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Responsible Gambling Trust Data Reporting Framework User Guidance Author: Jane Rigbye, Alan Jamieson Prepared for: The Responsible Gambling Trust
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Responsible*Gambling*Trust**Data*Reporting*Framework!
User*Guidance!!
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*Author:*Jane!Rigbye,!Alan!Jamieson!
Prepared*for:*The!Responsible!Gambling!Trust
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[The!Responsible!Gambling!Trust!is!the!leading!charity!in!the!UK!committed!to!minimising!gambling>related!harm.!As!an!independent!national!charity!funded!by!donations!from!the!
gambling!industry,!the!Responsible!Gambling!Trust!funds!education,!prevention!and!treatment!services!and!commissions!research!to!broaden!public!understanding!of!gambling>related!harm.!The!aim!is!to!stop!people!getting!into!problems!with!their!gambling,!and!ensure!that!those!that!
do!develop!problems!receive!fast!and!effective!treatment!and!support.]!!
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©Responsible!Gambling!Trust!2015!!!Recommended!citation:!!!Rigbye,!J.,!&!Jamieson,!A.,!(2015)!Responsible!Gambling!Trust!Data!Reporting!Framework:!User!Guidance.!Responsible!Gambling!Trust,!London,!UK.!!!PLEASE!NOTE:!The!Responsible!Gambling!Trust!will!be!working!closely!with!provider!organisations!to!monitor!the!capture!and!delivery!of!the!Data!Reporting!Framework.!This!may!necessitate!further!changes!to!this!document.!This!document!should!be!read!in!conjunction!with!the!RGT!DRF!Specification.!!!For!all!enquiries!regarding!this!report!please!direct!to:[email protected]!
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Responsible*Gambling*Trust:**Data*Reporting*Framework*User*Guidance***!
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February!2015!!
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Dr.!Jane!Rigbye!Responsible!Gambling!Trust!!
Alan!Jamieson!Responsible!Gambling!Trust!!
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TABLE*OF*CONTENTS!
About*the*RGT*Data*Reporting*Framework*..........................................*6!
1.**Introduction*...............................................................................................................*6!1.1.!Purpose!of!this!document!..........................................................................................!6!1.2!Scope!of!this!document!..............................................................................................!6!1.3!Types!of!providers!.......................................................................................................!6!1.4!Data!subjects!...............................................................................................................!6!1.5!DRF!uses!......................................................................................................................!6!
2.*Data*Reporting*Framework*.........................................................................................*7!2.1!Background!.................................................................................................................!7!2.2!Details!of!DRF!..............................................................................................................!8!
3.*Additional*Information*about*the*DRF*........................................................................*8!3.1!How!and!when!should!data!be!captured!....................................................................!8!3.2!How!often!should!data!be!updated!............................................................................!9!3.3!How!often!does!data!need!to!be!submitted!...............................................................!9!3.4!Timescales!...................................................................................................................!9!3.5!Potential!safety,!confidentiality!and!risk!considerations!............................................!9!
4.*Support*.......................................................................................................................*9!
Preparing*DRF*Submissions*................................................................*10!
1.*How*to*read*the*DRF*Specification*............................................................................*10!1.1!Table!heading!names!................................................................................................!10!1.2!Data!item!levels!.........................................................................................................!10!
2.*Summary*of*DRF*tables*.............................................................................................*11!Table!1:!Person!...............................................................................................................!11!Table!2:!Gambling!History!...............................................................................................!11!Table!3:!Referral!..............................................................................................................!12!Table!4:!Appointment!.....................................................................................................!12!
3.*How*to*submit*DRF*data*...........................................................................................*13!
Appendices*...............................................*Error!!Bookmark!not!defined.!
1.*The*Data*Reporting*Framework*–*A*suggested*data*collection*tool*Error!!Bookmark!not!defined.!
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About!the!RGT!Data!Reporting!Framework!
1.! ! Introduction!
1.1.!Purpose!of!this!document!This!document!comprises!the!Data$Reporting$Framework$(DRF)$User$Guidance!for!providers!of!problem!gambling!treatment!services!funded!by!the!Responsible!Gambling!Trust!(RGT).!!
The!document!is! intended!to!equip!providers!of!problem!gambling!treatment!services!with!all!of! the! information!necessary! to!allow! the!capture!of! the!Data$Reporting$Framework! to!the!specification!defined!herein.!!
1.2!Scope!of!this!document!This!document!provides!guidance!on!how!to! implement!the!collection!of!the!RGT!DRF!and!should! be! read! in! conjunction! with! the! Responsible$ Gambling$ Trust$ Data$ Reporting$Framework$Specification.!RGT!funded!treatment!providers!have!the!flexibility! to!adopt!any!local!data!collection!processes!or!systems!as!long!as!they!are!able!to!output!and!submit!data!conforming! to! the!DRF!specification! to! the!RGT.!The!DRF! is!not! intended!to!act!as!a!client!care! record,! and! it! is! likely! that! services!will! collect! additional! data! alongside! the!DRF! for!internal!clinical!and!performance!management.!
1.3!Types!of!providers!The! RGT! DRF! will! be! used! across! the! range! of! organisations! that! provide! RGT! services!including:!
• Directly!funded!services;!• Partners!and!subsidiaries!of!directly!funded!services;!• Commissioners!of!RGT!services;!• Professional!bodies;!• Research!institutions;!• Other!key!RGT!stakeholders.!
1.4!Data!subjects!The!data!subjects!of!the!DRF!are!those!people!accessing!RGT!funded!treatment!services!for!problem! gambling! and! gambling>related! harm! in! Great! Britain.! The! DRF! applies! to! adults!over!the!age!of!18,!but!children!and!adolescents!aged!16!to!18!may!be!added!where!they!are!receiving!care!from!an!RGT!funded!provider.!
1.5!DRF!uses!The! DRF! is! intended! to! support! client! care,! and! to! provide! sufficient! data! for! secondary!analysis!and!reporting!for!service!quality!development.!It!is!expected!that!service!providers!will!collect!additional!data!to!support!clinical!work,!however!this!will!not!be!required!to!be!reported!to!the!RGT.!The!data!submitted!to!the!RGT!should!be!anonymised!so!that!no!client!can! be! identified.! RGT! funded! service! providers! should! be! able! to! access! client! level! data!(e.g.!postcode!and!date!of!birth)!for!use!in!local!analysis.!
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The!information!captured!through!the!RGT!DRF!may!support!the!following!activity:!
• National!analysis!and!statistics!(e.g.!activity)!• Policy!development!• Monitoring!the!implementation!and!effectiveness!of!national!policy!• National!audit!of!RGT!funded!services!• Commissioning!• Performance!analysis!and!benchmarking!• Performance!management!• Service!planning!and!improvement!
The!RGT!DRF!is!also!intended!to!aid!the!improvement!of!RGT!funded!services!to!meet!local!needs.!
2.!Data!Reporting!Framework!
2.1!Background!There! is! not! yet! a! standardised! approach! to! screening,! assessment! and! outcome!measurement!in!the!problem!gambling!treatment!field.!A!variety!of!different!tools!are!used,!some! of! which! are! empirically! established,! while! other! tools! are! designed! in>house! by!services,!with!unknown!validity!and!reliability.!The!need!for!a!Data!Reporting!Framework!for!RGT! funded! problem! gambling! treatment! services! was! identified! in! 2012! after! discussion!between! service! providers! and! the! RGT! at! the! National! Clinician’s! Network! Forum.! This!manual!and!the!related!DRF!Specification!are!the!output!of!the!collaborative!development!of!a!minimum!dataset.!
Screening!is!the!initial!step!in!the!process!of! identifying!possible!conditions!(Croton,!2007).!This!process!is!not!diagnostic!(i.e.,!it!cannot!establish!whether!a!disorder!actually!exists);!but!rather,! it! identifies! the! presence! of! symptoms! which! may! indicate! the! presence! of! a!disorder.! Thus,! screening! helps! to! identify! individuals! with! symptoms! that! may! require!further! investigation!and! treatment,!and!help! the! therapist! to! select! the!most!appropriate!service!for!that!individual.!Additionally,!an!important!component!of!a!treatment!programme!is! the!regular! review!and!assessment!of! the!client’s!progress! in! relation!to! their! treatment!goals,! that! is,! outcome! assessment! (Treatment! Protocol! Project! ,! 2000).! Measuring!outcomes! is! also! central! to! assessing! quality! of! care.! Standardised! assessment! should! be!completed!upon!entry!into!and!exit!from!treatment,!as!well!as!at!follow>up!(Mattick!&!Hall,!1993;! Winters,! 1999).! Specific! instruments! are! also! often! useful! and! recommended! for!routine! outcome! measurement! to! monitor! a! client’s! condition! (Lambert,! 2010;! Duncan,!2010;!Green!&!Latchford,!2012).!Test!results!can!provide!useful!clinical!information!(for!both!the!client!and!therapist)!on!the!client’s!case!and!an!evaluation!of!how!effective! treatment!has!been.!
Data!collection!is!important!to!ensure!that!commissioners!and!service!providers!can:!
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• Build! a! robust! data! archive! to! contribute! to! improve! local! and! national! strategies!and!services!
• Monitor! service! performance! to! improve! quality! and! cost! effectiveness! for! the!benefit!of!clients/communities!
• Ensure!fair/equitable!access!to!services!for!all!sectors!of!the!local!population!• Provide!clinically!useful!!information!to!guide!therapy/supervision!and!make!stepped!
care!decisions!
Whilst!a!broad!dataset!is!useful!for!research,!audit!and!clinical!improvement,!it!is!imperative!that! the! dataset! recommended! is! feasible! for! use! in! clinical! settings:! i.e.! it!must! be! brief,!useful!and!comprehensive.!The!dataset!should!also!ensure!that!it!uses!measures!which!are!reliable!and!valid!to!ensure!that!it!is!fit!for!the!purposes!for!which!it!was!designed.!
Consent!should!be!obtained!from!clients,!which!must!describe! local!arrangements!for!data!collection,!storage,!and!transfer!and!arrangements!for!secondary!analysis!and!reporting.!The!dataset!must!also!allow!for! instances!where!a!client! is!unwilling!for!data!about!them!to!be!recorded.!
The!RGT!is!grateful!for!the!support!of!the!services!it!funds!in!collecting!the!data!described!in!this! document.! It! will! enable! the! development! of! a! robust,! comprehensive,! nationally!consistent! and! comparable! dataset! to! support! the! improvement! of! problem! gambling!services!in!Great!Britain.!
2.2!Details!of!DRF!The!DRF!will! be!used! to! support! and!monitor! the!delivery!of!RGT! funded! services.!Data! is!collected!on!the!following!domains:!
• Person!• Gambling!History!• Referral!• Appointments!
The!DRF!will! support! the! information!needs!of! commissioners,! service!providers,! RGT! and!relevant!stakeholders,! including!service!users,!by!providing! information! in!a!consistent!and!comparable!way!across!services.!
3.!Additional! Information!about!the!DRF!
3.1!How!and!when!should!data!be!captured!Data!should!be!recorded!at!all!relevant!points!along!the!care!pathway.!Typically,!this!will!be!at!an!initial!referral,!at!first!and!subsequent!contacts,!at!discharge!and!at!any!time!at!which!there!is!a!change!in!clients’!circumstance.!
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3.2!How!often!should!data!be!updated!Information! should! be! updated! on! a! regular! basis! following! activity,! events! or! changes! in!status,!as!well!as!at!key!points!in!the!care!pathway!as!described!above.!It!is!important!that!data!is!updated!as!soon!as!possible!after!the!changes!are!known!or!activity!has!taken!place.!
3.3!How!often!does!data!need!to!be!submitted!Data!should!be!submitted!on!a!quarterly!basis.!!
3.4!Timescales!A!trial!submission!period!will!be!in!place!prior!to!the!mandation!of!the!DRF.!This!will!allow!both!RGT!and! service!providers! to! ensure! they!have! systems! in!place! to! compile,! validate!and! submit! the! dataset.! It! is! anticipated! that! the! trial! submission! period! will! begin! in!September!2014,!and!that!services!will!be!fully!conformant!by!April!2015,!at!which!time!the!dataset!will!be!mandated!by!the!commissioner.!
3.5!Potentia l !safety, !confidentia l ity !and!r isk !considerations!Stakeholders!are!encouraged! to! raise!any!potential! safety! risks!during! the! trial! submission!period.!At!present,!no!risks!have!been!identified!as!data!will!be!anonymised!and!will!be!used!in! a! non>clinical! setting! for! secondary! use! purposes.! There!may! be! a! small! risk! that! data!capture!may! be! time! consuming! and! could! impact! upon! client! care.! To!mitigate! this! risk!every!effort!has!been!made!to!maximise!the!use!of!data!already!being!routinely!captured!by!RGT!service!providers.!!
Any!concerns!should!be!directed!to!jane@responsiblegamblingtrust.org.uk!!
4.!Support!For!specific!enquiries!relating!to!the!RGT!DRF!please!contact!jane@responsiblegamblingtrust.org.uk,!with!‘RGT!DRF!Query’!as!the!subject!title.!
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Preparing!DRF!Submissions!
1.!How!to!read!the!DRF!Specif ication!Full!details!of!all! the!data! items! in! the!RGT!DRF!are! included! in! the! ‘Responsible$Gambling$Trust$ Data$ Reporting$ Framework$ Specification’.! The! Specification! consists! of! four! tables!describing! the! data! required! (Person,! Gambling! History,! Referral! and! Appointment).! Each!Data!Item!is!given!a!Data!Item!Code,!and!where!data!coding!is!necessary!an!Input!Code!table!exists!to!describe!the!possible!responses!for!that!data!item.!
Example!1:!Data!Item!P1!is!‘Gender’.!There!are!three!possible!responses!to!this!item,!outlined!in!Input!Code!table!P>A!(see!Table!1).!
Example!2:!Data! Item!P2! is! ‘Postcode’.!Data!must!be!entered! in!standard!postcode!format,!and!as!such!no!Input!Code!table!is!necessary!for!this!item!(see!Table!1).!
This! document! contains! only! the! Data! Item! tables,! for! Input! Codes! please! see! the!‘Responsible$Gambling$Trust$Data$Reporting$Framework$Specification’.!
1.1!Table!heading!names!
• Data!Item!Code:!the!code!given!to!each!data!item.!• Data!Item:!Brief!title!acting!as!a!description!of!the!data!item.!• Mandatory!or!Required:!Indicates!whether!data!is!compulsory!or!required!(see!1.2)!• Input!Code!Table:!the!title!of!the!related!Input!Code!table!in!the!Specification.!
1.2!Data! item!levels !Mandatory:! This! data! items!MUST! be! reported.! Failure! to! submit! these! will! result! in! the!rejection!of!the!full!dataset!submission.!
Required:!These!data!items!SHOULD!be!reported!where!they!apply.!Failure!to!submit!these!items!will!not!result!in!the!rejection!of!the!dataset!but!may!affect!the!derivation!of!indicators!and!analysis.!
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2.!Summary!of!DRF!tables!
Table!1: !Person! !This!table!will!contain!personal!demographic!data!that!relates!to!client!differences!such!as!age,!gender,!sexuality,!socio>economic!status!and!ethnicity.!!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Client!Identifier! M! >!X2* Provider!code! M! >!X3* Date!of!Birth!(MMYY)! M! >!P1* Gender! M! P>A!P2* Postcode! R! >!P3* Socio>economic!indicator! R! P>B!P4* Relationship!status! R! P>C!P5* Ethnic!background! R! P>D!P6* Additional!Client!Diagnosis! R! P>E!!
Table!2: !Gambling!History! !This! table! will! contain! details! of! client! gambling! behaviour! and! related! history,! including!impacts!of!problem!gambling!behaviour.!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Client!Identifier! M! >!X2* Provider!code! M! >!X3* Date!of!Birth!(MMYY)! M! >!G1* Gambling!activity/location! M! G>A!G2* Length!of!time!gambling! M! >!G3* Job!loss!through!gambling! R! G>B!G4* Relationship!loss!through!
gambling!R! G>C!
G5* Age!of!problem!gambling!onset!
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G6* Early!big!win! R! G>D!G7* Debt!due!to!gambling! R! G>E!G8* !(30!days)! R! G>F!G9* Time!spent!gambling!(daily!
average)!R! G>G!
G10* Money!spent!gambling!(daily!average)!
R! G>H!
G11* Money!spent!gambling!(per!month)!
R! G>I!
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Table!3: !Referral ! !This!table!will!contain!summary!information!about!a!client’s!referral,!such!as!referral!source!and!key!dates.!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Client!Identifier! M! >!X2* Provider!code! M! >!X3* Date!of!Birth!(MMYY)! M! >!R1* Referral!Source! M! R>A!R2* Date!referral!received! M! >!R3* Referral!acceptance!
indicator!M! R>B!
R4* Referral!reason! M! R>C!R5* Recurrence!indicator! R! R>D!R6* End!reason! R! R>E!R7* End!date! R! >!
Table!4: !Appointment! !This! table! holds! details! of! each! appointment,! which! is! defined! as! a! scheduled! interaction!with!a!client!with!the!objective!of!making!a!contribution!to!the!overall!health!of!the!client.!A!client!may!have!multiple!appointments!which!require!a!record.!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Client!Identifier! M! >!X2* Provider!code! M! >!X3* Date!of!Birth!(MMYY)! M! >!A1* Appointment!date! M! >!A2* Unique!caregiver!code! R! >!A3* Attendance! M! A>A!A4* Contact!duration! R! >!A5* Appointment!purpose! R! A>B!A6* Appointment!medium! R! A>C!A7* Intervention!given! M! A>D!A8* PGSI!score! R! >!A9* CORE>10!score! M! >!
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3.!How!to!submit!DRF!data!Dependent!on!processes!already!in!place!within!organisations,!the!resource!implications!for!data! providers! required! to! collect! and! submit! the! data!will! vary.! However,! the!most! cost!effective! approach! is! likely! to! be! one! where! data! is! recorded! once,! at! source! and! in! an!electronic!system.!!!Data!items!initially!captured!on!paper!and!subsequently!transferred!to!an!electronic!system!will!produce!duplication!in!effort!and!time!and!an!increased!likelihood!of!data!quality!issues.!!The!current!scope!of!the!project!does!not!include!financial!support!for!paper>based!sites!to!procure,! install! and! provide! adequate! training! to! deploy! electronic! systems! capable! of!delivering! the! standard! requirements.! This! does! not! exclude! smaller! or! independent!organisations!from!being!commissioned!to!supply!RGT!funded!problem!gambling!treatment!services;!however!where!paper!based!systems!are!being!used,!organisations!are!encouraged!to! make! provision! to! employ! an! interim! solution! and! progress! the! procurement! of! an! IT!system!as!early!as!possible.!Organisations!which!already!employ!an!IT!system!are!expected!to!upgrade!their!current!system(s)!to!meet!this!standard.!!Service!providers!are!asked!to!seek!consent!from!clients!for!their!information!to!be!used!to!support! secondary!uses!as!described!above.!However,!no!client! identifiers!are!used!within!data!transfer!for!secondary!purposes.!!!Data!should!be!submitted!to!RGT!electronically!on!a!quarterly!basis.!!
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Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
Appendix(1:(RGT$DRF$Data$collection$tool$(example)!
Patient'Details:''Name%%Address'(including'postcode)''Date%of%Birth'(DD/MM/YYYY)''Gender:%
□'Male' □'Female'' □Transgender' □''Not'stated''Employment%status:%
□'Employed'
□'Unemployed'and'seeking'work'
□'A'student'in'full'or'part'time'education'or'training''
□'LongIterm'sick'or'disabled'and'receiving'benefits'
□'Homemaker'looking'after'the'family'home''
□'Not'in'work'or'actively'seeking'work,'and'not'receiving'benefits'□'In'prison,'in'care'or'seeking'asylum'
□'Unpaid'voluntary'worker'□'Retired'□'Not'stated''Relationship%status:%
□'Not'known'□'Divorced/Dissolved'Civil'Partnership'□'Separated'□'Single'□'Widowed'
□'In'a'relationship'□'Married/Civil'partnership'
□'Not'stated''''
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
'''Ethnic%Background:%
□'White'British' ' ' ' □'White'Irish'
□'White'European' ' ' ' □'White:'Other'
□'Black,'Black'British:'African' ' □'Black,'Black'British:'Caribbean'□'Black,'Black'British:'Other' ' ' □'Asian,'Asian'British:'Bangladeshi'□'Asian,'Asian'British:'Indian'' ' □'Asian,'Asian'British:'Pakistani'□'Asian,'Asian'British:'Chinese' ' □'Asian,'Asian'British:'Other'□'Mixed:'White'and'Asian' ' ' □'Mixed,'White'and'Black'African'
□'Mixed:'White'and'Black'Caribbean' □'Mixed:'Other'
□'Any'other'ethnic'group'%Additional%Client%Diagnosis:%(Is%the%client%receiving%treatment%for%any%other%mental%health%problem?)%
□'Yes'I'Pharmacological' ' ' ' □'Yes'I'Psychological'□'Yes'–'both'psychological'and'pharmacological' □'No'□'Declined'to'Disclose' ' %%%%%%%%%%%%%%%%%%%%%%%
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
Gambling'History:'%What'are'your'main'types'of'Gambling:'(Put'a'number'‘1’'against'the'one'you'do'most,'‘2’'against'the'next'and'so'on).''You'do'not'need'to'enter'a'number'for'those'that'do'not'apply'''
Bookmakers' Bingo'Hall' Casino'Horses'
'Dogs' Live'draw' Terminal' Poker' Other'card'
games'Sports'or'
other'events'Gaming'Machines''
Skill'machines' Gaming'machines'
Roulette' Gaming'Machines'
Other'(please'specify)''
Other'(please'specify)' Other'(please'specify)'
Live'events' Adult'entertainment'centre'(18+Arcade)'
Family'entertainment'centre'(Arcade)'
Pub'
Horses''
Gaming'Machines' Gaming'Machines' Gaming''Machines'
Dogs''
Skill'prize'machines' Skill'prize'machines' Sports'
Sports'or'other'event'
Other' Other' Poker'
Other''
' ' Other'
Online' Miscellaneous'
Horses''
Dogs''
Spread'betting'
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Private'/organised'card'games'
Lottery'National'/'other'
Football'pools'''
Scratch'cards'
Service'station'(gaming'machine)'
Sports'events'
Bingo''
Poker''
Private'Members'Club'
Casino'(Table'games)''
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Casino'(slots)'
Scratchcards' Poker' Other'card'games'
Gaming'machines'
Other'
Betting'Exchange'
Other' Other'(please'specify)''
''Length%of%time%gambling:%%Years………………………………………..'Months………………………………………..''Job%loss%through%gambling?%
□'Yes''' □'No'' ' □'Declined'to'respond'' □'Unknown'%%Relationship%loss%through%gambling?%
□'Yes''' □'No'' ' □'Declined'to'respond'' □'Unknown'%
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
%%Age%of%onset%of%problem%gambling?%%Years………………………………………..''Early%big%win?%
□'Yes''' □'No'' ' □'Declined'to'respond'' □'Unknown'%Debt%due%to%gambling?%
□'Declined'to'respond' ' ' ' □'£20,000'I'£99,999'□'No' ' ' ' ' ' ' □'£100,000'or'more'
□'Under'£5000' ' ' ' ' □'Bankruptcy'□'£5000'I'£9999' ' ' ' ' □'In'an'IVA'□'£10,000'I'£14,999' ' ' ' ' □'Don’t'know'(some)'
□'£15,000'I'£19,999' ' ' ''How%many%days%in%the%last%30%would%you%say%you%have%gambled?%%……………………………………..''How%much%money%do%you%spend%on%average%gambling%on%a%typical%gambling%day?%%………………………………………'%How%long%do%you%spend%on%average%gambling%on%a%typical%gambling%day?%%………………………………………'%How%much%money%do%you%spend%in%a%month%on%gambling%(total%gambling%expenditure%minus%total%gambling%wins)?%%………………………………………'%%%%%%
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Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
Referral'details:''Referral%Source:%
□'GP' ' ' ' ' ' □'Prison'□'Health'visitor' ' ' ' □'Court'Liaison'and'Diversion'Service'□'Other'primary'healthcare' ' ' □'Independent'Sector'Mental'Health'Services'
□'Self'referral' ' ' ' □'Voluntary'Sector'□'Carer' ' ' ' ' □'Accident'and'Emergency'Department'
□'Social'Services' ' ' ' □'Mental'Health'NHS'Trust'
□'Education'Service' ' ' ' □'Asylum'Services'
□'Employer' ' ' ' ' □'Drug'Action'Team/Drug'Misuse'Agency'
□'Police' ' ' ' ' □'Jobcentre'Plus'□'Courts' ' ' ' ' □'Other'service'or'agency'□'Probation'Service' ' ' ' ' ''Date%referral%received%(DD/MM/YYYY)………………………………………………………………………..''Referral%Accepted?%
□'Yes' ' □'No''Referral%reason:%
□'Problem'Gambler' ' □'Affected'other' '
□'Person'at'risk'of'developing'a'gambling'problem''Recurrence%(Has%the%client%been%in%treatment%for%this%problem%before)?%
□'Not'stated' ' □'Yes' ' □'No' ' □'Unknown''Reason%for%end%of%treatment:%%ASSESSED%ONLY:%
□'Not'suitable'for'service'–'no'action'taken'or'directed'back'to'referrer'□'Not'suitable'for'service'–'signposted'elsewhere'with'mutual'agreement'of'client'
□'Discharge'by'mutual'agreement'following'advice'and'support''''' ' '
□'Referred'to'another'therapy'service'by'mutual'agreement'
□'Suitable'for'service,'but'client'declined'treatment'that'was'offered''''''''' ' '
□'Deceased'(assessed'only)''' ' □'Not'known'(assessed'only)'
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
ASSESSED%AND%TREATED:%
□'Completed'scheduled'treatment'
□'Dropped'out'of'treatment'(unscheduled'discontinuation)'
□'Referred'to'other'service'''' ' ' '
□'Deceased'(assessed'and'treated)'□'Not'known'(assessed'and'treated)'''''''''
''' '
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
Appointment'Details'(to'be'recorded'for'every'appointment)''Date%of%appointment%(DD/MM/YYYY)%………………………………………………………………..''Unique%caregiver%code'……………….'%Attendance:%
□'Attended'on'time,'or'if'late,'before'the'caregiver'was'ready'to'see'the'client'
□'Arrived'late,'after'the'caregiver'was'ready'to'see'the'client,'but'was'seen'□'Client'arrived'late'and'could'not'be'seen'''' ' ' '
□'Appointment'cancelled'by'or'on'behalf'of'the'client'
□'Did'not'attend'–'no'advance'warning'given'□'Appointment'cancelled'by'or'on'behalf'of'the'caregiver'%Contact%duration:%Minutes……………………………..''Appointment%purpose:%
□'Assessment' ' ' □'Review'and'treatment'
□'Treatment''' ' ' □'FollowIup'appointment'after'appointment'end'
□'Assessment'and'treatment' □'Other' '
□'Review'only' ' ' □'Not'recorded'%Appointment%medium:%
□'Face'to'face'communication' □'Telephone'□'Web'camera'(e.g.'Skype)' ' □'Online'chat'□'Email' ' ' ' □'Short'Message'Service'(SMS)'%Intervention%given:%(Will'need'service'input'to'ensure'full'range'of'interventions'covered)%
□'CBT'' ' ' ' □'Counselling'□'Residential'programme' ' □'Brief'advice'□'Other'(please'specify)' ' ' %
''''''
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
Problem'Gambling'Severity'Index'''Thinking%about%the%last%12%months%(assessment)%or%last%2%weeks%(postUtreatment)%'Have'you'bet'more'than'you'could'really'afford'to'lose?''
0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Have'you'needed'to'gamble'with'larger'amounts'of'money'to'get'the'same'feeling'of'excitement?''
0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
When'you'gambled,'did'you'go'back'another'day'to'try'to'win'back'the'money'you'lost?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Have'you'borrowed'money'or'sold'anything'to'get'money'to'gamble?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Have'you'felt'that'you'might'have'a'problem'with'gambling?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Has'gambling'caused'you'any'health'problems,'including'stress'or'anxiety?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Have'people'criticized'your'betting'or'told'you'that'you'had'a'gambling'problem,'regardless'of'whether'or'not'you'thought'it'was'true?''
0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Has'your'gambling'caused'any'financial'problems'for'you'or'your'household?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.'''
Have'you'felt'guilty'about'the'way'you'gamble'or'what'happens'when'you'gamble?''0%Never.'1%Sometimes.'2%Most'of'the'time.'3%Almost'always.''
'Total%Score%……………………………………….%'
Score of 0 = Non-problem gambling. Score of 1 or 2 = Low level of problems with few or no identified negative consequences. Score of 3 to 7 = Moderate level of problems leading to some negative consequences. Score of 8 or more = Problem gambling with negative consequences and a possible loss of control.
''''''
Client'Identification'Code……………………………..''Client'DOB……………………………………………….'
COREC10''
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Responsible*Gambling*Trust*Data*Reporting*Framework!
Specification!!
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*Author:*Jane!Rigbye,!Alan!Jamieson!
Prepared*for:*The!Responsible!Gambling!Trust
[The!Responsible!Gambling!Trust!is!the!leading!charity!in!the!UK!committed!to!minimising!gambling=related!harm.!As!an!independent!national!charity!funded!by!donations!from!the!gambling!industry,!the!
Responsible!Gambling!Trust!funds!education,!prevention!and!treatment!services!and!commissions!research!to!broaden!public!understanding!of!gambling=related!harm.!The!aim!is!to!stop!people!getting!into!problems!with!their!gambling,!and!ensure!that!those!that!do!develop!problems!receive!fast!and!
effective!treatment!and!support.]!!
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©Responsible!Gambling!Trust!2015!!!Recommended!citation:!!!Rigbye,!J.,!&!Jamieson,!A.,!(2015)!Responsible!Gambling!Trust!Data!Reporting!Framework:!Specification.!Responsible!Gambling!Trust,!London,!UK.!!!PLEASE!NOTE:!The!Responsible!Gambling!Trust!will!be!working!closely!with!provider!organisations!to!monitor!the!capture!and!delivery!of!the!Data!Reporting!Framework.!This!may!necessitate!further!changes!to!this!document.!This!document!should!be!read!in!conjunction!with!the!Responsible!Gambling!Trust!Data!Reporting!Framework:!User!Guidance.!!!For!all!enquiries!regarding!this!report!please!direct!to:[email protected]!
Responsible*Gambling*Trust*Data*Reporting*Framework:*Specification***!
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February!2015!!
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Dr.!Jane!Rigbye!Responsible!Gambling!Trust!!
Alan!Jamieson!Responsible!Gambling!Trust!!
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Table&of&Contents&Table!of!Contents!...................................................................................................................................!5!
1.!About!this!document!..........................................................................................................................!6!
1.1!Purpose!of!this!document!............................................................................................................!6!
1.2!Scope!of!this!document!................................................................................................................!6!
2.!DRF!Data!Items!...................................................................................................................................!6!
2.1!Person!...........................................................................................................................................!6!
2.2!Gambling!History!Table!................................................................................................................!7!
2.3!Referral!Table!...............................................................................................................................!7!
2.4!Appointment!Table!.......................................................................................................................!8!
3.!DRF!Input!Codes!.................................................................................................................................!9!
3.1!Person!Table!Codes!......................................................................................................................!9!
3.2!Gambling!History!Codes!.............................................................................................................!11!
3.3!Referral!Codes!............................................................................................................................!13!
3.4!Appointment!Codes!....................................................................................................................!14!
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1.&About&this&document&
1.1&Purpose&of&this&document&The! purpose! of! this! document! is! to! supplement! the! ‘Responsible* Gambling* Trust* Data* Reporting*Framework:* User* Guidance’.! The! Data! Reporting! Framework! (DRF)! is! intended! to! be! used! for!
secondary!reporting!on!the!problem!gambling!treatment!and!gambling!related!harm!services!funded!
by!the!Responsible!Gambling!Trust.!
1.2&Scope&of&this&document&This!document!is!aimed!at:!
• Managers!and!clinical!leads!in!RGT!funded!service!provider!organisations!
• Information!managers!in!RGT!funded!service!provider!organisations!
• Other!stakeholders!in!the!submission!and!analysis!of!RGT!data.!
2.&DRF&Data&Items&This!section!provides!further!detail!regarding!the!data!items!included!within!the!DRF.!Data!items!are!
detailed!in!Tables!1!to!4.!Reference!is!made!to!Input!Code!Tables!which!can!be!found!in!section!3.!
2.1&Person&&This! table! will! contain! personal! demographic! data! that! relates! to! client! differences! such! as! age,!
gender,!sexuality,!socio=economic!status!and!ethnicity.!!
Table1:!Person!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Patient!Identifier! M! =!X2* Provider!code! M! =!X3* Date!of!Birth!(MMYY)! M! =!P1* Gender! M! P=A!P2* Postcode! R! =!P3* Socio=economic!indicator! R! P=B!P4* Relationship!status! R! P=C!P5* Ethnic!background! R! P=D!P6* Additional!Client!Diagnosis! R! P=E!
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2.2&Gambling&History&Table&This!table!will!contain!details!of!client!gambling!behaviour!and!related!history,!including!impacts!of!
problem!gambling!behaviour.!
Table!2:!Gambling!History!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Patient!Identifier! M! =!X2* Provider!code! M! =!X3* Date!of!Birth!(MMYY)! M! =!G1* Gambling!activity/ies! M! G=A!G2* Gambling!location(s)! M! G=B!G3* Length!of!time!gambling! M! =!G4* Job!loss!through!gambling! R! G=C!G5* Relationship!loss!through!
gambling!R! G=D!
G6* Age!of!problem!gambling!onset!
M! =!
G7* Early!big!win! R! G=E!G8* Debt!due!to!gambling! R! G=F!G9* Time!spent!gambling! R! G=G!G10* Money!spent!gambling! R! G=H!!
2.3&Referral&Table&This!table!will!contain!summary!information!about!a!client’s!referral,!such!as!referral!source!and!key!
dates.!
Table!3:!Referral!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Patient!Identifier! M! =!X2* Provider!code! M! =!X3* Date!of!Birth!(MMYY)! M! =!R1* Referral!Source! M! R=A!R2* Date!referral!received! M! =!R3* Referral!acceptance!
indicator!M! R=B!
R4* Referral!reason! M! R=C!R5* Recurrence!indicator! R! R=D!R6* End!reason! R! R=E!R7* End!date! R! =!
2.4&Appointment&Table&This! table! holds! details! of! each! appointment,! which! is! defined! as! a! scheduled! interaction! with! a!
client!with!the!objective!of!making!a!contribution!to!the!overall!health!of!the!client.!A!patient!may!
have!multiple!appointments!which!require!a!record.!
Table!4:!Appointment!
Data*Item*Code* Data*Item* Mandatory*(M)/Required*(R)*
Input*Code*Table**
X1* Local!Patient!Identifier! M! =!X2* Provider!code! M! =!X3* Date!of!Birth!(MMYY)! M! =!A1* Appointment!date! M! =!A2* Unique!caregiver!code! R! =!A3* Attendance! M! A=A!A4* Contact!duration! R! =!A5* Appointment!purpose! R! A=B!A6* Appointment!medium! R! A=C!A7* Intervention!given! M! A=D!A8* PGSI!score! R! =!A9* CORE=10!score! M! =!!
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3.&DRF&Input&Codes&
3.1&Person&Table&Codes&!3.1.1& PEA&Gender:!This!item!relates!to!patient!stated!gender.!Code!9!should!only!be!used!where!a!
patient!does!not!classify!themselves!as!either!male,!female!or!transgender.!
PRA*Gender*0* Not!known!1* Male!2* Female!3* Transgender!!9* Not!stated!(person!asked!but!declined!to!
provide!a!response)!
&3.1.2& PEB& SocioEeconomic& Indicator:! This! item! relates! to! the! socio=economic! status! of! the!
household! reference! person! (i.e.! the! person! whose! salary! is! the! highest! within! the! client’s!
household).!
PRB*SocioReconomic*indicator*01 Employed 02 Unemployed and Seeking Work 03 Students who are undertaking full (at least 16
hours per week) or part-time (less than 16 hours per week) education or training and who are not working or actively seeking work
04 Long-term sick or disabled, those who are receiving Incapacity Benefit, Income Support or both; or Employment and Support Allowance
05 Homemaker looking after the family or home and who are not working or actively seeking work
06 Not receiving benefits and who are not working or actively seeking work
07 In prison, in care, or seeking asylum 08 Unpaid voluntary work who are not working or
actively seeking work 09 Retired ZZ Not Stated (Person asked but declined to
provide a response) !3.1.3&PEC&Relationship&Status:&This!item!relates!to!the!clients!relationship!status!as!an!indicator!of!
social!support.!
PRC*Relationship*Status*0 Not known 1 Divorced/Dissolved Civil Partnership 2 Separated 3 Single 4 Widowed 5 In a relationship 6 Married/Civil partnership 9 Not Stated (Person asked but declined to
provide a response)
3.1.4&PED&Ethnic&background:!This!item!relates!to!the!ethnicity!of!the!client,!and!is!a!mandatory!
field.!
PRD*Ethnic*background*A White British B White Irish C White European D White Other E Black, Black British: African F Black, Black British: Caribbean G Black, Black British: Other H Asian, Asian British: Bangladeshi J Asian, Asian British: Indian K Asian, Asian British: Pakistani L Asian, Asian British: Chinese M Asian, Asian British: Other N Mixed: White and Asian P Mixed, White and Black African R Mixed: White and Black Caribbean S Mixed: Other Z Any other ethnic group
3.1.6&PEE&Additional&client&diagnosis&PRE*Additional*client*diagnosis*0 Not stated (Person asked but declined to
provide a response) 1 Yes - Pharmacological 2 Yes - Psychological 3 Yes – Both pharmacological and psychological 4 No
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3.2&Gambling&History&Codes&
3.2.1&GEA&Gambling&Activities&and&Locations&Question!wording:!What!are!you!gambling!on?!Do!not!complete!if!an!‘affected!other’.!* GRA*Gambling*Activities*A - Bookmakers 1 Horses Insert client rating
2 Dogs Insert client rating!3 Sports or other event Insert client rating!4 Gaming Machines Insert client rating!5 Other Insert client rating!
B - Bingo Hall 1 Live draw Insert client rating!2 Terminal Insert client rating!3 Skill Machine Insert client rating!4 Gaming Machines (other) Insert client rating!5 Other Insert client rating!
C - Casino 1 Poker Insert client rating!2 Other card games Insert client rating!3 Roulette Insert client rating!4 Gaming Machine Insert client rating!5 Other Insert client rating!
D - Live events 1 Horses Insert client rating!2 Dogs Insert client rating!3 Sports or other event Insert client rating!4 Other Insert client rating!
E - Adult Entertainment Centre (18+ Arcade)
1 Gaming Machines Insert client rating!2 Skill prize machines Insert client rating!3 Other Insert client rating!
F - Family Entertainment Centre (Arcade)
1 Gaming Machines Insert client rating!2 Skill prize machines Insert client rating!3 Other Insert client rating!
G - Pub 1 Gaming Machines Insert client rating!2 Sports Insert client rating!3 Poker Insert client rating!4 Other Insert client rating!
H - Online 1 Horses Insert client rating!2 Dogs Insert client rating!3 Spread betting Insert client rating!4 Sports events Insert client rating!5 Bingo Insert client rating!6 Poker Insert client rating!7 Casino (table games) Insert client rating!8 Casino (slots) Insert client rating!9 Scratchcards Insert client rating 10 Betting exchange Insert client rating 11 Other Insert client rating!
I - Misc 1 Private/organised games Insert client rating!2 Lottery (National/other) Insert client rating!3 Scratchcards Insert client rating!4 Football pools Insert client rating!5 Service station (gaming machine) Insert client rating!
J - Private members club 1 Poker Insert client rating!2 Other card games Insert client rating!3 Gaming Machine Insert client rating!4 Other Insert client rating!
K - Other 1 Other not categorised above Insert client rating!&!
3.2.5&GEB&Job&loss&through&gambling&GRB*Job*loss*through*gambling*0 Not stated (Person asked but declined to
provide a response) 1 Yes 2 No 9 Unknown !
3.2.6&GEC&Relationship&loss&through&gambling&GRC*Relationship*loss*through*gambling*0 Not stated (Person asked but declined to
provide a response) 1 Yes 2 No 9 Unknown !
3.2.7&GED&Early&big&win&GRD*Early*big*win*0 Not stated (Person asked but declined to
provide a response) 1 Yes 2 No 9 Unknown !
3.2.8!G=E!Debt!due!to!gambling!
GRF*Debt*due*to**gambling*0 Not stated (Person asked but declined to
provide a response) 1 No 2 Under £5000 3 £5000 - £9,999 4 £10,000 - £14,999 5 £15,000 - £19,999 6 £20,000 - £99,999 7 £100,000 or more 8 Bankruptcy 9 In an IVA 10 Don’t know (some) !
3.2.9&GEF&Time&spent&gambling&–&last&30&days&How!many!days!in!the!last!30!would!you!say!you!have!gambled?!
3.2.10&GEG&Time&spent&gambling&–&daily&average&&How!long!do!you!spend!on!average!gambling!on!a!gambling!day?!
3.2.11&GEH&Money&spent&gambling&–&daily&average&How!much!money!do!you!spend!on!average!on!a!typical!gambling!day?!
3.2.12&GEI&Money&spent&per&month&How!much!do!you!spend!in!a!month!on!gambling!(total!gambling!expenditure!minus!total!gambling!
wins)?!
3.3&Referral&Codes&
3.3.1&REA&Referral&source&RRA*Referral*source*A1 GP A2 Health Visitor A3 Other Primary Health Care B1 Self Referral B2 Carer C1 Social Services C2 Education Service D1 Employer E1 Police E2 Courts E3 Probation Service E4 Prison E5 Court Liaison and Diversion Service G1 Independent Sector Mental Health Services G4 Voluntary Sector H1 Accident And Emergency Department I1 Mental Health NHS Trust M1 Asylum Services M4 Drug Action Team / Drug Misuse Agency M5 Jobcentre plus M6 Other service or agency !
3.3.2&REB&Referral&acceptance&indicator&RRB*Referral*acceptance*indicator*1 Yes 2 No
3.3.3&REC&Referral&reason&RRC*Referral*reason*1 Problem gambler 2 Affected other 3 Person at risk of developing gambling problem !
3.3.4&RED&Recurrence&indicator&RRD*Recurrence*indicator*0 Not stated (Person asked but declined to
provide a response) 1 Yes 2 No 9 Unknown !
3.3.5&REE&End&reason&RRE*End*Reason*9 Offered Assessment but DNA ASSESSED ONLY 10 Not suitable for service - no action taken or
directed back to referrer 11 Not suitable for service - signposted elsewhere
with mutual agreement of patient 12 Discharged by mutual agreement following
advice and support 13 Referred to another therapy service by mutual
agreement 14 Suitable for service, but patient declined
treatment that was offered 15 Deceased (assessed only) 97 Not Known (assessed only) ASSESSED AND TREATED 42 Completed scheduled treatment 43 Dropped out of treatment (unscheduled
discontinuation) 44 Referred to other service 45 Deceased (assessed and treated) 98 Not Known (assessed and treated) !
3.4&Appointment&Codes&
3.4.1&AEA&Attendance&*5 Attended on time or, if late, before the relevant
care professional was ready to see the patient 6 Arrived late, after the care professional was
ready to see the patient, but was seen 7 Patient arrived late and could not be seen 2 Appointment cancelled by, or on behalf of, the
patient 3 Did not attend - no advance warning given 4 Appointment cancelled or postponed by the
health care provider !
3.4.3&AEB&Appointment&purpose&*1 Assessment 2 Treatment 3 Assessment and treatment 4 Review only 5 Review and treatment 6 Follow-up appointment after treatment end 7 Other 8 Not Recorded !
3.4.4&AEC&Appointment&medium&*1 Face to face communication 2 Telephone 3 Web camera (e.g. skype) 4 Online chat 5 Email 6 Short Message Service (SMS) !
3.4.5&AED&Intervention&given*&*1 CBT 2 Counselling 3 Residential programme 4 Brief advice 5 Psychotherapy 6 Other (please specify) *This!item!will!need!service!input!during!review!after!Q2!2015!to!ensure!the!breadth!of!interventions!available!
are!covered.!
