CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
Federal Program Monitoring Update
2012 Co-op Directors’ Conference
Cindy Kazanis, Education AdministratorFederal Program Monitoring Office
September 20, 2012
TOM TORLAKSONState Superintendent of Public Instruction
Training Objectives
• Review 2011–12 Reviews• Overview of 2012–13 Reviews• Program Instrument Update• Upcoming Activities• FPM Support• Contact Information
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TOM TORLAKSONState Superintendent of Public Instruction
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2011–12 FPM Reviews
• Cycle B (on-site): 59 Reviews• Cycle D (online): 60 Reviews• Direct Funded Charter Schools: 13 • County Offices of Education: 10
TOM TORLAKSONState Superintendent of Public Instruction
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2011–12 Cycle B Frequency of Non-Compliant Items by Program ItemProgram Item Title Source Frequency
Compensatory Education-Cycle B SSC Approves SPSA II-CE 08 39
English Learner-Cycle B SSC Develops and Approves SPSA II-EL 06 32
English Learner-Cycle B ELAC I-EL 02 27
Compensatory Education-Cycle B
LEA disburses funds consistent with ConApp III-CE 18 26
English Learner-Cycle BAdequate General Funding for English Learners III-EL 09 26
English Learner-Cycle B EIA Funds Disbursed to School Sites III-EL 11 26Compensatory Education-Cycle B School Site Council (SSC) II-CE 07 25Compensatory Education-Cycle B Supplement not supplant with CE $ III-CE 19 23Compensatory Education-Cycle B
LEA/SSC annually evaluate SPSA services IV-CE 28 20
English Learner-Cycle B Reclassification IV-EL 14 19Compensatory Education-Cycle B SSC Approves SPSA II-CE 08 39
TOM TORLAKSONState Superintendent of Public Instruction
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2011–12 Cycle D Frequency of Non-Compliant Items by Program ItemProgram Item Title Source Frequency
Compensatory Education-Cycle D SSC Approves SPSA II-CE 08 24
Compensatory Education-Cycle D School Parent Involvement Policy I-CE 02 20
Compensatory Education-Cycle D
LEA disburses funds consistent with ConApp III-CE 18 18
Compensatory Education-Cycle D School Site Council (SSC) II-CE 07 18
English Learner-Cycle DIdentification, Assessment, and Notification II-EL 04 18
Compensatory Education-Cycle D Supplement not supplant with CE $ III-CE 19 17Compensatory Education-Cycle D LEA equipment inventory III-CE 21 14Compensatory Education-Cycle D LEA Parent Involvement Policy I-CE 01 14Compensatory Education-Cycle D LEA: Admin. charges; time accounting III-CE 20 14Compensatory Education-Cycle D
PI Notification to Parents Required Elements II-CE 11 14
Compensatory Education-Cycle D SSC Approves SPSA II-CE 08 24
TOM TORLAKSONState Superintendent of Public Instruction
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C
A
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2012–13 Calendar
March 2012LEA selection including direct funded charters
June 2012 Release common school sites and program names
August 2012LEA Trainings in Sacramento and Pomona
September 2012 On-site reviews begin
March 2012 Online reviews begin
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2012–13 FPM Reviews
• Cycle C (on-site): 61 Reviews• Cycle A (online): 64 Reviews• Direct Funded Charter Schools: 13 • County Offices of Education: 11
TOM TORLAKSONState Superintendent of Public Instruction
2012–13 Participating Programs
• Before and After School Programs• Career and Technical Education• Child Development• Compensatory Education• Education Jobs Fund• Education Equity• English Learner• Fiscal Monitoring
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TOM TORLAKSONState Superintendent of Public Instruction
2012–13 Participating Programs
• HIV• Homeless Education• Improving Teacher Quality• Migrant Education• Neglected or Delinquent• Physical Education• Uniform Complaints Procedures
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TOM TORLAKSONState Superintendent of Public Instruction
Program InstrumentsChanges for 2012−13
• Labeling of documents– [r] Required – [s] Suggested
• On-site and Online Instruments• Assembly Bill 9, “Safe Place to Learn
Act”– Education Equity– Uniform Complaints Procedures
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TOM TORLAKSONState Superintendent of Public Instruction
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TOM TORLAKSONState Superintendent of Public Instruction
2012–13 Program Instruments Web page
http://www.cde.ca.gov/ta/cr/programinst201213.asp
• http://www.cde.ca.gov/ta/cr/programinst201213.asp
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TOM TORLAKSONState Superintendent of Public Instruction
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TOM TORLAKSONState Superintendent of Public Instruction
Review Schedulehttp://www.cde.ca.gov/ta/cr/
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TOM TORLAKSONState Superintendent of Public Instruction
On-site and Online Program Instruments
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Deadlines
• LEA Upload Deadline− 30 calendar days before the first day of the
review• LEA Additional Document Deadline
− 5 p.m. on the day before last day of a review for Cycle C
− noon on the day before last day of a review for Cycle A
• LEAs not meeting upload deadlines risk having findings
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Document Review
• CDE Program Reviewers will post comments in CAIS for each instrument item 15 calendar days before a review
• LEA staff should be available during the 30 days prior to a review to respond to CAIS comments from program reviewers
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Sample Notification of Findings
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Upcoming Activities
• November State Board of Education Meeting (items over 365 out of compliance)– Unresolved FPM Findings Report
(items over 225 days) http://www.cde.ca.gov/ta/cr/#Instruments
• CAIS Enhancements
TOM TORLAKSONState Superintendent of Public Instruction
FPM Support
• Regional Team Leadershttp://www.cde.ca.gov/ta/cr/rtlassignments.asp
• CDE Program Reviewers • CAIS County Office of Education
Leadshttp://www.cde.ca.gov/ta/cr/caisleads.asp
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Contact Information
Federal Program Monitoring [email protected]
CDE Compliance Monitoring Web pagehttp://www.cde.ca.gov/ta/cr/
CDE CAIS Web pagehttp://www.cde.ca.gov/ta/ac/ca/index.asp
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