FAR Part 23—Environment, Energy and Water Efficiency,

Renewable Energy Technologies, Occupational Safety, and Drug-

Free Workplace

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Subpart 23.1—Sustainable Acquisition Policy

Federal agencies shall advance sustainable acquisition by ensuring that 95 percent of new contract actions for the supply of products and for the acquisition of services (including construction) require that the products are—

Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated);

Water-efficient;

Biobased;

Environmentally preferable (e.g., EPEAT-registered, or non-toxic or less toxic alternatives);

Non-ozone depleting; or

Made with recovered materials.

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Subpart 23.1—Sustainable Acquisition Policy

The required products in the contract actions for services include products that are—

(1) Delivered to the Government during performance;

(2) Acquired by the contractor for use in performing services at a Federally-controlled facility; or

(3) Furnished by the contractor for use by the Government.

The required products in the contract actions must meet agency performance requirements.

For purposes of meeting the 95 percent sustainable acquisition requirement, the term “contract actions” includes new contracts (and task and delivery orders placed against them) and new task and delivery orders on existing contracts.

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Subpart 23.2—Energy and Water Efficiency and Renewable Energy

The Government’s policy is to acquire supplies and services that promote a clean energy economy that increases our Nation’s energy security, safeguards the health of our environment, and reduces greenhouse gas emissions from direct and indirect Federal activities.

To implement this policy, Federal acquisitions will foster markets for sustainable technologies, products, and services. This policy extends to all acquisitions, including those below the simplified acquisition threshold and those at or below the micro-purchase threshold (including those made with a Government purchase card).

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Subpart 23.2—Energy and Water Efficiency and Renewable

Energy It is the policy and objective

of the Government to use and manage water through water-efficient means by— Reducing potable water

consumption intensity to include low-flow fixtures and efficient cooling towers;

Reducing agency, industry, landscaping, and agricultural water consumption; and

Storm water management

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Subpart 23.2—Energy and Water Efficiency and Renewable

Energy When acquiring energy-consuming

products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP)— *

Agencies shall purchase ENERGY STAR® or FEMP-designated products; and

For products that consume power in a standby mode and are listed on FEMP’s Low Standby Power Devices product listing, agencies shall—

Purchase items which meet FEMP’s standby power wattage recommendation

Purchase items which use no more than one watt in their standby power consuming mode.

When it is impracticable to meet the one watt requirement, agencies shall purchase items with the lowest standby wattage practicable

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Subpart 23.2—Energy and Water Efficiency and Renewable Energy

When contracting for services or construction that will include the provision of energy-consuming products, agencies shall specify products that comply with the applicable requirements of this section.

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Subpart 23.2—Energy and Water Efficiency and Renewable

Energy An agency is not required to

procure an ENERGY STAR® or FEMP-designated product if the head of the agency determines in writing that— No ENERGY STAR® or FEMP-

designated product is reasonably available that meets the functional requirements of the agency; or

No ENERGY STAR® or FEMP-designated product is cost effective over the life of the product taking energy cost savings into account.

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Subpart 23.2—Energy and Water Efficiency and Renewable

Energy Energy-savings performance

contracts: Agencies should make maximum use of the authority provided in the National Energy Conservation Policy Act to use an energy-savings performance contract (ESPC), when life-cycle cost-effective, to reduce energy use and cost in the agency’s facilities and operations. Under an ESPC, an agency can contract

with an energy service company for a period not to exceed 25 years to improve energy efficiency in one or more agency facilities at no direct capital cost to the United States Treasury.

The energy service company finances the capital costs of implementing energy conservation measures and receives, in return, a contractually determined share of the cost savings that result.

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Subpart 23.3—Hazardous Material Identification and Material Safety

Data Government activities are required to

apprise their employees of— All hazards to which they may be exposed; Relative symptoms and appropriate

emergency treatment; and Proper conditions and precautions for safe

use and exposure.

Offerors and contractors are required to submit hazardous materials data whenever the supplies being acquired are identified as hazardous materials.

Hazardous material data (Material Safety Data Sheets (MSDS)) are required— As specified in the latest version of

Federal Standard No. 313 (including revisions adopted during the term of the contract);

For any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

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Subpart 23.3—Hazardous Material Identification and Material Safety

Data MSDS’s must be submitted—

By the apparent successful offeror prior to contract award if hazardous materials are expected to be used during contract performance.

For agencies other than the Department of Defense, again by the contractor with the supplies at the time of delivery.

The contracting officer shall provide a copy of all MSDS’s received to the safety officer or other designated individual.

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Subpart 23.4—Use of Recovered Materials and Biobased Products

Government policy on the use of products containing recovered materials and biobased products considers cost, availability of competition, and performance.

Agencies shall purchase these products or require in the acquisition of services, the delivery, use, or furnishing of such products.

Agency contracts should specify that these products are composed of the highest percent of recovered material or biobased content practicable, or at least meet, but may exceed, the minimum recovered materials or biobased content of an EPA- or USDA- designated product.

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Subpart 23.4—Use of Recovered Materials and Biobased Products Agencies shall purchase these

products to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price.

Such products shall meet the reasonable performance standards of the agency and be acquired competitively, in a cost-effective manner.

Except as provided at 23.404(b), virgin material shall not be required by the solicitation.

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23.404 Agency affirmative procurement programs.

An agency must establish an affirmative procurement program for EPA and USDA-designated items if the agency’s purchases of designated items exceed the threshold set forth in 23.400.

“Exemptions”. Agency affirmative procurement programs must

require that 100 percent of purchases of EPA or USDA-designated items contain recovered material or biobased content, respectively, unless the item cannot be acquired ompetitively within a reasonable time frame; meeting reasonable performance standards; at a reasonable price.

EPA and USDA may provide categorical exemptions for items that they designate, when procured for a specific purpose.

Agency affirmative procurement programs must provide guidance for purchases of EPA-designated items at or below the micro-purchase threshold.

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23.404 Agency affirmative procurement programs.

Agencies may use their own specifications or commercial product descriptions when procuring products containing recovered materials or biobased products. When using either, the contract should specify the recycled or recovered content be as high as practicable

Agencies shall treat as eligible for the preference for biobased products, products from “designated countries,” provided that those products meet the

criteria for the definition of biobased product,

except that the products need not meet the requirement that renewable agricultural materials or forestry materials in such product must be domestic; and

Otherwise meet all requirements for participation in the preference program.

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23.405 Procedures.

Designated items and procurement guidelines. Recovered Materials. Contracting officers

should refer to EPA’s list of EPA-designated items and to their agencies’ affirmative procurement program when purchasing products that contain recovered material, or services that could include the use of products that contain recovered material.

Biobased products. Contracting officers should refer to USDA’s list of USDA-designated items (available through the Internet at http://www.biopreferred.gov) and to their agencies affirmative procurement program when purchasing supplies that contain biobased material or when purchasing services that could include supplies that contain biobased material.

When acquiring recovered material or biobased products, the contracting officer may request information or data on such products, including recycled or biobased content or related standards of the products (see 11.302(c)).

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23.405 Procedures cont.

Procurement exemptions. Once an item has been designated by

either EPA or USDA, agencies shall purchase conforming products unless an exemption applies (see 23.404(b)).

When an exemption is used for an EPA-designated item or the procurement of a product containing recovered material does not meet or exceed the EPA recovered material content guidelines, the contracting officer shall place a written justification in the contract file.

Program priorities. When both the USDA-designated item

and the EPA-designated item will be used for the same purposes, and both meet the agency’s needs, the agency shall purchase the EPA-designated item.

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Subpart 23.5—Drug-Free Workplace

No offeror other than an individual shall be considered a responsible source (see 9.104-1(g) and 19.602-1(a)(2)(i)) for a contract that exceeds the simplified acquisition threshold, unless it agrees that it will provide a drug-free workplace by—

Publishing a statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the contractor’s workplace, and specifying the actions that will be taken against employees for violations of such prohibition;

Establishing an ongoing drug-free awareness program to inform its employees

Providing all employees engaged in performance of the contract with a copy of the statement required by this section;

(Notifying all employees in writing in the statement that as a condition of employment on a covered contract, the employee will—

Abide by the terms of the statement; and

Notify the employer in writing of the employee’s conviction under a criminal drug statute for a violation occurring in the workplace no later than 5 days after such conviction;

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Subpart 23.5—Drug-Free Workplace

Notifying the contracting officer in writing within 10 days after receiving notice, from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee;

Within 30 days after receiving of a conviction, taking one of the following actions with respect to any employee who is convicted of a drug abuse violation occurring in the workplace: Taking appropriate personnel action

against such employee, up to and including termination; or

Requiring such employee to satisfactorily participate in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency.

Making a good faith effort to maintain a drug-free workplace through implementation of paragraphs (a)(1) through (a)(6) of this section.

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Subpart 23.5—Drug-Free Workplace

No individual shall be awarded a contract of any dollar value unless that individual agrees not to engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance while performing the contract.

For a contract of 30 days or more performance duration, the contractor shall comply with the provisions of paragraph (a) of this section within 30 days after contract award, unless the contracting officer agrees in writing that circumstances warrant a longer period of time to comply.

Before granting such an extension, the contracting officer shall consider such factors as the number of contractor employees at the worksite,

whether the contractor has or must develop a drug-free workplace program,

and the number of contractor worksites.

For contracts of less than 30 days performance duration, the contractor shall comply with the provisions of paragraph (a) of this section as soon as possible, but in any case, by a date prior to when performance is expected to be completed.

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Subpart 23.5—Drug-Free Workplace

23.506  Suspension of payments, termination of contract, and debarment and suspension actions. (a) After determining in writing that adequate

evidence to suspect any of the causes at paragraph (d) of this section exists, the contracting officer may suspend contract payments in accordance with the procedures at 32.503-6(a)(1).

(b) After determining in writing that any of the causes at paragraph (d) of this section exist, the contracting officer may terminate the contract for default.

(c) Upon initiating action under paragraph (a) or (b) of this section, the contracting officer shall refer the case to the agency suspension and debarment official, in accordance with agency procedures, pursuant to Subpart 9.4.

(d) The specific causes for suspension of contract payments, termination of a contract for default, or suspension and debarment are— (1) The contractor has failed to comply with

the requirements of the clause at 52.223-6, Drug-Free Workplace; or

(2) The number of contractor employees convicted of violations of criminal drug statutes occurring in the workplace indicates that the contractor has failed to make a good faith effort to provide a drug-free workplace.

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Subpart 23.6—Notice of Radioactive Material

The clause at 52.223-7, Notice of Radioactive Materials, requires the contractor to notify the contracting officer prior to delivery of radioactive material.

Upon receipt of the notice, the contracting officer shall notify receiving activities so that appropriate safeguards can be taken.

The clause permits the contracting officer to waive the notification if the contractor states that the notification on prior deliveries is still current. The contracting officer may waive the notice only after consultation with cognizant technical representatives.

(d) The contracting officer is required to specify in the clause at 52.223-7, the number of days in advance of delivery that the contractor will provide notification.

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Subpart 23.7—Contracting for Environmentally Preferable Products and Services

Agencies must implement cost-effective contracting preference programs promoting energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services; and

Agencies must employ acquisition strategies that affirmatively implement the following environmental objectives: Maximize the utilization of environmentally preferable

products and services (based on EPA-issued guidance).

Promote energy-efficiency and water conservation.

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

Promote the use of nonhazardous and recovered materials.

Realize life-cycle cost savings.

Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements.

Promote the use of biobased products.

Purchase only plastic ring carriers that are degradable (7 USC 8102(c)(1), 40 CFR part 238).

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Subpart 23.7—Contracting for Environmentally Preferable Products and Services Agencies must ensure that they

meet at least 95 percent of their annual acquisition requirement for electronic products with Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic products, unless there is no EPEAT standard for such products.

The agency shall establish procedures for granting exceptions with the goal that the dollar value of exceptions granted will not exceed 5 percent of the total dollar value of electronic products acquired by the agency, for which EPEAT-registered products are available.

This policy applies to contracts performed in the United States, unless otherwise provided by agency procedures.

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Subpart 23.7—Contracting for Environmentally Preferable Products and Services

Personal computer products are a category of EPEAT-registered electronic products.

The IEEE 1680 standard sets forth required and optional criteria.

EPEAT “Bronze” registered products must meet all required criteria.

EPEAT “Silver” registered products meet all required criteria and 50 percent of the optional criteria.

EPEAT “Gold” registered products meet all required criteria and 75 percent of the optional criteria.

The clause at 52.223-16, makes EPEAT Bronze registration the standard that contractors must meet.

Alternate I of the clause makes EPEAT Silver registration the standard that contractors must meet.

Agencies also may use EPEAT Silver or Gold registration in the evaluation of proposals

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Subpart 23.8—Ozone-Depleting Substances

It is the policy of the Federal Government that Federal agencies— Implement cost-effective programs to

minimize the procurement of materials and substances that contribute to the depletion of stratospheric ozone; and

Give preference to the procurement of alternative chemicals, products, and manufacturing processes that reduce overall risks to human health and the environment by lessening the depletion of ozone in the upper atmosphere.

In preparing specifications and purchase descriptions, and in the acquisition of supplies and services, agencies shall— Comply with the requirements of the Clean

Air Act, Executive Order 13423, Executive Order 13514, and 40 CFR 82.84(a)(2), (3), (4), and (5); and

Substitute safe alternatives to ozone-depleting substances, to the maximum extent practicable except in the case of Class I substances being used for specified essential uses.

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Subpart 23.9—Contractor Compliance with Environmental Management Systems

Agencies shall implement environmental management systems (EMS) at all appropriate organizational levels.

Where contractor activities affect an agency’s environmental management aspects, EMS requirements shall be included in contracts to ensure proper implementation and execution of EMS roles and responsibilities.

The contracting officer shall— Specify the EMS directives with

which the contractor must comply; and

Ensure contractor compliance to the same extent as the agency would be required to comply, if the agency operated the facilities or vehicles.

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Subpart 23.10—Federal Compliance with Right-to-Know Laws and Pollution Prevention Requirements

Federal facilities are required to comply with— The emergency planning and toxic

release reporting requirements in EPCRA and PPA; and

The toxic chemical, and hazardous substance release and use reduction goals of sections 2(e) and 3(a)(vi) of Executive Order 13423.

Every new contract that provides for performance on a Federal facility shall require the contractor to provide information necessary for the Federal agency to comply with the— Requirements in this section; and

Requirements for environmental management system and facility compliance audits if the place of performance is at a Federal facility designated by the agency.

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Subpart 23.11—Encouraging Contractor Policies to Ban Text Messaging While Driving

“Driving”— (1) Means operating a motor vehicle on an active

roadway with the motor running, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.

(2) Does not include operating a motor vehicle with or without the motor running when one has pulled over to the side of, or off, an active roadway and has halted in a location where one can safely remain stationary.

“Text messaging” means reading from or entering data into any handheld or other electronic device. The term does not include glancing at or listening to a navigational in a commercially designed holder affixed to the vehicle, provided that the destination and route are programmed into the device before driving…

Agencies shall encourage contractors and subcontractors to adopt and enforce policies that ban text messaging while driving— (a) Company-owned or -rented vehicles or

Government-owned vehicles; or

(b) Privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government.