since the last date of submission of the EOI will be considered as

full time employee if not specified in their respective CVs.

Employee of Government (Public) or Semi Government or Government affiliated

institution's employee needs to submit official no objection letter to provide consultancy

services. Failure to submit no objection letter will not be evaluated.

The information furnished by the Firm(s) in EOI document should be realistic. If any

discrepancies/faults are found, legal action shall be taken as per prevailing rules and

regulations.

Applicants obtaining at least 50 % marks in the EoI evaluation process shall be

shortlisted in accordance with the Public Procurement Act, 2063 and Public

Procurement Regulation, 2064 of GoN. The shortlisted consultants will be notified in

due course of time for the submission of Technical and Financial proposals during the RFP Process. The Quality and Cost Based Selection (QCBS) procedure will be used for

final selection of the consultant.

29

The basic & higher qualification of list of professional in the subject given in table

below shall only be considered for the evaluation of qualification of the professionals.

Professionals having higher degree without showing basic degree in their CVs shall be

considered as basic qualification

S. No. Description Basic Qualification Higher qualification

1 Environmental

Expert ( Team

Leader)

Bachelor Degree in

Engineering/ Master Degree in

Environmental Science

One higher degree above basic degree in field

related to Environmental science or Engineering

in addition to basic degree

1 Hydropower

Engineer

Bachelor Degree in Civil /

hydropower Engineering /


related to water resources Engineering

/Hydropower Engineering in addition to basic

degree

3 Electrical Engineer/

transmission line

engineer

Bachelor Degree in Electrical

Engineering


related in Electrical Engineering/ Power system

Engineering in addition to basic degree

4 Geologist/

geotechnical

Engineer

Bachelor’s in Civil/ geo

technical engineering or Master

degree in geology / applied

geology / Engineering Geology /

Geophysics


related to Geology , applied engineering Geology

/ Hydro Geology /Geo-technical engineering /

Geophysics in addition to basic degree

5 Forest Expert/

Ecologist

Bachelor Degree in Forestry/

Master’s Degree biological

science/ ecological science

One higher degree in the field related to forestry or

ecology in addition to Basic degree.

6 Sociologist /

Anthropologist/

community analyst

Master’s Degree in Sociology /

Anthropology

One higher degree in the field related to sociology/

anthropology/ Community analysis in addition to

Basic degree.

7 Resettlement &

Rehabilitation Expert

Master Degree in Environmental

Science/ sociology/ anthropology


related to Environmental science or

Environmental Engineering / Sociology/

anthropology/ Resettlement and rehabilitation

study in addition to Basic degree

8 Environmental

Economist/ financial

analyst

Master Degree in Economics /

Finance

One higher degree in the field related economics &

finance in addition to Basic degree.

9 Environmental

management Plan

Expert

Bachelor Degree in

Engineering/ Master Degree in

Environmental Science


related to Environmental science or Engineering

in addition to Basic degree

10 Social Management

Plan Expert

Bachelor’s degree in

Environmental Engineering/

Master Degree in Environmental

Science/ sociology/ anthropology


related to Environmental science or

Environmental Engineering / Sociology/

anthropology/ in addition to Basic degree

11 Senior Surveyor Bachelor Degree in Geomatics /

Survey Engineering


related to survey engineering in addition to basic

degree.

30

Annex - 2 SCOPE OF WORKS

General Scope

The scope of the consulting service is to carry out IEE study of Budhiganga– Lamki or

Pahalmanpur 132 kV Transmission Line and provide base line information for land and property

acquisition so as to ensure sustainable development by avoiding or minimizing impacts of the

proposal implementation and operation on the physical, biological and socio-economic and

cultural environments. The IEE Study shall be conducted as per EPA (1997), EPR (1997) and

requirement of donor agencies. The scope of works shall, but not limited to the following

activities:

1. Collect and review secondary data, spatial data, previous study reports, layout map of

project, cadastral map of the study area etc.;

2. Identify all important physical, chemical, biological, socio-economic and cultural

baseline conditions in the project affected areas;

3. Conduct the survey for acquisition of the lands and other properties along the alignment

viz. standing crops, trees, buildings etc. Identify permanent and temporary land

requirement for project components and facilities;

4. Classify the affected land by different components of project (such as khet, bari, kharbari

etc. or any other appropriate classification);

5. Identify the plot number (kitta no.), area, name of owner & their background and rate of

land in legal documents as well as in prevailing practices and recommend the areas and

the rates of lands based on land type required for the transmission line project;

6. Identify the other properties located in each plots of land, name of owner & their

background and estimate the unit rates based on prevailing practices and recommend the

appropriate unit rates;

7. Draw the transmission line alignment and other components along the transmission line

in the digital/ scanned cadastral maps;

8. Identify and adequately document potential adverse and positive environmental impacts

due to project implementation and operation for different project alternatives selected

and select the best alternative in terms of environmental and social impacts including

acquisition of land and properties;

9. Propose appropriate, practical and effective mitigation measures to avoid or minimize or

compensate adverse impacts and capitalize maximum positive impacts of the selected

alternative;

10. Consult with local people, stakeholders and affected people, conduct social awareness

program and take consent from affected owners / affected VDCs before selecting the best

alternative alignment and location of other structural component of transmission line;

11. Develop a social safeguard action plan for the acquisition of required land and properties.

12. Prepare basic environmental mitigation including a monitoring and auditing plans

associated with project construction and operation of the selected alternatives;

31

13. Prepare separate Reports on

i. Base Line information for Properties Evaluation and Resettlement &

Rehabilitation Action Plan;

ii. Environmental Management Plan;

iii. Social Management Plan; and

iv. Initial Environmental Examination Report

Duration of the study

The duration of the study shall be seven months.

32

Annex - 3

DESCRIPTION OF THE PROJECT

33

DESCRIPTION OF THE PROJECT

Budhi Ganga Hydropower Project (BHP) aims at contributing to the social and economic

development of Nepal through increasing electricity generation capacity of the country which

will help to meet the load demand and reduce the load shedding by developing the Budhi

Ganga Hydroelectric Power Project. The Project is a peaking run-of-river type that lies

within the Achham and Bajura districts on the Budhi Ganga River, a major tributary to the

Seti River and is located in the Far Western Development Region approximately 830 km

west of the capital Kathmandu.

The objective of the proposed transmission line is to evacute the power generated by the

proposed Budhi Ganga Hydropower project (20 MW) and other small hydro power projects

in the Budhi Ganga river as well as in vicinity of BHP.

As a component of the Project, the Nepal Electricity Authority has been completed detailed

survey of Budhi Ganga- Punyapata – Lamki 132 kV Transmission Line project. The length

of the transmission line along this route is approximately equal to 96 km. Moreover,

interconnection point at Pahalmanpur instead of Lamki at Kailali District has also been

identified as another option for evacuating the power from the project to the National Grid.

Both the options have been under consideration for detailed design by Budhi Ganga

Hydropower Project. In both the cases, the transmission routes pass through the mountainous

regions of Achham and Surkhet and proposed to connect at either at Lamki sub station or at

Pahalmanpur sub-station in Kailali district.

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