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FICO CONFIGURATION
1. Define Company2. Define Company Code3. Define Business Area
4. Assign Company Code to Company5. Define Fiscal Year Variant6. Assign Fiscal Year Variant to Company Code7. Define Document Number Ranges8. Define Field Status Variant9. Assign Field Status Variant to Company Code10. Define Posting Period Variant11 Open and Close Posting Periods12 Assign Posting period Variant to Company Code13. Define Chart of Accounts14. Assign Chart of Accounts to Company Code
15. Define Account Group16. Define Retained Earnings Account17. Define Tolerance Group for GL Accounts18. Define Tolerance Group for Employees19. Enter Global Parameters.
To have access and to configure above settings first login to Implementation Guide and thetransaction for IMG is SPRO.
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1. Define Company:-
About Company: - The smallest organizational unit for which individual financialstatements is created according to the relevant legal requirements. A company can includeone or more company codes.
The definition of the company organizational unit is optional.
Menu Path:- SPROEnterprise StructureDefinitionFinancial AccountingDefineCompany -Transaction Code:- OX15.
Steps:- Select New Entries.
Update the following
Company: - 2002
Company Name: - Itaz TechnologiesStreet: - Malakpet 224PO Box: - 500024Postal Code: - 500024City: - HyderabadCountry :- INLanguage :- ENCurrency:- INR
Click SAVE
2. Define Company Code
About Company Code:-Smallest organizational unit of external accounting for which acomplete, self-contained set of accounts can be created. This includes the entry of alltransactions that must be posted and the creation of all items for legal individual financialstatements, such as the balance sheet and the profit and loss statement.
The definition of the company code organizational unit is obligatory
Menu Path:- SPROEnterprise StructureDefinitionFinancial
AccountingDefine,Copy,Check,Delete,Code - Transaction Code:- OX02
Double Click on the Edit Company Code Data.
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Select New Entries and update the following
Company Code: - 2002Company Name: - Itaz TechnologiesCity: - Hyderabad
Country: - INCurrency: - INRLanguage: - EN
Click SAVE
3. Define Business Area
About Business Area:- Organizational unit of external accounting that corresponds to aspecific business segment or area of responsibility in a company. Movements in valueentered in Financial Accounting are assigned to business areas.
Financial statements can be created for business areas forinternal purposes.
The definition of the business area organizational unit is optional.
Menu Path:- SPROEnterprise StructureDefinitionFinancial AccountingDefineBusiness Area Transaction Code :- OX03
Select New Entries and update the following
Business Area: - 2002
Description: - Business Area for 2002 Itaz Technologies
Click SAVE
4. Assign Company Code to Company
Menu Path:- SPROEnterprise StructureAssignmentFinancial AccountingAssignCompany code to Company Transaction Code :- OX16
Select Position button.
Give Company Code 2002 and Enter
Give Company Code 2002
Click SAVE
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5. Define Fiscal Year Variant
About Fiscal Year: - Usually a period of twelve months for which a company regularlycreates financial statements and checks inventories.
The fiscal year may correspond exactly to the calendar year, but this is not obligatory.
Under certain circumstances a fiscal year may be less than twelve months (shortened fiscalyear).
Menu Path:- SPROFinancial Accounting Financial Accounting and Global
SettingsFiscal YearMaintain Fiscal Year Variant Transaction Code :- OB29
For the Company Code 2002, Fiscal Year, V3 April - March, 4 special periods is beingused, which is already defined in the standard SAP R/3 System.
6. Assign Fiscal Year Variant to Company Code
Menu Path:- SPROFinancial Accounting Financial Accounting and Global
SettingsFiscal YearAssign Company Code to Fiscal Year Variant Transaction CodeOB37
Select Position button
Give Company Code :- 2002 Enter
Give Fiscal year V3
Click SAVE
7. Define Document Number Ranges
Menu Path:- SPROFinancial Accounting Financial Accounting and Global
SettingsDocumentDocument Number RangesDefine Document Number RangesTransaction Code:- FBN1
Give Company Code:- 2002
Select Change Interval buttonClick on insert interval buttonNo (01)From Number :- 100000000To Number :- 199999999
Enter Save it gives a message Enter.
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8. Maintain Field Status Variant
Menu Path:- SPROFinancial Accounting Financial Accounting Global Settings
Document Line Item ControlsMaintain Field Status VariantsTransaction Code :- OBC4
Select 0001
Click on Copy
Change the field status variant from 0001 to 2002
Select Copy All
Click SAVE
9. Assign Company Code to Field Status Variants
Menu Path:- SPRO Financial AccountingFinancial Accounting Global Settings
Document Line Item ControlsAssign Company Code to Field StatusVariants - Transaction Code :- OBC5
Select Position button
Give Company Code 2002 Enter
Give Field Status Variant 2002.
Click SAVE
10 Define Posting Period Variant
Menu Path:- SPROFinancial Accounting Financial Accounting and Global
SettingsDocumentPosting PeriodDefine Variants for Posting Periods.Transaction Code:- OBBO
Select New Entries
Give Variant :- 2002
Description:- Posting Period Variant for 2002
Click SAVE
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11. Open and Close Posting Periods
Menu Path:- SPROFinancial Accounting Financial Accounting Global Settings
Document Posting Periods Open and Close Posting Periods.Transaction Code :- OB52
You can copy the settings from existing company codes delivered by SAP 0001
Click the Copybutton.
Replace 0001 with 2002
ClickSAVE.
12. Assign Posting period Variant to Company code
Menu Path:- SPROFinancial AccountingFinancial Accounting Global SettingsDocumentPosting PeriodsAssign Variants to Company CodeTransaction Code:- OBC5
The posting period variant 2002 needs to be assigned to company code 2002
Select Position button.
Give Company Code 2002 and Field Status 2002
Click SAVE
13. Create Chart of accounts
About Chart of Accounts:- This is a list of all G/L accounts used by one or severalcompany codes. For each G/L account, the chart of accounts contains the account number,account name, and the information that controls how an account functions and how a G/Laccount is created in a company code
Menu Path:- SPRO Financial AccountingGeneral Ledger Accounting G/L
AccountsMaster Records Preparations Edit Chart of Accounts ListTransaction Code OB13
Select New Entries and update the following fields
Chart of Accounts:- 2002Description: - Chart of accounts for 2002Language:- EnglishLength of GL :- 10
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Click SAVE14. Assign Company code to Chart of accounts
Menu Path:- SPRO Financial AccountingGeneral Ledger Accounting G/L
AccountsMaster RecordsPreparationsAssign Company Code to Chart of
Accounts, Transaction Code OB62
Select Position
Give Company Code 2002
Enter
Give Chart of Accounts 2002.
Click SAVE
15. Define Account Group
About Account Group: - The account group is a summary of accounts based on criteriathat effects how master records are created. The account group determines:
The number interval from which the account number is selected when a G/Laccount is created.
The screen layout for creating G/L accounts in the company code-specific are
Menu PathFinancial Accounting General Ledger Accounting G/L Accounts
Master Records Preparations Define Account GroupTransaction Code:- OBD4
Here you can copy from the account group delivered by SAP for INT chart ofaccounts or you can create new account group required as per customerrequirement.
Select Position button and give chart of account INT and enter
Replace the Chart of account INT with 2002
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Chart of
AccountsAcctGroup
Name From A/C To A/C
2002CASH Liquid Funds Accounts 110000 118999
2002EXP Expense Account 400000 499999
2002FIXA Fixed Assets Account 120000 120299
2002 GBS General Balance Sheet accounts 100000 399999
2002META Material Management Accounts 100000 899999
2002 REV Revenue Accounts 800000 899999
Click on SAVE
16. Define Retained Earnings Account
Menu Path: SPROFinancial Accounting General Ledger Accounting G/L
AccountsMaster Records Preparations Define Retained Earnings AccountTransaction Code:- OB53
About Retained EarningsYou assign a retained earnings account to each P&L account by specifying aP&L statement account type in the chart of accounts area of each P&Laccount in SAP.
At the end of a fiscal year, the system carries forward the balance of the P&Laccount to the retained earnings account in SAP. You can define one or moreP&L statement account types per chart of accounts and assign them toretained earnings accounts.
Update chart of accounts 2002 in the given field
Give Chart of Account 2002
Enter
Give P&L Statement Type as X
Give Account as : 315000
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Enter
You will get a message Account not created in chart of accounts 2002,ignore it bypressing enter.
Click SAVE
17. Define Tolerance Group for GL accounts
Menu path : SPROFinancial AccountingGL accountingBusiness
Transactionsopen item clearingClearing DifferencesDefine tolerance group for GL Transaction Code :- OBA0
Select New Entries and update the following
Company Code: 2002Name of the tolerance group:- Tolerance for Itaz 2002
Click SAVE
18. Define Tolerance for Employees
Menu path : SPROFinancial AccountingGL accountingBusiness
Transactionsopen item clearingClearing DifferencesDefine tolerance forEmployees Transaction Code :- OBA4
Select company code 0001 and then select copy icon
Replace the 0001 with company code 2002.
Enter and SAVE
19. Enter Global Parameters.
Menu Path: SPROFinancial Accounting Financial Accounting Global Settings
Company Code Enter Global Parameters Transaction Code : OBY6
In this menu you can see all the assignment done earlier. You can alsoconfigure the earlier assignments done through this menu.
Double click on 2002company code
Click on the purpose fiscal year checkbox
Click on the negative Postings allowed check box and SAVE your entries
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GENERAL LEDGER ACCOUNTING
Creation of Six GL Accounts
Menu PathAccountingFinancial AccountingGeneral LedgerMasterRecordsIndividual processing Centrally Transaction Code: FS00
Type/Description Tab 1. Equity Share Capital Account
Give GL Account 100001
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: General Balance Sheets Accounts
Select Balance Sheet account Check Box
Give Short Text: Equity Share Capital Account
Long Text: Equity Share Capital Account
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G001
Click SAVE.
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2. Retained Earnings Account
Type/Description Tab
Give GL Account 100002
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: General Balance Sheets Accounts
Select Balance Sheet account Check Box
Give Short Text: Reserve and Surplus
Long Text: Reserve and Surplus
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G001
Click SAVE.
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3. Cash Account
Type/Description Tab
Give GL Account 110001
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: Liquid Funds Accounts
Select Balance Sheet account Check Box
Give Short Text: Cash Account
Long Text: Cash Account
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G005
Select Relevant to cash flow check box
Click SAVE.
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4. Salary Account
Type/Description Tab
Give GL Account : 400005
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: Expense Accounts
Select P/L account Check Box
Give Short Text: Salary Account
Long Text: Salary Account
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G001
Click SAVE.
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5. Rent Account
Type/Description Tab
Give GL Account : 400006
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: Expense Accounts
Select P/L account Check Box
Give Short Text: Rent Account
Long Text: Rent Account
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G001
Click SAVE.
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6. Outstanding Liabilities Account
Type/Description Tab
Give GL Account 100003
Company Code: 2002
From Menu Select GL and Create.
GL Account Group: General Balance Sheets Accounts
Select Balance Sheet account Check Box
Give Short Text: Outstanding Liabilities Account
Long Text: Outstanding Liabilities Account
Control Data Tab
Select only balances in local currency Check box
Select Line item Display Check box
Select Open item management Check box
Give Sort Key 001
Create Bank Interest Tab
Give Field Status Group G001
Click SAVE.
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Posting of a transaction
Menu pathAccountingFinancial AccountingGeneral LedgerDocument
EntryGeneral Posting: Transaction Code: F-02
Give Document Date (current date)
Posting Date (current date)
Document Type: SA
Company Code: - 2002
Currency: INR
Posting Key: 40 (Debit)
GL Account: 110001 (Cash)
Enter
Give Amount: 10000
Value date (current date)
Text Share Capital Received
Posting Key 50 (Credit)
GL Account: 100001
Enter
Amount ( * )
Text ( + )
From go to DocumentSimulate Click on SAVE
To Display the Document FB03
Menu pathAccountingFinancial AccountingGeneral LedgerDocument
FB03 Display
Give Document Number
Company Code : 2002
Year : 2007
Enter.
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To Change the Document FB02
Menu pathAccountingFinancial AccountingGeneral LedgerDocument
FB02 Change
Give Document Number
Company Code : 2002
Year : 2007
Enter
Double Click on the line item and change accordingly and SAVE
To Display the changes FB04
Menu pathAccountingFinancial AccountingGeneral LedgerDocument
FB04 Display Changes
Company Code : 2002
Give Document Number
Year : 2007
Enter
Click All Changes
To Display Account FS10N
Menu pathAccountingFinancial AccountingGeneral LedgerAccount-FS10NDisplay balances
Give GL Account : 100002
Company Code : 2002
Fiscal Year : 2007
Click on Execute
To Display Line items FBL3N
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Menu pathAccountingFinancial AccountingGeneral LedgerAccount-FBL3NDisplay/Change line items.
Give GL Account: 100002
Company Code: 2002
Check All Items Check box and Execute
Parking of a Document
AccountingFinancial AccountingGeneral LedgerDocument EntryGeneralDocument Parking Transaction Code F-65
Update the following
Document Date
Document Type: - SA Company Code: - 2002
Posting Date:-
Currency: - INR
Posting Key 40 Debit
GL Account: - 400005 Salary
Enter
Amount: - 150000
Text: - Salary provision parking
Posting Key 50 Debit
GL Account: - 100003
Enter
Amount *
Text +
From Menu Select DocumentPark document
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To Change Parked Document
AccountingFinancial AccountingGeneral LedgerDocumentParked Documents-Change Transaction Code: FBV2
Give Company Code :- 2002
Give Fiscal Year :- 2007
Click on document list
Execute
Double click on the document which you want to change and change accordingly and save.
To display changes made to the document
AccountingFinancial AccountingGeneral LedgerDocumentParked Documents-Change Transaction Code: FBV5- Display changes
Give Company code: 2002Document Number:Fiscal Year: 2007
Enter
Click All Changes
To post the parked document
AccountingFinancial AccountingGeneral LedgerDocumentParked Documents-
Change Transaction Code: FBV0- Display changes
Give Company code: 2002Document Number:Fiscal Year: 2007
Enter and click on SAVE
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Holding Document through F-02
Note :- If the system does not allow you to post the document then run these two programs1. RFTMPBLD/ RFTMPBLU through transaction SE38.
Menu pathAccountingFinancial AccountingGeneral LedgerDocument
EntryGeneral Posting: Transaction Code: F-02
Give Document Date (current date)
Posting Date (current date) Document Type: SA
Company Code: - 2002
Currency: INR
Posting Key: 40 (Debit)
GL Account: 110001 (Cash)
Enter
Give Amount: 10000
Value date (current date)
Text Share Capital Received
Posting Key 50 (Credit)
GL Account: 100001
Enter
Amount ( * )
Text ( + )
From DocumentHold and give the temporary number E.g. 2222 and click on holddocument.
To view the held documents FB11
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To post the held document
To post the held document go to F-02 and click on the held document and give thetemporary document number for E.g. 2222 we have taken. Enter and then click on saveoption to post the document
Sample Document
Special type of reference document. Data from this document is used to create defaultentries on the accounting document entry screen.
Unlike an accounting document, a sample document does not update transaction figures butmerely serves as a data source for an accounting document.
FBN1 - Define Number Range group "X2" For Sample Documents
Give Company Code: 2002
Click on change intervals button
Click on insert interval button
Give No : X2
Year 2007
From Number: 10000
To Number: 100100
Enter and SAVE
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F-01 - Creation of Sample Documents. Template
Menu PathAccountingFinancial AccountingGeneral LedgerDocument
EntryReference Documents Sample Document F-01
Give Document Date (current date)
Posting Date (current date)
Document Type: AB
Company Code: - 2002 Currency: INR
Posting Key: 40 (Debit)
GL Account: 400005 (Salary)
Enter
Give Amount: 100000
Value date (current date) Text Salary
Posting Key 50 (Credit)
GL Account: 100003 (outstanding liabilities)
Enter
Amount ( * )
Text ( + )
Enter and SAVE
Document will be stored in the company code.
FBM3 - Display Sample Documents
Document number
Company code : 2002
Fiscal year : 2007
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Enter
Posting of a Sample Document with F-02
From Document select Post with reference button
Enter 2 times and save
Account Assignment Model:
A reference for document entry that provides default values for posting businesstransactions. An account assignment model can contain any number of G/L account itemsand can be changed or supplemented at any time. In contrast to sample documents, the G/Laccount items for account assignment models may be incomplete.
Creation of Account Assignment Model
Menu PathAccountingFinancial AccountingGeneral ledgerDocument
EntryReference DocumentsAccount Assignment Model
Transaction Code FKMT
Account Assignment Model: Itaz
SelectCreate Icon
Currency: INR
Text Account Assignment Model for Itaz
Chart of Accounts: 2002
From Menu Go To line items
Posting Key 40
Company code: 2002
GL Account: 110001
Amount: 3000
Posting Key 50
Company code: 2002
GL Account: 400005
Amount: 3000
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SAVE
Posting of a Transaction Using Account Assignment Model with Transaction F-02
Document date
Posting date
Company code: 2002
Currency: - INR
Select Account Assignment model button and give Itaz
Enter and SAVE
Correct the line item in blue and save again to post the transaction
Recurring Documents:
The monthly expenses are posted on the basis of a rental agreement using a recurring entrydocument.
Recurring entries are business transactions in Financial accounting that are repeated
regularly, such as rent. This business process demonstrates how you use a recurringdocument to post rental expenses.
1. FBN1 - Define Number Range Group "X1" for recurring Docs.2. FBD1 - Creation of Recurring Documents (Templates).3. F.15 - Display Recurring Documents.4. F.14 - Execute Recurring Entries. (Creation of Recurring Document Session.)5. SM35 - Process Batch Input Input Session
1. FBN1 - Define Number Range Group "X1" for recurring Docs.
Give Company Code: 2002
Select Change interval button
Select insert interval button
Give No X1Year 2007From Number 100200To Number 100500
Enter and SAVE
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FBD1 - Creation of Recurring Documents (Templates).
Menu pathAccountingFinancial AccountingGeneral LedgerDocument Entry
Reference DocumentsRecurring Entry document Transaction Code: FBD1
Give Company Code : 2002
First Run on : 1.4.2007
Last Run on : 1.6.2007
Interval in Months : 1 Document Type : SA
Text : Recurring Entry
Posting Key : 40
GL Account : 400006 (Rent)
Amount : 10000
Rent Payment
Posting Key : 50
GL Account 110001 (Cash)
Enter
Give Amount * and Text + and SAVE
F.15 - Display Recurring Documents.
Menu pathAccountingFinancial AccountingGeneral LedgerPeriodic
ProcessingRecurring EntriesList F.15
Give Company code : 2002
Fiscal year :- 2007
Execute
F.14 - Execute Recurring Entries. (Creation of Recurring Document Session.)
Menu pathAccountingFinancial AccountingGeneral LedgerPeriodic
ProcessingRecurring Entries Transaction Code : F.14
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Company Code : 2002
Fiscal year : 2007
Document Type : SA
Settlement Period : 01.04.2007 to 01.06.2007
Batch in put session name : XYZ
Click SAVE
SM35 - Process Batch Input Input Session
Select XYZ session
Select Process
Select Display Error only check mark
Click on process
Exit
To View the document FB03
Document Reversal:
1. SPRO -Define Reasons for Reversal.2. FB08 - Individual Reversal.3. F-02 - Reversal of Reversal. (Post with reference & generate reverse posting.)4. F.80 - Mass Reversal.5. FBRA - Cleared Item Reversal
1. SPRO -Define Reasons for Reversal.
Menu pathSPROFinancial AccountingGeneral Ledger AccountingBusiness
TransactionsAdjustment Posting/ReversalDefine Reasons for Reversal
Select New Entries
Give Reason e.g. 67
Give Reason Text: Reversal reason for ITaz
Select Negative Posting and Alt Posting Check box.
Click SAVE
2. FB08 - Individual Reversal.
Menu path: AccountingFinancial AccountingGeneral
LedgerDocumentReverseFB08 Individual Reversal
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Give Document Number: 1
Company Code: 2002
Fiscal year: - 2007
Give Reversal Reason: 01
Give posting date:
Click on display before reversal button
Select back arrow and SAVE
3. F-02 - Reversal of Reversal. (Post with reference & generate reverse posting.)
Give Document date :
From Menu Go to DocumentPost with reference button
Give Document number which is already reversed
Select Generate reverse posting check box
Select Display line items Check box
Enter 4 times and SAVE
4. F.80 - Mass Reversal.
Menu path: AccountingFinancial AccountingGeneral
LedgerDocumentReverseMass Reversal F.80
Give Company Code: 2002
Document number: 2-6 Fiscal Year 2007
Reversal Reason: 01
Execute
Click on Reverse Documents
5. FBRA - Cleared Item Reversal
Menu path: AccountingFinancial AccountingGeneral LedgerDocumentFBRA
Reset cleared items
Give Clearing Document
Company Code : 2007
Fiscal year : 2007
Click SAVE
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Select Resetting and Reverse
Give posting date
Enter
It gives a message select Reset
Open Item Clearing
To see all open items go to transaction FBL3N and give company code and select openitems
Three types of clearings
Full ClearingPartial ClearingResidual Clearing
Full Clearing Transaction Code F-07
Document Date
Document Type : SA
Company Code : 2002Posting Date :
Account : 110001 (Cash)
Amount : 50000
Account : 100003
Text : Full Clearing
Select Process Open items button
Double click on the amount which has to be paid and make sure not assigned is Zero
From Menu Document
Simulate and SAVE to post
Partial Clearing Transaction Code F-07
Document Date
Document Type : SA
Company Code : 2002
Posting Date :
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Account : 110001 (Cash)
Amount : 50000
Account : 100003
Text : Full Clearing
Select Process Open items buttonClick on Partial Pymt and Double click on the payment amount tab which has to be paidand make sure not assigned is Zero
Partial Clearing Transaction Code F-07
Document Date
Document Type : SA
Company Code : 2002
Posting Date :
Account : 110001 (Cash)
Amount : 20000
Account : 100003
Text : Full Clearing
Select Process Open items button
Click on Res items and Double click on the Residual amount tab which has to be paidand make sure not assigned is Zero
Foreign Exchange
Exchange Rates are of 3 types
B - Bank Selling RateG - Bank Buying RateM - Average Ratio
Direct Quotation: Changing INR to (USD) Foreign currency is direct quotationINR to 45 USD $
Indirect Quotation : Changing foreign (USD) currency to INRUSD to INR
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Define Translation ratios for currency translation
Menu Path : SproGeneral SettingsCurrenciesDefine Translation ratios for currencytranslation : Transaction code : OBBS
It gives a message select Y
Select New Entries button
Give Ex Rate : M
From USD to INR
Valid from : current date
Ratio (From) and To 1:1
SAVE
Check Exchange rate types
Menu Path : SproGeneral SettingsCurrenciesCheck exchange rateTransactioncode : OB07
Select position button and give B Enter and SAVE
Enter exchange rates
Menu Path : SproGeneral SettingsCurrenciesEnter exchange rates Transaction
code : OB08
Select New Entries
Give exchange rate type M
Give Valid From currrent date
From : USD
Dir quot : 45
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TO : INR
SAVE
Assignment of Exchange Rate to Document Type OBA7
Select Position button.
Select Document type : SA and click on details icon
Under Default Values give Ex.rate type for foreign currency M and SAVE
Posting of a transaction with F-02
Give Document date:
Document Type: SA
Company Code: 2002 Posting Date:
Currency: USD
Posting Key: 40
Account: 110001 (Cash)
Amount 1000
Enter
Note: - Once you hit enter it will show the amount 1000 converted into amount 45000
according to the dollar rate which you have set.
Give posting Key : 50
Account : 400005 (Salary)
Enter
Give Amount (*)
Text (+)
SAVE