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’16 R&D Director Plan
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‘16
R&D Director Plan
By
Ahmed Nasser Korra
3rd Automotive Engineering–Ain Shams University
01099225979 - 01143509937
’16 R&D Director Plan
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Contents
Vision, Mission, Goals & Reason of Applying ……………..…….… 3
Core Values & Objectives ……..……………………………………………. 4
Job Qualifications ………………………………………………………………. 6
Trainings Required …………………………………………………………….. 7
Competitions………………………………………………………………………. 7
SWOT Analysis for Firnas ……………………………………………….…..…8
Action Plan……………………………………………………………………….…. 9
Risk Plan and Scenarios …………………………………………………..…. 12
Rules of R&D …………………………………………………………….…….…. 14
Standardization ………………………………………………………………..… 15
Documentation & Reporting …………………………………………….… 24
Coordination ………………………………………………………………………. 27
Output Confirmation Techniques ……………………………………..… 28
Competitor Analysis …………………………………………………….…….. 29
’16 R&D Director Plan
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DOCUMENT… ANALYZE… CONTROL
Vision
Firnas passes its 1st anniversary with every step documented, every problem researched on and every
output controlled
Mission
Delivering the concept of why we do researches, why we apply quality and how can documentation
move us to a higher rank in our first year.
Goals
Making Documentation a culture not a task by mentioning its importance for Firnas team in the current
season mainly and for the coming generations in general
Founding a Documentation System that enables the next generation in Firnas to review our season as if
they were with us, trying not to ignore details or hide any problems
Release the fear from quality authority on the outputs, and the difference in outputs when quality is
involved or not
Simulating a customer in every action to try to satisfy our targeted customers and attract new sections
Reasons of Applying in Firnas ASU Branch
To apply different techniques and trainings which I had at FIRNAS-Egypt and MECA
Academy, concerning Quality, Research and Development Departments.
A Chance be a leader for a group to reach specific goal, show my abilities and pass my
knowledge
Being Specialized in Automotive Department this year gives me an opportunity to get up
with the scope of Firnas, to Make Arab World leader in Aviation Technology and
Industry.
Establishing a Documentation system that enables Firnas ASU to be a sustainable
organization that can detect errors in each committee and try to fix it
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Core Values
High Spirit
Commitment
Ethics
Attitude
Abundance & Pay it Forward
Objectives
Member Recruitment: Recruiting the best fitting team. KPI: % out of harmony members decrease
Opening Phase:
Introducing Firnas to the crew and Setting the core values of Firnas to the new Comers
KPI: Number of applicants for attending reaches 750 Application.
1st Meeting:
Breaking-Ice between new comers , introducing each one to the other, Group them according to
specific criteria
KPI: Checking their communication skills on social media , and try to force them to interact together.
Building Up Phase:
Increase the Skills of the members of each committee, Build commitment and unify the vision for the
year, giving the members enough training to start their job having a good background
Making a quiz for them to examine their understand for each topic
KPI: Members that are ready to work with are more than 7/10.
Number of members that initiate ideas increase during the season
Survey Phase:
Document all the data about student activities and Try to get R&D system of multinationals
Get an R&D System integrated for Student activities and alternating to that mentioned in the plan
KPI: Reach any data easily and progress tasks more efficiently with accurate data
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Working & Coordination Phase:
Update forms of documentation
Gather data about each committee, members’ database meetings MOMs, Tasks and Progress reports,
Sessions Content “Trainings and Event” , No. of Attendees in each meeting, GM, Training, Event’s Booth,
Documentation of Problems that face the organization by a weekly report from each committee “to be
filled in a specific form for Problems Data “,
Documentation of Topics that researches had been made on and its results” what our Research have
cleared “and implement the results on student activity approach,
Standardization forms to be made concerning each committee and what should have standards to be
tracked on and avoid using experience without referring it to a standard
Teach leadership Skills and improve it to build heads of tomorrow
KPI: Number of members who are motivated towards the work increase & Number of member who
wants to apply as heads next year more
Booth
Reaching the largest number of Students in college.
KPI: Getting 3,500 applicants in first week of launch.
Interviews
Interviewing not less than 500 applicants in one week
KPI: HR team receives high ratings in Feedback and participants are satisfied even if rejected.
Sessions
Make the sessions get out with the most perfect way of coordination it could be on.
KPI: No. of Satisfied participants and members are more than 8/10.
Closing
Make the Participants and crew leaves the year full of joy and honor to spend it in that place.
KPI: make it gets out with the same level of the opening.
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+1
Important
critical
Job Qualifications
Basic Criteria “Critical”
Commitment/ Reliable
Team Worker
Self-Learner
Good Time Management
Sense of Loyalty
Sense of Documentation
Secondary Criteria “Important”
Work under stress
Flexible
Open minded
Extra Criteria “+1”
Soft skills
Self learner
Positions Allowed Entering Interviews:
R&D Director
President
HR Head & HR Member”if exist”
No. Estimation
OC Coordinators: 4 Members + 2 Risk Members.
AC Coordinators: Equals to No. of Workshops + 4 Risk Members.
EA Coordinators: 5 Members + 3 Risk Members.
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Trainings Required
MOC “Management of Change” and Coordination between Departments “One and half hour”
Risk Assessment, Planning & Forecasting for Events “One and Half hour”
Customer Satisfaction and VOC “One hour”
Techniques of Research and Advanced Search tools “One hour”
Documentation Systems and Database Analysis “One and Half hour”
Quality of Outputs “QA vs. QC” “One and Half hour”
Soft Skills “Communication, Presentation, Time Management” “Two hours”
Total Training Sessions = 7, Total Training Hours = 10 hrs, in 3 weeks
2 Trainings in the first week and 3 Trainings in the second week, 2 Trainings in the third week
Competitions That Firnas Can Participate in:
The Airport Cooperative Research Program (ACRP)
AIAA design competitions
Airbus Fly Your Ideas
AHS International annual Student Design Competition
*A file will be attached later includes a description for each competition, a link to visit and how to get
rules and submission dates
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SWOT Analysis for FIRNAS
Strength
Enough number of committed members have
the qualifications required for this position
All the members have the ability to work as one
team
Timeline of Each Month will be shown for all
members.
Clear Vision & Mission for all Members.
Members have high spirit and agger to learn
new techniques
We have enough time to prepare for the main
event
Job Description file is ready for all members.
Weaknesses
No enough technical knowledge
Delay of execution of outputs
No Advisors , since it’s our first year
Opportunities
Since it’s Our First year , members will be more
concerned to put their prints in every output
We have already Aviation club in ASU
Engineering , so we don’t have to make
awareness campaigns about Aviation and its
applications
Firnas already Cooperated with some activities
by workshops which was effective and
competitions which results were published
recently , so Firnas Penetration in ASU
community will be fast
Highly Qualified Members.
Early Coordination.
Clear Job Description for all Committees.
Continuous Following with other Heads.
Timeline is well Managed
Threats
Time Risk
Trainers are not ready
Exams Timeline
Low no. of applicants
Members don’t adapt with built in quality
system
Delay of data may affect our time frame
Quality culture may be missed in Firnas Heads are not committed to the time frame
determined
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Action Plan for Firnas’16
11/10/2015 Firnas Board Announcement
From 11 to 13 /10/2015
First Board Meeting
Set the main vision and out frame and merge the plans together and set one specific plan
Preparations of the members’ recruitment online with a big online campaign
Reservation for interviews area
13/10/2015
Launching Member recruitment event
From 13 to 16/10/2015
Monitoring Recruitment’s Campaign
Answering all applicants about their inquiries and facilitate their online application
Prepare Interviews system and set out final criteria
Set out No. of members needed according to each Department plan
Ensure Interviews hall reservations and Risk Plan implementation
Creation of Data drive & making survey and feedback forms
From 16to 20/10/2015
Interviews are held
Preparation for training phases and contacting trainers to ensure a perfect training schedule
From 20 to 25/10/2015
Filtering interviews notes and choose the best applicants
Preparation for the opening
Choosing a place and a timing & Ensure Reservation
From 25 to 28/10/2015
Contacting Accepted Applicants and informing them with opening date, place and time
Applying Risk Plan in case of not completing the no. of required members
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29/10/2015
Firnas Opening and Members Welcoming
Gathering the Committee and introducing myself and also each one to another, setting a next meeting
in the same week to start in our objectives
From 30/10 to 6/11/2015
Begin the Building-Up Phase with 2 Trainings including HR training and game as an Icebreaker
A meeting will be held after each training to distribute some tasks concerning researching and
presentations, grouping the committee many divides to ensure that all of them are working with each
other efficiently
From 7 to 20/11/2015
Freezing for Midterms “7th and 8th week of Study”
20/11/2015
The First General Meeting to clear the vision and redirect the members to our main goal
From 20 to 30/11/2015
Building-Up Phase to be continued by 3 trainings including 2 technical at least to give the members the
sense of R&D, 1st Outing with Members
From 30/11 to 7/12/2015
Stressing on members by giving the last 2 trainings, checking their outputs
Online application for Coordination will be filled by the members
Filtration of members preferences and Distribute them on each department
Preparing presentations for each member to introduce R&D Department to his committee
Choosing Vices “3 vices”
From 8/12 to 20/12/2015
Coordination begins, Online Monitoring for each coordinator and giving feedbacks daily
2nd Outing with Members
From 25/12 to 30/1/2016
Freezing For Finals
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3/2/2016
Meeting with members to refresh their knowledge, receiving feedbacks about each department and
discussing problems
From 4/2 to 15/2/2016
Finalizing period for all outputs, checking every detail with each coordinator and making a final report to
be submitted to Firnas Board
Preparing all forms for documentation for Firnas’s 1st Event
From 16/2 to 29/2/2016
Continuous meeting with Firnas Board to make sure of our 1st event quality
5/3/2016
Firnas Event Launching
Preparation of Workshops place and Timing
Final Check for Each Workshop Layout and requirements from R&D Department
From 6/3 to 10/3/2016
Event Monitoring Day by Day and Try to eliminate any faults through feedback meetings
Online campaigns to increase the reach of Firnas Event
From 12/3 to 17/3/2016
Interviews for participants
From 19/3 to 24/3/2016
Selection of Participants and Informing Them with the Opening date and Time
26/3/2016
Firnas Workshops Opening
1/4/2016, 10/4/2016, 20/4/2016
R&D Checkpoints
30/4/2016
Workshops End and Begin of Competitions “If exist”
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Risk Plan & Expected Scenarios
Probability * Impact = Magnitude of Risk
Probability & Impact can be measured by weighting the risk as following to get the magnitude and to
not underestimate our risks
Phase Risk Solution Probability Impact Weight
During the Season From 11-10 to 30-4
Not Finding any sections for meetings at college
OC must have a direct Contact with all co-working spaces such as Zone , Fekra and Training centers as Elkomy, El Yasmin Centers to gather the members and go have their meeting there
2 1 2
Loss of Contact between the Board heads and directors each other Loss of Contact between the Board heads and directors each other
Creating a Social and Formal Channels for communication between all the board as a circle on Google+ and a Task Checklist Form to be updated online
2 2 4
Any Member leaves us under any conditions
Try to distribute his tasks among the team tasks, if it was an extra load so head to Head-Hunting for a new member, giving priority for who have your needed criteria but not accepted due to limited no. of applicants
3 2 6
Any Missing data that stops your progress
Contact the responsible head Discuss how to get it in board meeting
2 3 6
One of vices decides to leave his\her position
Internal recruitment for that position Work will be divided on the rest of vices and the director
2 2 4
Low =1
Medium =2
High =3
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Member Recruit-ment Phase From 13-10 to 29-10
Accepted Participants are of low quality
-Define more Criteria for Selection and accept a no. of participants more than the required by 20% -Keep Contact with the rejected applicants and document their interviews to be a backup for the current members and put them in a group named Firnas Society to easily reach them - Providing mentors to assist in coaching & Supervising in R&D work
2 3 6
Opening Phase On 29-10
Absence of the new members in the opening and ice-break meeting
Contact absence members to know the reason of absence and rate their commitment , conduct another meeting for those who were absent and keep them in contact with their teammates
2 2 4
Building- Up Phase From 30-10 to 7-12
Few Members are present in Firnas Building Up Phase, or getting excuses from some accepted
Try to coordinate new training sessions assure that the new sessions timing is suitable for 90% of the team by getting their Lectures timetables and ensure that before informing them
2 3 6
Training Instructor was not available for a session
Get the training material before any session by 48 hrs maximum and let 2 directors prepare this session as a backup , if it wasn’t prepared , Hr director can prepare icebreaking, motivational or soft skills session as a backup
3 2 6
No. of Trainings are too high
Shift Trainings to Vacation and give away least important training
2 2 4
Content of training is not enough
Get a professional trainer or contact ex-head of any activity specialized in that training
2 2 4
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Event period From 5-3 to 26-3
Low Spirit between the Team and get disappointed from the weak impact of Firnas Campaigns
Make an outing and remind them of Firnas Vision HR Department must have a motivational plan to raise team spirits by putting a time table for outings during the event in condition that it don’t oppose the tasks wanted, Firnas Board must mention the Vision and Mission and how our event implements in the same track to remind our members with the importance of their contribution to Firnas community
2 3 6
Rules of R&D Committee
One meeting would be held weekly in a fixed time (chosen by members).
Meetings should be attended by all Vices, unless there is an excuse.
No excuse for arriving late to the meeting and punishment system will be applied.
Feel free to talk about any problem.
Deadlines should be respected and all tasks should be delivered on time.
Any word marked as “confidential” shouldn’t be told to anyone outside the team.
Communication system between director and vices should be formal.
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Standardization
Any Student organization must have fixed standards to be tracked while executing their output
R&D Standards: Search results must be reported in a special form to easily reach it afterwards
Project Management:
Banners standards
1. Define the Purpose of Your Banner Ad
2. Know the Message You Want to Convey
3. Keep Your Message Brief and to the Point
4. Choose the Right Color or Colors
5. Keep the Design Simple
6. Use Relevant Pictures or Images
7. Use Legible Text or Fonts
Booth Standards
FIRST: BOOTH
The standards at booth are divided into three categories as shown down:
1-Members
2-Materials
3-Overall view
Starting with MEMBERS:
All members must wear the T-shirt
All members must wear the name tag
Suitable No. of OC members must attend to overcome the number of applicants “during rush is more
than normal hours.”
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Suitable No. of IT or OC members must attend to serve the applicant quicker and easier
At least one PR member attend to checkup the Rollups and sponsors materials
At least one R&D member attend to take notes ,feedbacks and do surveys
At least One HR member attend to raise the members spirit through day and do other tasks
At least One OC-Logistic member attend to handle the problems of leakage in materials (fliers-banners-
registration cards …..etc)
The booth leader must be announced and the communication system to be cleared.
Minimum number of mocks for OC members
All Heads or a presenter for each committee must attend to handle any problem related to the
committee job
MATERIALS:
A Suitable no of flyers must be printed to suite all our applicants
A main banner must be hanged
All Name Tags and T-shirts must be finished before the Opening day of the booth
Registration cards must exist to be given for the applicant containing his Code
Delivering booth benefits
The preparing for the booth and his logistics must be finished before the opening day with at least 24
hours
Feedbacks must exist at the registration place and must be served for the applicant
OVERALL VIEW:
Maintaining FIRNAS’s image in front of the booth “No eating, drinking, joking, smoking or talking to
applicants inside or near the booth”
The Booth must Start and finish on time announced for previously
A report must be written from each committee for each day at booth
If there any need for external booth all above points must be checked
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Flyer Standards
1. Simple, eye-catching big headline
2. Use no more than 2 font styles.
3. Align content with a grid.
4. Make sure the image you’re using does not compete with the copy
5. Less is more, keep words to the most essential
6. Avoid using too many images, or having too many large logo all over the place
7. AVOID stretching images and text
8. Leave some white space in your design
9. Last check: What, When, Who, Where, and contact info
10. Proof before you print
Website standards
Comfortable link navigation.
Avoid dead links.
Make a readable page.
Avoid too much multimedia content.
Provide search option.
Test with various browsers.
React to user feedbacks.
Always look for dissimilar peoples.
Consistency in improvements.
’16 R&D Director Plan
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Interview Standards
Selection phases
The selection phases’ standards are categorized by type of selection phase like:
1- PST
2- Interviews
3- Group discussion
4- Assessment center
1- PST:
All sections contain equal number of questions
All sections are of the same difficulty
Members should be at the location of the PST before starting by 30 minutes.
Members must wear ID
Suitable number of FIRNAS members from all committees
2-Interviews:
Score sheet , application form, and feedback must be prepared before
A suitable place must be served before
no member do an interview before making mocks
Suitable number of FIRNAS members from all committees.
3-Group Discussion:
same as Interviews but interviewee are ranged between 6-8 and interviewers can be more than one
4- Assessment center:
Availability of enough members according to the man power requirements.
Same as interviews
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Slot time
Number of interviewers
sat sun Mon Tues Wed Th
10:00
11:00
12:00
1:00
2:00
3:00
4:00
5:00
6:00
Event Standards
Items Quantity
Chairs 44
Tables 3
laptops 6
Table covers 3
Pens 18
Database 4
Desks 14
Boxes for the answer sheets 6
Boxes for the feedback sheets 2
moshtarakat 3
Roll up 1
Wireless -------
Water bottles 45/day
A4 papers 2700
Brochures 100
Answer sheet boxes 2
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Multimedia Committee Standards
a. Videos :
Item Minimum (Basic requirements)
Recommended (The more the better)
customer delighting
i)Video capturing
Stability of the camera
Camera should be stable during
recording
Using stand (tripod) to assure stability
Lighting providing enough lighting during
recording
Using spots concentrated on face
Background -Using suitable background for video
content -not showing rubbish, broken or old building
& walls contains abuse or insult.
(Except in the case of a need for that video
content)
- Beautiful landscape background
- using green Chroma and setting a
background on computer .
Camera specs Using efficient camera with clear
view
Using professional camera with high
specs
No. of cameras 1 2
Voice quality Clear & loud voice without disruption
Using microphone with pop filter.
ii) Video editing
Logo& titles
-Firnas logo on the beginning of the video. -It’s forbidden to make any edits in logo. -no misspellings in titles .
-FIRNAS contact information. -Title of the event. -Name & position of the speaker. -event date.
Pixels Image should be clear with no problem with pixels resolution.
_______________
Splits Smooth transition between scenes
Using special effect like fade in/out
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Color correction ________________ Using special effect for color correction
Effects ________________ Use necessary effects for producing amazing video like: slow/fast motion, black & white, motion blur or any other effects.
iii)Background music
Type Using suitable background music for the video content.
Using different sound tracks in the same video according to different situations.
Tone Quiet Quiet during speaking. Loud during rest of the video.
iv)Rendering
Rendering time Start rendering before deadline by suitable period .
Start rendering before deadline by 24 hours. using a high specs pc for rendering.
Sound & picture Sound should flow with the same rate with picture.
b. Photos :
Item Minimum (Basic requirements)
Recommended (The more the better)
customer delighting
i)photo capturing
stability of the camera
Camera should be stable during recording
Using stand (tripod) to assure stability
background -Using suitable background for video content -not showing rubbish, broken or old building & walls contains abuse or insult.
- Beautiful landscape background - using green Chroma and setting a background on computer .
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(Except in the case of a need for that video content)
Camera specs Using efficient camera with clear view
Using professional camera with high specs
No. of cameras 1 2
Shooting content -showing people related to FIRNAS event or booth . - not showing people of other activities . - not showing people making fun of each others .
- try to shoot people in their perfect position like during smiling or cheering up.
ii)photoediting
Logo & titles -FIRNAS logo on each photo. -It’s forbidden to make any edits in logo. -no misspellings in titles.
-FIRNAS contact information. -Title of the event. -Name & position of the speaker. -event date.
pixels Image should be clear with no problem with pixels resolution.
_______________
Color correction ________________ Using special effect for color correction
Publications Committee Standards
Item Minimum (Basic requirements)
Recommended (The more the better)
customer delighting
Logo -FIRNAS logo on each T-shirt, flyer, ID, banner, rollup or any other publications products. -It’s forbidden to make any edits in logo. -FIRNAS logo is bigger than any other logo in publications.
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titles -no misspellings in titles. -using suitable icons & suitable font size for titles and texts. -FIRNAS contact information. -Title of the event. -event date.
pixels Image should be clear with no problem with pixels resolution.
_______________
Color -text s, titles & background color should be similar or suitable for logo colors. -It’s forbidden to use colors similar to other brands’ colors.
IT committee Standards
Item Minimum (Basic requirements)
Recommended (The more the better)
customer delighting
Same as publications committee in addition to :
Server specs Server capacity should be greater than website traffic.
Increasing server capacity at rush hours of logging in & decreasing it at off-
peak traffic times.
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Documentation & Reporting
Aim of documentation process
1. Preserve Firnas’s History. 2. Any data available any time. 3. Used afterwards in analysis.
Documentation for a meeting
Date
Place
Estimated time for the meeting
Starting time
Ending time
Actual Starting time
Actual Ending time
Attendance
Agenda
Real Content of the meeting
Check list Template Percentage of Attendance
Content of Meeting
Tasks Delivered
Tasks Taken
Time of Meeting
Documentation Tools
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Documentation Tools are used to easily collect data and analyze it to find the error and control your output. 1) Check Sheet: It helps in Monitoring process and standardized the output.
2) Cause and effect “Fishbone” diagram Helps determine root causes.
Encourages group participation.
Uses an easy-to-read format.
Increase process of knowledge.
Initiate Cause and effect tool in problem solving.
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3) Flowchart Promote process understanding.
Identify problem areas and improvement opportunities. Initiate Flowchart tool in process and improvement analysis.
Continuous Improvement The development system will be applied using previous tools and PDCA cycle to ensure a continuous improvement for the system.
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Coordination system
1. R&D director report to the president and vice versa.
Topics: Work completed, Team performance, feedback form, comments and suggestions, Work planned list, feedback report on events.
2. R&D Director reports to project managers and vice versa.
3. Heads fill in MOMs form every meeting and send it to R&D director.
4. Send a Members’ satisfaction feedback form to the head of each committee every month and then the head deliver the feedback forms to his/her members.
5. Finally, Heads resend these filled in feedback forms “by the number of members” to the director of R&D.
6. Follow up in the reports about “Work progress, problems, suggestions, warnings …etc.” with heads of committees.
7. A weekly newsletter will be sent to members by email at a specific time containing “Crew performance, Work in progress, work completed, Social events of members, Best committees…”
8. The Newsletter forms will be done with the cooperation between R&D and media committee.
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Output Confirmation Techniques
Outputs from any department should pass by R&D department, whether the head or trained members
will refer it to the basic standards and make a report with their recommendations if their was anything
missing
This can be done by :
Assigning one R&D Coordinator in each committee , and every sector in Firnas have one general
coordinator to monitor the performance of the coordinators
Every Workshop must have R&D Coordinator , so no. of workshops will affect in the 2nd
recruitment for R&D Members
Outputs Should Follow the Communication System put in Firnas
Outputs in Firnas must follow Communication System
Normal Situation Tasks
Board -----> Head -----> Member
Delayed Tasks from heads R&D Coordinator -----> R&D Sector Vice -----> R&D Director -----> Board
Coordination
Reporting R&D Coordinator -----> R&D Sector Vice -----> R&D Director -----> Board
Evaluation R&D Coordinator -----> R&D Sector Vice -----> R&D Director -----> Board -----> Head
Collaboration & Cross Function Teams Board -----> R&D Director -----> Heads of Committees -----> Members
Confliction Head -----> R&D Coordinator -----> R&D Sector Vice -----> R&D Coordinator -----> Head
Event R&D Member -----> R&D Day Manager -----> Head -----> Member
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Competitor Analysis
AVIATION CLUB
Start Date
Founded in 2011
Short Description
Vision: To be the leading office for aviation in all over the world and to establish community capable
of building and developing aviation field as research center in our arabian society.
Company Overview
Issue Focus, practical and theoretical Training and research abilities in Aviation field.
Three mainly tracks to reach our goal:
- Academic track: it includes all ages ; juniors , under
graduates and post graduates.
- Seminars track: Aviation club is represented
everywhere through Seminars include all events and
speeches.
-Research track: Our Research track crew works to
reach new technologies and develop it under the
supervision of staff of doctors from faculty of
engineering ASU.
Mission
Organization has an experience in the field of aviation, works as
trainers to introduce and develop aviation technology and make
it usable in all aspects of life.
Products
Aircraft Models + Aviation & Aerospace Researches
Website
www.aviationclubeg.com