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Federal Acquisition Service
U.S. General Services Administration
Debbie LaffoonBeth SchneiderHeartland Region Property Division2011
Debbie LaffoonBeth SchneiderHeartland Region Property Division2011
Federal Personal Property Disposal: A Green Government Program
Federal Personal Property Disposal: A Green Government Program
Federal Acquisition Service
re cy cle⋅ ⋅ [ree-sahy-kuh l] verb, -cled, -cling, noun
–verb (used with object) 1.to treat or process (used or waste materials) so as to make suitable for reuse: recycling paper to save trees. 2.to alter or adapt for new use without changing the essential form or nature of: The old factory is being recycled as a theater. 3.to use again in the original form or with minimal alteration: The governor recycled some speeches from his early days. 4.to cause to pass through a cycle again: to recycle laundry through a washing machine.
–verb (used without object) 5.to pass through a cycle again; repeat a process from the beginning.6.to undergo reuse or renewal; be subject to or suitable for further use, activity, etc.: The industry will recycle and become profitable once more.
–noun 7.the act or process of recycling. From Dictionary.com
Federal Acquisition Service
• Keeps goods and materials out of the waste stream
• Advances source reduction
• Preserves the “embodied energy” that is used to manufacture an item
• Reduces the strain on valuable resources
• Creates less air and water pollution than making a new item or recycling
• Results in less hazardous waste
• Saves money in purchases and disposal costs
• Creates an affordable supply of goods that are often of good quality.
• Brings resources that organizations might otherwise be unable to acquire
Benefits of Reuse
Federal Acquisition Service
»Utilization is Reuse……
»Donation is Reuse……
»Computers for Learning is Reuse…….
»Sales offers property for Reuse…..
Federal Acquisition Service
Key Requirements – Federal Management Regulations
102-36.220 requires that… generally, all excess property is to be reported to GSA
102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”
Federal Acquisition Service
Agency: Internal Screening/Redistribution
Agency property responsibilities• Property custodians• National Utilization Officer’s
Follow internal procedures first
Once internal procedures are complete, an agency can report property to GSA
GSA offers Agency Asset Management System to support internal screening/redistribution
Federal Acquisition Service
Reporting Property
Notification to GSA of available excess property Report to GSAXcess®
• On-line• Batch• SF 120
Reference 41 CFR 102-36.210 through .240
Federal Acquisition Service
Must All Excess Property Be Reported to GSA?
Yes, except• Direct Transfer Property (Courtesy copy should be sent to GSA.)
• Abandonment/Destruction Property
• Nonappropriated Fund Property
• Foreign Excess Property
• Scrap (except aircraft)
• Perishables
Reference 41 CFR 102-36.220
Federal Acquisition Service
Must All Excess Property Be Reported to GSA?
Yes, except (cont.)• Trading Stamps and Bonus Goods
• Hazardous Waste
• Controlled Substances
• Nuclear Regulatory Commission – controlled material
• Property Dangerous to Public Health and Safety
• Classified or Property Sensitive for Reasons of National Security
Reference 41 CFR 102-36.220
Federal Acquisition Service
What are the Condition Codes for Disposal?Disposal Condition
CodeDefinition
1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.
4 Usable. Property which shows some wear, but can be used without significant repair.
7 Repairable. Property which is unusable in its current condition but can be economically repaired.
X Salvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical.
S Scrap. Property which has no value except for its basic material content.
Federal Acquisition Service
Excess: Screening & Federal Transfers Property in GSAXcess® is available for screening by and
transfer to: • Federal agencies
– Their contractors, cooperatives and grantees• Senate and House of Representatives• DC Government• Mixed-ownership Government corporations
Agency property personnel must have access to GSAXcess®• Via NUO or APO
Reference 41 CFR 102-36.60
Federal Acquisition Service
Excess: Screening & Federal Transfers
Search available property• On-line• Physical screening
“Screening” period is 14 calendar days for furniture and 21 calendar days for most everything else.
Submit request via GSAXcess®
Reference 41 CFR 102-36.90 through .140
Federal Acquisition Service
Golden Rules of Acquiring Excess Property…
There must be an authorized need for the property
You must not acquire excess personal property with the intent to sell or trade for other assets
Federal Acquisition Service
Federal Surplus Property Donation Program
At the completion of screening for Federal use, property not transferred is declared surplus
Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire
Property is donated from GSA through State Agencies for Surplus Property to participants
Federal Acquisition Service
Federal Surplus Property Donation Program
Participants in the Surplus Donation Program include• State and local public agencies• Nonprofit educational and public health institutions• Nonprofit and public programs for the elderly• Educational activities of special interest to the
Department of Defense• Public airports
Reference 41 CFR 102-37
Federal Acquisition Service
Computers for Learning Promote and process transfers of excess computers for
pre-K to grade 12 education
Authorities:• Executive Order 12999• Stevenson-Wydler Technology Innovation Act of 1980
(15 USC 3710i)
Eligible recipients are schools and non-profit educational activities
Outside “normal” disposal process and authorities
Federal Acquisition Service
Sales Property not donated becomes eligible for sales
Agencies must sell via an approved Sales Center or have waiver
GSA Auctions® Sales Center • Multiple sales methods/multiple commodities, nationwide
– Internet auctions via GSA Auctions®– Live auctions– Sealed bid sales
GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns
Reference 41 CFR 102-38
Federal Acquisition Service
GSA Auctions® Sales Center
• Nationwide visibility of property to increase competitive sales
• Various sales methods suitable to an agency’s needs
• Specialized sales for unique items
• Sales professionals experienced in personal property
• Electronic payments and disbursements available
• Computer information systems geared for property disposal
Federal Acquisition Service
And, What if You Can Not Transfer, Donate Nor Sell the Property?
You may Abandon/Destroy property that
has no commercial value or that the
estimated cost of care and handling
would exceed the expected proceeds
from its sale.
Reference 41 CFR 102-36.305 through .330
Federal Acquisition Service
But Remember…
You must not A&D property in a manner that is dangerous
to public health or safety.
If an entity wants to buy the property, you must implement sales procedures.
GSA acquisition centers have contractors to assist agencies with compliant ultimate disposal, when that is the only remaining option for disposal
Federal Acquisition Service
Property Disposal Summary There are four main phases of the Federal disposal process
• Internal • Excess• Surplus• Sales
There is specific terminology • Excess• Surplus• Report• Screen• Select
There are systems supporting the program• GSAXcess®• GSA Auctions®
Federal Acquisition Service
GSA Property Management Mission Statement
To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal
government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer
Reuse offers the greatest return on investment to the taxpayer
Federal Acquisition Service
»Utilization is Reuse……
»Donation is Reuse……
»Computers for Learning is Reuse…….
»Sales offers property for Reuse…..
Federal Acquisition Service
Questions/ContactDebbie LaffoonArea Property Officer for NE, KS & IAHeartland RegionPersonal Property Management