FEED THE FUTURE TANZANIA LAND TENURE ASSISTANCE (LTA)

FY 18 Q2 QUARTERLY REPORT: 1 JANUARY – MARCH 31, 2018

FEED THE FUTURE TANZANIA LAND TENURE

ASSISTANCE (LTA)

CONTRACT NO: AID-OAA-I-12-00031

TASK ORDER NO: AID-621-TO-16-00005

Submission Date: 1 May 2018

LTA Field Program Director presenting a paper at the 2018 Annual World Bank Conference on Land and

Poverty in Washington DC

This document was produced as part of the Feed the Future initiative for review by the United States Agency

for International Development. It was prepared by DAI for Feed the Future Tanzania Land Tenure Assistance

Activity, Contract No. AID-OAA-I-12-00031 Task Order No. AID-621-TO-16-00005.

FEED THE FUTURE, USAID TANZANIA LAND TENURE ASSISTANCE (LTA)

FY 18 Q2 QUARTERLY REPORT: JANUARY – MARCH 2018

I

TABLE OF CONTENTS LIST OF FIGURES ........................................................................................................................ II

LIST OF TABLES ......................................................................................................................... II

LIST OF ANNEXES .................................................................................................................. III

ACRONYMS .............................................................................................................................. IV

PROGRAM OVERVIEW/ SUMMARY ....................................................................... 1

PROGRAM DESCRIPTION ........................................................................................................... 1

SUMMARY OF RESULTS TO DATE .............................................................................................. 3

EVALUATION/ASSESSMENT STATUS AND/OR PLANS ............................................................... 4

PROGRESS NARRATIVE SUMMARY FOR FY18 Q2 ............................................. 5

HIGHLIGHTS .......................................................................................................................... 5

PROJECT PERSONNEL ................................................................................................................ 5

USAID ....................................................................................................................................... 6

OTHER AGENCIES AND DONORS .............................................................................................. 7

KEY MEETINGS, COMMUNICATIONS, WORKSHOPS AND CONFERENCES .............................. 11

FIELD OPERATIONS AND STAKEHOLDER PARTICIPATION ..................................................... 15

MONITORING AND EVALUATION...................................................................... 24

PERFORMANCE AGAINST INDICATOR TARGETS ..................................................................... 24

FY18 WORK PLAN PROGRESS AGAINST MILESTONES ........................................................... 27

PLANNED ACTIVITIES FOR FY 18 Q3 (APRIL TO JUNE 2018) ............................................. 31

INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD

PRIORITIES ................................................................................................................ 33

WOMEN AND YOUTH EMPOWERMENT................................................................................... 33

IMPLEMENTATION CHALLENGES ............................................................................................. 37

ANNEX 1: MONITORING AND EVALUATION – DETAILED BREAKDOWN

BY INDICATOR ......................................................................................................... 39

ANNEX 2: GENDER BREAKDOWN ...................................................................... 59

ANNEX 3: SUSTAINABILITY MECHANISMS AND OBSERVATIONS ........... 68

ANNEX 4: POLICY AND GOVERNANCE OBSERVATIONS ............................ 69

ANNEX 5: LOCAL CAPACITY OBSERVATIONS ............................................... 70

ANNEX 6: KEY TECHNICAL ISSUE OBSERVATIONS ...................................... 72

ANNEX 7: LESSONS LEARNED ............................................................................. 73

ANNEX 8: SCRIPTS FOR ADVERTISEMENTS FOR LIVE RADIO BROADCAST

...................................................................................................................................... 74



II

LIST OF FIGURES Figure 1: Status of VLUPs for all Iringa LTA Villages as at March 31, 2018

Figure 2: Satellite Image Cover for all Iringa LTA Villages as at March 31, 2018

Figure 3: Status of Parcel Mapping as at March 31, 2018

LIST OF TABLES Table 1: Program Overview 1 Table 2: Key Indicators 3 Table 3: Evaluation and Assessment 4 Table 4: Short Term Technical Assistance During FY 18 Q1 5 Table 5: Key Meetings and Communications 11 Table 6: Workshops and Conferences 13 Table 7: FY18 Q1 Performance Indicator Table 24 Table 8: Activity 1 - Outcomes, Milestones and Timing 27 Table 9: Activity 2 - Outcomes, Milestones and Timing 29 Table 10: Activity 3 - Outcomes, Milestones and Timing 30 Table 11: Activity 4 - Outcomes, Milestones and Timing 30 Table 12: Planned Activities for FY18 Q2 31 Table 13: Activity Tracker as at March 31, 2018 40 Table 14: Standard Indicator 1 EG.10.4-2: - Identifying Key Learning Objectives 42 Table 15: EG.10.4-3 Standard Indicator 2 - Disputed Parcels and Property Rights Cases Resolved Prior to

MAST Recording of Disputes 43 Table 16: EG.10.4-3 Standard Indicator 2 - Disputed Parcels and Property Rights Cases Resolved After MAST

Recording of Disputes 45 Table 17: Standard Indicator2 EG.10.4-3 - Summary by Dispute Type 46 Table 18: Standard Indicator 3 EG.10.4-4 - Awareness and Understanding of Services Offered by the Facility47 Table 19: Standard Indicator 4 EG.10.4-5 - CCROs Registered and Delivered to Village Registry Offices 48 Table 20: Standard Indicator 5 EG.10.4-6 - People Who Perceive Their Rights as Secure 49 Table 21: Custom Indicator 1 - VLCs in Full Compliance 50 Table 22: Custom Indicator 2 - VLUPs in Full Compliance 50 Table 23: Custom Indicator 3 - Villages with at Least 80% of the Parcels Incorporated into an Official Land

Administration System 51 Table 24: Custom Indicator 4 - Parcels in Villages that are Not Incorporated into an Official Land

Administration System 51 Table 25: Custom Indicator 5 - Average Cost per Village Land Use Plan 52 Table 26: Custom Indicator 6 - Average Cost per Registration of CCRO 53 Table 27: Custom Indicator 7 - Communication Campaign Activities People Reached 54 Table 28: Custom Indicator 8 - Women's Groups Formed or Strengthened 54 Table 29: Custom Indicator 9 - Unique Claimants Filing Land Claims 55 Table 30: Custom Indicator 10 - Number of Trainings Delivered 56 Table 31: Custom Indicator 11 Number of People Trained 58 Table 32: Training by Gender and Youth 59 Table 33: Gender Breakdown of Attendance at Village Assembly and Hamlet Meetings 60 Table 34: Gender Breakdown of Attendance at Village Council Meetings 60 Table 35: Gender Breakdown of Para-Surveyors and Adjudicators 60 Table 36: Gender Breakdown of Claimants by CCRO and Land Area 61 Table 37: Types of Titles Requested by Gender in Each Village 61 Table 38: Types of Titles Requested by Gender (Total) 62 Table 39: Multiple Parcel Holders in Each Village by Gender and Age 63 Table 40: Multiple Parcel Holders by Gender and Age (Total) 67 Table 41: Iringa District Council Village Executive Officers (VEOs) in LTA Villages as at 31 March 2018 70



III

LIST OF ANNEXES

ANNEX 1: MONITORING AND EVALUATION – DETAILED

BREAKDOWN BY INDICATOR

ANNEX 2: GENDER BREAKDOWN

ANNEX 3: SUSTAINABILITY MECHANISMS AND OBSERVATIONS

ANNEX 4: POLICY AND GOVERNANCE OBSERVATIONS

ANNEX 5: LOCAL CAPACITY OBSERVATIONS

ANNEX 6: KEY TECHNICAL ISSUE OBSERVATIONS

ANNEX 7: LESSONS LEARNED

ANNEX 8: SCRIPTS FOR ADVERTISEMENTS FOR LIVE RADIO

BROADCAST



IV

ACRONYMS

ACOR Alternate Contract Officer’s Representative

CCRO Certificate of Customary Rights of Occupancy

COP Chief of Party

COR Contract Officer’s Representative

DAI DAI Global LLC

DANIDA Danish International Development Agency

DCOP Deputy Chief of Party

DED District Executive Director

DFID Department for International Development

DNLO Department of Natural Resources and Lands Officer

DLO District Lands Office

DMI Data Management Infrastructure

IE Impact Evaluation

ILMIS Integrated Land Management Information Systems

IP Implementing Partners

FTF Feed the Future

GOT Government of Tanzania

LTA Feed the Future Tanzania Land Tenure Assistance

LTSP Land Tenure Support Program

MAST Mobile Application to Secure Tenure

M&E Monitoring and Evaluation

MLHHSD Ministry of Lands, Housing, and Human Settlements Development

MSI Management Systems International

NLUPC National Land Use Planning Commission

NORC National Opinion Research Center, University of Chicago

NTR Nothing to Report

PELUM Participatory Ecological Land Use Management - NGO

PLUM Participatory Land Use Management

POC Point of Contact

PRA Participatory Rural Appraisal

PS Permanent Secretary

RCT Randomized Controlled Trial

SAGCOT Southern Agricultural Growth Corridor of Tanzania



V

SIDA Swedish International Development Agency

SOW Statement of Work

STTA Short Term Technical Assignment

TRUST Technical Register Under Social Tenure

USAID United States Agency for International Development

VEO Village Executive Officer

VICOBA Village Community Banks

VLC Village Land Certificate

VLUMC Village Land Use Management Committee

VLUP Village Land Use Plan

WEO Ward Executive Officers

WWF World Wildlife Fund

FEED THE FUTURE, USAID TANZANIA LAND TENURE ASSISTANCE (LTA) FY 18 Q1 QUARTERLY REPORT: JANUARY – MARCH 2017

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PROGRAM OVERVIEW/ SUMMARY

Table 1: Program Overview

Program Name: Feed the Future Tanzania Land Tenure Assistance (LTA)

Activity Start Date and End Date: December 6, 2015 to December 5, 2019

Name of Prime Implementing

Partner: DAI Global, LLC

Contract Number: Contract Number: AID-OAA-I-12-00031

Task Order Number: AID-621-TO-16-00005

Major Counterpart Organizations District Land Office and Village Registries Iringa and Mbeya

Geographic Coverage

(cities and/or countries)

Initially Iringa Rural District (36 selected villages) followed by

Mbeya District (5 selected villages) in years 3 and 4

Reporting Period: 1 January – 31 March 2018

PROGRAM DESCRIPTION As part of the Feed the Future (FTF) initiative, USAID has invested in several agricultural projects

in the Southern Agricultural Growth Corridor of Tanzania (SAGCOT) and is seeking to develop

focused land tenure programming to support USAID’s existing and planned investments in the

region.

The Land Tenure Assistance (LTA) activity seeks to clarify and document land ownership, support

land use planning efforts, and increase local understanding of land use and land rights. It is

anticipated that the interventions will reduce land tenure-related risks and lay the groundwork for

sustainable agricultural investment for both smallholders and commercial investors throughout the

corridor and in the value chains of focus for Tanzania’s FTF program.

Local sustainability is a critical component of the LTA activity. The goal of this activity is to

empower district and village land institutions in the districts targeted by the LTA to carry forward

the capacity building and land administration process independently (and with little or no outside

financial support or assistance) when LTA concludes.

In carrying out its activities, LTA collaborates and coordinates with the Government of Tanzania

and other donor programs to produce complementary programming that is timely, cost-effective,

and sustainable. LTA also coordinates closely with, and utilizes lessons learned from, the USAID

Mobile Application to Secure Tenure (MAST) pilot project, which tested an approach for the

mapping of land parcels, adjudication, and delivery of Certificates of Customary Right of Occupancy

(CCROs) using an open source mobile application.

The Land Tenure Assistance (LTA) program works in the Districts of Iringa and Mbeya to provide

assistance to local level authorities in the delivery of land tenure services under the Village Land

Act No.5, 1999 and the Land Use Planning Act No.6, 2007.

LTA provides support to the implementation of land tenure regularization and first issuance and

registration of CCROs and Village Land Use Plans (VLUP) in 41 selected villages (36 villages in

Iringa District and 5 villages in Mbeya District). In addition to these key activities, support is also

being provided to capacity building at both District and Village levels. Years 1 and 2 and 3 are

focusing on the main task of building capacity in Iringa District. Capacity building activities will then

be extended to Mbeya District Council through the District Land Office commencing in Year 3 and



2

through Year 4. LTA work is undertaken under four activities re-stated here as follows:

Activity 1: Assist villages and district administrations’ leaders and institutions in completing the

land use planning process and delivering CCROs in selected villages within districts of Iringa and

Mbeya.

Activity 2: Educate and build capacity of village land governance institutions and individual

villagers to complete the land use planning and CCRO process, effectively manage land resources,

respect women’s, youth and pastoralist’s land rights and build agriculture-related business skills.

Activity 3: Educate and build capacity of district-level land governance institutions in Mbeya District

to complete the land use planning and CCRO process.

Activity 4: Build capacity to use the MAST application throughout the SAGCOT and nationally.

FEED THE FUTURE, USAID TANZANIA LAND TENURE ASSISTANCE (LTA) FY 18 Q2 QUARTERLY REPORT: JANUARY - MARCH 2018

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SUMMARY OF RESULTS TO DATE

Table 2: Key Indicators

Indicator

Number

and Source

Indicator’s Description

Annual

Target

FY18

Q1

FY18

Q2

FY18

Q3

FY18

Annual

Performance

Achieved to

the End of

Reporting

Period (%)

On

Tar

get

Y/N

EG.10.4-2

Percentage of individuals trained in land tenure and property rights as a result of USG assistance who correctly identify key learning

objectives of the training 30 days after the

training

80% 86% 82% Y

EG.10.4-3

Also

STARR

IQC (v)

Number of disputed land and property rights cases resolved by local authorities,

contractors, mediators, or courts as a result

of USG assistance.

252 68 13 Y

EG.10.4-4

Percentage of people with access to a land administration or service entity, office, or other related facility that the project

technically or physically establishes or

upgrades who report awareness and

understanding of the services offered.

75% 89% 77% Y

EG.10.4-5

Number of parcels with relevant parcel information corrected or incorporated into

an official land administration system as a result of USG assistance (CCROs printed and

delivered to Village Registry Offices).

15,120 3,435 7,388 Y

EG.10.4-6

Numbers of people with secure tenure rights to land, with legally recognized documentation and who perceive their rights

as secure, as a result of USG assistance.

4,570 2,468 2,542 Y


4

EVALUATION/ASSESSMENT STATUS AND/OR PLANS

Table 3: Evaluation and Assessment

Assessment Type Planned for (date) Status

IE by MSI/NORC End of April 2018 LTA IE Phase 1 Midline – Phase 2 Baseline

reports underway

MSI/NORC Third Party Impact Evaluation (IE)

The COP met with MSI/NORC on March 28 at MSI offices in Washington DC. NORC advised

that there were some significant positive findings albeit that the period between the baseline and

the midline had only been six months for the first 15 RCT villages. NORC are in the process of

finalizing their draft report for USAID, which will be forwarded to LTA in due course. NORC

noted that there had been an underestimation of parcels by residents when the baseline was

conducted, which was not unusual in these studies. The COP advised NORC that there had been

underestimation of other factors besides the number of land parcels such as the number of VLCs

and the number of VLUPs, which were in existence.


5

PROGRESS NARRATIVE SUMMARY FOR FY18 Q2

HIGHLIGHTS 7,393 CCROs were printed and 7,388 delivered to Village Registry Offices. 2,542 unique claimants

collected a total of 4,891 CCROs during the reporting period. The gender breakdown for claimants

has remained constant at 48% women and 52% men.

LTA has maintained a high rate of adjudicating and demarcating land parcels in the field with a total of

10,287 parcels mapped during FY 18 Q2. The total number of parcels since inception is 36,411.

10 VLUPs were completed during this quarter and all VLUPs for all 36 Iringa LTA villages are now

complete.

LTA hosted a number of high-level delegations of groups and organizations, which are engaged in

similar activities and planning to adopt MAST and LTA processes. These included the LTSP project,

which is funded by DFID, CEDA and DANIDA, MLHHSD Rural Development Directorate, Ardhi

University, the National Land Use Planning Commission, INGOs, such as CARE and WWF, and NGOs

such as the African Wildlife Foundation and Sustain Africa Program. These groups were provided with

orientation to MAST in the LTA office and training in the field.

TRUST was installed at DLO and DLO personnel were trained in its use.

LTA arranged a two-day Land Administration Workshop for 99 VEOs, WEOs and Village

Chairpersons. Mbeya DLO technical staff also attended in anticipation of the extension of LTA

activities into Mbeya Rural District.

The COP, DCOP and Field Program Director travelled to the Washington DC to present a paper on

LTA’s activities at the World Bank Land and Poverty Conference and also to the USAID Bureau for

Economic Growth, Education and Environment (E3), which were well received.

The project is on track to meet or exceed its targets.

PROJECT PERSONNEL

LTA Staff The Monitoring and Evaluation Specialist, Operations and Finance Assistant and Administrative

Assistant commenced work in February. A Registration Assistant was employed and will commence

work in April. Recruitment for a Field Assistant/Driver, and Public Outreach and Communications

Specialist commenced during the reporting period.

Short-Term Technical Assistance The LTA MAST/TRUST Software Engineer completed his STTA assignment from February 10 to

23. He finalized and uploaded the first version of TRUST and trained LTA and DLO technical

staff on its use.

Table 4 shows Short Term Technical Assistance during the reporting period.

Table 4: Short Term Technical Assistance During FY 18 Q1

Name Dates Task Summary

Alex Solovov, (MAST/TRUST Software

Engineer)

February 10 - 23 Finalized and uploaded the

first version of TRUST and

trained LTA and DLO

technical staff in its use.


6

USAID LTA FY18 Q1 quarterly report was prepared and submitted and approved in February.

In February the COP, DCOP and Field Operations Director held a technical meeting with the USAID

COR and ACOR to introduce the new COR, provide USAID with an update on LTA meetings with

Ardhi University and LTSP and to discuss LTA attendance at the WB conference, detailed planning

requirements in villages and the need to keep the PS of the Ministry of Local Government Authorities

(LGA) updated before work commences in Mbeya District. The COP met with the COR and USAID

contracts office to provide a technical update on the project and address various administrative

issues. The Director of Economic Growth Office at USAID/Tanzania paid a courtesy visit to LTA in

Iringa on February 22.

In March a USAID delegation comprised of two representatives from USAID OAA, the LTA COR,

the YEE COR, and the USAID (Iringa) Adviser on Program Coordination, Integration and Learning

visited LTA. The Iringa Assistant Regional Administrative Secretary - Infrastructure Section, the Iringa

District Authorized Land Officer, and the Iringa District Legal Officer accompanied them. LTA

presented its process and progress and demonstrated GIS and MAST technology. OAA and

procurement and administration issues were also discussed.

The USAID delegation attended a CCRO issuance ceremony at Chamndindi, observed the objections

and corrections process at Matembo village and observed demarcation and adjudication processes in

Igunda village.

Presentation by the LTA GIS/Database Specialist to USAID delegation on March 21 at LTA office

USAID delegation attending a CCRO issuance ceremony in Chamndindi village on March 21


7

In March COP, DCOP and Field Program Director met the USAID Bureau for Economic Growth,

Education and Environment (E3) in Washington DC and gave a well-received presentation on LTA

processes, progress and challenges, which were well received.

OTHER AGENCIES AND DONORS

USAID Implementing Partners LTA attended the monthly USAID IP Touch Base meetings in January, February and March. In January,

at the request of the USAID (Iringa) Adviser on Program Coordination, Integration and Learning, LTA

hosted Internews, DDA, NDI, IRI, PACT and PS3 and presented LTA activities and MAST to them.

Land Tenure Support Project (LTSP) In January, a GIS and Database Consultant from the sub-contractor employed by LTSP to acquire

satellite imagery for the LTSP program, Sharp Technologies, visited LTA for training on how to

properly publish satellite imagery on the geoserver for MAST and demarcation and adjudication

processes in the field. In February the COP, DCOP and Field Program Director met in Dar es Salaam

with the LTSP Project Coordinator, Technical Advisor and a staff from LEI to discuss LTSP’s outreach

operational manual, which was developed by the Land Registration Specialist from Land Equity

International. LTA is providing ongoing support to LTSP as they implement MAST on their projects.

Ardhi University In January five lecturers from Ardhi University visited LTA to observe LTA activities and the

implementation of MAST. The LTA team presented LTA's activities, including a demonstration of

MAST, demarcation and adjudication, printing and registration of CCROs, public outreach to

hamlets and women’s groups and logistical and cost issues. The team observed the VLUP

preparation process in Mlanda, the training of para-surveyors and adjudicators in Matembo hamlet

training in Weru, and issuance of CCROS in Ngano. After the para-surveyor training in Matembo,

which was the fourth day of the five-day training program, the lecturers questioned some of the

participants to assess their level of knowledge about land rights and the demarcation and

adjudication process as well as their ability to use MAST. They were very impressed and requested

further collaboration with LTA, with a view to incorporating LTA’s land registration processes and

MAST/TRUST into their curriculum. They also requested LTA set up an internship program.

In February the COP, DCOP and Field Program Director held a technical and coordination

meeting in Dar es Salaam with Ardhi University senior management staff including the Vice

Chancellor, Deputy Vice Chancellor and two senior lecturers. The LTA team gave a brief

presentation of LTA activities and the use of MAST technology in parcel mapping and land

registration. The Vice Chancellor approved the technical collaboration between LTA and Ardhi

Presentation on MAST application and demonstration of the adjudication process to Ardhi University

Professionals at Matembo village


8

University and in March an MOU was drafted by Ardhi University, reviewed and approved with

revisions by the USAID Resident Legal Adviser and CO and sent back to Ardhi University for their

final review and signature.

The MOU covers the following collaborative action:

The development of training materials and outreach operation manuals

An LTA internship program for Ardhi University students

The implementation of MAST and LTA processes by Ardhi University in five villages with

support from LTA.

World Bank In February the LTA COP, DCOP and Field Program Director attended a high-level workshop in

Dodoma convened by WB and hosted by the Ministry for Lands. The workshop constituted the

next stage in the design of the upcoming $300 million "Tanzania Land Improvement Project" to be

implemented by GoT under MLHHSD and funded by WB. LTA made a presentation on its

progress to date and lessons learned, as did LTSP. Presentations were also made by: MLHHSD on

urban planning in Tanzania, MLHHSD on experiences in urban regularization in Kimara, and the

National Land Use Planning Commission on land use planning in Tanzania and the legal framework.

In March the COP, DCOP and Field Program Director attended the Annual World Bank

Conference on Land and Poverty where LTA participated in the presentation of two papers. On

March 20 the Field Program Director presented a paper entitled: “MAST and TRUST Applications

as Tools to Validate and Certify Land Rights in Iringa and Mbeya Districts in Tanzania” which was

very well received. The paper was well presented and gave details of field operations and land

registration procedures using the MAST application and TRUST as a tool for post land registration.

The paper further outlined successes, challenges, cost implications and the possibility of scaling up

to a national level. Participants asked questions and sought clarification on the app. They were

impressed by the presentation and some showed an interest in adopting MAST and TRUST in their

projects and proposed visits to LTA for further exposure.

Workshop convened by WB and hosted by the MLHHSD on February 19


9

The Permanent Secretary of MLHHSD convened an informal meeting with delegations from

Tanzania including LTA, LTSP, DFID, Ardhi University and government representatives during one

of the breaks at the conference to discuss a road map for large-scale registration.

ILMIS A paper on ILMIS was presented at the World Bank Conference. World Bank is moving forward

with the rollout of ILMIS as a project component of the new activity, which it is designing. This

activity will include the rollout of ILMIS, improvements to the geodetic network, acquisition of

special imagery, base mapping, and establishment of a National Spatial Data Infrastructure.

SAGCOT No activities have been undertaken with SAGCOT during the reporting period.

The LTA Field Program Director presenting a paper at the 2018 Annual World Bank

Conference on Land and Poverty in Washington DC on March 20

Informal meeting of Tanzanian stakeholders chaired by the Permanent Secretary on March

20 at the World Bank Conference


10

LandPKS LandPKS presented a paper on its updated app used in land use planning in Tanzania at the WB

Conference.

CARE/WWF Alliance In January the Coordinator of IUCN-SUSTAIN Africa Program and two staff from Africa Wildlife

Foundation paid an exposure visit to LTA’s offices to observe and learn about its activities. Special

emphasis was placed on how LTA prepares VLUPs. IUCN-SUSTAIN and Africa Wild Foundation

are involved in environmental protection of water sources to the district of Sumbawanga, Kilolo

and Kilombero. The team was highly impressed by the activities implemented by LTA in land

registration and Village Land Use Plan procedures. They stated their intention to return at later

date to learn more about MAST and the possibility of adopting it for use on their program.

Banks/Microfinance In March the COP and DCOP met with the Business Manager for CRDB Bank to discuss the bank's

position on providing loans to holders of CCROs. He advised that CRDB used to do group lending

to farmers who did not have formal land ownership documents but the risk became too high and it

stopped doing so. The challenges for CRDB are the form of ownership and marketing of production.

CRDB would however be interested in providing individual loans at its current rate of 20% p.a. on

existing balances (which is significantly less than some microfinance organizations which charge

around 50% p.a.) on condition that farmers provided CCROs as collateral and provided a business

plan for marketing which showed how individuals would be able to service the loans. The Business

Manager CRDB would be very interested in working with LTA beneficiaries if its conditions were

met. He provided LTA with the contact details for CRDB's Microfinance Manager who would meet

with farmers who have already received CCROs. The next steps are for LTA to meet with NMB

Bank which holds a similar position to CRDB Bank and with USAID Implementing Partners such as

Mboga Na Matunda and NAFAKA which provide technical assistance to farmers in Iringa District in

order to assess whether conditions are favorable in LTA targeted villages for loans to be made using

CCRO's as collateral.


11

KEY MEETINGS, COMMUNICATIONS, WORKSHOPS AND CONFERENCES The COP, DCOP and Field Program Director visited DAI Home Office from March 23 to 29 for

orientation and training on DAI systems, values, procedures, and ethical standards. During this

time they met with senior technical and operations staff. They also presented a brown-bag

presentation on LTA to Home Office staff along with a delegation from a DAI project that is

implementing the DFID funded land registration program in Ethiopia (LIFT) and the USAID funded

Mozambique Supporting the Policy Environment for Economic Development (SPEED+).

Table 5 shows the key meetings attended by LTA during FY 18 Q2.

Table 5: Key Meetings and Communications

Key

Meeting

Date

LTA

Representatives Stakeholders Main Purpose

January 5 DCOP The Deputy Permanent

Secretary of the MLHHSD

Official visit to LTA to observe the

implementation of LTA activities

January 15 COP, DCOP and

Field Program

Director

Monitoring and Evaluation

Specialist from Data for

Development (D4D)

To obtain information on key LTA

interventions for USAID Development

Objective 2 (DO2)

January 18

and 19

COP, DCOP Five lecturers from Ardhi

University

To observe LTA activities and the

implementation of MAST and discuss

future collaboration

January 23 COP and DCOP USAID/IPs To introduce LTA to new USAID DHRG

IPs

January 24 GIS-Database

Specialist

Database Consultant from

Sharp Technologies (sub-

contractor to LTSP)

Training from LTA on how to properly

publish satellite imagery on the

geoserver for MAST and for demarcation

and adjudication processes in the field

January 28 DCOP Coordinator of IUCN-

SUSTAIN Africa Program and

two staff from Africa Wildlife

Foundation

To be introduced to LTA activities with

a focus on preparation of VLUPS

January 29 COP and all staff LTA Staff COP conducted DAI Human Anti-

Trafficking Awareness training to all LTA

staff to raise awareness and ensure staff

LTA COP, DCOP and Field Program Officer with DAI Home Office Staff and IFT (Ethiopia) senior staff on March 28


12

realise their obligation to report any

concerns

February 7 COP, DCOP and

Field Program

Director

USAID COR and ACOR To formally introduce the new COR to

the project, update USAID on LTA

meetings with Ardhi University and LTSP

and to discuss upcoming WB conference


Field Program

Director

Ardhi University Vice-

Chancellor, Deputy Vice-

Chancellor and two senior

lecturers

Technical and coordination meeting on

LTA and Ardhi University collaboration

on the development of training materials

and outreach operation manuals, and

LTA accepting Ardhi University students

on an internship program

February 8 COP USAID COR and contracts

office

To provide a technical update on project

and address various administrative issues


Field Program

Director

LTSP Project Coordinator,

Technical Advisor and a staff

from LEI

To discuss LTSP’s outreach operational

manual which was developed by the Land

Registration Specialist from Land Equity

International


Field Operations

Director

Acting Commissioner for

Land, the Acting Assistant

Commissioner for Rural

Directorate and a Land Officer

in Dar es Salaam

LTA reported the progress of activities,

the Acting Commissioner said adopting

MAST was the Ministry’s highest priority

and arrangements were made for a team

to visit LTA in March for training for the

urgent implementation of MAST and

LTA processes in 5 villages in Morogoro

(5000 parcels)


Field Program

Director

Clive English, DAI Lands Team Discuss joint LTA conference paper to

be presented at WB Land Conference in

Washington DC in March 2018

February

11

COP, DCOP Coordinator of IUCN-

SUSTAIN Africa Program

To confirm LTA’s support for their

adoption of MAST for implementation in

three villages and to discuss next steps

February

15

COP, DCOP, Field

Program Director

and M&E Specialist

COP of USAID Data for

Development (D4D)

Official visit to LTA to introduce the

project

February

21

COP, DCOP and

Field Program

Director

Deputy Permanent Secretary

(PS) of the Ministry of Lands

(MLHHSD) in Dodoma

Regularization of the use of scanned

signatures, legal paper (not crested

paper) etc. for production of CCROs.

Commissioner for Lands’ involvement in

future on the review of operational

training manual by LTA in collaboration

with Ardhi University.

Transfer of a Town Planner to Iringa DC

to fill the vacancy left by the previous

planner who was transferred to Dar-es-

Salaam

February

22

COP, DCOP and

Field Program

Director

Director of Economic

Growth Office at

USAID/Tanzania

A courtesy visit and catch up on

progress to date.

February

28 – March

2

COP, DCOP and

Field Program

Director, Data/GIS

Specialist, Public

Outreach and Field

Assistant

A high level delegation from

the National Land Use Planning

Commission (NLPC)

To receive training from LTA on the

operation of MAST in order to adopt

this technology and LTA's field operating

procedures, including public outreach,

for implementation in 3 villages in Uvinza

District, Kigoma Region

March 1 - 5 LTA Team Technical team of six officials,

three each from the MLHHSD

and the Morogoro District

To learn MAST and LTA's procedures

for implementation in 5 villages in

Morogoro District

March 6 LTA Public Outreach

and Communications Team

Nuru FM Radio Live question and answer radio

broadcast focussed on women’s land rights


13

March 6 - 8 COP, DCOP and

LTA Team

Five Mbeya DLO officials

including Senior Surveyor, two

Town Planners, a Land Officer and a Cartographer

Introduction to LTA field operations and

MAST technology, attending the Land

Administration Workshop in anticipation of the LTA activity to be conducted in

Mbeya

March 7-9 LTA Team 19 Ward Executive Officers

(WEOs), 35 Village Executive

Officers (VEOs) and 33 Village

Chairpersons (VCs) from all

LTA villages, 5 DLO officials from Mbeya District and 7

District Land Officials from

Iringa

To build capacity for village authorities

on land administration, to bring together

village leaders from the LTA

implementing villages to share their

experiences and challenges on land issues, and to introduce the LTA project

to the newly appointed VEOs and to the

village leaders of the villages where the

project is yet to be implemented

March 9 COP and DCOP Business Manager for CRDB Bank

To discuss the bank's position on providing loans to holders of CCROs

March 20 COP, DCOP and Field Program Officer

World Bank Conference on Land and Poverty, Washington

DC

Present a paper on LTA processes, MAST and TRUST

March 21 LTA Team USAID delegation Quarterly visit, demonstration of MAST,

field visits to three villages to observe

fieldwork and to participate in an

issuance ceremony

March 23 COP, DCOP, Field

Program Director

DAI Home Office Present a paper on LTA processes,

MAST and TRUST

March 28 COP, DCOP, Field

Program Director

USAID E3 Bureau in

Washington

Present an update on LTA processes,

MAST and TRUST

Table 6 shows Workshops and Conferences attended by LTA during FY 18 Q2.

Table 6: Workshops and Conferences

Date Workshop/Conference Venue LTA Representatives

January 22, Monthly IP touch Base USAID

with the Iringa based USAID

Representative (Adviser on

Program Coordination,

Integration and Learning) and

NAFAKA, SAUTI, SAGCOT,

FHI360, WARIDI, TAHEA,

WCS, TUSOME PAMOJA

Boresha Afya

offices DCOP

February 19 - 20 Workshop in Dodoma

convened by WB and hosted

by the Ministry for Lands

Dodoma COP, DCOP and Field Program Director

February 23 IP touch Base USAID partners

meeting attended by: the Iringa

based USAID Representative

(Adviser on Program

Coordination, Integration and

Learning), the Head of USAID

Economic Growth, Tanzania

Mission NAFAKA, SAUTI,

SAGCOT, WARIDI, TAHEA,

WCS, YEE, D4D

WARIDI

offices, Iringa COP and DCOP

March 19 - 23 World Bank Conference on

Land and Poverty Washington

DC COP, DCOP and Field Program Director

March 23 IP Monthly Co-ordination

meeting YEE, Iringa LTA Public Outreach and

Communications Team

March 23 - 29 DAI Home Office Orientation, DAI, COP, DCOP, Field Program Director


14

and Training Bethesda


15

FIELD OPERATIONS AND STAKEHOLDER PARTICIPATION

GOT, MLHHSD

In January, the Deputy Permanent Secretary of the MLHHSD paid an official visit to LTA to

observe the implementation of LTA activities. This was a follow up to previous meeting held

with him in Dar es Salaam. He came to see first hand how LTA was operating.

In February the COP, DCOP and Field Program Director met with the Deputy Permanent

Secretary (PS) of the Ministry of Lands (MLHHSD) in Dodoma. The PS committed to sending a

letter regularizing LTA's use of scanned signatures, legal paper (not crested paper). for

production of CCROs. The PS requested the involvement of the Commissioner for Lands on

the review of the prepared draft of the operational training manual by LTA in collaboration with

Ardhi University. The PS also agreed to a request from LTA to transfer a Town Planner to Iringa

DC to fill the vacancy left by the previous planner who was transferred to Dar es Salaam.

In February the LTA COP, DCOP and Field Operations Director paid a courtesy visit to the

Acting Commissioner for Land in Dar es Salaam who was accompanied by the Acting Assistant

Commissioner for Rural Directorate and a Land Officer. LTA reported the progress of activities.

The Acting Commissioner said adopting MAST was the Ministry’s highest priority and

arrangements were made for a team to visit LTA in March for training for the urgent

implementation of MAST and LTA processes in 5 villages in Morogoro (5,000 parcels). LTA will

provide training and ongoing assistance. The need for and the importance of the inclusion in the

LTA activity of detailed planning for a densely populated village was discussed.

From February 28 – March 2, a high-level delegation of 4 staff from the National Land Use

Planning Commission (NLUPC) paid a three day visit to LTA lo learn more about the operation

of MAST, demarcation and adjudication procedures, and registration and printing of CCROs. The

NLUPC plans to adopt MAST in three villages in the Uvinza District, Kigoma Region. LTA took

them on a field visit to Mlanda where they participated in a demarcation and adjudication

exercise. They also had discussions on the MAST model with the LTA Data/GIS specialist on the

process for adopting MAST.

In March, a delegation of 3 technical staff from the MLHHSD and 3 from the Morogoro District

visited the project to adopt MAST and LTA's procedures for implementation in 5 villages in the

Morogoro District where 5,000 CCROs are to be issued. Training for both teams included field

visits for hands-on practical experience in demarcation and adjudication using MAST,

participation in ongoing public outreach, training, and objections and corrections processes in

the field. The LTA GIS-Database Specialist demonstrated the use of MAST and introduced

TRUST to them. They were shown how to create Tiles, MBTiles, publishing layers to the

geoserver, how to create the project in MAST, and how demarcated parcels with their data

attributes captured on the mobile phones are synchronized on the server for editing and

preparation for printing the CCROs after final edits on the data and maps when the objection

National Land Use Planning Commission (NLUPC) delegation visit LTA on February 28


16

and corrections sessions are completed. The team successfully uploaded the MAST app to be

applied to their project.

REGIONAL AND DISTRICT LAND OFFICIALS

In January, LTA held technical meetings with DLO to plan for registration and field operations

during the forthcoming period and to ensure that staff were allocated accordingly and to

discuss the plans for TRUST, and the planned installation of the local server. LTA continued to

hold technical meetings with DLO consistently throughout the reporting period. Iringa DLO

technical staff attended TRUST training on February 17.

March 6 five Mbeya DLO officials including a Senior Surveyor, two Town Planners, a Land

Officer and a Cartographer attended an orientation day at Mlanda village where they were

introduced to LTA field operations and MAST technology in anticipation of the LTA activity to

be conducted in Mbeya. The LTA team gave a presentation on the implementation of the

project. The team attended the Land Administration Workshop and later a meeting between

the Mbeya officials and LTA was held to discuss implementation of LTA in Mbeya District. It was

agreed that Mbeya DLO should start to identify and propose villages taking into consideration

close proximity for easy procurement of satellite imagery, the availability of VLUPs, and villages

that currently have no boundary disputes.

TRUST training to MLHHSD and Morogoro District technical staff on March 6

TRUST training for DLO and LTA technical staff on February 17 at the LTA office

Mbeya District technical team learning while doing demarcation and

adjudication in Mlanda on March 6


17

VILLAGE REPRESENTATIVES AND RESIDENTS

During FY 18 Q2, 98 trainings were conducted, including 20 Village Council meetings and 20 Village Assembly meetings for VLUPs and first registration introduction, 34 hamlet meetings, seven trainings for para-surveyors and adjudicators, seven women’s sensitization meeting, five women’s group strengthening meetings, four youth focus group meetings, and one Land Administration Workshop for WEOs, VEOs and Village Chairpersons (see Annex 1 Table 31).

LTA trained 10,342 villagers of whom 5,674 (55%) were women and 5,378 (52%) were youth (see Annex 1 Table 32).

During the reporting period, a total of 48,589 people were reached through communication

campaign activities including through the distribution of brochures, a live radio program, and

CCRO issuance campaigns (see Annex 1 Table 27).

On March 7 - 8 LTA facilitated a Land Administration Workshop for Ward Executive Officers

(WEOs), Village Executive Officers (VEOs) and Village Chairpersons (VCs) from all LTA villages,

DLO officials from Iringa as well as five DLO officials from Mbeya District in anticipation of the

LTA activity to be conducted in Mbeya. The aim of the workshop was to build capacity for

village authorities on land administration, to bring together village leaders from the LTA

implementing villages for them to share their experiences and challenges on land issues, and to

introduce the LTA project to the significant number (31) of newly appointed VEOs and to the

village leaders of the villages where the project is yet to be implemented.

The topics covered included:

Responsibilities of village leaders with regard to land governance;

The Village Land Act of 1999, village land ownership and the responsibilities of village

leaders;

Land rights for women;

Preparation of Village Land Use Plans: the benefits and importance of a Village Land Use

Plan and the challenges faced when preparing a Village Land Use Plan; the supervision of

CCRO issuance and delivery to villages;

Disputes and letters of denial to claimants; responsibilities of the Village Council, Village

Executive Officer and Village Assembly on land governance;

Land Administration Workshop for Ward Executive Officers, Village Executive Officers and Village

Chairpersons on March 7-8


18

MAST technology and demarcation and adjudication; the importance and use of the

Village Land Registry and LTA assistance for upgrading and supervision; and

Land transactions post registration and TRUST technology.

The participants agreed to provide feedback to Village Councils and Village Assemblies on their

participation at the workshop and matters arising; to take notes on proceedings at the

workshop for the purpose of reporting back to their villages; to maintain Village Land Registries

solely for land related issues; to submit of all information requested of them by LTA and DLO

on time, for example: dispute tracking, issuance rates and incomplete claimant information; to

share knowledge through village leader exchange visits in order to learn from one another’s

experiences; and that similar workshops should be conducted more regularly.

News of the workshop was broadcast on Star Television and on six radio stations, namely: East

African Radio, Radio Free Africa, Ebony FM, NA Kings FM, Nuru FM and Furaha FM.

CCRO ISSUANCE

A total of 7,393 CCROs were printed and 7,388 were delivered to Village Registries during

the reporting period (see Annex 1 Table 23). Issuance campaigns were held in four villages

and continue to prove successful in ensuring high collection rates of CCROs by claimants.

2,542 unique claimants collected a total of 4,891 CCROs during the reporting period. To date

claimants have collected a total of 20,261 CCROs in all completed villages (see Annex 1

Tables 13 and 19).

The Authorized Land Officer, a representative from the DED office, and the WEO attended the

CCRO issuance campaigns in Makota, Ikungwe and Isele. Residents collected 454 (33%) of 1,364

CCROs during the ceremony in Makota, 210 (26%) of 806 CCROs in Ikungwe, and 650 (45%) of

1,453 CCROs in Isele. In Chamndindi the USAID delegation, the Authorized Land Officer, and a

representative from the Regional Commissioner's Office attended the CCRO issuance campaign

and residents collected 642 (44%) of 1,450 CCROs.

There were 712 parcels, which were not incorporated during the reporting period 530 of which

were rejected, and 182 remain incomplete pending further information from claimants (see

Annex 1 Table 24).

DISPUTE RESOLUTION

Since inception LTA has mapped 36,411 parcels and recorded 191 disputes. This represents a

dispute rate of 0.5%. To date 81 (42%) of disputes have been resolved and resolution of

disputes is ongoing at various levels (Village Land Tribunal, Ward Tribunal and District Housing

and Land Tribunal). See Annex 1 Tables 15, 16 and 17. The high turn over of VEOs has

resulted in difficulty keeping contemporaneous records of dispute resolution. It takes time for

disputes to be resolved particularly if they are elevated by the Village Land Tribunal to ward

and district level for resolution. A common complaint by the Village Land Tribunal is that

claimants do no always show up for resolutions, particularly if they are not currently living in

the village. LTA is issuing all VEOs with a dispute resolution-tracking book in which all disputes

and records of their resolution are noted in order to mitigate this problem in future.

The following 13 disputes were reported by VEOs as having been resolved during FY 18 Q2:

3 boundary disputes in Muwimbi resolved at Ward Tribunal Level,

1 counterclaim in Isele resolved by the Village Land Tribunal,

2 boundary disputes in Igunda resolved by the Village Land Tribunal,

1 boundary dispute and 2 counterclaims resolved in Mlanda by the Village Land

Tribunal,

3 counterclaims in Kising’a resolved by the Village Land Tribunal, and

1 counterclaim in Matembo resolved by the Village Land Tribunal.


19

VLCS, VLUPS AND DETAILED PLANNING

LTA facilitated the revision of 3 VLCs during the reporting period. A further 7 VLCs are in

process of revision. Table 21 shows the status of VLC registration as at March 31.

During the reporting period 10 VLUPs were completed for Mlanda, Igunda, Kitapilimwa,

Igangidung’u, Kitisi, Lupembelwasenga Kiwere, Kising’a, Ikuvilo and Chamgogo. All VLUPs for

LTA villages in Iringa District have now been completed. In total 34 of the 37 LTA villages

(including the addition of Chamgogo that was recently split from Igangidung’u) required VLUPs

(33 new and 1 review). This is significantly higher than what was originally anticipated for the

project. Annex 1 Table 22 shows the status of VLUPs for LTA Phase 2 Iringa villages as at

March 31 and Figure 1 shows the status of VLUPs for all LTA villages in Iringa.

A pilot Detailed Planning exercise is scheduled to commence in Muwimbi in April although it is

beyond the current scope of the LTA project. It is necessary to do this in order to complete

the issuance of CCROs for this village and to make an assessment of the likely costs and

resources required to undertake Detailed Plans moving forward. A further 4 Detailed Plans

have been identified as necessary for Kimande, Mapogoro, Kiwere and Kising'a.


20

Figure 1: Status of VLUPs in all LTA Iringa Villages as at March 31, 2018


21

GIS

In March LTA received the remaining southern portion of satellite imagery of one village namely

Lupembelwasenga from USAID and hence completed the full satellite imagery coverage for all the

Phase 1 and Phase 2 villages. Figure 2 below shows the satellite imagery coverage for Iringa district.

PARCEL MAPPING

A total of 10,287 land parcels were adjudicated and demarcated in the field during the reporting

period (see Annex 1 Table 29).

MAST/TRUST

In January a GIS and Database Consultant from Sharp Technologies (a sub-contracted company by

LTSP for acquiring their satellite imagery), visited LTA’s GIS-Database Specialist to learn how to

properly publish satellite imagery on the geoserver in the creation of a project in DMI of MAST and

for demarcation and adjudication processes in the field. Satellite imagery of the LTSP project was

used for publishing.

In February the LTA MAST/TRUST Software Engineer visited the project to install and configure a

local server for TRUST. This installation was done on a DLO server computer and link between

the LTA and DLO offices will be established so that the server can be accessed from DLO office.

The LTA MAST/TRUST Software Engineer conducted training on TRUST as an introduction for

users and administrators to 3 DLO Land Officers, 2 DLO surveyors, 1 DLO cartographer, LTA

GIS-Database Specialist and LTA Field Programs Director. The Software Engineer also introduced

the changes and improvements to MAST as suggested earlier by LTA Field Program Director, GIS-

Database Specialist and Authorized DLO.

The DLO is expected to use TRUST in demo mode until May when the LTA MAST/TRUST

Software Engineer will undertake another STTA to migrate MAST to the local server, upload data

from MAST to TRUST, and to commence the operation of TRUST in pilot mode. A dedicated LTA

team member has been identified to work closely with DLO to ensure that they are prepared for

the visit.

TRUST training to DLO and LTA technical staff on February 17 at the LTA office


22

Figure 2: Satellite Imagery Cover for all Iringa Villages as at March 31, 2018


23

Figure 3: Mapping Status of all Iringa Villages as at March 31, 2018


24

MONITORING AND EVALUATION

PERFORMANCE AGAINST INDICATOR TARGETS

LTA Standard and Custom Indicators are set out in the following table.

Table 7: FY18 Q1 Performance Indicator Table

Indicator

Number Performance Indicator

Annual FY18

Target Q1 Q2 Comments

On Target

Y/N

EG.10.4-2

Percentage of individuals

trained in land tenure and

property rights as a result

of USG assistance who

correctly identify key

learning objectives of the

training 30 days after the

training

80% 86% 82% See Annex 1 Table 21 Y

EG.10.4-3

Also STARR

IQC (v)

Number of disputed land

and property rights cases

resolved by local

authorities, contractors,

mediators, or courts as a

result of USG assistance

252 68 13

See Annex 1 Tables 15,16, 17

Y

EG.10.4-4

Percentage of people with

access to a land

administration or service

entity, office, or other related facility that the

project technically or

physically establishes or

upgrades, who report

awareness and

understanding of the

services offered.

75% 89% 77% See Annex 1 Table 18 Y


25

EG.10.4-5

Number of parcels with

relevant parcel

information corrected or

incorporated into an

official land administration

system as a result of USG

assistance. (CCROs

printed and delivered to

Village Registry Offices)

15,120 3,435 7,388 See Annex 1 Table 19 Y

EG.10.4-6

Number of people with

secure tenure rights to

land, with legally

recognized

documentation and who

perceive their rights as

secure, as a result of USG

assistance.

4,570 2,468 2,542 See Annex 1 Table 20 Y

1

Custom

Indicator

Number of villages with

Village Land Certificates

(VLCs) incorporated into

an official land

administration system as a

result of USG assistance.

4 0 3 See Annex 1 Table 21 Y

2

Custom

Indicator

Number of villages with

Village Land Use Plans

(VLUPs) in full compliance

with applicable

requirements, standards

and approvals as a result

of USG assistance.


3

Custom

Indicator

Number of villages with at

least 80% of parcels




assistance.


4

Custom

Indicator

Parcels in villages

receiving USG assistance

that are not incorporated

into an official land

administration system.

1,680 126 712 See Annex 1 Table 24 Y


26

5

Custom

Indicator

Average cost per village

land use plan corrected or

newly established as a

result of USG assistance.

<$850.00 N/A N/A No VLUPs corrected during

this quarter.

Y

<$1,750 $1,834 $1,847

10 VLUPs were completed

during the quarter.

See Annex 1 Table 25

6

Custom

Indicator

Average cost per parcel

corrected or




assistance

<$15.00 $7.94 $9.94 See Annex 1 Table 26 Y

7

Custom

Indicator

Number of people

reached through

communication campaign

activities

301,438 8,313 48,589 See Annex 1 Table 27 Y

8

Custom

Indicator

Number of women's

groups formed or

strengthened


9

Custom

Indicator

Number of claimants filing

land claims as a result of

USG support

6,529 2,377 4,861 See Annex 1 Table 29 Y

10

Custom

Indicator

Number of Trainings

Delivered 164 64 98 See Annex 1 Table 30 Y

11

Custom

Indicator

Number of individuals

trained in land tenure and

property rights as a result

of USG assistance

13,637 6,344 10,342 See Annex 1 Table 31 Y


27

FY18 WORK PLAN PROGRESS AGAINST MILESTONES

Progress in relation to the activities, outcomes, milestones and timeframes as set out in the FY 18

Work Plan is shown in Tables 8 - 11below:

C3.1 ACTIVITY 1: LAND USE PLANNING AND TENURE

REGULARIZATION:

Assist village and district administration leaders and institutions in completing the land use planning process and delivering CCROs in selected villages within two districts namely Iringa and Mbeya. Activity 1 concentrates on helping villages formalize their land holdings by registering VLCs where necessary, using

participatory land use management (PLUM) processes to draft and register VLUPs where necessary, demarcate and map

land parcels, resolve disputes over land use and occupancy, register and issue CCROs, and establish Village Registry

offices.

Table 8: Activity 1 - Outcomes, Milestones and Timing

ACTIVITY 1: LAND USE PLANNING AND TENURE REGULARIZATION:

OUTCOME: For villages without VLCs selected for intervention, VLC registered for each of the

selected villages in Iringa, and digitized at village, district, and national level; linking data with

donor and/or GOT-led land information systems as appropriate, or when requested by the

Contracting Officer.

Timeframe

MILESTONES:

Undertake audit of all Phase 2 villages to establish status of VLCs November 2017

Completed

Identify work required to register all VLCs December 2017

Completed

Ensure signature from Assistant Zonal Land Commissioner in Mbeya is obtained to allow

work to progress

December 2017

Completed

Liaise with DLO to complete work, obtain necessary authorization and signatures for

registration of VLCs where required

March 2018

Ongoing

Monitor and ensure final registration of all VLCs for Phase 1 and 2 June 2018

OUTCOME: For villages without VLUPs selected for intervention, VLUP registered for each of the

selected villages in Iringa, and digitized at village, district, and national level, linking data with

donor and/or GOT-led land information systems as appropriate, or when requested by the

Contracting Officer.

MILESTONES:

Undertake audit of all Phase 2 villages to establish status of VLUPs October 2017

Completed

Undertake audit of satellite imagery available for preparation of VLUPs October 2017

Completed

Source suitable satellite imagery where required December 2017

Completed

Liaise with DLO Land Use Planning team regarding their capacity to prepare VLUPs and

time required

October 2017

Completed

Liaise with MLHHSD PLUM team for assistance October 2017

Completed

Commence VLUP process in villages Completed

Complete VLUPs for Phase 2 villages

June 2018

Completed March 2018

OUTCOME: A record evidencing participation in VLUP development, particularly by women,

youth, and pastoralists.

MILESTONE: Keep records evidencing participation in VLUP development, particularly by

women, youth, and pastoralists.

Ongoing


28

OUTCOME: Joint Village Agreements developed where appropriate.

MILESTONES:

Conduct fieldwork with DLO to identify any potential inter or intra village disputes for

Phase 2

March 2018

Completed

Consult VEO and VCs and embark on dispute resolution process if required Ongoing

Establish joint village agreements if required Ongoing

OUTCOME: CCROs delivered for a minimum of 80% of households in at least 36 villages in IRD

using the MAST application digitized at the district level, and data linked with donor and/or GOT-

led land information system projects as appropriate, or when requested by the Contracting

Officer.

MILESTONES:

Commence fieldwork – see Activity 2 below Ongoing

Train para-surveyors and adjudicators in each village Ongoing

Undertake demarcation and adjudication in each village Ongoing

Upload and clean data for each village Ongoing

Produce maps of parcels demarcated for each village Ongoing

Objections and corrections process for each village Ongoing

Register and print CCROs Ongoing

Issue denial letters for claims rejected Ongoing

Deliver CCROs Village Registry offices in each village Ongoing

Arrange for issuance of CCROs Ongoing

Monitor collection of CCROs and record keeping in Village Registry Ongoing

Support village leaders and DLO to deal with registration of new CCROs and subsequent

transactions before and after the establishment of TRUST

Ongoing

OUTCOME: District Registry and, where appropriate, village Registries rehabilitated and brought

into fit condition to store village land records.

MILESTONES:

Assess ongoing needs at DLO offices Ongoing

Complete rehabilitation of Village Registry offices for Phase 1 villages March 2018

Completed

Assess needs in Phase 2 villages in consultation with VEOs and VCs March 2018

Completed

Undertake rehabilitation as required Ongoing

Supply and deliver office desk, chair and filing cabinet to Village Registry office Ongoing

OUTCOME: Activity 1 Final Sustainability Plan, evidencing the ability of the targeted districts to

continue the land administration process independently, in villages not included in Activity 1.

MILESTONES:

Continually assess and review processes to enhance capacity of GOT, DLO and village

leaders and ensure sustainability

Ongoing

Report monthly on improvements and advancements or challenges in this regards Ongoing

Address financial and logistical resources required for sustainable roll-out Ongoing

Maintain a record of all costs associated with each stage of the process Ongoing

Provide regular updates and liaise with MLHHSD, DED, DLO to strengthen capacity and

enhance sustainability

Ongoing

Provide on site demonstrations and training for national, Iringa DLO and other district

officials to introduce the process and encourage uptake on a broader scale

Ongoing

Submit a Final Sustainability Plan June 2019


29

C3.2 ACTIVITY 2: CAPACITY BUILDING

Educate and build capacity of village land governance institutions and individual villagers to complete the land use planning and CCRO process, effectively manage land resources, respect women’s, youth and pastoralist’s land rights and build agriculture-related business skills.


ACTIVITY 2: CAPACITY BUILDING

OUTCOME: Villager-level trainings in each of the villages targeted in Activities 1 and 3 and, where

applicable, associated hamlets. Each training should be delivered on at least two occasions to ensure

attendance, and should include material on the Village Land Act No. 5, the CCRO process, women’s land

rights and agriculture-related business skills. Average ending aptitude in subjects covered must be at least

70%.

MILESTONES:

Conduct Village Council Training Ongoing

Conduct Village Assembly Training Ongoing

Conduct Hamlet Trainings Ongoing

Conduct Women’s Sensitization Ongoing

Conduct Women’s Focus Group Strengthening Ongoing

Conduct Youth Sensitization Ongoing

OUTCOME: Village authority-level trainings delivered in each of the villages targeted in Activities 1 and 3,

including trainings on the Village Land Act No. 5, the VLC, VLUP and CCRO process, good governance,

women’s land rights and negotiation skills. A portion of the village authority-level trainings may be satisfied

through attendance of villager-level trainings. Average ending aptitude in subjects covered must be at least

70%.

MILESTONES:

Introduce VLUP process to Village Council and elect Village Council Land Use Planning Committee May 2018

Completed

Conduct training on VLUP process May 2018

Completed

Support ‘learning while doing’ training for village representatives involved in VLUP process May 2018

Completed

OUTCOME: District-level trainings, including trainings on land administration and land use planning

processes, land dispute resolution, record keeping and negotiation skills. Average ending aptitude in subjects

covered must be at least 80%. At the conclusion of Activity 2, district authorities should be in a position to

train villages within the district that were not included in LTA implementation.

MILESTONES:

Support ‘learning while doing’ training for DLO staff actively engaged in the program Ongoing

Provide regular demonstrations and updates to DED and RS Ongoing

Engage Head of DLO in ongoing decision making and progress Ongoing

Maintain continual training and updating of material for joint presentation to villages by LTA and

DLO staff Ongoing

OUTCOME: The formation of women’s groups in a minimum of 25 villages where they do not currently

exist, and a minimum of 2 specialized trainings with each of these groups.

MILESTONES:

During women’s sensitization meetings make enquiries regarding established women’s groups and/or

interest by women in agriculture-related business skills Ongoing

Arrange information sessions for women’s groups through DLO, village leaders, District

Departments of Agriculture and Community Development Ongoing

Support women to form groups to take advantage of agribusiness opportunities Ongoing

Introduce women’s groups to other agencies, NGOs and networks to assist them in their endeavors Ongoing


30

C3.3 ACTIVITY 3: EDUCATE AND BUILD CAPACITY AT DISTRICT LEVEL

LAND GOVERNANCE INSTITUTIONS IN MBEYA DISTRICT TO (LAND

USE PLANNING AND CCRO PROCESSES AND PROCEDURES):

Assist villages and district administrations in completing the land use planning process and delivering CCROs in select villages within Mbeya Rural District. Table 10: Activity 3 - Outcomes, Milestones and Timing

ACTIVITY 3: EDUCATE AND BUILD CAPACITY AT DISTRICT LEVEL LAND

GOVERNANCE INSTITUTIONS IN MBEYA DISTRICT TO (LAND USE

PLANNING AND CCRO PROCESSES AND PROCEDURES)

OUTCOME: Assist villages and district administrations in completing the land use planning process and

delivering CCROs in select villages within Mbeya Rural District.

MILESTONES:

Introduce project to Mbeya Rural District Land Office, Mbeya DED and RS March 2018

Completed

Orientate Mbeya DLO staff in LTA activities June 2018

Selection of 5 pilot villages in consultation with USAID September 2018

C3.4 ACTIVITY 4: BUILD CAPACITY TO USE THE MAST APPLICATION

THROUGHOUT THE SAGCOT AND NATIONALLY:

Through Activity 1, LTA must test the feasibility of scaling MAST. Given the interest from others in doing the same, USAID

would like to spread awareness of the MAST app, share lessons learned in Activity 1, and facilitate cross-learning within

the SAGCOT, where USAID concentrates its investments, and nationally. Therefore, Activity 4 should be commenced no

earlier than Year 3 of the LTA activity, and may involve the following indicative activities:


Activity 4 Outcomes and Milestones Timing

ACTIVITY 4: BUILD CAPACITY TO USE THE MAST APPLICATION

THROUGHOUT THE SAGCOT AND NATIONALLY

OUTCOME: MAST communications and awareness-raising plan, developed prior to start of

Activity 3. This plan must include plans, budget, audience, and impact targets and must be

geared both towards the general population and towards specific institutions and audiences of

interest.

MILESTONES:

Arrange focus group to discuss and develop a plan to roll-out MAST at a national scale,

taking into account the outcomes set out above

Extended from March

2018 to June 2018

OUTCOME: Targeted training and/or demonstration modules developed and delivered to at

least one institution or association in each of the following categories:

National government, SAGCOT Regional or LGA-level government institution,

Academia, CSO, Donor, Private sector.

MILESTONE: Demonstrate MAST in the field to LTSP for adoption October 2017

Completed

MILESTONE: Demonstrate MAST to other stakeholders April 2018 –

Commenced in FY 18 Q1

Ongoing


31

PLANNED ACTIVITIES FOR FY 18 Q3 (APRIL TO JUNE 2018)

Table 12 below summarizes the key activities to be undertaken during FY18 Q2:

Table 12: Planned Activities for FY18 Q2

Planned Activity Date

Liaise with DLO to complete survey of village boundaries and obtain approval from MLHSSD, and obtain necessary authorization

and signatures for registration of VLCs from Zonal Assistant Commissioner for Lands.

May 2018

Complete Pilot Detailed Land Use Plans in Muwimbi, and subject to resources in Kimande and Mapogoro. June 2018

Conduct monthly Technical meetings with DLO and meet with DED and RAS for routine reporting on progress. April to June 2018

Commence mapping in Lupembelwasenga, Kiwere, Ikuvilo, Kitisi, Kising’a and Magubike. April to June 2018

Complete registration and issuance of CCROSs for Kisanga, Mlanda, Igunda, Kitapilimwa, Ihomasa, Kiwere and

Lupembelwasenga.

April to June 2018

Issue denial letters for claims rejected for Kisanga, Ngano, Nyamihuu, Ikungwe, Isele, Kiwere, Makota, Mlanda, Igunda,

Kitapilimwa, Ihomasa and Lupembelwasenga.

April to June 2018

Arrange issuance ceremonies of CCROs in Kisanga, Mlanda, Igunda, Kitapilimwa, Ihomasa, Kiwere and Lupembelwasenga. April to June 2018

De-brief USAID on LTA presentation at the 2018 World Bank Poverty and Land Conference in Washington, and E3

presentation.

April 2018

LTA and DLO Mbeya identify and propose villages to be covered for implementation of LTA activity. May 2018

Monitor disputes recording and resolutions in villages. Ongoing

Assess ongoing needs at DLO offices. Ongoing

Complete rehabilitation of Village Registry offices. Ongoing

Conduct a live radio program covering on Land Rights in relation to Rural Economic growth. June 2018


32

Conduct technical and Coordination Meetings with MLHHSD, LTSP, NLUPC, Ardhi University and other stakeholders. May and June 2018

Finalize mapping and registration of remaining unfinished parcels in Kisanga, Isele and Kilambo. May and June 2018

Start upgrading and rehabilitation of Iringa district Land Registry. May and June 2018

Complete setup, operationalize and officially launch TRUST in DLO office. June 2018

Continue discussions with financial Institutions (CRDB) and USAID IP (Mboga ne Matunda) and initiate meetings with NMB and

ACCESS, and other IPs (NAFAKA) to generate synergies and create economic opportunities in villages where LTA is working.

Ongoing

Monitor collection of CCROs and record keeping in Village Registry. Ongoing

Supply and deliver office desk, chair and filing cabinet to Village Registry Offices. Ongoing

Provide on-site demonstrations and training for national, Iringa DLO and other district officials to introduce the process and

encourage uptake on a broader scale.

Ongoing

Support ‘learning while doing’ training for DLO staff actively engaged in the program. Ongoing

Engage Head of DLO in ongoing decision-making and progress. Ongoing

Maintain continual training and updating of material for joint presentation to villages by LTA and DLO staff. Ongoing

Arrange information sessions for women’s groups through DLO, village leaders, District Departments of Agriculture and

Community Development.

Ongoing

Support women to form groups to take advantage of agribusiness opportunities. Ongoing

Support LTSP, MLHSSD, NLUPC and Ardhi University in their adoption and implementation of MAST. Completed with ongoing support

Introduce women’s groups to other agencies, NGOs and networks to assist them in their endeavors. Ongoing


33

INTEGRATION OF CROSSCUTTING ISSUES AND USAID FORWARD PRIORITIES

WOMEN AND YOUTH EMPOWERMENT Women made up 47.56% of claimants during this quarter and claimed 35.5% of the land area, which

is consistent with the percentage of women claimants since the inception of the project (see Annex 2

Table 36). In most villages, more women than men held co-occupancy (joint tenancy) CCROs but

more men than women were single occupants except in Matembo where the numbers of single

occupants were close to equal and in Kitapilimwa where the number of single woman occupants was

slightly higher than men (see Annex 2 Table 37). This quarter 43.4% of all single occupants, 52.4% of

joint tenants, 41.3% of tenants in common, 46% minors, and 36.7% of claimants under probate were

women (see Annex 2 Table 38).

During the reporting period LTA conducted 7 women’s sensitization meetings attended by 698

women, of whom 268 (38%) were youth. A total of 5 women’s group strengthening meetings were

held at Chamnindi, Weru and Makota attended by 178 women of whom 70 (41%) were youth (see

Annex 2 Table 32). The women’s focus group training included entrepreneurship, poultry and

beekeeping, and the benefits of operating in groups for income generating activities. Women from a

total of 16 exisiting women’s groups attended these meetings.

A live radio program was aired on March 6 on Nuru FM93.5 Iringa. This was specifically focussed on

women’s rights to land in light of International Women’s Day on March 8. The program was

compiled by the LTA Public Outreach and Communication Team and presented by them together

with the District Land Officer and two Community Development Officers. LTA and DLO staff

introduced LTA’s ongoing implementing activities, explored women's land rights and youth

participation on the project, and communicated success stories. The format was a live question and

answer program with the listening audience.

LTA staff scripted and recorded three one minute vignettes about women's land rights and

emphasized the importance of women participation in the land registration process to advertise

radio program. The advertisements were aired 15 times in the five days leading up to the program,

raising awareness and drawing interest to the program. The scripts for the radio advertisements are

translated from Swahili in Annex 8.

Live radio program aired on 93.5 Nuru FM Iringa on March 6 presented by the LTA Public Outreach and Communications Team

the District Land Officer and two Community Development Officers

District Land officer and Community development officer facilitating hamlet level sensitization meeting on December 4 at Kibaoni

hamlet in Chamndindi Village, attended by 20 resident)


34

Annex 2 Table 32 illustrates the gender and youth breakdown for training during the reporting

period. The attendance at Village Assembly and hamlet meetings by women was 50% (see Annex 2

Table 33). Women constituted 34% of attendance at Village Council Meetings and youth 32% (see

Annex 2 Table 33). 44% women and 64% youth attended para-surveyor and adjudicator training (see

Annex 2 Table 34).

The gender breakdown of claimants by CCRO and land area is shown in Annex 2 Table 36. The

types of titles requested by gender in each village are shown in Annex 2 Table 37 and the types of

titles requested by gender (total in all villages) are shown in Annex 2 Table 38.

YOUTH

Participation by youth in Village Assembly and hamlet meetings was 34% (see Annex 2 Table 33) with

32% youth attendance at Village Council Meetings (see Annex 2 Table 33). A high proportion (64%)

of youth continue to engage in para-surveyor and adjudicator training (see Annex 2 Table 34).

During this quarter, LTA conducted 4 youth sensitization trainings in secondary schools at Isele,

Kisanga, Mlanda and Makota with the participation of 2,645 youth. The students were trained on

land tenure and property rights, the importance of their participation of the land use plan

preparation, as well as how to support their communities in solving land disputes and their families

on how to use demarcated land for their development and overcoming poverty. These trainings

include students from Form 1 to 6, who are 14 to 19 years of age.

Examples of some of the questions asked by students during the school sensitization sessions and

answered by DLO officials include:

Why a lawyer or a magistrate is not allowed to be a member in ward tribunal or village

land tribunal?

Because lawyers have a wide knowledge on legal issues and it is preferable to leave legal

technicalities out of mediating the issues in order to settle amicably and not like a law court.

Why there is a limit of term for land ownership?

There is no limit of term for customary rights of land ownership, but there is for COs. The reason

for time limits for COs is to accommodate town-planning regulations in towns/cities/urban areas.

The term limit is however renewable if no changes in planning are likely to take place.

Where will a person appeal if their compensation (of land taken for communal use) is not

paid at the right time?

To be solved administratively, an individual can approach the District Commissioner and if not

resolved then to the Regional Commissioner.

Youth focus group meeting at William Lukuvi Secondary School on February 28, 495(276W, 219M)


35

If my mom and dad lived together but without an official marriage and one parent (the

father) dies will the kids have a right to inherit the land left by their dad?

Yes, because according to the Tanzanian Marriage Act if a man and a woman live together for 3

months they are considered married

Why is there a limited term for land ownership for COs and why does the term limit differ,

like 33, 66 and 99 years?

Depending on the use and level of investment the terms differ. For example, a residential property

in a high-density area may be 33 years. For industrial development the term would be 99 years

because of the extent of investment in the land. Although a 66-year term would apply to a medium

level investment, such terms are rare. Banks typically prefer longer terms for purposes of lending.

If a widow is being chased off her late husband’s land that had a CCRO/CO with the

husband’s name and the CCRO/Co is now with the husband’s mother, what can she do?

The widow has the right to claim the property in terms of the Marriage Act and other laws. The

widow should go to the Village Land Tribunal where she will be directed to follow the next

procedures as described by land laws and policies and in case she is not comfortable with the

decisions made by the Village Land Tribunal she can move to the other land administration level.

Do the expenses of CCROs differ depending on the size of land parcel?

With LTA no, because it is donor funded program, but with the normal procedures yes, the

expenses differ in accordance with the size of the land to be mapped.

If there was a farm and there was a temporary road where people cross through during

their day-to-day activities and then suddenly the owner closes the path, can the owner be

forced to open the road?

Yes, he/she can be forced and action can be taken against her/him if he/she had no particular

reason to close that road but if he/she had important reasons to do that, then no action will be

taken against him. This matter will need to be resolved by the village council.

If, for instance, my parcel of land is to be taken by government for public interest, and the

valuator sets a very low price for it and I am not ready to let that piece of land go, what

should I do? Can I report this somewhere?

According to the Valuation Act and regulations, there is an appeal process through the Chief Valuer

and room a fair hearing.

Most of the Village Land Tribunals do not have a land specialist leading them, what can the

government and stakeholders like you can do to solve this?

Youth focus group meeting at Pawaga Secondary School, on March 2. 732 youth attended (394W, 338M)


36

If the Village Land Tribunal is unable to resolve any matter then it is referred to higher levels like the

Ward Land Tribunal, District Land Tribunal and ultimately to the High Court. There are specialists at

these higher levels to deal with problems.

Are there any negative outcomes/impacts of having a CCRO?

There are no negative impacts but people need to be very careful in using the land as collateral for

loans if they cannot afford to repay the loan, and it is important that the CCRO is issued to a

responsible person.

Why are mining, petrol and water resources are not part of the land? Why do I have to

give them up if they are found in my parcel of land?

Because they fall under other sector of the economy, for example water falls under Ministry of

Water and minerals under the Ministry of Mines. If minerals are found on your parcel of land you

will have to address them to the government so as to avoid disputes and that they can be used for

national interest.

Village Land Tribunals, who made them and when is the proper time to form them?

Village Land Tribunal members are proposed by the Village Council and are approved by the

Village Assembly. Once operational, they serve a three-year term.

PASTORALISTS

Chamndindi has a large number of pastoralists. The Chairperson is from the pastoralist community.

The Village Council also contains a large number of pastoralists who are key in decision-making.

The pastoralists were well represented in the VLUP process and no negative issues or conflict has

emanated from this village. The USAID delegation visiting LTA during the month had the

opportunity to participate in a CCRO issuance ceremony.

Kitisi, Ngano and Nyamihuu, which are predominantly pastoralist communities, involved pastoralists

extensively in the preparation of the VLUP and the designation of special areas for grazing was

prioritized.

In the case of Kitisi, Iringa DLO with the assistance of LTA is planning to issue a communal CCRO

for the first time. The District Legal Officer will assist in the preparation of the memorandum of

association for the Kitisi pastoralists to hold the land communally.

Youth focus group at Luhota Secondary School on March 20 attended by 908 (539W, 369M) students


37

IMPLEMENTATION CHALLENGES

1. The high attrition rate of staff at DLO with people being transferred and not replaced has

disrupted continuity. For example, there is no Town Planner currently in the Iringa DLO.

Arrangements have been made to give an extended jurisdiction to the Town Planner from the

Mufindi District who will perform the duties of town and rural planning activities in Iringa district

on a temporary basis. In addition two District Land Officers were transferred to other districts

during the previous quarter and have not been replaced. The Head of DLO retired in March,

the acting head fell ill and no successor or replacement has yet been appointed. The current

District Land Officer has been appointed as acting head in the interim.

2. The hiring of vehicles and drivers to maintain the fieldwork continues to cause delays and an

increase in the cost of fieldwork, and consequently the cost of CCROs.

3. Balancing fieldwork activities with hosting exposure visits from external agencies interested in

learning about the program is a challenge but has been managed successfully.

4. The rainy season continues to hamper fieldwork and parcel mapping however; Q3 and Q4 are

expected to be the most productive time of year for fieldwork as was the case in FY 17.

5. Igangidung’u village, which originally contained 12 hamlets, has been split into two villages; one

retaining the name of Igangidung’u (7 hamlets) and the new village is Chamgogo (5 hamlets). LTA

has assisted in redefining the VLCs for both villages and has assisted in the preparation of

separate VLUPs for both villages. LTA is planning to complete the registration process in

Chamgogo at the request of the village leadership and DLO, subject to available resources.

6. Claims and mapped parcels that straddle VLC boundaries continue to be a challenge. This is

attributed to the fact that village boundaries were surveyed hurriedly, in straight lines, and not

taking natural features such as rivers and hills, that would typically form common boundaries for

villages, into account. For example, it was identified during the reporting period that half of one

of the hamlets in Ihomasa was outside Ihomasa village boundary so the District Land Surveyor

will need to resurvey and rectify the boundary before CCROs can be issued.

7. LTA has referred the boundary dispute between Makuka (RCT village) and Mboliboli Village to

MLHHSD by the Regional Secretariat for higher-level resolution. Although the VLUP for Makuka

has been completed, adjudication and demarcation of land parcels is on hold pending resolution

of this conflict, which has become increasingly serious. Demonstrations and protests by Makuka

residents have resulted in the loss of life.

8. Village Land Use Planning for Kiwere and Kising'a has been completed however in these two

villages the more densely populated areas were identified as part of the Land Use Plan and

demarcation and adjudication of land parcels for these areas cannot be done until detailed plans

have been completed. The pilot Detailed Planning process for Muwimbi will commence in April.

Costs will be monitored and decisions will have to be made as to what LTA can do in regard to

the identified need for Detailed Plans for Kimande, Mapogoro, Kiwere and Kising'a.

9. As a result of the shortage of District Land Surveyors, village boundary verification and

preparation of survey plans for approval at Ministry level have delayed the registration of VLCs.

Village Councils are also responsible for delays by not producing minutes of boundary

agreements timeously.


38

10. A spike in the dispute rate in two villages (Isele and Kisanga) has been noted. The reason for this

will be explored however it has been suggested that higher rates of disputes are common in

villages where irrigation systems exist.

11. It was found that in Ihomasa there was an area of predominantly agricultural land within the

village that is inaccessible by motor vehicles and motorcycles and it takes 4 hours to reach this

area by foot. Demarcation and adjudication for this land will be challenging and will be addressed

by a team of para-surveyors and adjudicators camping out at the site until the work is complete.

12. If disputes are not recorded in MAST at the time of demarcation they cannot be uploaded later.

In the cases of Ihomasa and Mlanda, 4 disputes were not loaded on MAST but recorded

manually. These have been noted and will be tracked manually.

13. In February the COP, DCOP and Field Program Director met with the Deputy Permanent

Secretary (PS) of the Ministry of Lands (MLHHSD) in Dodoma who committed to sending a

letter regularizing LTA's use of scanned signatures and legal paper (not crested paper) for

production of CCROs. This has not been received to date.


39

ANNEX 1: MONITORING AND EVALUATION – DETAILED BREAKDOWN BY INDICATOR

During this quarter surveys were conducted in support of Standard Indicator 1 EG.10.4-2 and

Standard Indicator 3 EG.10.4-4.

For Standard Indicator 1 EG.10.4-2, surveys were conducted in 7 villages namely Chamndindi,

Ikungwe, Isele, Kisanga, Makota, Matembo and Weru and a total of 914 people were interviewed

including 70 adjudicators, 30 village leaders, and 814 village residents. Of those interviewed 751

(82%) were able to correctly identify key learning objectives 30 days or more following the training

(see Annex 1 Table 14). 81% of women, 84% of men and 83% of youth responded successfully to the

survey. Village Leaders and para-surveyors score highly indicating their ability to continue to support

their communities.

For Standard Indicator 3 EG.10.4-4, surveys were conducted in 16 villages namely Chamndindi,

Ikungwe, Ilandutwa, Isele, Kisanga, Lwato, Makota, Matembo, Mfukulembe, Mgama, Muwimbi,

Mwambao, Ngano, Nyamihuu, Weru, and Udumka with interviews conducted with 1,880 residents.

Of those 1,447 (77%) reported awareness, understanding and valuing the services offered by

Village Registries and DLO (see Annex 1 Table 17). 75% of women and 74% of youth successfully

responded to the survey.

Annex 1 Table 13 shows LTA’s progress from the date of inception to the end of FY 18 Q2.

Annex 1 Tables 14 – 31 provide a detailed breakdown of progress by indicator.


40

Table 13: Activity Tracker as at March 31, 2018 S

/N

VIL

LA

GE

NA

ME

VL

UP

ST

AT

US

CU

RR

EN

T S

TA

TU

S

ES

TIM

AT

ED

PA

RC

EL

S

AC

TU

AL

PA

RC

EL

S

% D

IFF

ER

EN

CE

DE

MA

RC

AT

ION

AN

D

AD

JUD

ICA

TIO

N

OB

JEC

TIO

N A

ND

CO

RR

EC

TIO

N

PR

INT

ING

AN

D

RE

GIS

TR

AT

ION

NU

MB

ER

OF

CC

RO

s

RE

GIS

TE

RE

D

% R

EG

IST

ER

ED

NO

. O

F C

CR

O

DE

LIV

ER

ED

TO

VIL

LA

GE

ISS

UA

NC

E

NO

. O

F C

CR

Os

CO

LL

EC

TE

D B

Y

CL

AIM

AN

TS

% C

CR

O C

OL

LE

CT

ED

NO

. O

F U

NIQ

UE

CL

AIM

AN

TS

START

DATE

END

DATE

START

DATE

END

DATE

START

DATE

END

DATE

START

DATE

NON RCT VILLAGES

1 Kinywang'anga Completed

(MoL) Issuance 338 855 153% 8/5/16 9/14/16 9/3/16 9/10/16 1/1/17 1/23/17 780 91% 727 1/24/17 695 96% 323

2 Kilambo Completed

(MoL) Issuance 1,218 1,919 58% 2015 2015 N/A N/A 5/5/16 5/30/16 1,608 84% 1,335 5/30/17 897 - 627

3 Kiponzelo Completed

(LTA) Issuance 2,720 2,260 -17% 11/21/16 5/22/17 3/30/17 4/25/17 6/6/17 6/22/17 2,024 90% 1,993 7/5/17 1,445 73% 924

4 Usengelindete Completed

(LTA) Issuance 1,388 1,594 15% 3/14/17 5/25/17 6/26/17 7/14/17 7/20/17 7/31/17 1,570 98% 1,570 8/22/17 1,314 84% 682

5 Magunga Completed

(LTA) Issuance 1,316 1,901 44% 3/14/17 5/16/17 6/26/17 7/11/17 8/3/17 8/15/17 1,590 84% 1,590 9/7/17 1,287 81% 466

6 Lwato Completed

(LTA) Issuance 400 550 38% 8/14/17 8/26/17 9/1/17 9/15/17 9/24/17 9/26/17 533 97% 530 9/29/17 506 95% 327

Subtotal 7,380 9,079

8,105

7,745

6,144

3,349

PHASE I RCT VILLAGES

7 Malagosi Completed

(LTA) Issuance 908 1,070 18% 6/5/17 7/14/17 7/26/17 8/11/17 8/16/17 8/25/17 1,041 97% 1,038 9/12/17 969 93% 622

8 Mgama Completed

(LTA) Issuance 1,808 2,301 27% 5/29/17 7/7/17 7/25/17 8/10/17 8/28/17 9/19/17 2,123 92% 2,118 9/21/17 1,857 88% 1,166

9 Mfukulembe Completed

(LTA) Issuance 1,604 1,817 13% 6/19/17 8/7/17 8/14/17 8/29/17 9/16/17 9/19/17 1,762 97% 1,755 9/20/17 1,690 96% 748

10 Udumka Completed

(LTA) Issuance 1,168 1,167 0% 6/28/17 8/16/17 8/23/17 9/7/17 9/18/17 9/23/17 1,065 91% 1,062 9/26/17 924 87% 459

11 Ilandutwa Completed

(LTA) Issuance 1,158 993 -14% 7/18/17 8/11/17 8/21/17 9/5/17 9/24/17 9/27/17 915 92% 912 9/28/17 826 91% 475

12 Muwimbi Detailed

Plan Issuance 2,356 1,569 -33% 7/25/17 9/1/17 9/9/17 9/22/17 9/28/17 9/29/17 208 13% 208 9/29/17 198 95% 144

13 Mwambao Completed

(LTA) Issuance 576 663 15% 8/21/17 9/4/17 9/10/17 9/23/17 9/24/17 8/25/17 638 96% 636 9/25/17 619 97% 449

14 Nyamihuu Completed

(LTA) Issuance 964 1,823 89% 8/28/17 9/27/17 10/6/17 10/19/17 11/6/17 11/17/17 1,765 97% 1,757 11/21/17 1,245 71% 705


41

15 Ngano Completed

(LTA) Issuance 490 1,115 128% 9/11/17 9/25/17 10/6/17 10/19/17 11/13/17 11/21/17 1,047 94% 1,037 11/30/17 975 94% 460

16 Makota Completed

(LTA) Issuance 1,000 1,542 54% 10/17/17 11/17/17 11/29/17 12/12/17 1/16/18 1/29/18 1,520 99% 1,520 2/14/18 1,394 92% 689

17 Ikungwe Completed

(LTA) Issuance 1,500 816 -46% 11/6/17 11/21/17 12/7/17 12/22/17 1/16/18 1/22/18 808 99% 806 2/15/18 719 89% 481

18 Isele Completed

(LTA) Issuance 810 1,665 106% 11/15/17 12/10/17 12/16/17 12/30/17 1/25/18 2/9/18 1,458 88% 1,453 2/20/18 1,315 91% 692

19 Makuka Completed

(LTA) 656

20 Mapogoro Detailed

Plan 1,376

21 Kimande Detailed

Plan 1,400

Subtotal 17,774 16,541

14,350

14,302

12,731

7,090

PHASE II RCT VILLAGES

22 Chamndindi Completed

(LTA) Issuance 984 1,663 69% 11/23/17 2/2/18 2/9/18 2/24/18 3/9/18 3/19/18 1,455 87% 1,450 3/21/18 1,386 96% 625

23 Matembo Completed

(MoL) Issuance 312 1,135 264% 1/22/18 2/14/18 2/23/18 3/10/18 3/20/18 3/22/18 1,058 93% 1,057 3/28/18

24 Kisanga Completed

(LTA) Issuance 1,068 1,904 78% 1/22/18 2/24/18 3/9/18 3/24/18 3/28/18 4/5/18 815

25 Weru Completed

(LTA) Issuance 712 1,284 80% 1/22/18 2/24/18 3/3/18 3/19/18 3/23/18 3/27/18 1,094 85% 1,094 3/29/18

26 Mlanda Completed

(LTA) Obj/Corr 804 1,947 142% 2/13/18 3/27/18

27 Igunda Completed

(LTA) Obj/Corr 1,448 1,238 -15% 2/28/18 3/26/18

28 Kitapilimwa Completed

(LTA) Dem/Adj 552 764

3/12/18

29 Ihomasa Completed

(LTA) Dem/Adj 1,984 856

3/13/18

30 Lupembelwasenga Completed

(LTA) 2,216

31 Kiwere Detailed

Plan 898

32 Magubike Completed

(LTA) 1,376

33 Igangidung'u Completed

(LTA) 2,620

34 Kitisi Completed

(LTA) 384

35 Kising'a Detailed

Plan 602

36 Ikuvilo Completed

(LTA) 2,696

Subtotal

18,656 10,791

4,422

3,601

1,386

625

Total 43,810 36,411

26,877 74% 25,648

20,261 86% 11,064


42

Table 14: Standard Indicator 1 EG.10.4-2: - Identifying Key Learning Objectives

S.No Village

People Interviewed Identified Key Learning Objectives

%

Ad

jud

icato

rs

Villa

ge

Lead

ers

Villa

gers

To

tal

Ad

jud

icato

rs

Villa

ge

Lead

ers

Villa

gers

To

tal

1 Chamndindi 10 4 159 173 10 4 128 142 82%

2 Ikungwe 11 4 122 137 10 4 119 133 97%

3 Isele 9 4 102 115 9 4 47 60 52%

4 Kisanga 9 4 121 134 6 3 108 117 87%

5 Makota 13 4 93 110 10 4 82 96 87%

6 Matembo 10 6 118 134 10 3 112 125 93%

7 Weru 8 4 99 111 6 3 69 78 70%

Total 70 30 814 914 61 25 665 751 82%


43

Table 15: EG.10.4-3 Standard Indicator 2 - Disputed Parcels and Property Rights Cases Resolved Prior to MAST Recording of Disputes

S.No Village/Activity

Parcels

Mapped Prior to MAST Recording

of Disputes

Disputes Identified

Dispute Type

Disputes

Identified (Pending)

Disputes as a % of Parcels

Mapped

#

Resolved

Pending

Resolution

%

Resolved

Level of Resolution

1 Kinywang’anga 855

Boundary 0 0 0 0 N/A

Counterclaim 0 0% 0 0 N/A

Land Use Designation 0 0% 0 0 N/A

Sub Total 0 0% 0 0 N/A

2 Kiponzelo 2,260

Boundary 4 0.17% 1 3 25% Ward Tribunal

Counterclaim 8 0.35 8 0 100% Village Land Tribunal


Sub Total 12 0.53% 9 3 75%

3 Magunga 1,901

Boundary 2 0% 2 0 100.00% District Land and Housing Tribunal

Counterclaim 2 0% 2 0 100.00% Village Land Tribunal


Sub Total 4 0.21% 4 0 100.00%

4 Usengelindete 1,594

Boundary 0 0% 0 0 N/A




5 Malagosi 1,070

Boundary 3 0.28% 3 0 100.00% Village Land Tribunal

Counterclaim 2 0.18% 0 2 N/A Village Land Tribunal


Sub Total 5 0.50% 3 2 60.00%

6 Mgama 2,301


Counterclaim 1 0.04% 1 0 100.00% Village Land Tribunal


Sub Total 4 0.20% 4 0 100.00%

7 Ilandutwa 993



Land Use Designation 2 0.20% 2 0 100.00% Village Land Tribunal

Sub Total 19 1.91% 6 13 31.58%

8 Lwato 550 Boundary 4 0.73% 3 1 75.00% Ward Tribunal

Counterclaim 1 0.18% 0 1 0% Ward Tribunal


44


Sub Total 5 0.90% 3 2 0%

9 Udumka 1,167




Sub Total 13 1.12% 13 0 100.00%

10 Mfukulembe 1,817




Sub Total 36 1.98% 10 26 27.78%

11 Muwimbi 1,569

Boundary 5 0.32% 5 0 100% Ward Tribunal



Sub Total 7 0.45% 7 0 100.00%

12 Mwambao 663


Counterclaim 4 0.60% 3 1 75.00% Ward Tribunal


Sub Total 5 0.75% 4 1 80.00%

13 Nyamihuu 1,823




Sub Total 5 0.27% 5 0 100.00%

14 Ngano 1,115

Boundary 1 0.09% 0 1 0% Village Land Tribunal

Counterclaim 1 0.09% 0 1 0% Village Land Tribunal


Sub Total 5 0.45% 3 2 60.00%

15 Kilambo 1,919





Total Parcels 21,597 Total 120 0.56% 71 49 59.17%

It is important to note that the manual system for reporting disputes was superseded in October 2017 by the introduction of an attribute into MAST to record disputes. This attribute is used on site in the event

that a dispute is not resolved within 10 minutes during the demarcation and adjudication process. The attribute has assisted in ensuring that all disputes are recorded and any issues resolved on site are not recorded as disputes. Since the introduction of the attribute the number of disputes has dropped considerably as there is no double counting of disputes resolved on site.


45

Table 16: EG.10.4-3 Standard Indicator 2 - Disputed Parcels and Property Rights Cases Resolved After MAST Recording of Disputes

S.No Village/Activity Parcels Mapped

Disputes Identified

Dispute Type

Disputes

Identified

Disputes as

a % of Parcels Mapped

# Resolved

Pending

Resolution

% Resolved

Level of Resolution

1 Isele 1,665




Sub Total 1 0.06% 1 0 100%

2 Igunda 1,238




Sub total 3 0.24% 2 1 67%

3 Ihomasa 856


Counterclaim 1 0.12% 0 1 N/A Village Land Tribunal


Sub Total 1 0.12% 0 1 N/A

4 Kitapilimwa 764





5 Mlanda 1,947

Boundary 1 0.05% 1 0 N/A



Sub Total 3 0.15% 3 0 100%

6 Kisanga 1,904


Counterclaim 19 1% 3 16 15.79% Village Land Tribunal


Sub Total 36 1.89% 3 33 8.33%

7 Makota 1,542




Sub Total 2 0.13% 0 2 0%

8 Matembo 1,135




46


Sub Total 8 0.7% 1 7 12.5%

9 Chamndindi 1,663




Sub Total 11 0.68% 0 11 0%

10 Ikungwe 816




Sub Total 2 0.25% 0 2 0%

11 Weru 1,284

Boundary 0 0.0% 0 0 N/A



Sub Total 4 0.31% 0 4 0%

Total Parcels 14,814 Total 69 0.43% 10 59 7.81%

Note: Since LTA started recording disputes on MAST, 69 disputes (0.64% of total parcels mapped) have been identified in Makota, Ikungwe Isele, Chamndindi, Weru and Matembo The dispute resolution is ongoing.

Table 17: Standard Indicator2 EG.10.4-3 - Summary by Dispute Type

S.N Dispute Type Disputes

Identified # Resolved % Resolved Pending Resolution Level of Resolution

Disputes Recorded Prior to MAST Recording of Disputes

1 Boundary 40 28 65% 12 Village, Ward and District level

2 Counterclaim 72 35 47% 37 Village Level

3 Land Use Designation 8 8 0% 0 N/A

Sub Total 120 71 59% 49

Disputes Recorded After MAST Recording of Disputes

1 Boundary 22 3 14% 19 Village Level

2 Counterclaim 49 7 14% 42 Village Level

3 Land Use Designation 0 0 0% 0 N/A

Sub Total 71 10 14% 61

Total (Post & Pre-MAST) 191 81 42% 110

Note: 191 disputes have been identified from 36,411 parcels mapped to date, which represents a 0.5% dispute rate. There are 110 remaining disputes representing 0.3% of 36,411 parcels mapped to date.



47

Table 18: Standard Indicator 3 EG.10.4-4 - Awareness and Understanding of Services Offered by the Facility

Gender and Age Identified

S.N

o Village No. Interviewed

Reported

Awareness,

Understanding

and Valuing

Services Offered

% Male Female Youth Adults

1 Chamndindi 176 142 81% 80 62 51 91

2 Ikungwe 155 148 95% 76 72 33 115

3 Ilandutwa 118 89 75% 54 35 24 65

4 Isele 104 72 69% 45 27 33 39

5 Kisanga 121 83 69% 56 27 30 53

6 Lwato 164 147 90% 73 74 32 115

7 Makota 100 71 71% 34 37 18 53

8 Matembo 119 96 81% 42 54 40 56

9 Mfukulembe 118 94 80% 58 36 31 63

10 Mgama 103 79 77% 50 29 32 47

11 Muwimbi 116 68 59% 39 29 8 60

12 Mwambao 76 70 92% 50 20 24 46

13 Ngano 113 72 64% 34 38 21 51

14 Nyamihuu 81 67 83% 43 24 26 41

15 Weru 96 65 68% 43 22 11 54

16 Udumka 120 84 70% 63 21 30 54

Total 1,880 1,447 77% 840 607 444 1,003



48

Table 19: Standard Indicator 4 EG.10.4-5 - CCROs Registered and Delivered to Village Registry Offices

S/

N Village Name

Parcels

Mapped

CCROs

Printed

CCROs

Delivered to

Village

Registry for

FY 18 Q2

Single

Occupant

Probate

Administration

Co-

Occupancy

(Tenancy in

Common)

Co-Occupancy

(Joint Tenancy)

Non-

Natural/

Institution

Guardian on

behalf of

minor/s

1 Chamndindi 1,156 1,455 1,450 1,169 61 3 222

2 Matembo 1,135 1,058 1,058 683 67 1 306

1

3 Weru 1,284 1,094 1,094 723 262 6 101 1 1

4 Ikungwe N/A 808 808 490 102 5 200 11

5 Isele N/A 1,458 1,458 1,099 58 4 279 18

6 Makota N/A 1,520 1,520 1,041 168 4 283 24

Total 3,575 7,393 7,388 5,205 718 23 1,391 54 2

Note: For Ikungwe, Isele and Makota parcels were demarcated and adjudicated during Q1 and have been printed and registered during Q2. 10,287 parcels were demarcated and

adjudicated in FY18 Q2 including Kisanga, Mlanda, and Igunda for which CCROs will be issued in the next quarter.



49

Table 20: Standard Indicator 5 EG.10.4-6 - People Who Perceive Their Rights as Secure

S/N Village Name

CCROs Delivered to

Village Registry

Office

as at end FY 18 Q2

CCROs

Collected

(FY 18

Q2)

Unique Claimants

who Collected

CCROs

Male Female Youth Adults

1 Kinywang'anga 32 0 0 0 0 0 0

2 Kilambo 438 0 0 0 0 0 0

3 Kiponzelo 356 21 9 5 4 0 9

4 Usengelindete 268 4 2 2 0 2 0

5 Magunga 290 1 1 1 0 1 0

6 Malagosi 87 0 0 0 0 0 0

7 Mgama 288 0 0 0 0 0 0

8 Mfukulembe 131 6 5 1 4 0 5

9 Udumka 137 4 3 3 0 1 2

10 Ilandutwa 171 0 0 0 0 0 0

11 Lwato 61 1 1 0 1 0 1

12 Muwimbi 80 14 13 13 0 13 0

13 Mwambao 29 6 5 5 0 5 0

14 Nyamihuu 558 32 13 11 2 6 7

15 Ngano 74 3 3 1 2 1 2

16 Chamndindi 1,450 1,385 625 306 319 174 451

17 Matembo 1,057 0 0 0 0 0 0

18 Weru 1,095 0 0 0 0 0 0

19 Ikungwe 806 713 481 233 248 89 392

20 Isele 1,453 1,313 692 354 338 236 456

21 Makota 1,364 1,388 689 350 339 156 533

Total 10,225 4,891 2,542 1,285 1,257 684 1,858



50

Table 21: Custom Indicator 1 - VLCs in Full Compliance

S/N Village Name Status VLC Number

1 Makota Completed 55 IRA

2 Igunda Completed 115 IRA

3 Mlanda Completed 39 IRA

Note: LTA facilitated the revision of 3 VLCs during the reporting period. 7 VLCs are in process of revision

Table 22: Custom Indicator 2 - VLUPs in Full Compliance

S/N Village Name Status Completion Date

Newly Developed VLUPs

1 Mlanda Completed 1/20/18

2 Igunda Completed 1/20/18

3 Kitapilimwa Completed 2/4/18

4 Igangidung'u Completed 2/4/18

5 Lupembelwasenga Completed 2/16/18

6 Kitisi Completed 2/16/18

7 Ikuvilo Completed 3/22/18

8 Chamgogo Completed 3/23/18

9 Kising'a Completed 3/3/18

10 Kiwere Completed 3/3/18

Note: LTA facilitated the development of 10 new VLUPs during FY18 Q2. This completes VLUPs for

all LTA Iringa villages.



51

Table 23: Custom Indicator 3 - Villages with at Least 80% of the Parcels Incorporated into an Official Land Administration System

S/N Village Name Parcels Mapped Parcels with CCROs

Printed and Registered

Parcels with CCROs

Delivered to Village Registries

Percentage of Parcels Incorporated

(Registered and

Delivered)

1 Chamndindi 1,156 1,455 1,450 99.7%

2 Matembo 1,135 1,058 1,058 100%

3 Weru 1,284 1,094 1,094 100%

4 Ikungwe N/A 808 808 100%

5 Isele N/A 1,458 1,458 100%

6 Makota N/A 1,520 1,520 100%

Total 3,575 7,393 7,388 99.9%

Table 24: Custom Indicator 4 - Parcels in Villages that are Not Incorporated into an Official Land Administration System

S/N Village Name Parcels Mapped

Parcels with CCROs

Registered and Printed

Parcels not Incorporated/

Registered Rejected Incomplete

Percentage of Mapped Parcels not

Incorporated/ Registered

1 Chamndindi 1,663 1,455 208 160 48 13%

2 Matembo 1,135 1,058 77 39 38 7%

3 Weru 1,284 1,094 190 179 11 15%

4 Ikungwe 816 808 8 5 3 1%

5 Isele 1,665 1,458 207 134 73 12%

6 Makota 1,542 1,520 22 13 9 1%

Total 8,105 7,393 712 530 182 8.15%

Note: Parcels mapped include all since start of demarcation for the village and do not include parcels mapped in the current quarter that were not

yet registered and printed.



52

Table 25: Custom Indicator 5 - Average Cost per Village Land Use Plan

S/N Village Name Date Completed Cost

1 Mlanda 1/20/18 2,051.73

2 Igunda 1/20/18 1,839.55

3 Kitapilimwa 2/4/18 1,959.82

4 Igangidung'u 2/4/18 1,855.14

5 Lupembelwasenga 2/16/18 1,706.32

6 Kitisi 2/16/18 1,916.05

7 Ikuvilo 3/22/18 1,875.19

8 Chamgogo 3/23/18 1,554.48

9 Kising'a 3/3/18 1,844.01

10 Kiwere 3/4/18 1,869.35

Total New VLUPs $18,471.65

Average Cost for New VLUPs $ 1,847.17

Average cost for newly developed Village Land Use Plans per village includes all field

costs such as District PLUM team allowances, transport and stationery. The Mufindi

District Town Planner provided technical assistance for the VLUP preparation process

following the departure of the Iringa District Town Planner.



53

Table 26: Custom Indicator 6 - Average Cost per Registration of CCRO

S/N Village

Name

Parcels

Mapped

CCROs

Registered

Percentage

of CCROs Registered

CCROs

Delivered to Village

Cost Per CCROs

Processing Activities (USD)

Unit Cost

per CCRO

(USD)

1 Makota 1,542 1,520 99% 1,520 $12,716.78 $ 8.37

2 Ikungwe 816 808 99% 808 $9,332.30 $11.55

3 Isele 1,665 1,458 88% 1,458 $12,205.24 $8.37

4 Chamndindi 1,663 1,455 87% 1,450 $14,593.75 $10.06

5 Matembo 1,135 1,058 93% 1,058 $9,698.70 $9.17

6 Weru 1,284 1,094 85% 1,094 $14,906.79 $13.63

Total 8,105 7,430 91% 7,388 $ 73,453.55 $9.94

Average cost per CCRO is calculated by dividing the total cost of mapping all parcels by the number of CCROs delivered to village

registries. These costs exclude satellite imagery, LTA technical assistance, equipment, capital costs, and LTA overheads. These costs

include all direct costs associated with fieldwork (transportation and fuel, payment of para-surveyors and adjudicators, and LTA staff

field payments), stationery and CCRO production costs. The cost per unit may reduce in time as missing information is obtained and

the remaining unregistered parcels are registered, and disputes are resolved. Some parcels will not be registered if they are rejected or

in the event that disputes are not resolved although they are taken into account in the overall CCRO unit cost.



54

Table 27: Custom Indicator 7 - Communication Campaign Activities People Reached

Table 28: Custom Indicator 8 - Women's Groups Formed or Strengthened

S.No Village Existing Groups New Groups Formed Total Groups Strengthened

1 Weru 7 0 7

2 Matembo 6 0 6

3 Makota 3 0 3

Total 16 0 16

5 Women’s group strengthening meetings were held attended by 16 groups.

S.No Communication Activity No. of

Meetings/Activities/Flyers Participants

1 Hamlet Meetings 34 2,403

2 Village Assembly Meetings 20 3,532

3 Women Sensitization Meetings 7 698

4 Women Group Strengthening Meetings 5 178

5 Village Para-surveyors and Adjudicators 7 306

6 Local Government Authority Training 1 99

7 Village Council Meeting 20 481

8 Youth Sensitization Meetings 4 2,645

9 Village Activities – CCRO Issuance Ceremonies (Chamndindi, Makota, Ikungwe and Isele)

4 1,200

10 Flyers/Brochures 349 1,047*

11 Radio program 1 36,000**

Total 103 Meetings

349 Brochures 48,589

Communication campaign activities are the delivery of information and key messages through television,

radio, public events, posters, banners, brochures, training etc. * Brochure readership estimated at 3 per

brochure. ** 3 % of the reported audience of 1.2 million listeners.



55

Table 29: Custom Indicator 9 - Unique Claimants Filing Land Claims

Unique Claimants by Age and Gender

S.No Village Parcels Mapped Gender Age

Total Female Male Youth Adults

1 Chamndindi 1,156 234 243 148 329 477

2 Igunda 1,238 296 318 162 452 614

3 Ihomasa 856 223 253 139 337 476

4 Kisanga 1,904 434 547 324 657 981

5 Kitapilimwa 764 232 201 119 314 433

6 Matembo 1,135 198 191 130 259 389

7 Mlanda 1,947 399 453 193 659 852

8 Udumka 3 1 1 2 0 2

9 Weru 1,284 295 342 125 512 637

Total 10,287 2,312 2,549 1,342 3,519 4,861



56

Table 30: Custom Indicator 10 - Number of Trainings Delivered

S/N Village Type of Trainings Number of Trainings Women Men Youth Adults

1 Mlanda Hamlet Training 6 195 185 113 267

2 Igunda Hamlet Training 4 138 144 95 187

3 Kitapilimwa Hamlet Training 3 146 131 81 196

4 Ihomasa Hamlet Training 5 190 175 116 249

5 Kisanga Hamlet Training 7 243 200 207 236

6 Chamndindi Hamlet Training 1 21 20 11 30

7 Matembo Hamlet Training 3 88 84 50 122

8 Weru Hamlet Training 5 229 214 159 284

9 Matembo Para Surveyors and Adjudicators Trainings 1 25 19 33 11

10 Kisanga Para Surveyors and Adjudicators Trainings 1 36 11 29 18

11 Weru Para Surveyors and Adjudicators Trainings 1 12 24 21 15

12 Mlanda Para Surveyors and Adjudicators Trainings 1 17 24 17 24

13 Igunda Para Surveyors and Adjudicators Trainings 1 17 29 36 10

14 Ihomasa Para Surveyors and Adjudicators Trainings 1 14 33 28 19

15 Kitapilimwa Para Surveyors and Adjudicators Trainings 1 15 30 32 13

16 Mlanda Village Assembly Meetings 2 159 128 36 251

17 Igunda Village Assembly Meetings 2 189 157 111 235

18 Kitapilimwa Village Assembly Meetings 2 155 150 124 181

19 Igangidung’u Village Assembly Meetings 2 93 91 92 92

20 Lupembelwasenga Village Assembly Meetings 2 255 179 152 282

21 Kitisi Village Assembly Meetings 2 49 146 101 94

22 Kiwere Village Assembly Meetings 2 281 212 179 314

23 Kising’a Village Assembly Meetings 2 219 228 123 324

24 Ikuvilo Village Assembly Meetings 2 270 422 219 473

25 Chamgogo Village Assembly Meetings 2 56 93 47 102

26 Mlanda Village Council Meetings 2 16 42 4 54

27 Igunda Village Council Meetings 2 11 22 19 14

28 Kitapilimwa Village Council Meetings 2 24 28 14 38

29 Igangidung’u Village Council Meetings 2 17 24 16 25

30 Lupembelwasenga Village Council Meetings 2 10 28 4 34

31 Kitisi Village Council Meetings 2 20 37 21 36

32 Kiwere Village Council Meetings 2 23 39 31 31

33 Kising’a Village Council Meetings 2 21 42 13 50



57

34 Ikuvilo Village Council Meetings 2 13 35 11 37

35 Chamgogo Village Council Meetings 2 8 21 21 8

36 Chamndindi Women Focus Group Meetings 1 27 - 8 19

37 Weru Women Focus Group Meetings 1 61 - 28 33

38 Makota Women Focus Group Meetings 2 49 - 21 28

39 Matembo Women Focus Group Meetings 1 41 - 13 28

40 Matembo Woman Sensitization Meeting 1 98 - 30 68

41 Kisanga Woman Sensitization Meeting 1 123 - 57 66

42 Weru Woman Sensitization Meeting 1 103 - 31 72

43 Mlanda Woman Sensitization Meeting 1 91 - 35 56

44 Igunda Woman Sensitization Meeting 1 142 - 57 85

45 Ihomasa Woman Sensitization Meeting 1 54 - 24 30

46 Kitapilimwa Woman Sensitization Meeting 1 87 - 34 53

47 Isele Youth Focus Group Meetings 1 276 219 495 0

48 Kisanga Youth Focus Group Meetings 1 394 338 732 0

49 Mlanda Youth Focus Group Meetings 1 539 369 908 0

50 Makota Youth Focus Group Meetings 1 292 218 510 0

51 Iringa Town Local Government Authority Training 1 22 77 29 70

Total 98 5,674 4,668 5,378 4,964



58

Table 31: Custom Indicator 11 Number of People Trained

S.No Village Name

Hamlet

Meeting

Para-surveyors

and Adjudicators

Village

Assembly Meeting

Village

Council Meeting

Women Group

Strengthening Meeting

Youth Focus

Group Meeting

Women

Sensitization Meeting

Local Government

Authority Training

Total #

of Training

s

Total

People attended

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

No o

f

Tra

inin

gs

People

atte

nded

1 Mlanda 6 380 1 41 2 287 2 58 0 0 1 908 1 91 0 0 13 1,765

2 Igunda 4 282 1 46 2 346 2 33 0 0 0 0 1 142 0 0 10 849

3 Kitapilimwa 3 277 1 45 2 305 2 52 0 0 0 0 1 87 0 0 9 766

4 Ihomasa 5 365 1 47 0 0 0 0 0 0 0 0 1 54 0 0 7 466

5 Weru 5 443 1 36 0 0 0 0 1 61 0 0 1 103 0 0 8 643

6 Kisanga 7 443 1 47 0 0 0 0 0 0 1 732 1 123 0 0 10 1,345

7 Igangidung’u 0 0 0 0 2 184 2 41 0 0 0 0 0 0 0 0 4 225

8 Chamgogo 0 0 0 0 2 149 2 29 0 0 0 0 0 0 0 0 4 178

9 Chamndindi 1 41 0 0 0 0 0 0 1 27 0 0 0 0 0 0 2 68

10 Kising’a 0 0 0 0 2 447 2 63 0 0 0 0 0 0 0 0 4 510

11 Lumbelwasenga 0 0 0 0 2 434 2 38 0 0 0 0 0 0 0 0 4 472

12 Ikuvilo 0 0 0 0 2 692 2 48 0 0 0 0 0 0 0 0 4 740

13 Kitisi 0 0 0 0 2 195 2 57 0 0 0 0 0 0 0 0 4 252

14 Kiwere 0 0 0 0 2 493 2 62 0 0 0 0 0 0 0 0 4 555

15 Makota 0 0 0 0 0 0 0 0 2 49 1 510 0 0 0 0 3 559

16 Matembo 3 172 1 44 0 0 0 0 1 41 0 0 1 98 0 0 6 355

17 Isele 0 0 0 0 0 0 0 0 0 0 1 495 0 0 0 0 1 495

18 Iringa Town 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 99 1 99

Total 34 2,403 7 306 20 3,532 20 481 5 178 4 2,645 7 698 1 99 98 10,342



59

ANNEX 2: GENDER BREAKDOWN

Table 32: Training by Gender and Youth

Type of Training Females % Females Males % Males Adults % Adults Youth % Youth Total

Hamlet Meeting 1,250 52% 1153 48% 1571 65% 832 35% 2,403

Para Surveyors and Adjudicators Trainings 136 44% 170 56% 110 36% 196 64% 306

Village Assembly Meeting 1,726 49% 1,806 51% 2,348 66% 1,184 34% 3,532

Village Council Meeting 163 34% 318 66% 327 68% 154 32% 481

Women Group Strengthening Meetings 178 100% - 0% 108 60% 70 41% 178

Women Sensitization Training 698 100% - - 430 62% 268 38% 698

Youth Focus Group Meeting 1,501 57% 1,144 43% - 0% 2,645 100% 2,645

Local Government Authority Training 22 22% 77 78% 70 71% 29 30% 99

Total 5,674 55% 4,668 45% 4,964 48% 5,378 52% 10,342



60

Table 33: Gender Breakdown of Attendance at Village Assembly and Hamlet Meetings

Village Women Men Youth Adults Total

No. % No. % No. % No. % No. %

Mlanda 354 53% 313 47% 149 22% 518 78% 667 100%

Igunda 327 52% 301 48% 206 33% 422 67% 628 100%

Kitapilimwa 301 52% 281 48% 205 35% 377 65% 582 100%

Igangidung’u 93 51% 91 49% 92 50% 92 50% 184 100%

Lupembelwasenga 255 59% 179 41% 152 35% 282 65% 434 100%

Kitisi 49 33% 146 75% 101 52% 94 48% 195 100%

Kiwere 281 57% 212 36% 179 36% 314 64% 493 100%

Kising’a 219 49% 228 51% 123 28% 324 72% 447 100%

Ikuvilo 270 39% 422 61% 219 32% 473 68% 692 100%

Chamgogo 56 38% 93 62% 47 32% 102 68% 149 100%

Ihomasa 190 52 175 48 116 32 249 68 365 100%

Kisanga 243 55 200 45 207 47 236 53 443 100%

Chamndindi 21 51 20 49 11 27 30 73 41 100%

Weru 229 52 214 48 159 36 284 64 443 100%

Matembo 88 52 84 49 50 29 122 71 172 100%

Total 2,976 50% 2,959 50% 2,016 34% 3,919 66% 5,935 100%

Table 34: Gender Breakdown of Attendance at Village Council Meetings

Village Women Men Youth Adult Total

No. % No. % No. % No. % No. %

Mlanda 16 28 42 72% 4 7% 54 93% 58 100%

Igunda 11 33% 22 67% 19 58% 14 46% 33 100%

Kitapilimwa 24 46% 28 53% 14 26% 38 73% 52 100%

Igangidung’u 17 59% 24 59% 16 39% 25 61% 41 100%

Lupembelwasenga 10 73% 28 73% 4 11% 34 89% 38 100%

Kitisi 20 35% 37 65% 21 37% 36 63% 57 100%

Kiwere 23 37% 39 63% 31 50% 31 50% 62 100%

Kising’a 21 33% 42 67% 13 21% 50 79% 63 100%

Ikuvilo 13 27% 35 73% 11 23% 37 77% 48 100%

Chamgogo 8 28% 21 72% 21 72% 8 28% 29 100%

Total 163 34% 318 66% 154 32% 327 68% 481 100%

Table 35: Gender Breakdown of Para-Surveyors and Adjudicators

Village Women Men Youth Adults Total

No. % No. % No. % No. % No. %

Matembo 25 57% 19 43% 33 75% 11 25% 44 100%

Kisanga 36 77% 11 23% 29 62% 18 38% 47 100%

Weru 12 33% 24 67% 21 58% 15 42% 36 100%

Mlanda 17 41% 24 59% 17 58% 24 59% 41 100%

Igunda 17 37% 29 63% 36 78% 10 22% 46 100%

Ihomasa 14 30% 33 70% 28 60% 19 40% 47 100%

Kitapilimwa 15 33% 30 67% 32 71% 13 29% 45 100%

Total 136 44% 170 56% 196 64% 110 36% 306 100%



61

Table 36: Gender Breakdown of Claimants by CCRO and Land Area

Village Female %

CCROs

%

Land

Area

Male

%

CCRO

s

% Land

Area TOTAL

Chamndindi 234 49.06% 30.40% 243 50.94% 69.60% 477

Igunda 296 48.21% 37.36% 318 51.79% 62.64% 614

Ihomasa 223 46.85% 35.12% 253 53.15% 64.88% 476

Kisanga 434 44.24% 30.66% 547 55.76% 69.34% 981

Kitapilimwa 232 53.58% 41.33% 201 46.42% 58.67% 433

Matembo 198 50.90% 50.98% 191 49.10% 49.02% 389

Mlanda 399 46.83% 34.54% 453 53.17% 65.46% 852

Udumka 1 50.00% 62.23% 1 50.00% 37.77% 2

Weru 295 46.31% 31.58% 342 53.69% 68.42% 637

Total FY18 Q2 2,312 47.56% 35.50% 2,549 52.44% 64.50% 4,861

Total Since Inception 8,610 47.51% 34.17% 9,513 52.49% 65.83% 18,123

Table 37: Types of Titles Requested by Gender in Each Village

Village Title Type Women Men Total

Chamndindi Co-occupancy (Joint Tenants) 76 65 141

Chamndindi Co-occupancy (Tenants in Common) 3 3 6

Chamndindi Probate Administration 12 30 42

Chamndindi Single Occupant 162 204 366

Total 253 302 555

Igunda Co-occupancy (Joint Tenants) 100 93 193

Igunda Co-occupancy (Tenants in Common) 7 6 13

Igunda Guardian (Minor) 4 1 5

Igunda Probate Administration 16 51 67

Igunda Single Occupant 205 247 452

Total 332 398 730

Ihomasa Co-occupancy (Joint Tenants) 148 138 286

Ihomasa Co-occupancy (Tenants in Common) 5 5

Ihomasa Probate Administration 7 14 21

Ihomasa Single Occupant 99 164 263

Total 254 321 575

Kisanga Co-occupancy (Joint Tenants) 187 166 353

Kisanga Co-occupancy (Tenants in Common) 7 14 21

Kisanga Guardian (Minor) 3 9 12

Kisanga Probate Administration 13 20 33

Kisanga Single Occupant 275 458 733

Total 485 667 1152

Kitapilimwa Co-occupancy (Joint Tenants) 50 44 94

Kitapilimwa Guardian (Minor) 1 1

Kitapilimwa Probate Administration 45 53 98

Kitapilimwa Single Occupant 183 150 333

Total 278 248 526

Matembo Co-occupancy (Joint Tenants) 99 91 190



62

Matembo Co-occupancy (Tenants in Common) 4 2 6

Matembo Guardian(Minor) 9 9 18

Matembo Probate Administration 16 18 34

Matembo Single Occupant 132 139 271

Total 260 259 519

Mlanda Co-occupancy (Joint Tenants) 125 116 241

Mlanda Co-occupancy (Tenants in Common) 3 9 12

Mlanda Guardian (Minor) 6 6 12

Mlanda Probate Administration 36 54 90

Mlanda Single Occupant 282 382 664

Total 452 567 1019

Udumka Single Occupant 1 1 2

Total 1 1 2

Weru Co-occupancy (Joint Tenants) 82 76 158

Weru Co-occupancy (Tenants in Common) 7 5 12

Weru Guardian (Minor) 1 1 2

Weru Probate Administration 58 115 173

Weru Single Occupant 194 258 452

Total 342 455 797

Table 38: Types of Titles Requested by Gender (Total)

Title Type Women Men Total

Co-occupancy (Joint Tenants) 867 789 1,656

Co-occupancy (Tenants in Common) 31 44 75

Guardian (Minor) 23 27 50

Probate Administration 203 355 558

Single Occupant 1,533 2,003 3,536

Total 2,657 3,218 5,875



63

Table 39: Multiple Parcel Holders in Each Village by Gender and Age

Village

Claimants

with number of parcels

Women Men Total Age Below 35

Age Above 35

Total

Chamndindi 1 118 98 216 75 141 216

Chamndindi 2 46 43 89 27 62 89

Chamndindi 3 27 28 55 14 41 55

Chamndindi 4 24 23 47 12 35 47

Chamndindi 5 6 19 25 10 15 25

Chamndindi 6 6 5 11 2 9 11

Chamndindi 7 3 7 10 2 8 10

Chamndindi 8 2 4 6 2 4 6

Chamndindi 9 1 3 4 1 3 4

Chamndindi 10 - 2 2 2 2 4

Chamndindi 11 - 6 6 1 4 5

Chamndindi 12 - 2 2 - 1 1

Chamndindi 13 1 2 3 - 3 3

Chamndindi 18 - 1 1 - 1 1

Total

234 243 477 148 329 477

Igunda 1 129 110 239 75 164 239

Igunda 2 89 91 180 41 139 180

Igunda 3 42 50 92 28 64 92

Igunda 4 15 22 37 7 30 37

Igunda 5 9 20 29 7 22 29

Igunda 6 6 8 14 2 12 14

Igunda 7 3 9 12 1 11 12

Igunda 8 2 1 3 - 3 3

Igunda 9 - 2 2 - 2 2

Igunda 10 1 3 4 - 4 4

Igunda 12 - 1 1 - 1 1

Igunda 13 - 1 1 1 - 1

Total

296 318 614 162 452 614

Ihomasa 1 110 101 211 71 140 211

Ihomasa 2 47 54 101 31 70 101

Ihomasa 3 24 32 56 13 43 56



64

Ihomasa 4 20 25 45 10 35 45

Ihomasa 5 13 16 29 7 22 29

Ihomasa 6 7 8 15 1 14 15

Ihomasa 7 1 9 10 4 6 10

Ihomasa 8 - 3 3 - 3 3

Ihomasa 9 - 3 3 - 3 3

Ihomasa 11 1 1 2 2 - 2

Ihomasa 13 - 1 1 - 1 1

Total

223 253 476 139 337 476

Kisanga 1 232 249 481 203 278 481

Kisanga 2 110 121 231 80 151 231

Kisanga 3 36 63 99 18 81 99

Kisanga 4 30 39 69 11 58 69

Kisanga 5 13 24 37 3 34 37

Kisanga 6 5 20 25 4 21 25

Kisanga 7 2 10 12 4 8 12

Kisanga 8 - 5 5 - 5 5

Kisanga 9 3 7 10 - 10 10

Kisanga 10 - 2 2 - 2 2

Kisanga 11 1 1 2 1 1 2

Kisanga 12 - 2 2 - 2 2

Kisanga 13 1 2 3 - 3 3

Kisanga 15 - 1 1 - 1 1

Kisanga 19 1 1 2 - 2 2

Total

434 547 981 324 657 981

Kitapilimwa 1 141 119 260 78 182 260

Kitapilimwa 2 41 35 76 21 55 76

Kitapilimwa 3 20 20 40 8 32 40

Kitapilimwa 4 17 10 27 5 22 27

Kitapilimwa 5 5 7 12 4 8 12

Kitapilimwa 6 5 4 9 3 6 9

Kitapilimwa 7 1 1 2 - 2 2

Kitapilimwa 8 1 1 - 1 1

Kitapilimwa 9 1 2 3 - 3 3

Kitapilimwa 10 - 3 3 - 3 3

Total

232 201 433 119 314 433



65

Matembo 1 54 65 119 52 67 119

Matembo 2 36 30 66 27 39 66

Matembo 3 32 20 52 19 33 52

Matembo 4 22 22 44 11 33 44

Matembo 5 18 16 34 7 27 34

Matembo 6 8 10 18 5 13 18

Matembo 7 12 2 14 3 11 14

Matembo 8 2 7 9 - 9 9

Matembo 9 5 5 10 1 9 10

Matembo 10 - 2 2 1 1 2

Matembo 11 4 2 6 - 6 6

Matembo 12 3 3 6 3 3 6

Matembo 13 - 2 2 1 1 2

Matembo 14 1 1 2 - 2 2

Matembo 16 - 2 2 - 2 2

Matembo 27 1 1 2 - 2 2

Matembo 28 - 1 1 - 1 1

Total

198 191 389 130 259 389

Mlanda 1 210 194 404 100 304 404

Mlanda 2 94 91 185 44 141 185

Mlanda 3 35 51 86 19 67 86

Mlanda 4 28 25 53 13 40 53

Mlanda 5 13 30 43 5 38 43

Mlanda 6 5 15 20 1 19 20

Mlanda 7 4 13 17 3 14 17

Mlanda 8 3 12 15 2 13 15

Mlanda 9 - 4 4 1 3 4

Mlanda 10 4 5 9 2 7 9

Mlanda 11 1 3 4 1 3 4

Mlanda 13 2 2 4 2 2 4

Mlanda 14 - 2 2 - 2 2

Mlanda 15 - 1 1 - 1 1

Mlanda 17 - 2 2 - 2 2

Mlanda 18 - 1 1 - 1 1

Mlanda 19 - 1 1 - 1 1

Mlanda 20 - 1 1 - 1 1



66

Total

399 453 852 193 659 852

Udumka 1 1 - 1 1 - 1

Udumka 2 - 1 1 1 - 1

Total

1 1 2 2 0 2

Weru 1 165 144 309 68 241 309

Weru 2 67 86 153 41 112 153

Weru 3 31 46 77 7 70 77

Weru 4 15 27 42 5 37 42

Weru 5 7 15 22 2 20 22

Weru 6 4 7 11 - 11 11

Weru 7 5 4 9 1 8 9

Weru 8 - 2 2 - 2 2

Weru 9 1 6 7 - 7 7

Weru 12 - 1 1 - 1 1

Weru 13 - 3 3 1 2 3

Weru 16 - 1 1 - 1 1

Total

295 342 637 125 512 637


FY 18 Q2 QUARTERLY REPORT: JANUARY - MARCH 2018

Table 40: Multiple Parcel Holders by Gender and Age (Total)

Claimants with

Number of Parcels Women Men Total

Age

Below 35

Age

Above 35 Total

1 1160 1080 2,240 723 1517 2,240

2 530 552 1,082 313 769 1,082

3 247 310 557 126 431 557

4 171 193 364 74 290 364

5 84 147 231 45 186 231

6 46 77 123 18 105 123

7 31 55 86 18 68 86

8 10 34 44 4 40 44

9 11 32 43 3 40 43

10 5 17 22 3 19 22

11 7 13 20 6 14 20

12 3 9 12 4 8 12

13 4 13 17 5 12 17

14 1 3 4 - 4 4

15 - 2 2 - 2 2

16 - 3 3 - 3 3

17 - 2 2 - 2 2

18 - 2 2 - 2 2

19 1 2 3 - 3 3

20 - 1 1 - 1 1

27 1 1 2 - 2 2

28 - 1 1 - 1 1

Total 2,312 2,549 4,861 1,342 3,519 4,861



68

ANNEX 3: SUSTAINABILITY MECHANISMS AND OBSERVATIONS

DISPUTE RESOLUTION

The tracking of disputes has been a challenge, as VEOs do not pay proper attention to following up on

progress. LTA has introduced a tracking logbook to mitigate problems associated with keeping track

of disputes and the need to resolve these timeously.

DLO SERVER FOR TRUST AND MAST

A server has been set up at DLO which links directly to the MAST database in the LTA offices and

which will support the operation of TRUST. Storage of the data on the cloud will no longer be

required however, provision will need to be made for DLO to obtain and maintain its own ISP when

the project comes to an end.

MAST/TRUST

The DLO GIS Specialist who has been embedded with the LTA GIS/Database Specialist has acquired

the skills needed to manage the system independently once the project has been completed.

SATELLITE IMAGERY

The availability of satellite imagery for mapping and demarcation will be problematic going forward for

other organizations to implement MAST. Whereas LTA obtained imagery from USAID, LTSP has had

to acquire its imagery commercially and at considerable cost. It is anticipated that the World Bank

Land project will address this issue through ILMIS.

COSTS ASSOCIATED WITH LAND USE PLANNING

The cost of updating and preparing VLUPs by the National Land Use Planning Commission are high

and beyond the affordability of villagers who are expected to cover these costs. Unless capacity is

developed at the district level and resources are made available, the progress of implementation of the

program on a large scale will be stymied.

SECURE STORAGE OF DOCUMENTS

While village Registry Offices can be rehabilitated at a relatively low cost, the ongoing maintenance and

security of the documents needs to be considered. The storage capacity at district level offices has

proved limiting in Iringa. The same limitation applies to Mbeya and can be anticipated in other DLO

offices across the country.



ANNEX 4: POLICY AND GOVERNANCE OBSERVATIONS

PRINTING AND REGISTRATION

LTA is still awaiting a letter from the Permanent Secretary for MLHSSD formally adopting the

mechanisms used for saving costs and time, such as: using legal paper with the national logo printed at

the top of the document in place of the embossed crest; printing CCROs in black ink; and accepting

scanned signatures and name stamps.

TRUST

Clarification of roles of the village and district land authorities in subsequent registrations, transactions

and registry maintenance is required.

COMMUNICATION

The importance of maintaining clear communication with government from district, regional and

national levels cannot be over-emphasized. LTA continues to enjoy the full support of all parties.



70

ANNEX 5: LOCAL CAPACITY OBSERVATIONS

VILLAGE EXECUTIVE OFFICERS (VEOS)

The process of replacing VEOs in Iringa District is continuing and nearly completed with only 5

positions remaining vacant. The current status of appointees to LTA target villages is listed in Table 40

below. The Land Administration Workshop in March was very successful in bringing new VEOs and

WEOs up to speed with the project and land administration processes. Consideration will be given to

training for the new VEOs once they are appointed.

Table 41: Iringa District Council Village Executive Officers (VEOs) in LTA Villages as at 31 March 2018

Ward S/N LTA Village New/Existing/Vaca

nt Gender Woman

Gender Man

Ulanda 1 Mwambao Vacant - -

2 Weru New W

Kiwere 3 Kitapilimwa Vacant - -

4 Kiwere New M

Nzihi 5 Nyamihuu New W

6 Magubike New M

Lyamgungwe

7 Malagosi New W

8 Lupembelwasenga New W

9 Igunda New W

Luhota 10 Kilambo New W

11 Ikuvilo New W

Mgama

12 Lwato Vacant - -

13 Ilandutwa Existing M

14 Mgama Existing W

Magulilwa 15 Mlanda Existing M

Masaka 16 Makota New M

Mlenge 17 Kisanga New M

18 Isele New W

Itunundu 19 Kimande New M

Izazi 20 Makuka New M

Kising’a

21 Matembo New W

22 Kinywang’anga New W

23 Kising’a New W

Kihorogota 24 Ngano New W

Nyang’oro 25 Chamdindi New W

Idodi 26 Kitisi New W

27 Mapogoro Existing M

Ifunda 28 Mfukulembe Vacant - -

29 Udumka Vacant - -

Kihanga 30 Igangidung’u New M

31 Chamgogo New M

Maboga 32 Magunga New W

33 Kiponzelo New W

Wasa

34 Ikungwe New M

35 Ihomasa New M

36 Usengelindete New M

Lumuli 37 Muwimbi New M

Total 28 17 15



71

TRACKING OF DISPUTES

VEOs are struggling to track dispute resolution and LTA is taking corrective measures by providing local

officers with dispute tracking books so that they can accurately report on progress monthly.

DLO OFFICE AND STORAGE SPACE

The facilities at the current DLO offices remain inadequate. LTA is awaiting floor plans, which DLO has

undertaken to prepare. Once received LTA will rearrange the space accordingly and provide additional

containerized storage as required.

DLO STAFF CAPACITY

DLO has been trained in TRUST and a demo system has been installed at its offices. The staff were

expected to practice using the demo model in preparation for the forthcoming visit by the LTA Software

Developer in order to launch the system. LTA has ascertained that this has not happened and has now

allocated a staff member to work closely with DLO staff to ensure that they are sufficiently familiar with

TRUST to take full advantage of the next visit by the Software Developer.

Mbeya DLO staff attended the Land Administration Workshop and spent time in the field to familiarize

themselves with the project and the processes. They have embraced the project and are looking

forward to working with LTA and implementing the program in Mbeya as was the case with Iringa

officials,

COLLABORATION WITH DED STAFF

LTA continues to work closely with and build the capacity the District Community Development

Department. LTA collaborated closely with them on the live radio program on which they appeared and

answered live listener questions.

SHORTAGE OF TECHNICAL STAFF

The shortage of District Land Surveyors is affecting the timeous verification of village boundaries and

preparation of survey plans for approval at Ministry level. This has delayed the registration of VLCs, as

has Village Councils’ delay in producing minutes of boundary agreements timeously.

The high attrition rate of staff at DLO with people being transferred and not replaced has disrupted

continuity.

Currently, there is no Town Planner in the Iringa DLO.

Two District Land Officers were transferred to other districts during the previous quarter and have not

been replaced.

The Head of DLO retired in March, and no successor has yet been appointed.



72

ANNEX 6: KEY TECHNICAL ISSUE OBSERVATIONS

DETAILED PLANNING

No provision was made in the LTA project for detailed planning, which is required in more densely

populated areas. DLO and Village Councils do not have sufficient capacity or funds to undertake this

task. In order to test the time, cost and resources required for this activity, a pilot Detailed Plan will

be completed by LTA for Muwimbi.

VLC BOUNDARIES

A number of residential and agricultural parcels straddle the village land boundaries. LTA is proceeding

to demarcate and adjudicate land parcels by claimants who are clear on which village they belonged to

with support of hamlet and village leaders. Revised VLCs will need to be prepared or written

agreements need to be made between adjacent villages confirming agreed revised boundaries.

MAKUKA BOUNDARY DISPUTE

Although LTA has facilitated the preparation of a VLUP for Makuka, one of the RCT Phase 1 villages,

further work has not been able to progress as a result of the boundary dispute between Makuka and

Mboliboli residents. The Regional authorities have referred the dispute to MLHHSD for resolution,

however the problem has recently escalated and violent confrontations have occurred. Consideration

may need to be given to cancelling further LTA activities in Makuka.

TRUST/MAST

As World Bank is moving forward with the rollout of ILMIS, improvements to the geodetic network,

acquisition of special imagery, base mapping, and the establishment of a National Spatial Data

Infrastructure, it is important to maintain close communication with the ILMIS team in order to ensure

the interoperability of MAST/TRUST with ILMIS once it is established.



73

ANNEX 7: LESSONS LEARNED

IMPROVING CCRO COLLECTION RATES

To obviate slow collection of CCROs in most of the villages LTA undertook low-cost CCRO issuance

ceremonies to accelerate collection rates. This continues to be successful in increasing collection of

CCROs by claimants.

SURRENDER OF EXISTING CCROS

Demarcation and adjudication in villages with existing CCROs is a challenge as there is a possibility

that adjudication and demarcation using MAST will overlap with existing CCROs causing

inconsistencies in boundaries already registered. The best option is to surrender all existing CCROs

with the consent and approval of the Village Council and Village Assembly meetings, and involving

CCROs holders.

COMMUNICATION AND PUBLIC OUTREACH

The importance of effective public outreach and communication cannot be underestimated and has

contributed to the heightened awareness by women and pastoralists of their land rights, low dispute

levels, a higher percentage of women claiming land and a high collection rate of CCROs by villagers.

THE NEED TO IDENTIFY VILLAGE AND HAMLET BOUNDARIES UP-FRONT

Village Councils need to be more conscientious about identifying hamlet boundaries at the start of the

project otherwise this causes delays and additional costs in correcting boundaries after demarcation.

RECORDING OF DISPUTES IN MAST

If disputes are not recorded in MAST at the time of demarcation they cannot be uploaded later. In the

cases of Ihomasa and Mlanda, 4 disputes were not loaded on MAST but recorded manually. These have

been noted and will be tracked manually.



ANNEX 8: SCRIPTS FOR ADVERTISEMENTS FOR LIVE RADIO BROADCAST

JINGLE 1

A husband: You, woman, I am going out for the village assembly on land issues, When I get back I

want to find the food ready on the table and you, Abega (a daughter) I want you to weed

the farm at the back of the house this evening.

A wife: My dear husband, I will cook for you when I get back, I would like to attend the village

assembly too, land issues are very important

Abega: I want to attend the meeting too dad, I am over 18 and we were taught at school that it

is good for we youth to attend the village assembly meetings and that land issues are

very important to understand.

A husband: I am a man in this house, how can you dare talk back to me, we can’t all just go out. And

you woman since when do you talk about land? Land is only owned by men.

Abega: I didn’t mean it that way dad, but we were taught during the youth sensitization meeting

at school that it is important for youth to attend the village assembly meetings and that

we can own land as youth.

A wife: It is true my husband, even in women sensitization meetings we were taught that the

land laws gave an equal chance for women to own, access and use land just like men

A husband: Eeh, You taught me a new lesson today, I am proud of daughter and wife. It is true that

the laws are against all the customary laws, traditional values, male dominant system and

other roles that hinder women access of land, it is time for us to change.

JINGLE 2

Musa: How are you Anna, my condolences for the loss of your parents.

Anna: Thank you my friend, there has unfortunately been an inter-family land dispute. My dad’s

relatives want all the properties my dad owned, including the land. I do not know what

to do. They say they all belong to their brother and not to us (his children).

Musa: Ooh! That is not true Anna, we youth under 18 we can own land under the probate

administrator and there are laws that govern probate laws.

Anna: Ooh Musa, that is very good to know, so what can I do now?

Musa: The procedures are simple, you can go to the village office and meet the Village Land

Tribunal from there they will direct you on what to do in case your issue won’t be

solved at the village level.

Anna: Thank you so much, Musa.

JINGLE 3

Wife 1: Mama Furaha, how are you?

Wife 2: Good mama Riziki, how are you? Is everything okay?

Wife 1: Everything is fine mama Furaha, I was thinking about the Land Tenure Assistance project

meeting we attended, on land and the type of ownership. Let’s go to our husband and

tell them so that we can decide which type of ownership is the best in our marriage.

Wife 2: It is true, let us go and talk to him.

Husband: Both of you coming to talk to me today? What is it?



75

Wife 1: It’s about the women’s sensitization meeting we attended on land tenure, we came to

talk to you on the best way to own our land together. You with each wife and their

children as beneficiaries (joint tenancy) or we own together in common, which one will

be the best for you, us and our children?

Husband: Oh, great idea. I think it will be good if we will use the joint tenancy, I will own the land

parcels jointly with each one and each will add their children as the beneficiaries.

Wife 1: Thank you very much, that will be very nice.

Wife 2: Thank you very much.

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