Forward Plan of Key Decisions May - August 2015 … 15rptForwardPlanrpt.pdf · Forward Plan of Key...

Forward Plan of Key DecisionsMay - August 2015

01 May 2015

09:39

IntroductionThe Council is required by law to publish once a month a Forward Plan of Key Decisions proposed to be taken over the coming four months. Key decisions are defined as any executive-side matter that is not already delegated to officers which:

i - involves income or expenditure of £100,000 or more and/orii - is likely to have a significant impact on the community in one or more electoral wards.

1 - For example (a) a decision to close a facility, alter services or carry out street works would be a key decision whereas (b) a matter which has no obvious impact on local people, such as an internal Council policy, would not. Where a decision is likely to have a significant impact, but only on a very small number of people, this will not be a key decision if it is under the financial threshold; however, in accordance with good practice, the decision-maker should ensure that those affected are informed in sufficient time for them to have an input into the decision-making process.

2 - Responses to consultation documents or representations on external issues where the comments to be submitted are consistent with Council policy and/or are part of an on-going dialogue within that established policy will not constitute a key decision. However, where a significant or substantive new response is required, this will constitute a key decision.

3 - In the case of any strategy or plan, the key decision or decisions will be made at the meeting where the strategy or plan is discussed - or through the individual Cabinet Member decision route as appropriate. Subsequent discussion and decisions about the finalising of any text consequent upon such considerations will not be deemed to be a key decision.

4 - Grants of £20,000 or more to voluntary organisations are deemed in normal circumstances to have a 'significant impact on the community' and will therefore be key decisions.

5 - In any case of uncertainty, the matter in question shall be treated as a key decision. Furthermore the Leader or any Cabinet Member can give notice that they wish themselves to take any executive-side decision within their portfolio that would otherwise fall within an officer's delegated authority (i.e. recall a specific delegated matter) subject to the usual requirements around advance publicity on the Forward Plan.

6 - Any matter that does not fall within the above definition is delegated to the relevant officer of the Authority - albeit that any officer can, where he sees fit to do so, consult with the relevant decision-taker prior to taking any decision falling within his delegated authority.

The attached Forward Plan is a list of all such key decisions. This represents a snapshot of the key decisions in the system on 01 May 2015. An updated version is published on the first working day of each month. An online version is also available on the Council’s website at http://www.rbkc.gov.uk/howwegovern/keydecisions/ which is updated each day.

The Council also offers a weekly e-mail bulletin of new and updated Key Decisions listed in an easy to digest format. You can subscribe via the Council’s website at http://www.rbkc.gov.uk/myrbkc/ or contact the Cabinet Office to subscribe to this free service. To contact all decision makers please e-mail [email protected] or call the Town Hall Cabinet Office on 020 73613950.

01 May 2015Councillor Nicholas Paget-BrownLeader of the Council

Page 1 of 41Corporate Services, Governance Services, Royal Borough of Kensington and Chelsea

Decision-Maker Legend.The current Cabinet and its Member portfolios comprise:

Full Cabinet (K).

Cabinet Member for Adult Social Care and Health - Cllr Mary Weale (A).

Cabinet Member for Community Safety, IT and Corporate Services - Cllr Joanna Gardner (C).

Cabinet Member for Education and Libraries - Cllr Emma Will (E).

Cabinet Member for Environment, Environmental Health and Leisure - Cllr Tim Ahern (T).

Cabinet Member for Family and Children's Services - Cllr Elizabeth Campbell (S).

Cabinet Member for Finance and Strategy - Cllr Warwick Lightfoot (F).

Cabinet Member for Planning Policy, Transport and Arts - Cllr Tim Coleridge (P).

Cabinet Member for Voluntary Organisations and Resident Engagement - Cllr Gerard Hargreaves (V).

Deputy Leader and Cabinet Member for Housing, Property and Regeneration - Cllr Rock Feilding-Mellen (H).

Leader - Cllr Nicholas Paget-Brown (L).

Classification of Key Decisions CriteriaDecision Rating Legend.Decisions are currently rated according to the following criteria:

♦ - Routine/low public interest: A key decision that is of a

relatively routine nature where the Scrutiny Committee would not wish to get involved.

♦♦ - High impact/low public interest: Such a key decision

would meet all the above criteria on impact, but would not be expected to be of particularly public interest. This decision would be expected to feature planned consultation with the Scrutiny Committee and the public.

♦♦♦ - High impact/high public interest: A key decision

that is likely to have a major impact on service users, residents or businesses and where there is prospect of significant public interest. This decision would be expected to feature planned consultation with the Scrutiny Committee and the public.

Decision Confidential/Exempt Information Category Legend.Decisions are currently wholly or partially exempt for the following reasons:

1 - Information relating to any individual.

2 - Information which is likely to reveal the identity of an individual.

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

4 - Info relating to any consultations/negotiations, or contemplated consultations/ negotiations in connection with any labour relations matters arising between the Authority or a Minister of the Crown and employees of/or office-holders under the authority.

5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

6 - Information which reveals that the authority proposes (a) to give any enactment a notice under or by virtue of which requirements are imposed on a person; or (b) to make an order or direction under any enactment.

7 - Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of a crime.

8 - Confidential information given to the Council by a government department on terms which forbid its public disclosure, or information that cannot be publicly disclosed by a court order.


May 2015

Referral

Committees

Key Decision to be considered Decision Maker Report

available

Main Consultees Date to be

implemented

To contact all decision makers please e-mail [email protected] or call the Town Hall Cabinet Office on 020 73613950.Decisions marked with a '‡' under 'Report available' contain exempt information. A summary of the exempt information is available on request.

Rating

Parkwood Hall School - consultation responses and consideration of a Statutory Notice to redesignateRef: 04332/14/E/ATo consider the consultation responses received on a proposal to redesignate Parkwood Hall School as a day special school for children with severe learning difficulties, including autism, providing some respite accommodation, from September 2015, and to consider whether or not to publish a Statutory Notice relating to the proposal.

Not before01 May 15

Parents and carers, Diocesan authorities, Department for Education, local authorities commissioning places at the school.

No♦♦♦

Contact Officer

Family and Children's Services Scrutiny Committee

Cabinet Member for Education and LibrariesCllr Emma Will

Ian Heggs

Third Sector Early Help Youth Services Contract Award recommendationsRef: 04407/14/S/ABTo agree contract awards for Third Sector Early Help Youth Services in the Royal Borough.

Not before01 May 15

Kensington and Chelsea Social Council, Service Users

No♦♦♦

Contact Officer Exempt by virtue of Category


Cabinet Member for Family and Children's ServicesCllr Elizabeth Campbell

Victoria Wilkinson 3

Notting Hill Gate Supplementary Planning DocumentRef: 04185/14/P/ATo adopt the document. The SPD provides guidance for the development of Notting Hill Gate and will be used to assess any planning applications that come forward in the area.

Not before05 May 15

The Council consulted on issues and opinions in September 2013 and on the draft SPD for eight weeks from 28 November 2013 to 23 January 2014. The Council is consulting on a revised draft of the document from 29 July to 23 September.

No♦♦♦

Contact Officer

Public Realm Scrutiny Committee

Cabinet Member for Planning Policy, Transport and ArtsCllr Tim Coleridge

Joanna Hammond

Elizabeth Hunger


May 2015

Referral

Committees


available


implemented


Rating

Royal Brompton Hospital SPDRef: 04250/14/P/AThis Key Decision will seek approval of site specific guidance for the Royal Brompton Hospital and associated sites in Chelsea

Not before05 May 15

The Council consulted on the issues and options for Royal Brompton Hospital between 25 November 2013 and 9 December 2013. A six week consultation on a draft SPD is taking place between 27 February 2014 and 10 April 2014.

No♦♦♦

Contact Officer



James Masini

Adoption of Basements Supplementary Planning Document (SPD)Ref: 04472/15/P/AThe Council has produced a new Planning Policy CL7: Basements which is expected to be adopted by Full Council in January 2015. The Basements SPD will provide further guidance on this policy.

Not before08 May 15

LDF database No♦♦♦

Contact Officer



Preeti Gulati Tyagi

Demographic Growth Capital Funding - Cardinal Vaughan Memorial SchoolRef: 04210/14/E/ATo accept the terms and conditions of funding relating to the timetable and project plan for building an extension at Cardinal Vaughan Memorial School, London W8 to allow for addional sixth form places.

Not before01 May 15

Reported to the FCS Scrutiny Committee on 29 January

No♦♦

Contact Officer



Helen Cross

Alan Wharton


May 2015

Referral

Committees


available


implemented


Rating

Focus on Practice Innovation ProgrammeRef: 04358/14/S/AApproval for planned spend of Department of Education Innovation Programme Funding - £4 million -2014-2016 (March). This is a major transformation programme in delivering children's social care.

Not before01 May 15

None. No♦♦

Contact Officer



Clare Chamberlain

Western Riverside Waste Authority (WRWA) - Review OutcomeRef: 04105/13/T/AThis report seeks Member views regarding the outcome of the WRWA reviews, including proposed Partnership Agreement that is being drawn up amongst the four Western Riverside Waste Authority (WRWA) constituent Councils and WRWA.

There will be a private Part B appendix to this report which is not for publication by virtue of information relating to the financial or business affairs of any particular person (including the authority holding that information.)

Not before05 May 15

WRWA members (which include Councillors Palmer and Gardner in the case of RBKC) were present at the WRWA meeting that discussed the outcome of the reviews on 8 July, and are aware that WRWA were to draft a proposed Partnership Agreement. An equivalent report is being prepared for LBHF.

No♦♦

Contact Officer


Cabinet Member for Environment, Environmental Health and LeisureCllr Tim Ahern

Kathy May


May 2015

Referral

Committees


available


implemented


Rating

Tri-Borough Violence Against Women and Girls Services Contract AwardRef: 04489/15/C/ABAward of contract for Tri-Borough Violence Against Women and Girls (VAWG) Services including Coordination Services and VAWG Integrated Support Services for a period of 18 months commencing on 1 July 2015 with the option to extend for up to a further three years.

Not before07 May 15

The consultation process for the VAWG service provision began with the needs assessment commissioned in October 2013. Following the needs assessment, VAWG service providers and service users were consulted from August to September 2014 as part of developing the service specification for the VAWG Integrated Support Services.

Yes ‡♦♦


Cabinet and Corporate Services Scrutiny Committee


Cabinet Member for Community Safety, IT and Corporate ServicesCllr Joanna Gardner


Stuart Priestley 3

Private Sector Housing: Review of the Financial Assistance PolicyRef: 04318/14/H/ATo seek agreement to implement an update of the Financial Assistance Policy 2008-2013

Not before07 May 15

None No♦♦

Contact Officer

Housing and Property Scrutiny Committee

Deputy Leader and Cabinet Member for Housing, Property and RegenerationCllr Rock Feilding-Mellen

Anju Sidhu


May 2015

Referral

Committees


available


implemented


Rating

Direct Award and Extension on contracts for Supported Housing for People with Learning DisabilitiesRef: 04497/15/A/ABThis report seeks approval to waive Council’s Contract Standing Orders in Kensington and Chelsea and to direct award a contract to Look Ahead Housing to continue providing supported housing services at Amy Garvey House. The report also seeks agreement to invoke a 24 month extension with Certitude for two residential projects for people with learning disabilities.

Not before15 May 15

None Yes ‡♦♦


Adult Social Care and Health Scrutiny Committee

Cabinet Member for Adult Social Care and HealthCllr Mary Weale

Charles Stephens 4

Agreement for the direct award of contracts for the provision of day services for older peopleRef: 04520/15/A/ARequest for a waiver from RBKC contract regulations in order to make a direct award to Octavia Housing for the provision of the Kensington Day Centre and Quest

Not before15 May 15

None No♦♦

Contact Officer



Juliet Ogbechie


May 2015

Referral

Committees


available


implemented


Rating

Appointment of Supplier to Host the RBKC, Westminster and Hammersmith & Fulham Drupal ContentRef: 04519/15/C/ABThe Key Decision will be to agree to the appointment of a hosting supplier to provide a cloud hosting technical environment for the RBKC, Westminster and Hammersmith & Fulham Drupal CMS and its infrastructure

Not before01 May 15

None No♦




Keith Rangasamy 3

Tri-borough strategy for alternative provisionRef: 03875/12/S/ATo endorse the Tri-borough strategy for alternative provision.

Not before01 May 15

schools, headteachers, learners, experts and staff

No♦

Contact Officer



Ian Heggs

Newly Qualified Teachers - Continuing Professional Development Framework AgreementRef: 04517/15/E/AApproval is sought to appoint qualified providers to a multi-supplier Framework Agreement for the provision of a continuing professional development (CPD) training programme and related services for newly qualified teachers (NQTs) in the Royal Borough for a period of up to 4 years.

Not before01 May 15

Suppliers/Providers of NQT CPD services; Headteachers

No♦

Contact Officer



Terry Clark


May 2015

Referral

Committees


available


implemented


Rating

Speech and Language Therapy Service Level Agreement ExtensionsRef: 04303/14/E/ABTo agree an extension to the Service Level Agreement's (SLA's) for speech and language therapy services for the Royal Borough up until March 31st 2016 with the current provider, Central London Community Healthcare NHS Trust (CLCH).

Not before01 May 15

A parent representative is part of the Speech and Language Therapy Strategy Group which had oversight of the current contracts and future procurement

No♦





Alison Farmer

Mike Potter

3

Lease renewal - Kensington Wharf off Lots RoadRef: 04284/14/K/ABTo approve the terms of a new lease

Not before01 May 15

No external consultation No♦




David Vickerstaff 3

Renewal of Temporary Accommodation lease with Smart HousingRef: 04530/15/H/ABTo seek agreement from the Cabinet Member for renewal of lease with Smart Housing for the continual use of Leinster Gardens as Temporary Accommodation. Current contract expires on 31 March 2015.

Not before01 May 15

None No♦




Abayomi Ajayi 3


May 2015

Referral

Committees


available


implemented


Rating

Amendment to existing Local Lettings Plan for Silchester EstateRef: 04527/15/K/ATo amend the existing Local Lettings Plan for the Silchester Estate so that newly developed properties not allocated to decanted tenants or to severely overcrowded or under-occupying tenants are targeted at all TMO tenants registered on the Housing Register.

This decision is now to be taken by Councillor Feilding-Mellen

Not before05 May 15

None Yes♦

Contact Officer


The Full Cabinet

Robert Shaw

Community equipment contract extensionRef: 04492/15/A/AB• The decision concerns approval to extend and vary the Integrated Community Equipment Service Framework provided by Medequip.

• Once the Framework Agreement let by RBKC is extended the report requests that the Cabinet Member approves the extension and variations of the Integrated Community Equipment Service call off contract between RBKC and Medequip.

Not before05 May 15

None Yes ‡♦




Tabby Eichler 4


May 2015

Referral

Committees


available


implemented


Rating

Extension of contractual arrangements for provision of independent mental capacity advocate serviceRef: 04495/15/A/ABThis report seeks approval to vary and extend the contract for the provision of Independent Mental Capacity Advocate Service (IMCA) in the Royal Borough of Kensington and Chelsea (RBKC) for two years

Not before05 May 15

None Yes ‡♦




Tabby Eichler 4

The provision of voluntary sector day services for people with dementiaRef: 04507/15/A/ABTo directly award three two year contracts to one voluntary sector organisations for the provision of day services to people with dementia.

Not before05 May 15

None Yes ‡♦




Steven Falvey 4

Provision of new pset control servicesRef: 04055/13/T/AThe Council's Pest Control Team is seeking approval to add two more income-generating services to its portfoilio. The first is a new service to unblock shallow drains; the second is to offer a treatment for a pest previously not covered - the Clothes Moth.

Not before05 May 15

None No♦

Contact Officer


Cabinet Member for Environment, Environmental Health and LeisureCllr Tim Ahern

Rebecca Brown


May 2015

Referral

Committees


available


implemented


Rating

Surface Water Management PlanRef: 04074/13/P/AThe decision will be to approve the Council's Surface Water Management Plan which is both an evidence base document about flood risk from surface water and a plan to address, mitigate and adapt to flooding. The Surface Water Management Plan will be the basis of our Local Flood Risk Management Strategy which the Council has to produce as part of the Lead Local Flood Authority duties.

Not before05 May 15

None No♦

Contact Officer



Patricia Cuervo

Temporary Structures Contract, Opera Holland ParkRef: 04145/13/P/ATo agree the award of the temporary structures contract at Opera Holland Park

Not before05 May 15

None No♦

Contact Officer



Michael Volpe

Holland Park School: Public Art commission with use of Section 106 fundsRef: 04315/14/P/ATo allocate £100,000 of Section 106 Funds towards the commission of a sculpture by Sir Antony Gormley for Holland Park School. To allocate a further sum of approximately £20,000 of Section 106 funds for related costs, such as engineering reports, transportation and installation.

Not before05 May 15

External members of the Council's Public Art Panel including Nigel Hurst, Ann Elliott, Anna Stamatiou, Anne Rawcliffe-King and Sacha Craddock.

Yes♦

Contact Officer



John Hampson


May 2015

Referral

Committees


available


implemented


Rating

The Orchestral Services at Opera Holland ParkRef: 04362/14/P/ATo appoint the City of London Sinfonia as the orchestra for the 2015 OHP season.

Not before05 May 15

N/A No♦

Contact Officer



Michael Volpe

Award of Transport Training Framework ContractRef: 04418/15/P/ABTo appoint suppliers to a Framework Contract for the provision of road safety training and related services including cycle, scooter and pedestrian skills training, and bike mechanic services. The London Borough of Hammersmith and Fulham and Westminster City Council will also have access to these services through the framework.

Not before05 May 15

None No♦




Neil Simpson 3

Adoption of the Courtfield Conservation Area AppraisalRef: 04460/15/P/AThis Key Decision will seek approval for the adoption of the Courtfield Conservation Area Appraisal. This document outlines the character and appearance of the conservation area and, if adopted, will help guide development management decisions within the conservation area.

Not before05 May 15

The LDF database. No♦

Contact Officer



Preeti Gulati Tyagi


May 2015

Referral

Committees


available


implemented


Rating

Adoption of the Ladbroke Consesrvation Area AppraisalRef: 04461/15/P/AThis Key Decision will seek approval for the adoption of the Ladbroke Conservation Area Appraisal. This document outlines the character and appearance of the conservation area and, if adopted, will help guide development management decisions within the conservation area.

Not before05 May 15

The Council went out to formal consultation on the contents of the appraisal from 7th November - 19th December 2014. The LDF database was consulted.

No♦

Contact Officer



Preeti Gulati Tyagi

Adoption of the Sloane Stanley Area AppraisalRef: 04462/15/P/AThis Key Decision will seek approval for the adoption of the Sloane Stanley Conservation Area Appraisal. This document outlines the chracter and appearance of the conservation area and, if adopted, will help guide development management decisions within the conservation area.

Not before05 May 15


Contact Officer



Preeti Gulati Tyagi


May 2015

Referral

Committees


available


implemented


Rating

Adoption of the Oxford Gardens Conservation Area AppraisalRef: 04465/15/P/AThis Key Decision will seek approval for the adoption of the Oxford Gardens Conservation Area Appraisal. This document outlines the character and appearance of the conservation area and, if adopted, will help guide development management decisions within the development area.

Not before05 May 15


Contact Officer



Preeti Gulati Tyagi

Funding Agreement for London Notting Hill Carnival Enterprises Trust (LNHCET) 2015-2017Ref: 04480/15/P/ATo agree the funding levels and conditions to Notting Hill Carnival Enterprises Trust (LNHCET) for Notting Hill Carnival in 2015, 2016, and 2017

Not before05 May 15

None No♦

Contact Officer



Donna Pentelow

Consid'n of Objections Rec'd to Proposed Introduction of Traffic Management Orders on HoRef: 04511/15/P/AThe Consideration of objections contained in this report which were received by the Bi-Borough Director for Transport and Highways through the statutory consultation process following approval of changes by a previous Key Decision (ref: 04256/14/P/A).

Not before05 May 15

KCTMO residents havec already been consulted twice informally. Local residents and other interested parties have been consulted as part of the statutory consultation process.

No♦

Contact Officer



Kirk Deane


May 2015

Referral

Committees


available


implemented


Rating

Local Flood Risk Management Strategy (LFRMS)Ref: 04536/15/P/ABTo adopt the LFRMS which is a document which addresses flood risk management in the Borough.

Not before05 May 15

The public and colleagues from the Council with a role in flood risk management

No♦




Patricia Cuervo 3

Chelsea Town Hall - Part basement Letting to Metropolitan PoliceRef: 04454/15/H/ABTo approve the terms of a lease to the Metropolitan Police in formally unused space.

Not before07 May 15

None No♦




George Nwokedi 3

Release of additional funding to deliver Tri-Borough IT working arrangementsRef: 03743/12/F/ATo release reserve funding to finance the engagement of IT specialists and temporary staff to allow existing officers to be dedicated to Tri-Borough working projects.

Not before08 May 15

Computer and Communications Group

No♦

Contact Officer



Barry Holloway

Tri-borough working in corporate services: proposed re-organisation of responsibilitiesRef: 04101/14/C/APossible specialisation of role across the three boroughs' section 151 officers so that each carries out some tri-borough functions alongside their key financial responsibilities.

Not before08 May 15


Contact Officer



Nicholas Holgate


May 2015

Referral

Committees


available


implemented


Rating

Working from anywhere Technical ImplemetationRef: 04213/14/C/ABTo adopt a wired and wireless technical solution to enable officers from the three boroughs to work at offices of the three boroughs and to agree to share costs.

Not before08 May 15

ICT Policy Board No♦




Barry Holloway 3

Renewal of the Microsoft Enterprise AgreementRef: 04227/14/C/ABRenewal of the Enterprise Agreement with Microsoft under which the Council procures most of its Microsoft software at preferential rates.

Not before08 May 15

None No♦




Barry Goodall 3

Westminster Taxicards and the Processing of Freedom Pass ApplicationsRef: 04240/14/A/ABTo transfer certain functions of Westminster City Council's Taxicard service and the Freedom Pass applications processing service to the Royal Borough of Kensington and Chelsea as part of a wider transport agenda. Westminster City Council's current contract for Freedom Passes is due end in April 2014.

Not before08 May 15

None No♦




Christian Markandu 3


May 2015

Referral

Committees


available


implemented


Rating

Appointment of contractor to deliver CCTV maintenance and new installations in LBHF and RBKCRef: 04329/14/C/ABTo agree to the appointment of the recommended contractor to deliver CCTV maintenance and new CCTV installations in the London Borough of Hammersmith & Fulham and the Royal Borough of Kensington & Chelsea from January 2015 for a period of 5 years

Not before08 May 15

None No♦




Pat Cosgrave 3

Procurement of Information Technology and Communications services to suport IT shared servicesRef: 04401/14/C/ABThe report seeks approval for a three councils procurement of information technology and commubnications service, the procurement strategy, the procurement and its funding

Not before08 May 15

None No♦




Jackie Hudson 3

Drupal Website Content Management System: appointment of consultancy and support partnerRef: 04403/14/C/ABTo agree to the appointment of a partner supplier to provide consultancy and support on the new RBKC website content management system which will be on the Drupal platform and its associated new infrastructure.

Not before08 May 15

None No♦




Keith Rangasamy 3


May 2015

Referral

Committees


available


implemented


Rating

Internal Audit - Procurement of Additional Audit Services through a Framework AgreementRef: 04445/15/C/ABTo approve the preferred procurement option of appointing an external service provider to support the in-house team for the period June 2015 to May 2018 with the option for an extension of up to 2 years.

Not before08 May 15





Cabinet Member for Finance and StrategyCllr Warwick Lightfoot

John Barnett 3

Corporate Services Fees and Charges (Registrars Service) for 2015-16Ref: 04446/15/C/ATo set fees and charges for the Registrars Service

Not before08 May 15


Contact Officer



Andrew Kenyon

Release of Reserves to Settle Licensing DisputeRef: 04481/15/C/BThe borough is being challenged on its interpretation of a software licence agreement. The software vendor is claiming that the borough is in breach of the agreement. This KD is seeking the release of funds from reserves to enable a negotiated settlement.

Not before08 May 15

Specialist external legal advice

No♦





Keith Newman 3


May 2015

Referral

Committees


available


implemented


Rating

Release Capital Funds for Hosted Email and Collaboration Service AssessmentRef: 04491/15/C/AApproval is sought for the release of capital funds for the assessment of a hosted email and collaboration service. The funds are in the pipeline for 2015/16 for “Sharepoint & email linkage software” the need for which will be negated by a hosted email and collaboration service.

Not before08 May 15


Contact Officer




Keith Newman

Shared ICT Services - Strategy and procurement of cloud based collaboration tools.Ref: 04509/15/C/ABApproval of the strategy to align cloud based collaboration and productivity tools in the Royal Borough of Kensington and Chelsea; the London borough of Hammersmith and Fulham and Westminster City CouncilIt also seeks funding agreement for Phase 1 – procurement of software licences and Phase 2 – detailed assessment and transition planning.

Not before08 May 15

None No♦




Barry Goodall 3


May 2015

Referral

Committees


available


implemented


Rating

Shared Services Violence Against Women and Girls StrategyRef: 04539/15/C/AThe purpose of this report is to seek approval from the Cabinet Members to adopt the Shared Violence Against Women and Girls (VAWG) Strategy for the London Borough of Hammersmith and Fulham, the Royal Borough of Kensington and Chelsea and the City of Westminster.

Not before08 May 15

The consultation process for the VAWG strategy began with the needs assessment commissioned in October 2013. Following the needs assessment, statutory partners, VAWG Service Providers and Service Users were consulted from April 2014 through February 2015 as part of developing the strategic priorities and actions for the VAWG Strategic Partnership.

No♦

Contact Officer



Stuart Priestley

57 Golborne Road, W10 - Lease renewalRef: 04080/13/H/ATo approve the terms of the lease renewal.

Not before08 May 15

None No♦



Deputy Leader and Cabinet Member for Housing, Property and RegenerationCllr Rock Feilding-MellenDavid Vickerstaff 3

17 Golborne Road, W10 - lease renewalRef: 04082/13/H/ATo approve the terms of the lease renewal.

Not before08 May 15

None No♦




55 Golborne Road, W10 - lease renewalRef: 04087/13/H/ATo approve the terms of the lease renewal.

Not before08 May 15

None No♦





May 2015

Referral

Committees


available


implemented


Rating

Grant of easement to Transport for London over land at Silchester EstateRef: 04133/13/H/ATransport for London are seeking an easement over a 3 mile strip of land which runs parallel to the railway lines at Latimer Road Station. This falls on to Council land (which has been leased to Peabody Housing Association for 125 years). The decision is to grant this easement and to agree the terms and values set out in the easement.

Not before08 May 15

None No♦




Gillian Tobin 3

Commission of Design Consultancy for relocation of St Anne's Nursery into Avondale PrimaryRef: 04307/14/H/ABTo appoint a Consultancy Service provider to carry out the Design Team Consultancy Service to RBKC in relation to the relocation of the St Anne's Nursery into Avondale Primary School

Not before08 May 15

None No♦




Paul Snoddy 3

Tenant Management Organisation Modular Management AgreementRef: 04309/14/H/AThe KDR is to obtain agreement to accept the amended MMA

Not before08 May 15

Tenant Management Organisation

No♦

Contact Officer



Celia Caliskan


May 2015

Referral

Committees


available


implemented


Rating

Grant of New Licence to EPIC CICRef: 04313/14/H/ARecommendation to grant a new licence to EIPC CIC in relation to their proposed occupation of the first floor 36 Oxford Gardens

Not before08 May 15

None No♦

Contact Officer



Freddie Murray

130 Bramley Road, W10 6TJ - New LettingRef: 04354/14/H/ABTo approve the terms of a new lease.

Not before08 May 15

None. No♦




Flat 40, 93 Elm Park Gardens - statutory lease extensionRef: 04361/14/H/ABTo approve the terms of a statutory lease extension

Not before08 May 15

None No♦




Richard Egan 3

74 Golborne Road, W10 - planning application and structural worksRef: 04388/14/H/ABApproval to seek planning permission to convert upper floors to residential units and carry out associated structural works

Not before08 May 15

None No♦




David Vickerstaff 3

Flat 5, 1 Elm Park Gardens, SW10 - Statutory lease extensionRef: 04466/15/H/ABTo approve the terms of a statutory lease extension.

Not before08 May 15

N/A No♦




Richard Egan 3


May 2015

Referral

Committees


available


implemented


Rating


Not before08 May 15

N/A No♦




Richard Egan 3


Not before08 May 15

None No♦




Richard Egan 3

Flat 9, 284 Old Brompton Road, SW5 - Statutory lease extensionRef: 04483/15/H/ABTo approve the terms of a statutory lease extension.

Not before08 May 15

None No♦




Richard Egan 3

Holmefield House Resident's Room Hidden Homes Project - to enter into a Unilateral UndertakingRef: 04484/15/H/ABTo enter into a Unilateral Undertaking binding the above land. Required in order to grant planning permission to convert the Resident's Room into a residential unit.

Not before08 May 15

None No♦




Kitty Mortimer 3


May 2015

Referral

Committees


available


implemented


Rating

Barlby/Treverton Regeneration Scheme: Appointment of Architect for Options Appraisal Master PlanRef: 04503/15/E/ABThe appointment of the architect to undertake an options appraisal/master plan for the Barlby/Treverton Regeneration Scheme.

The preferred option will be presented to Cabinet before progressing the detailed planning application.

Not before08 May 15

None. Yes ‡♦






Paul Tsangarakis 3

Bays 17-19 Maxilla Walk, W10 6NQ - new letting under the WestwayRef: 04506/15/H/ABTo approve the terms of a new lease.

Not before08 May 15

None No♦




David Vickerstaff 3

61 Chelsea Manor Street, SW3 - surrender and grant of new leaseRef: 04516/15/H/ABSurrender of current lease by existing tenant and grant of new lease to new tenant

Not before08 May 15

None No♦




Yemisi Felix-Adewale 3


May 2015

Referral

Committees


available


implemented


Rating

Replacement of R22 Refrigerant Air Conditioning Systems-Various BuildingsRef: 04528/15/H/ABRequest for approval to replace obsolete R22 air-conditioning systems in various properties throughout the Borough (as approved by Cabinet on 20 November 2014).

Not before11 May 15

Amey Community Ltd No♦




Dean Kendall 3

77 Lots Road SW10 - Grant of New LeaseRef: 04529/15/H/ABTo grant a new contracted out lease for a further term on a B1(c) /B8 Unit at 77 Lots Road, SW10 0RN

Not before11 May 15

None No♦





Service User Contributions 2015/16Ref: 04534/15/A/ABTo update existing client contribution amounts by inflation, and to introduce new fees in accordance with the Care Act 2014

Not before12 May 15

None Yes ‡♦




James Sheedy 2

Deed of Variation - Land to the South Side of King's RoadRef: 04368/14/H/ABTo vary restrictive covenants contained in clause 7 of the lease dated 16 May 1928

Not before14 May 15

None No♦






May 2015

Referral

Committees


available


implemented


Rating

Direct Award of the Supported Employment Contract for Adult Social CareRef: 04498/15/A/ABThis report seeks approval to waive Council’s Contract Standing Orders in Kensington and Chelsea and to direct award the Supported Employment service for Adult Social Care customers.

Not before15 May 15

None Yes ‡♦




Charles Stephens 4

Central Library, Phillimore Walk, W8--new lease and appointment of a contractorRef: 04128/13/H/ATo approve the terms of of the lease and appointment of contractor.

Not before15 May 15

None No♦




Richard Egan 3

New Council Service Tenancy PolicyRef: 04209/14/H/ABTo approve new service tenancy policy and the criteria to be used to assess applications for new service tenancies

Not before15 May 15

None No♦




Freddie Murray 3

Letting of a derelict garage area at Holmefield HouseRef: 04243/14/H/ABTo aproved the recommendation of the Kensington & Chelsea Tenant Management Organisation that c.10,000 sq. ft. of derelict garage area at Holmefield House be leased to HUM London.

Not before15 May 15

None No♦




Roger Keane 3


May 2015

Referral

Committees


available


implemented


Rating

Co-location of TTS and ELRS Bi-Borough ServicesRef: 04260/14/H/AApproval of funds to co-locate Transport and Techinal Service (TTS) and Environment, Leisure and Residents Service (ELRS) services across Pembroke Road and Hammersmith Town Hall Extension.

Not before15 May 15

None No♦

Contact Officer



Matt Caswell

Internal Strip Out Works to the Westway Information CentreRef: 04308/14/H/ABTo appoint a Main Contractor to carry out the internal strp out works to the Westway Information Centre for the Corporate Property Department of RBKC to enable the let of the property under a new tenancy

Not before15 May 15

None No♦




Paul Snoddy 3

Capital Projects Programme Quantity Surveying Consultancy CommissionRef: 04311/14/H/ABTo appoint a Consultancy Service Provider to carry out a Capital Projects Quantity Surveying Consultancy Service to RBKC in relation to the current Capital Works Programme for a duration of 2 years plus the option of a one-year extension. This appointment is to replace the current Consultancy Service Provider due to expire in April 2015

Not before15 May 15

None No♦




Paul Snoddy 3


May 2015

Referral

Committees


available


implemented


Rating

24 Golborne Road, W10 - lease renewalRef: 04341/14/H/ABTo agree the terms of the lease

Not before15 May 15

None No♦




Avondale Park Lodge - Avondale Park-W11 - Deed of Variation for Permitted UseRef: 04353/14/H/ABTo approve the deed of variation.

Not before15 May 15

None No♦




Sarah Muluta 3

101 Elm Park Gardens, SW10 - extension of lease.Ref: 04357/14/H/ABTo approve the terms of a lease extension to the leaseholder, Viridian Housing.

Not before15 May 15

None. No♦




Richard Egan 3

Omega House, 2nd & 3rd Flrs, 471-473 King's Road, London, SW10 - Deed Of VariationRef: 04369/14/H/ABTo approve the deed of variation to allow demised a parcel of land to be used for the building of a bin store.

Not before15 May 15

None No♦




Sarah Muluta 3


Not before15 May 15

N/A No♦




Richard Egan 3


May 2015

Referral

Committees


available


implemented


Rating

Acceptance of New Homes Bonus funding from the Greater London AuthorityRef: 04533/15/H/AThe 2015-16 New Homes Bonus (NHB) fund has been top-sliced and pooled for use on a programme of projects across London, supporting the priorities of the London Enterprise Panel. The Council has been awarded £466,347 of NHB funds to address local economic priorities, and a decision is required to accept these funds and confirm allocation to projects.

Not before19 May 15

None No♦

Contact Officer



Richard Miller

Decant Policy UpdateRef: 04274/14/H/ATo approve the updated Decant Policy which is in line with the new Housing Allocations Scheme adopted in February 2014).

Not before21 May 15

None as this is an update. The original policy was extensively consulted upon over a 5 month period (decision ref: 03459/11/H/A) with the tenants and leaseholders of Council housing, the public, external agencies (including RPs) and the TMO.

No♦

Contact Officer



Gillian Tobin

Agreement to a direct contract award for 2015/16 only for Primary Care Navigators in RBKCRef: 04531/15/A/ABTo directly award a contract to Age UK at the value of £100,000 for two Primary Care Navigators posts from 1st of April 2015 to 31st of March 2016

Not before22 May 15

None No♦




Marta Garcia-Farinos 4


May 2015

Referral

Committees


available


implemented


Rating

Transfer of 20 Kingsbridge Road, W10 6PU from NHS Property Services to RBKCRef: 04408/15/A/ABTransfer of 20 Kingsbridge Road from NHS Property Services to RBKC

Not before29 May 15

NHS Property Services No♦






Mary Dalton 4

Carers Services for AdultsRef: 04411/14/A/ATo apply for a waiver to extend and vary the contract with Carers Kensington and Chelsea for a period of up to 20 months from August 2015 to provide carers services for adults

Not before29 May 15

None No♦




Bernadette Jennings 3

Professional Advocacy Services - Award of Three Call-Off AgreementsRef: 04522/15/A/ABThe Cabinet Member is asked to award three Professional Advocacy Call-Off Agreements to facilitate the provision of a range of new Advocacy services in the Borough.

Not before29 May 15

None No♦




Callum Wilson 3

Investment of Public Health funding in voluntary sector grants from Adult Social Care in 2015/16Ref: 04532/15/A/ABThat Public Health contributes £276,086 towards ASC voluntary sector projects in 2015-16. This includes funding for 9 new projects that bid through the RBKC ASC grants process at the value of £116,000.

Not before29 May 15

None Yes ‡♦




Marta Garcia-Farinos 4


May 2015

Referral

Committees


available


implemented


Rating

National non-domestic rate contractRef: 04538/15/F/AConsideration of extension of the NNDR Contract for three years to 30 September 2018

Not before29 May 15

None No♦




Anita Murray 4

Adoption of the De Vere, Kensington Court, Cornwall Conservation Area AppraisalsRef: 04479/15/P/AThis Key Decision will seek approval for the adoption of the De Vere, Kensington Court, Cornwall Conservation Area Appraisals. This document outlines the character and appearance of the conservation area and, if adopted, will help guide development managment decisions within the conservation area.

Not before29 May 15

The LDF database No♦

Contact Officer



Preeti Gulati Tyagi


June 2015

Referral

Committees


available


implemented


Rating

To send the Draft St Quintin and Woodlands Neighbourhood Plan to ExaminationRef: 04540/15/P/ABefore a Neighbourhood Plan can be examined by an independent examiner the Council is responsible for checking that the proper legal process, such as the neighbourhood area being designated and that the plan has met the legal requirements for consultation and publicity, has been met. The Council’s decision making procedure for Neighbourhood Plans is set out http://www.rbkc.gov.uk /planningandbuildingco ntrol/neighbourhoodpla nning/neighbourhoodpla nningguide/councildeci sions.aspx. According to this process the decision to send a Neighbourhood Plan to examination is a Key Decision taken by the Cabinet Member for Planning or the Cabinet.

Not before01 Jun 15

The public were consulted on designation of the Neighbourhood Forum and Area and will be consulted on the draft neighbourhood plan before the decision to submit it to Examination is made.

No♦♦♦

Contact Officer



Joanna Hammond

The Future of Thamesbrook Nursing and Residential HomeRef: 04488/15/K/ABTo determine the future arrangements for residential and nursing care services in the south of the borough, following the temporary closure of Thamesbrook in May 2014 and a public consultation on options from 5 December 2014 to 31 January 2015.

Not before11 Jun 15

None No♦♦♦



The Full Cabinet

Charlotte Moore 3


June 2015

Referral

Committees


available


implemented


Rating

Opera Holland Park - An Independent OperaRef: 03768/12/K/ATo separate Opera Holland Park from the Council, and launch it as an independent company.

This report will have a part B appendix

Not before12 Jun 15

No external consultation No♦♦♦

Contact Officer


The Full Cabinet

Sue Harris

Procurement of home care servicesRef: 04242/15/A/ABA procurement for a new home care service in RBKC for adults eligible for social care services as part of a Tri-borough service procurement. Current contracts will expire in 2015.

Not before12 Jun 15

ASC scrutiny committee No♦♦♦



The Full Cabinet

Sarah Newton 3

Street Entertainment (Busking) PolicyRef: 04449/15/K/AThis report proposes the introduction of licensing to control busking in designated streets in a pilot area around Portobello and Golborne Markets.

Not before12 Jun 15

No external consultation No♦♦♦

Contact Officer


The Full Cabinet

Joan McGarvey


June 2015

Referral

Committees


available


implemented


Rating

Code of Practice for Construction and Deconstruction Sites - Approval of Draft Code of PracticeRef: 04475/15/K/ATo approve a draft for consultation of a code of practice to be used on construction and deconstruction sites. The code will identify approaches to minimising noise, dust, vibration and odours which the Council will use as the basis for notices under the Control of Pollution Act 1974 and related legislation.

Not before12 Jun 15

None No♦♦♦

Contact Officer


The Full Cabinet

Richard Buckley

Framework and Call Off Arrangement for School MealsRef: 04542/15/K/ABTo award framework agreement for school meals contract with LBHF and WCC having access rights. RBKC would then “call off” a sovereign service contract from the Framework.

The value of the call – off contracts will be approx £2.5M per annum over either 3 or 5 years.

Not before12 Jun 15

None No♦♦♦



The Full Cabinet

Collette Levan-Gilroy 3


June 2015

Referral

Committees


available


implemented


Rating

North Kensington Day CentreRef: 04469/15/K/ABTo approve the proposal to build a new day care and community hub in North Kensington as set out in the report; and to give approval for the Cabinet Member for Housing, Property and Regeneration to appoint architects to take the project through to RIBA Stage 4. The design team will produce detailed designs and proposals, with detailed consultation, and obtain planning consent for the scheme.

Not before12 Jun 15

None No♦♦




The Full Cabinet

Freddie Murray 3

School Organisation and Investment Strategy 2015Ref: 04523/15/K/ACouncil approval is sought in relation to the School Organisation and Investment Strategy 2015 and policy objectives

Not before12 Jun 15

None No♦♦

Contact Officer


The Full Cabinet

Alan Wharton

Leighton House Phase Three DevelopmentRef: 04323/14/K/ATo proceed with a major bid to the Heritage Lottery Fund for £1.9m towards a total cost of £4.5m to complete the development work to Leighton House.

Not before19 Jun 15

Initial discussions with the Friends of Leighton House

No♦♦

Contact Officer


The Full Cabinet

Sue Harris

393 Kings Road, SW10 - Lease RenewalRef: 04193/14/K/ABTo approve the terms of the lease

Not before12 Jun 15




The Full Cabinet



June 2015

Referral

Committees


available


implemented


Rating

Appropriation in relation to the Denyer Street Depot Site and Marlborough Primary School DevelopmentRef: 04269/14/K/ABAppropriation of three sites for planning purposes and to pay compensation to adjoining owners whose rights may be affected in relation to the Denyer Street Depot site and Malborough Primary School Development.

Not before12 Jun 15




The Full Cabinet

Simon Rose 3

New Letting of Holland Park CafeRef: 04287/14/K/ABTo approve the terms of a new lease of the Holland Park Cafe

Not before12 Jun 15




The Full Cabinet

David Vickerstaff 3

Kensington Town Hall Civic Refurbishment WorksRef: 04397/14/K/ABTo approve the budget for the works to the Civic areas within Kensington Town Hall

Not before12 Jun 15




The Full Cabinet

Dean Kendall 3

Regulation of Investigatory PowersRef: 04410/14/K/ARecommends joint working arrangements and a joint policy with the London Borough of Hammersmith and Fulham for the exercise of functions under the Regulation of Investigatory Powers Act 2000

Not before12 Jun 15

None No♦

Contact Officer


The Full Cabinet

Andre Jaskowiak


June 2015

Referral

Committees


available


implemented


Rating

Refurbishment Works at Chelsea Old Town HallRef: 04458/15/K/AThe Cabinet is recommended to approve the proposal to refurbish parts of the Chelsea Old Town Hall excluding the library and Register Office. The areas under scope for the refurbishment include office accommodation and the Halls (Main and Small halls and the Cadogan Suite) and associated public realm works

Not before12 Jun 15

None No♦



The Full Cabinet

Simeon Nnyombi 3

Disposal of freehold interest of Denyer Street depot (part) - revised preferred purchaserRef: 04470/15/K/ABCabinet approval is sought to contract with an alternative purchaser for the disposal of the Council's land interest on the same previously agreed terms approved at the June 2014 Cabinet.

Not before12 Jun 15

None No♦



The Full Cabinet

Simon Rose 3

PROPOSED WRITE OFF OF FIVE NATIONAL NON-DOMESTIC RATE DEBTSRef: 04490/15/K/ABThe Cabinet is invited to determine whether five National Non-Domestic Rate Debts totalling £1,174,926 should be written off.

Not before12 Jun 15

None No♦



The Full Cabinet

Anita Murray 3


June 2015

Referral

Committees


available


implemented


Rating

BUDGET MONITORING 2014-15 - QUARTER 4Ref: 04518/15/K/ATo agree budget virements and/or transfers to/from reserves as outlined in the report

Not before12 Jun 15

None No♦

Contact Officer


The Full Cabinet

Jess Laing

Allowing utility services under Nursery Lane, W10 6QDRef: 04524/15/K/ABNursery Lane is owned by RBKC as a private road for access to a sheltered residential care facility. There is currently an access agreement allowing the Clifton Nurseries Site access and to maintain their services that run under the access road.

This proposal is to allow the owner of the Clifton Nurseries site to install further services, such as gas and broadband as well as upgrade what they have.

Not before12 Jun 15

None No♦



The Full Cabinet

David Vickerstaff 3


July 2015

Referral

Committees


available


implemented


Rating

Recommendation to Award the Cardiovascular Prevention ServiceRef: 04541/15/A/ABThe Public Health Cardiovascular prevention service is a new service for RBKC and this is a for the a decision to award following a three borough Procurement using a single Supplier Framework with Call off 3 plus 1 year for each Borough and officer recommendation

Not before31 Jul 15

None No♦




Judith Ralphs 4

114Number of Decisions for May - August 2015 included:


Referral

Committees


available


implemented


Rating

+ 4 Months

Review of the Education, Health and Care Local Offer for Children and Young PeopleRef: 04537/15/K/AA summary of and recommendations arising from consultation and review activity to establish the effectiveness of the Local Offer of services for children and young people with special educational needs.

Not before23 Oct 15

None No♦

Contact Officer


The Full Cabinet

Steve Comber

Number of Decisions for + 4 Months included: 1

P Before printing think about the environment

Total Number of Decisions included: 115

The criteria selected to produce this report was: Current Key Decisions yet to be Implemented.


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