New Northside Library
Opening Early 2015
FINAL BUDGET
Fiscal Year 2015
grow. learn. connect.
Serving Charlottesville, Albemarle County, Greene County, Louisa County, and Nelson County
201 E. Market Street | Charlottesville, VA 434.979.7151 | FAX 434.971.7035 | jmrl.org
Library Budget for Fiscal Year 2014 – 2015
The Library’s Mission: Jefferson-Madison Regional Library (JMRL) enhances the quality of life by
providing equal access to information. The Regional Library serves all ages, promotes reading, serves as a
life-long educational resource, and supports democracy by fostering the free exchange of ideas. [Adopted by
the Library Board, September 2009]
The big news at Jefferson-Madison Regional Library in FY2014 was the opening of the new Crozet/Western
Albemarle Library. The new library had a very successful opening and has exceeded all expectations regarding
public use. The big news for FY2015 is the planned opening of the new Northside Library. The new library,
owned by Albemarle County, will more than double the library space available at the current rented facility.
The library budget for FY2015 provides sufficient funding for operating the new, larger facility.
Highlights of FY2015 will include:
Opening the new Northside Library
Expanding open hours at the new Crozet Library (Wednesday evenings)
Expanding open hours at Louisa County Library (Sunday afternoons)
Implementing a 3-year phase-in of a new pay plan for library staff
JMRL enjoys strong public support. During the past fiscal year, over a million people visited JMRL facilities
and checked out over 1.6 million items. Good use was also made of the library’s online services, including
databases and downloadable books, 24 hours a day.
The library budget for FY2015 was developed by the Library Board of Trustees and library staff based on the
goals and objectives articulated in JMRL’s Five Year Plan. The budget was discussed at open public meetings
held September 2013 through June 2014. The Library Board adopted the final budget on June 23, 2014.
Questions or comments about the library’s budget or the Five Year Plan may be directed to John Halliday,
Library Director, 201 East Market Street, Charlottesville, VA 22902, or [email protected].
Library Board of Trustees
Brian LaFontaine, President (Albemarle) Peter McIntosh (Charlottesville)
Mary Coy, Vice President (Nelson) Carla Mullen (Charlottesville)
Gary Grant (Albemarle) Faye Rosenthal (Louisa)
Jane B. Kulow (Albemarle) Tamyra Turner (Charlottesville)
Stephen Walls Mathis (Greene)
LOCAL J U RISDICTIONS ONLYPROJECTED COST ALLOCATION.FISCAL YEAR 2015
57.22%Albemarle
20 590/,
C'ville9.34%Greene
7.54%Louisa
5.31o/o
Nelson
Total
AdministrationTechnical ServicesReference ServicesSub-Total
Central Library
Gordon Avenue
Northslde -*
Scottsvillen-^--1trlUZCl.
LouisaNelsonGreeneBookmobileMclntireMont-AWSpecial ProjectsGrand Toial
FY 14 Allocation
Dollar Changefrom FY13Percent Changefrom FY13
***
585,856 210,814 95,629 77,199 54,367 1,023,866
321,787 115,792 52,525 42,443 29,862 562,368
23,745 8,530 3,869 3,124 2,200 41,427
931,348 335.1 35 152,024 122,726 86,429 1,627,661
57.8604 42.14o/o
778,569 567,039 1,345,608
55.71o/o 44.29%lto,t cz 184,270 4A7,022
83.58o/o 16.420/o
1,128,892 221,78O 1,350,672
153,279 153,279OYZ,+ IY ao.) 140
220,327 220,327174,219 174,219
178,487 178,48781,695 22,194 103.88941,525 41,525 83,05090,411 90.411 180,821
3,824,889 1,458,354 330,5'11 343,053 260,648 6,217,454
3,448,931 1,362,913 320,884 333,639 260,648 5,727,A15
375,958 95.441 9,627 I 9.4141 (0 490,439
10.90o/o 7.00o/o 3.00%l 2.82%l 0.00% 8.56%
Albemarle costs includes $442.703 for Northside rent
LOCAL FUNDS
SALARIES & BENEFITSSalariesSocial SecurityRetirementLife lnsuranceHealth insuranceWorkers Comp
Sub-Total
OPERATING EXPENSESOffice SuppliesPostageBooksCleaning SuppliesMaintenance SupPliesProfessional ServicesDues & SubscriptionsTelephonesUtilitiesPrinting/DuplicatingService ContractsConference TravelLocal TravelLocal MealsAdvertisinglnsuranceRentEquipment RentalRepairs & MaintenanceEducaiion & TrainingVehicle MaintenanceVehicle FuelData Processing ChargesFreightHVAC ChargesOther Contract ServicesLibrary SuppliesStaff AppreciationPromotionsSoftwarelnt Contract ServicesData Lines
Sub-Total
FY2015
3,345,911254,967595,736
33,880632,082
15,0004,877,576
Siate Total
3,345,91'1254,967595,73633,880
632,08215,000
4.877,576
45,0007,800
1 ,3101,200
102,5002,77A
34,24095,1 0011,50086,600
4 6nn!,.JU'U
5,3752,0006,500
41,982567,916
2,50043,25435,00012,59923,30040,400
5019,40043,700
4,6002,000
16,00023,42060,766
'1,339,878
6,217,454
578,456
32,000
45,0007,800
578,4s61,3101,240
102,5002,770
34,24095,1 00'1 1,50086,600
1,5005,3752,0006,500
41,982567,916
2,50043,25035,000'12,599
23,3004A,400
5019,40043,70032,0004,6002,000
16,00023,02060,766
1,950,334
GRAND TOTAL
610,456
6,827,910
ADMINISTRATION
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLlfe lnsuranceHealth lnsuranceWorkers Comp
Sub-Total
OPERATING EXPENSES
Office SuppliesPostageProfessional ServicesDr"res & SubscriptionsTelephonePrinting/DuplicatingConference TravelLocal TravelLocal MealsAdvertisingInsuranceRentEquipment RentalRepairs/MaintenanceEducationffrainingVehicle MaintenanceVehicle Fuel
FreightStaff AppreciationPromotionslT Supportlni Contract ServicesData LinesOther Contract Services
Sub-Total
FY2015
388,33329,70899,598
3,93045,98115,000
582,550
45,0007,800
100,0001,7AA
6,30011,5001,5001,4002,0006,500
35,00021,400
2,5001,000
35,0008,200
19,70050
4,6002,000
4A,4003,000
60,76624,004
441,316
1,023,866GRAND TOTAL
TECHNICAL SERVICES
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Dues & SubscriPtionsService ContractsLocal TravelRepairs/MaintenanceProfessional ServicesSoftvrareTelephone
Sub-Total
GRAND TOTAL
FY2015
386,09429,53655,0853,900
67,243541,818
2AA
600.800
2,50016,000
45020,550
562,368
REFERENCE SERVICES
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocialSecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Sub-Total
GRAND TOTAL
FY20'15
295,89922,63643,2073,010
49,518414,270
414,270
CENTRAL LIBR.ARY
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Cleaning SuppliesMaintenance SuppliesDues & SubscriptionsTelephoneUtilitiesSenrice CcntractsLocal TravelRepairs/MaintenanceHVAC ChargesOther Contract Serviceslnt Contract Services
Sub-Total
GRAND TOTAL
FY2015
521,09839,864
116,9675,300
99,036782,265
5001,000
2006,700
64,00050,000
20032,00010,40014,60010,900
190,500
972,765
GORDON AVENUE BRANCH
LOCAL FUNDS ONLY
$ALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Cleaning SuPPliesMaintenance SuPPlies
Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravelRepairs & Maintenance
HVAC ChargesOther Contract Services
lnt Contract ServicesData Lines
Sub-Total
GRAND TOTAL
FY201 5
215,89916,51647,4702,243
47,184329,272
100100100
4,60025,00024,604
503,6009,0005,1 005,500
77,750
407,422
NORTHSIDE BRANGH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecuritY
RetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Cleaning SuPPlies
Maintenance SuPPlies
Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravelRepairs & MaintenanceRent
Sub-Total
GRAND TOTAL
FY2015
536,73541,06077,408
5,497122,696783,396
660100200
4j0a6,1008,400
2001,000
546,516
567,276
1,350,672
CROZET BRANCH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Cleaning SuppliesDues & SubscriptionsTelephoneUtilitiesService ContractsLocal TravellnsuranceRepairs & Maintenance
Sub-Total
GRAND TOTAL
FY2015
266,04920,35334,5612,640
60,301383,904
z,zao:
4504,865
500
8,515
392,419
SCOTTSVILLE BR,ANCH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
eleaning SuPPlies
Dues & SubscriPtionsTelephoneUtilitiesService ContractsLocal TravellnsuranceRepairs & Maintenance
Sub-Total
GRAND TOTAL
FY2015
100,7377,747
22,2631,A20
17,685149,412
1002,4_AA
500367500
3,867
153,279
MCINTIRE
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecuritY
Retirement -
Life lnsuranceHealth lnsurance
Sub-Total
OPEMTING EXPENSES
Sub-Total
GRAND TOTAL
FY2015
55,1 894,222
16,005560
7,07483,050
83,050
MONTICELLO AVENUE
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife InsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Dues
Other Contract ServicesSub-Total
GRAND TOTAL
FY201 5
126,1 089,647
20,7151,294
22,991180,751
70
70
180,821
GREENE COUNTY BRANCH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocialSecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Dues & SubscriPtionsTelephoneLocal TravelService ContractsRepairs & ItJlaintenance
' Sub-Total
GRAND TOTAL
FY2015
122,0649,338
15,0191,250
28,296175,967
iro800950
2,520
178,487
LOUISA COUNTY BRANCH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Dues & SubscriPtionsTelephoneLocal TravelService ContractsRepairs/Maintenance
Sub-Total
GRAND TOTAL
FY2015
153,48'1
10,74517,677
1,46029,004
212,367
603,150
7502,0402,000
7,960
220,327
NELSON COUNTY BRANCH
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
Cleaning SuppliesDues & SubscriptionsTelephoneUtilitiesService ContractsLocal TravelRepairs & Maintenance
Sub-Total
GRAND TOTAL
FY2015
1 19,9289,175
17,1481,230
22,733170,214
50
2,000
uoo?qq
800
4,005
174,219
BOOKMOBILE
LOCAL FUNDS ONLY
SALARIES & BENEFITS
SalariesSocial SecurityRetirementLife lnsuranceHealth lnsurance
Sub-Total
OPERATING EXPENSES
TelephoneUtilitieslnsuranceRepairs & MaintenanceVehicle Maintenance\"/ehicle FuelWireless ServiceDuesLocal Travellnt Contract Services
Sub-TotalGRAND TOTAL
FY2015
58,2974,460
12,613590
12,380BB,34O
1,300
1,750'100
4,3993,600
540140100
3,62015,549
103,889
PROJECTED OPERATING REVENUESFISCAL YEAR 2415
Albemarle County
Charlottesville
Greene County
Louisa County
Nelson County
Charlottesville/Albemarle Foundation
Big Read Grant
Sub-Total:
State
Budget Balance, 6130/13
General Fund
Grand Total:
$ 3,824,889
$ 1,458,354
$ ggo,st 1
$ 343,053
$ 2so,648
$ 4,ooo
$ 5,ooo
$ 6,226,455
$ 610,456
$ 112,604
6,949,515
EQUIPMENT FUND BUDGET
REVENUE
Anticipated Year-End Balance, June 30, 2014
Anticipated lncome
EXPEN$ES
Service Contracts
Data Lines
Debt Collection
Credit Card Fees
E-Rate Consultant
MONTICELLO AVENUE
Desktop PCs (9)
UPS batteriesDeepFreeze maintenanceHardware ContingencySoftware ContingencyVirtualmin LicenseOffice Pro PIus (10)Laptop (1 )
Headphones (20)
Sub-Total
Freight
Total:
FY 2014-2A15
s
$
250,000
288,000
$ 538,000
$ 50,000
$ 29,930
$ 12,500
$ 2,000
$ 6,400
$ 9,989$ 300$ 310$ 1,000
$ 1,000$ 130
$ 770$ 1,350$ 400
$ 15,249
$ 2,287
$ 17,536
TECHNICAL SERVICES
Hardware
UPS BatteriesJamex Coinbox (Greene)
Self Check MachineReceipt Printers (5)
Hardware DiscretionaryScanners for Self Check MachinesKindle Fire (Louisa)
lpad (Nelson)
Switches (6)
lpad (Northside YA)
Spare PartsNew Northside Hardware
Sub-Total
Freight
Total:
Software
Millenium MaintenanceDeepFreeze Licenses
DeepFreeze MaintenanceSymantic LicensesEnvisionware mainienanceSmartnet maintenancelprism MaintenanceOffice Licenses (New;25)
Hosting MaintenanceExtended Self Check Warranties (6)
Load Profile TrainingSoftware DiscretionaryHardware VPN ASA
ELF Siie Licenses (8)
Office Licenses (Renew;131 )
Authority Control
Ongoing Authority Control
Widows XP Upgracie (50)
New Northside SoftwareSub-Total
Freight
$ 5oo
$ 2,675
$ 3,250
$ 1,ooo
$ s,000$ 2,520
$ 1so
$ 400
$ 16,200
$ 400
$ 5,000
$ 106,145
$ 143,240
21,486
164,726
q Al 70?v errrvv
$ 1,680
$ 1,2s6$ 2,000
$ 5,850
$ 6,000
$ 3,500
$ 1,800
$ 1,200
$ 2,e25$ 2,100
$ 5,000
$ 2,500
$ 1,600
$ 9,450
$ 7,000
$ 1,500
$ 5,000
$ 25,372
$ 148,526
D.
Total: 313,252
NORTHSIDEF u rn iture/Eq u i prnent D i scret ionary
Sub-Total
Freight
Total:
NELSONCirc Desk Stools (2)
Rolling Table Storage CartReplacement Towers (2)
Sub-Total
Freight
Total:
YOUNG ADULTSurf Tables (2)
Surf Stools (6)Tiki Stools (4)
Sub-Total
Freight
Total:
u
o{,
$
$
5,UUU
5,000
750
5,750
600
150610
1,360
2A4
1,564
254700360
1,310
197
1,507
$s$
$
$
$
u$$
$
$
$
CENTRALWall Mounted AV|TV (Madison Rm)
Contingency from Renovations
Supply CabinetChair and a Half Chair Mpillow (2)
Circ Desk Stool (2)
Epson Color Printer
Sub-Total
Freight
Total:
GREENEChair and a HalfUpholstered ChairCaf6 Table, YACafS Chair, YA (2)
PA System
Caf6 Chair, Computer (4)
Sub-Total
Freight
Total:
ADMINISTRATIONPhone Upgrade
Total:
BOOKMOBILEFurniture/Equipment Discretionary
TOTAL EXPENSES
$ 5,000
$ s,0oo$ 230$ 4,700$ 380
$ 200
$ 1s,s10
$ 2,327
$ 17,837
$$D
s$$
$
$
$
1,000600175240500480
2,995
449
1,449
o
$
30,000
30,000
1,500
491,225
Projected Balance, June 30, 2015 46,775