FORT LANGLEY CANOE CLUB EXECUTIVE MEETING Monday, August 29, 2016 @ 8:10pm 9167 Glover Road, Fort Langley, BC MINUTES PRESENT: Cheryl MacIntosh, Susie Tuttle, Cec Welk, Grant Rawstron, Bob Anderson, Gralin Doubleday, Joyce May Regrets: Debbie Scott, Dianne Shrimpton In attendance: A WELCOME Call to order. The meeting commenced at 8:07 pm B AGENDA MOTION by Bob to adopt the agenda as amended. Seconded by Gralin Carried C MINUTES OF LAST MEETINGS Item C-1 MINUTES: MOTION by Sue to accept the minutes of the July meeting as circulated. Seconded by Grant Carried D REPORTS REPORTS Reports are attached to these minutes. All divisions/disciplines/ committee representatives are required to provide regular reports. A reminder to committee representatives to submit to the executive for keeping: agendas, minutes, and brief reports relevant to FLCC. Item D-1 TREASURER A month end financial statement is sent to each executive member prior to meeting or review. Statements are available to any member upon request. MOTION by Sue to adopt the financial reports as distributed. Seconded by Grant Carried Item D-2 DIVISIONS § Dragon Boat (DB) (attached) § Flatwater/Sprint (FW) (attached)
Transcript
FORT LANGLEY CANOE CLUB EXECUTIVE MEETING
Monday, August 29, 2016 @ 8:10pm 9167 Glover Road, Fort Langley, BC
M I N U T E S
PRESENT: Cheryl MacIntosh, Susie Tuttle, Cec Welk, Grant Rawstron, Bob Anderson, Gralin Doubleday, Joyce May Regrets: Debbie Scott, Dianne Shrimpton In attendance:
A WELCOME Call to order. The meeting commenced at 8:07 pm B AGENDA MOTION by Bob to adopt the agenda as amended.
Seconded by Gralin Carried C MINUTES OF LAST MEETINGS Item C-1 MINUTES:
MOTION by Sue to accept the minutes of the July meeting as circulated. Seconded by Grant Carried
D REPORTS REPORTS Reports are attached to these minutes. All divisions/disciplines/
committee representatives are required to provide regular reports. A reminder to committee representatives to submit to the executive for keeping: agendas, minutes, and brief reports relevant to FLCC.
Item D-1 TREASURER
A month end financial statement is sent to each executive member prior to meeting or review. Statements are available to any member upon request. MOTION by Sue to adopt the financial reports as distributed. Seconded by Grant Carried
§ Voyageur/Rec Canoe (VOY) (attached) § Outrigger Canoe (OC) (attached) MOTION by Gralin to adopt the reports as submitted.
Seconded by Joyce Carried Item D-3 Safety
MOTION by Gralin to adopt the report as submitted. Seconded by Joyce Carried
Item D-4 Maintenence
John bought a dolly to facilitate moving motors. Repairs to the docks, boats and motors are dealt with as soon as possible. Please report any maintenance needs as they arise. Quarterly maintenance reports will be attached to the minutes as they are submitted.
Item D-5 Other
E BUSINESS ARISING FROM THE MINUTES Item E-1 CLUB Item E-1.1 General
1.1.1 Coach Boats and Motors
The sale of old motors was advertised on the website and in the newsletter. The next step is to post on Craigslist. The motor from the Sprint Coach boat is in for repair now.
1.1.2 Canoe Docks
Tabled
1.1.3 Fort Langley Historic Site
Grant has made numerous phone calls that have not been returned.
1.1.4 Strategic Plan
Cec will send out the 2012 Strategic Plan to all Executive. Each division will incorporate the vision and mission statement to action statements.
1.1.5 Club Apparel
Cec is still awaiting the parka design from Truwest. It will be put on the website and in a newsletter as soon as we receive it.
1.1.6 Allsport Insurance
Tabled
1.1.7 Boathouse Lease Update
We have received the revised lease. Cheryl will review previous leases to see if the ATC was included in former agreements
FLCC Executive Meeting
3
1.1.8 Executive Job Descriptions
Cec will resend the 2012 job descriptions to facilitate the division coordinators revising their specific duties.
1.1.9 BC Societies Act Committee
Cheryl will chair the BC Societies Act Committee and set a date for the meeting.
1.1.10 Webmaster
Joyce will look at how the minutes are accessed on the website.
1.1.11 Club Membership Online
Joyce and Sue will look at the major systems. Grant will investigate SportiCal’s online payment for club membership. Gralin will investigate what CORA uses.
Treasurer
Item E-1.3 Safety
Report Attached
1.3.1 Safety Training for Divisions
Gralin and Bob have met to set a direction on safety for OC. Joyce discussed the idea of marking the “rocks” that are a known hazard. The training of steers people includes identification of known hazards. The Ambulance Service has inputted the coordinates from the map prepared by Joyce. The map and scripts for the protocol to call an ambulance to a specific site will be attached to each boat as well as in each team’s medical kit.
Item E-1.4 Facilities/Inventory
1.4.1 Paddlesport Dock & Boathouse
Cec will call Glenn about the hoist proposal originally drawn up for the red boathouse.
1.4.2 Dock Expansion Project Update
The Dock Expansion Committee will meet to begin the process of designing the Downstream expansion. Bob will send out meeting time to the executive and the previous Dock Expansion Committee.
1.4.3 Joseph Haldi House Update
There have been no developments or communication with the township.
1.4.4 Maintenance
John Spencer continues to do maintenance on the canoe dock as needed as well as frequent attention to the motors and coach boats.
Item E-2 DRAGON BOAT
Also see report attached.
FLCC Executive Meeting
4
2.1 Steer Policy
MOTION by Joyce to adopt these policies: • Thatteamsensuretheirprimaryorregularsteersperson
Seconded by Cheryl Carried Item E-3 FLATWATER/SPRINT
Also see report attached.
Item E-4 OUTRIGGER
Also see report attached.
4.1 OC 1 Policies
MOTION by Gralin to amend the policy for OC1 usage to read: FLCC recognizes the distinct needs for members using and training in club OC1s. Experienced and competent paddlers will be allowed to take out a club OC1 by themselves, provided they have the approval of the OC safety committee (consisting of the OC coordinator, club safety officer, other experienced OC1 members/coaches). Please contact the OC coordinator for approval. Novice and lesser experienced paddlers will be allowed to paddle in a group of 2, as long as their partner is an experienced OC1 paddler. For your safety FLCC always recommends, you never paddle alone. All must be FLCC members and have completed the club OC1 huli clinic within the last 14 months proving to be competent in OC1 assembly and huli self-recovery. Seconded by Bob Carried
Item E-5 VOY/REC CANOE
Also see attached report.
5.1 Cranberry Festival
The executive will look for volunteers to assist with the Cranberry Days Races. There are 17 teams registered at present. Volunteers will be needed for various jobs. Please contact the executive if you are willing to volunteer.
F NEW BUSINESS G NEXT MEETING(S) Item G-1
FLCC Executive Meeting
5
Submitted by Cecilia Welk Attachments: Combined Reports
Dragonboat Report August 2016
Submitted by Joyce May The green 6-16 has sustained serious damage by being run onto the rocks, west of the bridge, at race pace. The boat is being repaired and should be serviceable in a few days. The steers assessment process continues and we are close to seeing all of the primary or regular steers for teams having successfully been assessed or having assessments scheduled. The dragonboat division is putting forth two policies around steering:
2. Tomentornewortraineesteers,asteerspersonmustbeanassessed,level3steer. Navigation regulations require ‘lights’ after sunset and before sunrise. The lights for Human-Powered Boats can be: Option 1 -An electric torch or lighted lantern showing a white light (a watertight flashlight is acceptable) ready to use far enough in advance to prevent a collision. Option 2 - Same lights as listed for sail boats, according to length. In our case it would be sidelights; and sternlight. Teams will need to comply with the lighting regulation in September. The ‘first time free’ drop-in is going well and has resulted in an increase in those enquiring coming to try out dragonboating. Moonlight paddles have been re-introduced to the dragonboat division. Two boats have paddled in July and August. The final moonlight paddle for the season is September 16 at 6:45. There has been an increase in interest in winter paddling. Saturday and Sunday morning will be busy. We are looking for a place to store and work on boats during the offseason. Thanks to John Spencer for working to stay on top of DB maintenance issues.
Next Meetings Next executive meeting: 8:10pm, Monday, September 26, 2016 Fort Langley Community Hall
H ADJOURNMENT Item H-1 Meeting Adjournment
MOTION by Cec to adjourn the meeting. The meeting adjourned at 9:28pm
FLCC Executive Meeting
6
OC Report Presented by Gralin Doubleday
Aug 29, 2016 Our annual huli drill push is in full force now with about half our usual amount of members having completed. Many thanks to those members who are helping to supervise the groups & teams in completing their drills. For those yet to still complete the huli drill, please contact me directly to set up a time. There will be open dates coming up for anyone that was not able to complete with their crews or that are not currently on a team, watch for dates and times. I met with our safety officer Bob Anderson to review the huli quiz and huli procedures in general. It was decided that we would not change the huli quiz at this time based on our current published review material, but that there is room for improvements to both the quiz and the live procedures. More meetings will be taking place to discuss all safety aspects within the OC discipline. One area that Bob & I agreed on is a review of the current OC1 policy governing the use of club OC1s. We will be looking at ways of relaxing some of the usage rules allowing the more competent and experienced members solo access for training, and allowing lesser experienced paddlers to go out with one experienced partner rather than the required two. We also discussed the possibility of acquiring more small boats. The current status of our three OC1s is as follows, one is under repair and not currently in use, one is in use but apparently still taking on some water (I will look at this one again this week), and one seems to be working well and in full service. I will be drafting a rewrite of the OC1 usage rules shortly for the board to review. As always, information on any CORA items, your annual membership renewal and race schedule & results can be found by visiting https://www.canadianoutrigger.com
Sprint Report August 2016
Submitted by G Rawstron
Summer camps have continued to be well attended and should be financially successful this year. This is a busy month for Regattas and with good FL attendance at each of them. Presently we have 6 athletes that are back in Halifax for the Nationals. This is the biggest Club team for many years and represents a big commitment on the part of the Athlete families. It has been a very successful summer with our new coach(Emily) and our summer coordinator (Zaffia) who has expressed interest in returning to our club for the next summer. We have not done final totals yet or compared finances with previous years – that usually takes a couple of months but initial results are favourable. The Junior and masters paddlers are preparing for the Pacific Cup in two weeks –the major regatta ( international ) for the northwest and our best measure of the progress we are making as a sprint group
FLCC Executive Meeting
7
Voyager Report August 29 2016
Submitted by Debbie Scott We have had a few more drop in paddlers join the club! One more steer person has been trained and is ok to steer on her own but only with a 2nd boat for now. On June 18 we paddled to Kanaka Creek and had a potluck lunch. It was a very rainy day but we still had lots of fun and great food. The drop in paddle sign up on the FLCC website has been working very well. I'm trying to find someone to volunteer for the Fort Langley Cranberry Days. The request will be on the FLCC website drop in sign up.
Fort Langley Canoe Club PO Box 1098, Fort Langley, BC V1M 2S4 fortlangleycanoeclub.ca
