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FRANCIS AND KATHERWE BIDDLE

1940 - I943

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'I'b..ta 1an't stguoct and. 1 don't kn:CM" 111o"l"<..at ca::a be dona about t t but • londll'.g h. tor you to read 1n ease you bave e.ny thoue)lta tn the r:atter. DD

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lal:r 2h, 191.0

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I lia'N bND ..... t. wrlt.e JOa H bebalt atf'Go1d 11. D&l.T, 1lbo bu ...s. awll­oat.ioa aocf paiiid the .._,Mt.loa tar t.he poe1t.1• ot I!JIIrd ... l'aLNl laipMt.GI', llllriM or ~t.Joa. I han ... 17 .... vaooe tJooa a M.ut or at• that. tie· 1.-- a YWT 111 .. per-.

I •• maloei.ar oow ot • l8t.t.er ~b Ill'. Da1T •rot• t.o the Ulrl.l S.rrioe ....._,_. u t.berw ia all.ft.h1.ar rou •• dlt I will be Crat.etlal.

Hon. Francis Biddlo So.).icitor Oene ral

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Reply'ol.th repo•·t from ·chief Super visor Kelly sent t o llies Hickok, Aug, 12 Not a sati,sfactory applicant and is one of 40,000 unsucces5ful applicants,

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DN.r lfr. 111.c1dlel

I han '- allkecl to t1nd out. ._ IIOC_IIll}lr, lllldolpll J , He1n-n C4ll ~:et. his ~ra. Ha &l'l'liiG 1A Uii ~~ J811»&r7 ?, 193S, ' ud 1l.lad pat1t1on tor natW"alisat.ion on Pet.Na17 9, 1940. Ria - 18 on U. eal•rrl•r of Jlldp Jolla C, l.no.z, United St.awa Diat l'ict Court., Hn York,

Cu AIIJ't.h1ac be doaa to apedlte tllh? I u 1ntere.t.ecl in help!ni b1a 1t I oao.

YerJ ein~I'WlT TCUI'o,

} Hon Francis Biddle

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STAN~A"O II'ORM NO. 14-' .-H'f'OWtO 1\' THC 1'11-"'0Dn

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TELEGRAM OFFICIAl. BUSINESs-GOVERNMENT RATES

Urs . Roosevelt

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I Tte naoc of t.hc man 'llhom I am ext r-emely ::mx:tous to help in s ecu r ing immediate odmit.t.ance t.o c1t.1 zensh i p is Rudiblph J . Heineman . He ar r-ive in t. J1c U. s . January 7 , l 9J5 ond filed pe~ition for Mtu r~lization reb. ?, 19~0 . His case i s on calendar of ..rudee John C. Koox, US l>istrlet. \..OUrt. r;Y..., . t"le;lse call r..e oo lleet. in ft. :l'orth •s soon ns you f1na .. out hol\' soon l'le mtcht. expect action . r art.iculn.rly anXious t ,o ee t :tc t1on becau:1r. ot vital effect on oy business .

!duct. love and can •t tell you how nr3..'1d it Has to see

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<>l11ott

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lvlT 29, 1940

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1 • •al.Nillc - 1du•t.1oo g1ftll t.o • ~ Ola_lkt,~o - owr tna lloNqD.t- tlMI war and wubea, 1t pDIIalbla,t.o at.q 1a t.hill 1DWIL17, "- hu applled tor aa ut.•aloa of hl.a 'lie1t.or• • l*'lllt. u4 ~ lU. t.o £0 t.o «.;anacla or llmao and co• 1a on the qao\a, it t.hl.a ooald be arraqra4,

lf1ll ,.,u lat. • laDw what. ba ahoald

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Oln Fl&tabo

c- onr ae nllitor 21 Jtauary 1939, fbr llorMpan ~rioan LiM, in crclar to Ht. up U.ir exhibit. at. IIOrl.d•a Pair, !Mw York. Atl.er openilli: of Pair in 11&7 Hnt. to aiddla .. ,t to Tieit rale>tbee 101\d retW'oad to N.., York ln the aut.u.wt, all&it.ine ordare t~ 11ont11,1 in caM deoil lon "'' •cia to take part in the World'• Pair 1940. I.Mit~e to dt.u&tion in !:Urope exhibit. wu cl.eoont.inu.d,

lnt. .. dad to eo back, hninr hi• ret.um t1 oll:at.. liar broke

out.. flj) oo..anl.oat.ion wl th llonll,)'. C.: an eat 110 tunde t I'Oia hie buein .. e there,

Can atka a UTinr here and thinks he oan £in •plor-rt. to othere. llae had azperianoa in nri.ouo count.rioo of Europe

u 'a •practical artut.•, induetillal deliener, and wor ... • in bandl.oratte.

Applled to x-ierat1on Of f ice ~ extanaion of hie Tieitor• e panal.t., which had alraa<l7 beed extended t.o Jul,y 25.

1'/ould 111111, 1t po•dbla, to take ax.Mination' tor quota, then eo to canada, lleld.oo, Cuba, or &f\711here, and oo .. in on the quota.

Pnaant addree11 Care Araold s.rp, ~e I'Vk, Mlot York

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\Ve wrote to t he :.tote Uept. . but only sent sore paper o and Cl5ked •hat could be <lone .

Arnold and J.tr. rL~tabo asked me to ask you again Said those papers only related to his e.xtMsion •hl.ch '"'" extended to July ? 5 •

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Says he spoke t.o !Jrs o Roosevelt abou t hls plans for a plaot ic '"'P - urtl papers are nttached .

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I 110llld appreai.at.e it 1r 7"" aau ld 11 ... • ,,_ 1&­r-uoa ao-,.lar t.IM Allleodqa

111 one .aae lllllcb baa aa• ~o • at.hnt.lon, the -Ml bom 1n tble OGIII'l\'7 aDd h er huabancl O&M fnoa .... ,...,. 18 71ara a10 aa part. o r " ahip '• c r... le eot.ared t.h1e , f <»unl.r:r 011 a YlaUor•a pel'lll.t iaaued b1a by t t-. goya.-,•at. -or hia n&thl 1 M d, He obt&l. Ded at.aady loOrl~ &Gd, t..-caUII{ he Ul not. t ... ll1ar ld tb t he l aa1 he aed after hie pe?al t. ooaa null .nrt Yoi4. He baa been kine et.eadl.l7, 1e """ aarried and ha a a ua.ll c:hlld, .\nd 1a 1D ten that he •ill be cloport.ed ae he hae no t t akan out hie paperw. Bl ' baa ahrted twloe t.o do ao but • • • 11\fo,.d that be 1011ld ta ,.. t.o 1 .. ,.. the count17 and ""'"'" l.er&ll7, m<l, haYi~~~t a et.ee<~T Job e nd bcinr loathe to 81 Ye it up, be Ilea DDt dc:ne UIJ.e, llill 7011 let - IUIOII i f t b11 - ld be the oal7 ooluUon t.o hh probl.aa and 11011l d he be depDrt.ed 1t he dl.d •" ron .. t.bia proeecl.,.,

lD the otber -· .., •• .,.l d tappen to a ....... wbo baa Mr.ed a t.era 1a a nronat.o17 et. elJIIt.- ,.a,.. or a~, 1lbo b .,., t1R7 71are old and aarrt.d t.o an Aaer1UA1 and .e.G liu u ... .s Ill •• r"l7 ur. aiaoe? ller hubancl doea CIA knoe .. ,. put. n<»rd .,d ohe 1e afraid DOt OAl,J he, bet all the people la \Ill .-11 place •hen ohe u,..,, w1ll fiad Cllt allollt 1\ 1t ehe -t. rwllat.w 11 &D al1eD and fiYe t.be r...U red 1ahrut.loa. SIMI h qlllt.e Jlllftlo et.riaken about. it end rMla "'*" 1t ber paet. ,_rd h b.-cht. t.o ll£11& it. •W 41aci'MI her bullaftd llld obllclrea. le Ulere tilT~ a pereo11 Ute t."-" eould be uancl her reo.-4 IOIIld 'Ill ~~~~ ooatiueiiLial, aac1 would a pri- noerd arteot her palll­u ... u a relll.S.U

Se _, peeple an vl\iar .. beOiiue t.btr an t.err1t1ed b7 t.lle aliee refietraUoa.

I "-- Yf"O~is diddle __} ~' [e1l6r !lenerAl

Dert . o r ~ustl eo

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\.l" .. n &OS'ft 1' i~ f'!'CC! v ed see 1tt-Lt.et· f rom Ur s . 't..r :us Juq:en•en, ~l/2 Oct~ !.lot. nee lo~,u. ·

'r tt l Cj l s l.H~ett r (".).IQ

an r.-nonyr 10u s let.lcr v.hrr ( t.hr -:. Hllbn c.nld r.t1t' e~1 J rln 1 t. ttl. lc r f""SL t;e k nov.n ~nd t..t .. :t t. ~t~a r.ouJri l ook in U,. " V : .. , 1 ~ u r Pt-t>!"lt'' t·.,r U.t ans:.cr t.o ! *"r l•·LL• , .•

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I have no sel t t e adv, to the Japer bel ause I ~m ar raid

that ~he ~ape~s w~ll kakej i t up, I 1on 1 t see how wei oan

aocomblis~ mu~h u~lesls v 6 ei~her uae lyou» name or the i I

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W. H. , ' and I you! kno)" t t se 1

newepaper sleuths, they would

probably ferret her o~t . Do you think she reads your

eolum~7 You!migpt s~y something in that which would I · ! I i not eauee l sue a uro e ae putting i9 an ad, , I I I I . '

Judgm nt . I I I I \ I f·/(, fl { , I M. C. T, \ ' II l N,-

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Jq de&!' llr. Biddle:

AUa<ut. 10, 1940 IIJd• Park, •• York

I 1\>pt t his c m be p . :. lh m u.·h

9 1: t ckly. ?!i i. l j'~">n 1 ~ u.e }<,p 1, a 9 so1 n a!

;-ou h:tv~t n"yth~fll to report. on lhe caso1

Very ~i <lCore.ly y.>urs,

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Lett er from llrs, Willi am Brown l.!eloney, S. Quaker Hill, Pawling, N. Y, concernin, llr•. R. C. Jack son 011d daughter Oi'llian

Hon. Francis Biddle Department of Justice DD

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i8 ftict of tf.Je &ol!citor ~eneral lllu!Jington, ». «:.

Mrs . Eleanor Roosevelt, The White !iouge, r.~shinston, D. c .

Dear Mrs . Roo~avelt:

August 1.4, 1940.

On Aut:,u::rt 2d you m-ote me about. t wo p!'Oblems r egurri-

ine alien~. To rofresh your recollecti on I oc cnclosint:: a

copy of your l etter. I ref erred the lliD.t ~er t o t.lr . Schofield

who is in charge of I.mmigrution and Not urul!.11tion und enclose

his memorandum covering the cas es .

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The question here is what would happe."'' to a 'WOtran under the Registry Ac~ who aervea a term in a retor.matory kt oithteen y&~r a of a~e, •ho is now fifty years old and married to ~n ARwric&n, and who has lived an exempl&ry life since then. Evidert~ly her husbona and friends do got know of her r~cora and she is p&.nie-atricken because she is e.frtlid her fonaer lift.l will be k.no1111n . The que8tion it wheth~r there ia any way a per son like thet coul d be 3ssured her r eoora •oula be lc.opt ooo.f'io.entie~- 1 and likewi.se would a per.s:on ' s record affect her position •a a reaid~nt.

Under the Registry Act it is provided that all registration AnQ finger­print r ecorda mad~ u~er the provisions of thit Title shall be secret and con­fidential , and shall bo made availAble only to euoh persone or a6onc1&a as may b6 aesi,gn.ated by the CoiD!Iliaslonor , wit h tho approval of the Attorney General . Further.more, the person who makes the r egistry rocoro ia advisoa in our regu­lo_tions that 1t shall 00 unlawful for hbn. to oivulge any intor.ttation concerning tho person registered.

Tho mere fact that a per a on sorvod a term in a reformato-ry dolifs not necessarily m6an t hat be has had a criminal record . Under I t am 14 of tho Registry Aot it would be nocoasary for tho &lion to state whethe r or not be has at aey t ime boon arr ested , triea o r convicted for any criminal o f fense oi thur in tho dni ted :>te.tos or o\l t sido . lie .a hall have to state the ne. ture ot t:.he offe.n:se, tho da to of a.rr-~st, tho city, ton or county, the stat.e or country if outside tho United States whore he we.a arrest.ed , triea or convicted, a no -tho cdapo s1 tion of 'the e.o.so .

Oeoesionally we fino a.n unfortunate situation where an olien is aeport­a blo beaausa of a otlme c.ommitted me.ny years ar:o . 'lbe law provides for the deportation of an alien, wi thout regQrd to length of residence in the Uni~ea :Stat,es, who t~d.mite or hao been convicted. of a arime i nvo lving .nor a.! turpi.tuc:te pr ior to ' entr y; or who, ~thin five yeare after entry, has been oonviotdd of a crime involving moral turpitude and sentenced to & year or more .

In euamin.g up, it oe.n be stated that the ird'orPB.tion to bo t\trlliahea by the woman in question will be kep~ atriotly oonfiaential insofar &I regilt~ 11 concerned.. Without knowledge of th.a fa.cte in tha ce,ae, however, it 11 not poatible to atato whether her Ncord is auch &I to br lng h&r within the aeporta-tlon proviliona of the law. Baaed on genera! exporionc:e in auoh eaaea . it 11 oonaidered rather d.oubtt"ul that a deportable atatua exists. tho only poseible aolution l o.n oi'ter on thia 11 to ~ve the J.aCS¥ interviewed by an 1.Jamigr1Jlt inepeotor who, with a ~owledgo of All ~he fact a , oan •dvise her whethor any ground a for ueportation exiat. Hatura.lly, if e. deportable atk tua 11 establiahoa it would be quite iJipoadble to ke ep euoh a' 1111!\tter oontidontial in tho aonae tha~ 'the neighbor• would not k:now about it:, 1..lt.houg.h our tHee are ooNiaer•a conti­d•·ntial,

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THE lllliTE HOUS& I'IASIIYNGTON

I -ould appreCiktO it if you could aive DO souo iufora•tion concern1Qt. the folloning :

In one case •i-.ich hat~ COOt! to o.y ut.t.e .tion, t:w t~o~ r.t.S bo:rn in Lhio country and he:· husbo.nU cnwo r rom Uornt.y 16 :..·ot.rs o()o ae part. of a ehip' tJ ere.,.. He ent..erecl thi s eou:lt.l') on c. Y1Sit.or 1s perDlt. ib5ued h.i.- b)' 'thO BOVerna .... nt. or hi& nt~t.iVO land . He obtained stetuJy Tlor k hera nnll1 becauae ho was not. fttmilia.r with the la~ , ho r~ined afttr lu~ perait wno null ~~ voiL . lie hu been "orkJ.na stoudily, is now married &nd has • sull ehlld, and i o 1n fear th"t he wlll bo deportod •• he has not ta.ken out his J*P"rs . He has started twice to do so but. trae lnfo1uod tlult. ho -r.ould huve to leD.ve thtt cowttry and reuntar legally , and, having a oteody job Glld be!n.; louth• to give 1t up, he hog not done t.hie. 1'1111 you let ~:~e kno• if t.hi:. 11ould be tho: Onl)' solution to his prol..le& Wld ~ould ho be deported i f he did not follow thi• procedure?

In t!lG oth~~tr cu.sa , what. wo\ll(.;. happen t.o • wow.:.n who haa se1·vod a t.orm in & r ef ormatory at oishtcon ytmrs ot &t)e , who ia no01 fifty yo4rs old ami tw.rriecl to &n AJ..oriwn , ana Gho hu lived an exe.~pla.ry life uinco? Bor husbu.rul doe&. not. know he·r past. record und Hho 1o afraid not only he, but all tho pooplo in the am.&ll plo.co where she lives, dll rtnd out about it 1r she auat regiet.er aa an nllen and give t.l1e reqUired lnforn.ntlon . She is qtuto P"nic otricken olJout it nnd feola thu1. if her put record is broutht to liGht it will dlsbf'ACO her husbond "nd children . b thero auy way a person liko that coul,: be assured her record would be kept confident.i&.l, end •·oulrl £t J)l'ltJon record a/feet ber posi tion a& a resident?

So ""-"Y people aro writil\1\ .. & becou•o they are tonifiecl b.Y tho e11on rea1atrut1on.

Very sincerely youre,

(Sgd.) Eleanor Roosevelt

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FO!! P2l.!.'.:.E Dl ~:CRllniC lfiY:st'/.:>'.l'S OF fllfll.~Y .t.Ur~IST 16, 1940

RECT~ThJ.TlO!I OF J.LlENS

J.n :.ddr\.'!.: 3

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LnJ.~l ?. ~::to~~td ~;rociul : oLJ:>13{3J"'t to t!.v ·.tt!»rn)y Gon·lrl'l

~n cho~;~ of th~ J.!"':'!UtNttlon :.rna t-•nturW.iz.::•ti4)n ~t.:-vico

O~p!U't.-:\•nt ol' Ju.:t.ic.:t

Dol1vvrcd ovor tho Mltu:ll :l~nrork

'l'hur• dey , Aur;uat 15 , 1940

10 :15 !> .1.:., EST

REGlZTRhTION OF hll~S

I..-,.mu&l a. Seho!'!uld, Spccie.l J,.!:sistcnt to the Attorucy Uvnera.l,

i n charge of t he ~&ratio~ and Neturu.lizcticn ~e1·vice..

It is my privile&e to t ulk to you ~n an important pb~se of the

Notional Defenst2 Prost·am. ~ shall try to uxplain tho nuturc and pur-

po~o or the Ali en Resistretton J.ct , end h~w 1 t ·~ill be r..d:rn.!nist erod

by the D~partment of Justice , which , \"Jith the Post 01' f ice Department ,

bas boon entrusted by tho Congross to curry out the ~rovi aionD of

thls new leu.

OUr country ho.s devel oped nne gro~\"ll to be tte 3rt>e test nnt1on on

eo.rtb, lnrgol y bocuuoe of our tr:1di tionul policy thtt.t peoples of otht:r

lnnds o.ru wolcam'! here. Tl:U'ourh t hl.l yeC\I':l ther c t..-ne trcm c ve1·y corner

of the world . T.'lc)· <'~an ctill como tmd the}' er o ntill eoa:tns, though

thei r nu."Ubers M e DO\'/ l i mi trjd 1 n rtccordanoa wi tb 6 pl.an adqptnd by th&

Consr~tl$ t.:o1..1.e ycw·s O,fO , based ou c:.ll otmonts 01' (luotca:s \\·or!:ed out

tleeorrlintt to natt oual! tics.

':'ha:::.o peopl e eo..'"'Jle to us bae nuco th";.• waru loC':kiT!.f-3 for a n~·.'.' eht.nec

at life . They were. seeking frooJ om. They wanted to live i n a land

"'here. they could wor!;hip Cod og they Puw fit , Nhere tb.ui r ch110ran

could ('O to school , · whero they coul d think for thcmsc.;.l vc s nnd ap-uak out

on occasi on, wher e tboy hod a chance to ~ern thoir dally ~read accord~

i ng t o t~e1r bost ability ond to loy nside a little against a rainy

dey , WJd >1hero they could ltve !IOd lo~h without bei J18 hounded and

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driv~n f'rom pillar to poot a~ t~e t~hlc or caprice or ,·oc.e uut-ocr,ltie

overlord , tu short , tM; sought lib>r,;tlon in thin ltnd or lil'erty,

T!.oy Cn:l.l l.•rc to bo rree.

J.ll:lo>t :111 or thm ooon bec&.'lle ucoful, lo)·ol , Lnd l'l&lcomo ros! ­

d~ntn C'lf thla , thoir adopted, Cl)untr/. Ml'l.nY ot' then L,orricd JJ!t(..rie!ln

eit!zen.; , ..nd tho children of all of thee, 11' born ~oro , toe""'" by

ore1·otion of laH, cltl7.&n:3 or t:l\~ Uni t <.•d Stutoo . Pund.rcc1c of thou!Zartds

of thot~ took odvur1tn~o of ou1• l!btrul c! t!z~n•h!p ,~l1cy r.nd boer.-w

naturolitod , o pl'O~o"o i'hich elves to tho foro1r.n-b<:rn rccldcnt tho

fUll r1rht3 a.ru1 tl.e sm:;., eiti:.cn ' ~ etotua as thu n:lt1vc born.

But , tor on.t r.Jr son or o.J'I<Itber, "J.OO~t thrco am• onc-helt million

of thcen hav<. net 'bGcamo ei tiz.ono . One re~cun m"J bo tl.at we h:lv~ never

adopted the unwice !)Oltcy or forci::~J: citiz~n3h!p uron nnyone . ile hove

novo•• ect" t11"'9 lir.lit r.:lCS so-4a to them, ''You m.u .. t bu~~.,.rr.o o1t1zC'ns or

got out." Partly 1 t 1G duo to i o;nol·or,er . Plll·tly 1 t 1• b<,cuuce , nspc­

ciollr in t!cuu llko thnso , tho ordo~ly procera nf ~rnntlnf, citizenship

b:v court prcco~u.ru aftor ca,ret\ll 1n•restigflt1on LJ not bCarod up to

nceo."llllldoto lurgu onrushco of Gpplict•nt• . Th•IN 61'0 thouoo.n1o or :>liens

1n thJc count.l""J .,.ho hovo decln!'ed tholr 1ntt.nUon o! l:..:co=1Jna, clt.izens,

~md who aro patiently 1117:>1 til,; tileir turn,

~t , what.ovot' tbo rco.!IOn r:ny bo , tho !'uct rcctl1ns t.l':."\t wt. hcvo 1'f1th

uo t hio lnrGQ number of olionn. For thu moat rort, thvy oro h~ro lccnl­

l.y end moot ot tb«!l havo been edui tted for pen:tuu.mt reo1dcnco; Thera

can b~ littb doubt that iho overwhe·.m!og r.mjorHy or thc:n uro decent,

loya l, h.u-c1 ... work1ne, , roc-poctoblc pooplo . t'rom whom this nation hns

nothing who.tov,Ol' to renr .

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But a progrQ!Il of Mtionol defenso ::lUGt ba &d<.CIU.ote end cor.plote ,

Nothinc cUI bo ovo>·lcokod ol· ~'Cl•,ct.d, Wo still lluvo befor e us tho

t r<Jgi c picture of tt.osc heploas nGtiocs 1·:ho undorostio:.tod t M dnnsoro

Ylb!ch lurked b~hind thoir liner. , Til\& Ccvorr.::-.ont JI:UOt imo·.• eve rything

i t can iearn about every al len •~tuin our borders . I t muJt find out

how ouny ther e nro , ..,.ho t hey nro end \lhoro they are. It r-ust know t•hy

they are hore , nnd whnt they ore doine. A Government t o ;>rotoct i t s

own c~~ do noth!n( los5,

/.nd 1 t. mu:.;t do oo too it)r the protection of t.J.8 alienc tl;cnselves .

These oro dangerouu doys, l:.:totior.o r·,m hic;h , end eood j uucmont nnd

souncl rcneon t:re t'pt to be overridden h:t !"ft£hn03S Wld i.tt:pt!tUOU5 cnt~us1-

omt. i{vcteria mus t I.e kept do·wn , nod roco bntred ond pr ejudice r.rust not

bo p'lnni ttod to Ltold c:<ay. T~io Covernmunt cannot nllo•' the hnrm.loss ,

lew- aoiding, loycl alien to be tarnssod o~ ,er~ocuted by those who

would act i n pasoion 1;1.nd bust" unUor u nonuine but mistt:~ken sons& or

:.nd it Cl\n bczt protec t Md SOf"SUnrd thoDe l'ron Other"--

lands who live hero , if it koowo oll t~ero is to know ubout them .

Thus ull munt oe,rou t hat tbu Conar uftC acted winely lllld w .. ll , in

the interest of our Mtionnl ac;curity 0 Vlben i t docidod l33t ;J\lnd tbnt

every o.lion :nust bo ro~istcrod tmd cvory Clli an over fourtoon yours ot ece finaorr>rtnted wi th1n ~he to~ wontll:.. . per iod bot inning AUl!USt :!'ith

noxt . I t "ill bo noted thnt th• otatutu npplion to ,!IV<.r t eliun. This

meruts , eonor nl.ly ~pel.okiro{l , ovory t'oreit~n-born man , wom11n , o.nd child i n

t he United St!lte s and l t s ro•ccoo.ions who llbs not boe.n nat ural had, All

ol1ena over fourteen years or ace muet resister i n per s on ; chi ldr en

under four t oen must be rog1atorod by t heir parento or auarG i ons. When

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e. eh1ld rt!eches the age of fourteen , he rust thon register 1n person .

Morcovcsr , otter he hao rne.ls tored , on nl i en must ropol't ove:ry change or

residence within fivo d&:IS otter hr) mcveo .

J.nd let mo empha~iza thtJt llVOn though one ho.a d..!cl ared his i nten-

tion of bueomino e. citizen und ho.s received his so- callod "f irs t popors" ,

ho 1:; s till an el ien in the eyoo of t hJJ law nnd must resi stor.

R<.gictration iv COill)'>Ul nory . J::very til.i"n MUST reeint or, Th• l aw

pro·;idue u ponnlty in t h' form of a fir<• and 111lJ>r 1sonmont for failure

to r ogi,.ter, us 'Holl no for rotusul to bll tingorpr intcd , !!njentionully

"" Giving iulto infomat ion , and i'ail~ to report ehongos of eddress .

nccttJtrut1on will consist of ~wering ce rtcin questions , s uch as

nomu , :'tdd:res:2, place of birtt, , datu end pl!tce of entry into this

count1•y 1 ond occuptttion. Zneh Alien w~.11 be asked ho\t long he intends

to remain i n this country und whether ho hos hod any m111 tary servi ce

ei ther ho."o Clr o.brond , ~Th will be roquh•ed to l ist his ooti v i t ies and

to uc.me O.J~~ Ort!&ni;,.utiona of wl11ch ho is a member or in whi ch he

pnr tic i]>ates , and to ~tutu who thor thoy further t ho interests or progrom

or ~ .roreig.n covcrrunont .

So much for the nutur e Wld purpooo ot' th<> /.lien Rceistrut1on ACt ,

Now, as time IYill all ow, u fow . wordo about tho 1118JU\Or in which 1t will

bo udminlstored , An I novv unid , the Congrevs has placed upon the

' Dopnr~nt of Juctico and tho Post Off1cu Department tho duty of enrrying

out thn provisions ot this Act , a~d those two great dopartmentD of our

Govor~ent are working i n close cooperation in order tbet thi s huge

took mny be oerriod out smoothly , oftioiontly , and with os little dis-

turbunoa in the ,live& of our alien J10pul o.t1on as poseiblo •

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The uctunl reaistration \\ill be hc:tdlod by " troinod :<t~ff ot

courtoou:s 1 DX'{Nt-it.uccd pouta.l t:.-rployt.t~ Y.ho :-:111 b·• on duty during tho

full P••ri~d or r ogistrntion trom J.Ut;Uct 2?th to Dc.cember P.ut h , lnolu­

olv~ , in ~vety first ~d cccond-~los~ post officu ond in th~ pott

ottioo ot every county oout . 'l'h9 '-lien dll be requir ed to go thoro

and nnCTIOr tho questions , J.dequnte provisions wlll be =do for t hcsu

who oro intim or bedl·ldden or confined 1n lnstl tutlonG, Tho QllCwt>ro

to tho questions ~111 bo recorded by t hG postol ecplbyea on off1c1ol

for=s . J.fter they have been c~leted , the elton ~st sl,n his name

Cllld 8\l(oU tO thO truth Of his 6D$1v(;rO , !11$ fingerprints Will bO ClOdo

at thut u,._ too . H~ >."ill not b~ cr oo"- excz."1ned by .onyon~ ot tho peat

otflco, but ho will bd •XJ'l•oted to answer oll tho questions occurutoly ,

complutoly ond truthfully ,

Thooo &iQl\Ud quentlonnBl roo wtll be sont to t h<t !Fmi~;rntlon and

Nuturnlit.otlon 5orvloo at l!nshins ton, wharo thoy will bo 1'il:Jd , in­

doxod , und oo tulot~uocl to h"como u J':>rt of· tho pon.unont recorda ot thllt

Sorvioo . 'lhvr. nooesMry , they will bo chcckad n{'llin:Jt oth~r Noords ,

and invoctlc" ~ lonn ••lll bo conducted , if roqulred , to dt.t vnnino th~

accuracy or ttv.. lnforl!l!l tion thus obtained.

In duo courso vvcryona who r~gistcrs will rccoivo throuah thu

United St ntos ~11 a r a61o tration r~ca lpt card, '!'hie will bu hlo proof

t hot be hao roblst or ud in co=oliunce wit~ t he low, Thio card should

bu prosurvud C'll'Ofully , nnd 1t ""uld bo wcU to llaN it rondily nvnll­

ablu boouus~ , theugb t he 1JW docs not roquj r~ on ellen to carry it with

hlm , 1t dooa r oqulro ov~ry ••ll~n to n,gistor, hlld thta cord will bo

hiD eY14~noo t nat ho has dono zo .

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In ordar to coke recistrntion onsiar, specim~n forms ot tha quus­~ior~li\J.rQ with 1'Ull instructions as to ~nch qu<fb tion nnd flofl it should bo ancw,orod >till bo <lvnilebl" nt th" vnr1oua post offices well boforo the fi rat dQ7 O( rcgintrati~n, ~USUSt 27th, ThaGe i nstructions will contai n un exuct duplicate of ~bo oft'icinl registration blnnlc , and tt

.i.n uro;od thnt avery alien obt ain a opoci man form ns coon as possible, t uka 1t t.o= nnd study it , <>!ld rill it out eo.refully , Ho should then toke i t " ith him t o the poot oi't'ice when h~ goes to r egister, so t hat he clln quickly c>nd rondily nnowor uccur" t ol y nnd completely the oe:r.e ques­tions tthen nc~od by t bc rogistorin;; ortiee r ,

J.nd now , a word t~bout f!nr,c r;>t·int11'lf.. Evbryono .:hould unders t and

thnt tl.oro is no ot 16J!l& of uny t.'ind uttnchod to it . Hundreds of

thoust~dJ or pursono h~vo hnd tha1r tincorprints tak~n ond recorded for idcr.t!ficntion l'urpoocs , The <!o.y boa puosod in this country when a f1ngol'pr1nt file is 1•ego.rdod 1n no.y ooMo oo " "Rogue~ Callery" . It is sll:lply a ,,odern mouno or 1dont1f1 cnt!on, It is the most aocuruto wo.y to keep r ecords otr 'li&bt and to 1donuty the~:~, :Jamoa mo.y be ohonged; ! noes c ht•ne•d or evon 11ftod; s!t.nature& mo.y be t'ort;od; but no two sots of fingorprintu hove over I!Ultchcd , !n t he l ust war ovory man who s ervert in thO '.r.ItJ , the ll&vy und tl:.e ~:arine COrps "as ti ngorpr1nted . Tbousnndo ot peoplo lil'B voluntnrtly fi n::urprlnted every year, lll Fodorol cavu S<>rv1GO wo:rkors , ell pontlll ~ovineo dupoai toro and mnny others are f1nscrpr1ntod na n ~tter or course . Thoro io no disgrace to it , and no alien should hove the oli!;htoet compunction in IJUbmittlng to 1 t,

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J'..<:-t r:9 ~tress enotbu· ·i>OilJt . Th\3 ::.lion need not fe::..r th:lt M.u

\ \':ill b•~ uvcil3ble to othe-rs to onnoy him o:r dir.crininate ngc inflt ll Lil: i n

ony way . The lc.w s;.rov1de~ 'Lh'lt tl.o t•ecur-tb shnll be keot nocrot unci.

conf idential. NobOdJ u-..:zy exULUnc thee except \':i th tho exp::.-eso pc,tmiselcn

of tbo H t or noy Geno~·rJ. of tho Ut11l:ed Status. All '""l" t"ont ar.f"Ul•cJ thot

J..ttorney Conc,ral. Robal·t H • .ioclu:ou w.i.ll .sen t o it t!lttt thtJoe recor.in \vill

not bceono nvoiloble except to thoce cnt i t lcd to t he inforr-1ation j·or

le~it irtatc ntleds of not ional dtd'enst:t t:.nd fol.• oth~t· : ·rOp..!r I:)OVBrrwK1nt ul

purpoac;s. ...

.:.no1.hcr !Ninf whi.ch ti1ould bo bl'vur.ht homfJ tv t vurJ alJ.en , J.s that

rogistrat ion iR nb:l-'lutely tr~c . No o!'!"iciC\1 fo.J 01' o;u• kind .is 1n-

\'olvod and no r-tonoy ncr.d bo pain br th'13 olivn to .;m.'/Qno . If doubt cxistn

en to whether un led lyi~ual. c0["'£1S w1th1u thv pro;ristott3 cf tht.r luw, ns ,

for oxe:'lplo , w:tother or not ht: 13 a c .l tizon • which i n 01~ten a ccr.tplox

oml di f ficult l ognl 1uostion, ho Lhoul d pby snru ond N(,iuter . II' 110

}'!.au nny doubt os to b.ov1 to nnowl r zomo o f t ht: (tuout i<.'n.s , ho should so

to t!lu yost officu 0:1.· to tho nco.rost offico ol' the l'r.m:liGl'~ltlon ond

No.tur fl li:.mtion &cn~vicu and runkt-J inquiry. H•l will btJ furniaho.l 'Nlth e.ll

th.l hvl1> which it in posC'Iiblu to (<iva him, nnd ho cmmot pay t:..fi.,Ything

for thic bdv ieo, /.lrts~- thor& hc.vo buon $0W4 eomplointu r o1Jw'dill8 por -

&ons \lho aro ottar.:Jpting to toko 'lUV3.ntaeo oi' ulif,r.a .md who prctvnd th~t

th()y een " fix t.h1ne;o 11 to uvo1d rop,idtrat ion , or Jltik.; t!l i r.ttJ 3l!.C'ior i D

anow~rill(l tt.o quontion.s , or ol1mii\btu somo or t.h""'· '!'hoy <>ffo1· this

Bj)Ul"iou.s ndvico in r ilturn for a ft•u ,. Tho n~ic.n t~hould bowc..ro ot th<.t

_,_

"resistr~tion rackot cor".

Detore ! close , "''.Y I direc t " wnrd e•.c>eeinl ly to tiloao ot you

Nt.o I.RF. C!TIZEt.:s of t he UJ. l t cd .:;totes1 ·!nu o.a:~ h3 ot f:l'lltlt usoistnnco

In cnrrylnc out t~.ic J•hnso or the Oet~n.:n <reerCI:>. Many or you h>ve

trlenda , relatives , or cci~bors wl:o :u-c oot clti~en:J . You can holp

)"Our COUDt r}· by r.elping t heo> under3~Qnd the flll'fO-"l Of tile Rogls t ru­

t lou /.c t nnd ~.0.1 its provl<loiU .:Ui be; cnrrled out . You c:on toll

tt.Cill where to eo to re.:;lster and 1<!len to so. You ca:~ be of rnrUcvlor

!!IS1:-t3nce to thof!e •'ho ~.re r.ot fe:oi l isr ""'ith our lUUCU-3.(':~ 1 t.nd '\":ho

I tAY h"·" dl tfieulty In r el\dlng end und~rotondint; tho quoJt!ono , 011<1

abovo oll , you eo.n point out to your :t.Uon triondo or aequolntunoes t ho

n~ccu'Ju lty for them to regis te l" hnd c:m urce then to do to c:J aovn t.tJ

th!1y C;ln uftt;r the reriod or teg.i..otr·at ion on""ns on Aut;~ust ~? th , eo

thot t~t.ro wi l l ttot be !.J lor~o les~ t-r.tinuto :·ur.h. v:he1~ t h.:t rorJod onda

on Docarnbot· :.!f.t~t.

J,bovo t:ll , .fOU CWl Jnok£,. c l ear t o your nl!tm frittnd:.• t.hn li

r eg1Ptrot 1c.n 13 i ntended ily t he Govorronen t f or tho r r o t oc t! on of ol!enQ

ua woll •$ tor thP. pr ot•etion of our c cuntry,

>

UNITED STATES DEPARTMENT OF JUSTICE IMNICRATIO'f AND HATURAUZAnON SERVICI:

REGISTRATIO N OF ALIEN S

Tbc Alien Regislrntion Acr of 1940 requires char all aliens

register berwecn the period August 27 through December 26, 1940.

failW"e co' register will rcsulr in fine, or imprisonment, or both. Ask

your posunasrcr for a sample fo rm of me registration questions.

YoW" posrmaster will assist you in every possible way.

~Mao.- 10~ . .... .,."r""""'l•-"'""1' ....... " ''"">' '• .. ,..~ ....... -.OIIOIIIII>ol •r-"'l''lf1 1111~""'" • ,.,_._, '" 'tr..,o •Ill')• h .,.ll!_o 111 .... 11110-no - \'"110~11- ol'l' 1-.:ttl<-liWIIII! .,,.,.,.-, M

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YIO()l!lf

~ nc on '"IS'n'l"tM p 1 w a • 11 f7M '*" ,., p<'na "'1YT'n~ ~ • CV1U "\'W" ~ pr'M~

en n ;c._... pt::t: ..n f1D 1K""''rl mn r- p 1 w""" rn""9Jr.IP?T'Iil I W:J liM~ .K .. "W'::.IIP'IY1pc!!lll )7't'r J'IC .JY31Cl Y1~ '"IV1X pn""W ,_ 'f/w: J"C "J'"W • fiD CIIKtl ~., JC' 'n~ • JW"\? tn Pi' n• ~ O"CCC 000 "" • ,., II I w :tli I rr'2 tn»e=» pc-.n 0»11 ,, l"'t tw"'j)::l"'m"tt m C"'tt p;;,;'l Cllr'M rPW' rn en

,V'1M~J'Dtl"'l"*

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, ..... , ..... -~~ """lllo''llll tlno~llo '"""-,.~, -''" ......... ' loto .... - .. .,._.,,

EARL G. HAilRISOS,

Dirtttw f{ Alktt Rifhtrwt,..,

Q.(CII

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Ill SGAitiA."f

"•\• IIU!l.,j lol • ....,, Jl<"~:i.oo.trltl,\ol 'l'lln~ "".:luu4dl, """' 1-..11 •~1110,; •Ia! oJtoto 11ohot -"' •'-: to •I,.IIIWA...II d.u "-"-

lolo ...... ot~-.t .. ll-. ''"~'""'"'' .............. ,..,..."'.....,.·'lll.l ......... .....,..., •• ....., ............. h ......... ·-" ·'"' ........ '"' ...

h l1,. .. jlo10l_ ..... , ... '«' _,.......,"""'·~··· ....... '*"'~" ""' J. ,..........,.nm ............ ~ .......... •• 0.. ·~ lo'W

r

r

UNITED STATES DEPARTMENT OF JUSTICE IMMIGRATION AND NATURAUZATION SERVIC£

REGISTRATIO N OF ALIENS

The Alien Registration Act of 1940 requires that a ll aliens

register berween the period August 27 tbrough December 26, 1940.

Failure to register will result in fi~e, or imprisonment, or both. Ask

your postmaster for a sample form of rhe registration questions,

Your postmaster will assist you 10 every possible way.

1..- I~ old "~• ~··· .a. ll.fc101tlo.&k>!,. olfCII &""nlfnr. •!cot dot uuti4wlll d• 11011 - d • .. •lilll da>'llu(> """"',.J tn~ro ' II~ ct .. •• .t.t '!7 ~.;. ......... tl 16 '-*-""' 101.0 C'otluro dw

".,,{._,.. ... . n .. ,_,....,. ""'~I)~ ...... 1~-•·m .ti .... ,u ",jl ""1~+-•lb 11 dhnv••n"" k .,_., C"Wto~" Oil IJVfl""" oltll.Uilrl<l ,.....,...., old -to ll!.ltt'~.,. 11•·-;•l•,. ,ft4 mo4ulo

(liii!~IU '- ............. fd,..; .... u. ,.,;1-Lt&~Mw. n O lrtUfol'l

• !.Ita l\oo~• ..; al111#tft I" ...,..1 ""'""' ,.._,, II•

SPA.NI$11

. .. . ...,. ... llq;.Ltu .... V..u.-...j ......... ..... "'"1"'""'4"" '"'""' ..... o'\ltwljtoroo .. 1\cioun! "-"' ............. '"" ::t •k .., .. , .. ·•-:o ...... lo ..... .,.I! .. I!Ui'ft', •k& aAti.IMO. )ll...,._l~~t~ 4ft IW Mrf,o.t,.,... ~ .... N -~~~~,. ftltllft.J .. IC..o," lllool._. ,.-.,.. 1'\.1"1" .... ,.. "'

.. -..~.lt ....... --...... -- ... ,.., ...... ot --~ ... •lit ... JOff'C"''I.M olrl n-clo.._ t:l .. t..l,.lol ..... .t .. "'"Jo'" loo ~·lori , _.....,'" ............. .... il~ ....

flliNCH ,

1 ... W dt I'•IIIIM IHO ""' a. ......... ""'-' ..t. ~ •• .,.-. •"'1'"1• ,,,.. ""*"leo fer.....,._, W.IOO dt •'~l.lti ,.., ,..." ''" I• ,.,W. qool .....,. 4,. U ... lit • • • ..._..... d•1• 1"'-'tt •u.k ltKio Ua ulu. 4t,. __.tnl 6 ""'• obllc.-, 1"11' ••u·abl• IIIW ...... ,......wn ... - ~ •. ~ ...... d.u .t..hl•-·· ' •• W.. U.. -npiW.Ilto Ia ,,..,.,.,..._.,.._,.,;, , .,.., •li•pllliW.O ••

..._ ''• ........, .. ,._ ...... ,.._. d•- lou'* •- "-,_c.

.,..__to "~'-- •

EAR L G. I<IARRISON.

Di~dor #{ Afltll Rtg/m·.-uiu.

f).. ,\......,..,.fii\Dooltl.on.o~~·· ._ IIIlO <rr-rt..r. ,,_ o.lloo 0\~ ....... r C l1 -..dl~ ....., '1',..,.1 Yo>lll 21, Ao~l ... *IIIII )IS,

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NOitWOOIAN

1,..-11'11 •'f l lkll 0100 !l(l,.,..li+~ l'f'::'i.•Mi•lll lc•ri•....,. .U -J'-t .. , ... , .. u,..,.. ~...,., ...... an. '!1 •• "" ... •w: '.'II ,t..ft,.,,,., itllll.

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t.u I& .. ..,., .. IJ.l..M.m - • ~,...,..,.r~ ~.,...,

....,,, ... u ll&oalll-:tro\oll•~li

UNITED STATES POST OFFI CE DEPARTMENT

·· Alien Registration

INSTRUCTIONS

TO

POSTMASTERS

1940

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®££icc o£ tqc Josfm1ud er <l$enera l ltlao~inJ,IIan, p. ~.

ALIEN REGISTRATION

July 30, 1940 The Alien Registration Act, approved June 28. 1940,

provides that all aliens who apply shall be registered and fingerprinted at post offices, and such other places as may be designated.

Poatmaate"' shall provide appropriate apace In post offices lor auch aervl<e. They will forward. as dlrected, completed rcgr.tratlon and finge.rprint forma of all aliens registered and fingerprinted by them.

Thr. work will be under th e direcUon of the Flrat Assistant Postmaster General who will issue appropriate instructions. The Chief Inspector will supervise the field work where neces­sary.

The registration and fingerprinting of aliens will· begin on August 27, 1940, and extend for a period of four months.

J desire to impress upon a ll postmasters and employees the Importance of this undertaking, and urge careful advance study and planning to the end that thla exceptional tuk Ia performed in a manner which will rcftect credit on the Postal · Service.

The wholehearted cooperation of all postal officials and employees Ia PC!'llonally solicited.

JAMES A. FARLEY, Postmaster General.

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:Jost l (9tftu ~ep~trtnuut

fi' IRST ASSIST ANT POSTMASTER OI!N~RAL

WASHINGTON

TO ALL POSTMASTERS: July 31, 1940

In compliance with the provitiont of the Alien Rttittration Act or 1940, and in accordance

with the ordu- of t.he PottmaJlu Gmcral, all postmaatrn wiiJ be &uidcd by the foi.Jowina instruc:·

t.ions in reairterina and fi:ng«printing aliena.

1. F rom Augt.~st l7 to Dec:ember 26, 1940, postmasters at all firtt and second class pott offictl

and at post office·• located ot county klta, and such other pott offices 11 may be detignated

arc directed to re&itter and finaerprint aU alims fourtttn yura of •ce and ovrr who apply.

wbetbct or oot tbey rclidt- within tbt: cklive:ry district of tuch otft«. If it Ia decided to extend the

re&iatration period au.itable inatruction' will be issued.

2. Aliena under rourt«n years or age will be reghtercd by their po_renu or auardiant but shall

not be fincc--.rprintcd untU they reac:h the a.ge of fourteen, at whkh time: they thiU p rell!nl

themwlva for ncittration and fin,cerprintinc.

3. The followinc deteribed fonnt will be furnished for the rca:istration and fina;erprinlinc of

Aliena. The UN of these forma it detcribc'd Inter.

AR-1 lnttNction.a and a-pecimen form (Hereinafter referred to u •• App1icnlon").

AR-2 Alien re&istration form. AR-Zo Follow ohe<t ror additionol data.

AR-3 Receipt (or identification) rorm. at toch«<to AR-2.

AR-3a E><tra Receipt rorm. A R..... Finaerprint form.

AR-5 Offieial rqulatlona and fi.naerprint inatructions.

4, PottmaJtera aha11 communicote with oil institutlona within their delivery districts and ascer·

tain the number of alien inmatet, fumiah the lrutitutiona with the nccusary number of

application forms AR-1 and arranae fOI' poatal emp1oyces to vilit the innitutiom and rt.&iJter

and fina:erprint the applic:a.ntt. Insane puaons are duted as incompettnta and shall be T'q.U­

tcred by their auardiana. By .,inatitutiont'' ia mea.nt, asylurru., hospitals, jails, ~nitcntlari"·

etc. If aueh institution• arc within the deli very district of an office not authorized to regittcr

and 6nrerprint allent, the poatmastC'f will atct'ruin the number or alien inmate• at uth inatitu­

tioo and notify the J)Ottmaltcr at the neareat fint clau • .ccond da• or county ..teat poet office,

wbo ahaU arrange to vilit the institution and ~tte:t and fin&trprint the applicants. I( the kaal

I(Uardian or an inaanc or- other Incompetent penon confined to an imtitution is not available

to re&itter the inNne or incompetent alien the guardJan ln fact, that is, the medical officer or

auperintcndent of the inttitution ma.y rc:aJater him. N«:etU.ry llrttt car and bua fare• a.nd uae

of pcnonal automobilct at not to ucecd five c:enta per mile is authorized.

S. ln cutt or qed or infirm pc_raon~ uneble to vUit the poet office, pottal cmployets. when

neet .... ry, thal1 visit their homes and rcalater lnd fingerprint the applic=antt. If •&ed or

infum persona, unable to travel. retide within the dtUvery or an office not authorized to rt&itter

and finaerprin't aliena, the poetmute:r at tuch office will forward the application&, Forma AR- 1,

to the nc:arat: tint daa.. .ccond d .... « county .cit offitt wilh letter of advice. The poet·

muter at the ofti« 10 notified ahould arrance to vitit the comm~.mit:y and re&Utcr and ft.ncerprint

the apptlca.ntt. In order to avoid unne« ... ry travel the pottmattu thould wah until he i1

reuonably ture Ill app11cationt have been rece-ived before viaitinc the tow'n.

, ; Any lllformatioo l'wnioh<d by alicru In connection with rqlatration and fin&crprintina Ia

otCRt and mull be bcld in otrlct caoftd<,.,. and not dlwlc«< to OJ>Yoac but occr«<it«< ol6c:iolt .

Poetmut:era are not required to dettf'mine who ahaJt rqiater: to canva11 for rt-Cittf'8tlon. ot to

attanpt to int~et tbe Jaw, ucept u set forth in the official teaulationt, Form AR-5. Tbey

will - qua&a the Information civen by the applicant, except the aeneral dcteriptlon ouch u

• • bclabt, ,..;pt. colo< or b&lr and.,.., etc. ~·tc rq!atration and fina<rprint ronno mutt

be uatd few each applic:ant. Pottmutcn will not make any invnti&ationt to determine •bet.btf

or not aUmt have realetcred or • • to the aceurac:y of aniWUI entered for 1llem on Form AR-.2.

M appllee.nt may examine the reaulation.e, Form AR-5, if h.e 10 dnire1.

4

•• '

•

s

7. Pott.mastcrt than arra.n&e to car~ (or thia work at main officea, and tuch claMlfted ata·

dona and other placet 11 they dt'tll\ neccuary. Poet Officet, clauifled tt.ationt, and other

J)lacet of rqi.Jtnti.on -.a.-ill umain open for thia tcrvicc at timet which will not interfere with the

t~~o'Oflri.n& houn or applieanta. Good jud&mmt wiU be- the c:uklc and ot6c:u wiJJ remain opd1 at

such hours u upcncnee dictatct.

OFFICES WHICH WILL REGISTER AND FINGERPRINT ALIENS

8. All 6nt claM, eeeond clf.N, and county scat pol\ offices wiU I'Cgister a_nd finaerprlnt alient.

At the Jarccr otlicn thit work v.illalto be pulon'Md at c-Jauif~ stationt and .Neh temporary

quartcn .. may be- required. In C'tl"lain intta.ncft it m1.y be n«eua.ry to dulpatc othn" offic:a

for thia wwk, end 1r to the omces involved, as well as the C-entral Ac:coundnc Offittt ror the

d itttiett, will be: ln1tructed by t he Impc<ton in Ch•rae or the Divisions.

SPECIALLY DESIGNATED OFF' ICES

9. Any poe;t oft!« or the third or fourth dna. which is not \octlttd at a county teat, ud thc:re-

forc not • reabtcrinc om". but wblcb bu • numb« or alien pettont will report tbia fact

lO the lnspe:ctor in Chafl,e or the Divh\on, beina lUte to cite the t.pp:-oxlmatc number or alieru

to bt «ciatercd and the distance to the nearest flr1t class, a.ccond clast, or tounty ~~eat office.

lf in the judgment of the lnapector in Ch&ret rqittrttion ab.ould be authoritC'd a.tauch an office

the Jntpertor in Cbarge will d.cticr~oatc the office as a f'tCisterin;c offi« ancllna:truct the Cmtral

Aecountin& Oft"i« to fumilh the tltt'nMry forms and ~uipmc:nt. He will alto arra:n.&c for an

tna-p«tor. or an employee or a nearby omC'C, to innruct the C>Ottmastcr.

' USE OF FORMS

10. FORM AR·I. Thil i• the inmuctkw\ and application form. Postmuttn ancl J)Oital em·

ploycea ahou'd atudy and thorou&hly fa:miliarirc thcm.tclvta with the inttnledocu and

question• to be answered by the appli"-Dt, i.o order that they may be able to auilt the appli·

cant in supplyin11 the answen. Thia form should be fumithcd to aU applicants eo that they

mi.Y complete the form at home or at the post omcc. AU quutlona must be anawcttd by the

appl.i.cant. cvm if the l.ni'Ner la " don't know." In the evtnt the l.l~en is unable to eive a com·

p!rtc aAI"AU to any question he tbould furnitb data u accurately u J)Otliblc. "nlc oom.pleted

applict.tion Fonn AR-t, lhould not be rttumed to the applicant alter rccittration, but tbould

be trantmittcd. with Forms AR-2, AR-3, and AR-4 as hcrelnarter directed. Jt it not compuJ.

10ry that the alien complete Form AR-1 but he should be enoouraaed to do 10 1U it upeditel

the. actual rec;istntion. If Form AR-1 ie ~ived th.rouch the mail by a postmuter he wiU

rctum tt to the tender with inttruction.l to prc:x:nt h. putooalty ll a 6nt cla.et. « 1 ICCOnd dua

or a county .cat poet offiec, or one apcd.ally dnipatcd. cxct1)t u providf'd in Pa.rqnph S.

11, FORM AR-2. Thia it the official reaietration form. It will be completed by the pottal

cm.p~yee rrom in(o1"tnntlon rumiahed by the applicant on Porm AR-t. and by quettlonina.

All queftiona: tnl#t be aa.t'ftrcd as .utcd in Parq,..pb No. 10. If thtn- it in.euftic:knt tPICC on

AR-2 foc .n .,_,Form AR-2a obould be UJCd (O< th< odd;tlonal omw.ro, and AR-2 <Ddoroed

to indicate a Form AR-2a has bem Ulcd. When con'l_pleted, the poctal employee wiU ru4 the

answera to the apJillcant or he ma.y read them hlmaelr. The applicant wUJ then lia:n bla name

in the pruence or the pottal cmployt!e •uthorlred to admin1ater the oath. The finae.rprint

imprctdon oC the 1ppUc:ant '1 ri&ht in4es R.ncer will bt placed ln the ckaicnatcd apecc and the

office ownp impt<-. thowlnc dou and plAK< or rqiomtioc>, ownp<d In th< opoco marlood

"Oftio.J Stamp.'" U (or any f'tPXI the imprnaion of the riaht lnda fincer ca.noot be tabu,

the impreuion or another ftnaer abould be taken and the form tult.ably c:ndOt"'C'd to abow which

Sneer and band. Mone-y order or reaietry atl.mPt with black Ink p&dt lhould be uted ror the

poot office .wnp lmpnooion. U oddltlonol dotinc otompo arc needed they llhould be ord<recl

imme<liokly. Appllcanto ~ be eftCOW'OC<d to hove inwpret ..... wb<n IIC<d<d, -JJO'U'

them at the titne o( rqincrinc. Whete- potta1 employftt can act i.n t.hia capedty they wUI do.,.

In "'" where applicants are unable to write they will lien by mt.rk, which must be wltnaeed.

The w\tna~ wm lien his own name and addreM on the form ncar lhe mark or the appllctnt, and

the worcte .. witnC'IKd by" wm precede the licnature. 8bou1d • pcreon ttatt that he it tttiltcri.nc

a a -tter oi J)<'Ot«tioo. oltJ>oua)l be bdleYH be io not obllced to do oo, Form AR-2 obo11 be

... - by th< rqltterinc olficiol,

12. FORM AR"'3. 'this it 1 rqittratlon receipt or ldtntifict.tlon ronn. The appUcant will

olen th< fonn and the oomc ftncc<print lmprculon will be plo<ed ln the propor opoco u token

011 Form Alt-2. Form AR-3 lo not to be ckW:bed from Form AR-2 or retained by the oppli.

ca&>L It will be IIU~Uy -·to the oppliOOAl by th< Otpottmcnt oi Juotico. A dcbite

, 6 , I

malll.nc ac::ld.reN mutt be fumilhe<l oo Ponn~R-2, Question 2(b) for the return of lhla receipt

form. It ia antidpetcd that .xne Form. AR~ will be apoiJM, therefo~. an enra tupply labeled

AR.Ja, will bo fum4hc<L In cue of opoiJ.o&< Form AR.J will bo endoncd "Void" and a Fonn AR...3a completed. Both tbe tpoilcd form and the comp!ded one will be forwarded •• directed~

13. FORM AR-4. Thia ia the ftn&crprint form. , The fingerprint impressions ahoutd be taken fi rat and then the applkant and the official taking the-prints thould aig:n their nomet. The

form abould be placed with the linitrprint tide up unti1 the ptinta are dry, then the data typed

or writtm on the form. Most of theae data co.n be accured from Form AR.-2. The qucttioru oa AR-2 and AR..4 are aumbcred the same, but care mutt be exe:rdiC"d to obtain information

from the a.pplic:a.nt for QUdtions 1$ and 17, which do not appear on AR-2. Care ahould alto be

c.urd.ted not to amur the fin;ccrprinta. I tuna: •• Reference .. and " Cluti6cation .. lhould not be

filled in.

14. It it advitable to check the Forma AR .. 21 AR .. 3, and AR-.C for nccuracy and complc:teneas before: the Alien leaves the poat office.

DISPOSITION OF FORMS 15. Seooad da11 and authorired cliatric:t offices will eend the comp&ttcd forms toCtntraJ AC'C'Ount·

toe Oftiec~ to be reviewed before they an forwarded to the Alien Rq:ittratioa Divition of the

Otpvtment of Juatic~. W1thinaton, 0. C. H the form111e in order and aU qucttiont have bttn

antwcred and the fin&erprints are clear and legible t hey will be forwQ.rded to Wuhlnaton by the

Ccnt.re.l Ac:countina Office. IJ aU qucationa on the formt have not been answered or if the finger·

prin.tt ate not le&ible the fonns will be returned to the postll\Utc:r tubmitting them for nettuary

attention u indic::ettd in a letter of tra.namittal. SUitable form letttn for ret-um of forms and

fincCf'Pri.nt c:an:lt c:an be made up u experience: ahOWI coriimoa mots.

Jl .• Forms AR .. J, AR·2, AR--3, and A.R-4 for each applicant wiU be kept te~~ether. Staplinr

machine. and pins shall not be u~ed, but the uae or clip• it ]X'rmllsible. Finaerprint cards,

Form AR~. mutt not be folded. Firat clas• office• will mail the forma daily to the Alien Regia.

tration Division o f the Department of Justice, Wuhin&ton, D . C. in e-nvelopes fuml•hed for this

purpoee. Other officet wiJl mail them daily to the Central Accountina: Office: for the distrlc:t where

they will be: thcdced for completc.neu and then forwarded to the Otpertment of Juatitt:, or re­tW"Dtd for oorTection. In pedrina: for mai.lin& care lhould be extrcucd to prevent clama&e in

tta.n.ait. Where lar te qua.ntitieJ are mailed it will be adviaable to pad: t.hc fomu in atronc cartoru ..

EXPENDITURES, ACCOUNTS, AND REPORTS

17. At many pott offices. includln.a t hote of the fi rst and second clau, no additional cleriealaaist· ancc will be nccnu.ry in c:onnectioo with the AUt:n Rqiatration. Whete additional clerical

...a.taoce it eseential it lhou!d be aecurcd, and it wUI not~ ntteatary to obtaift advance authori· aatloo f« ezpendltW'CI for thil clerk hire.

Jl. All Eapendltu.tM Incident to the Rqittra t lon and Flna tTprJntinc of Allen• M ust

a. Kept Separ ate from Rarulu Po.tal Expendlturu. Poetmasten at fint and ~econd

clUI offices lha11 tet up 1ucb fndlturet ill their quarterly accounta under a separate itc.m inter·

lined and detipLated "Alien tlttration'" on the blank line followina. Item N o. 86 on Form No.

1510-C. 11. Poltmutcn at 6tat and due oftioet mutt keep to accurate record of the COlt of aUZ"·

illary clerk hi~ uacd for thio work. Ir rqular employ ... are uocd, the actual auailiary uacd

for te'placanent le to be reported. Overtime of recular clcrb should be avoided but, I( n~.

the ac:tual ovett:ime lhould be chal'1cd qaintt ,. Alien Rea;iatration," The aalary of the recut.ar

t mployee should not be ch.araed l.&aintt " Alien Rt&ittration" but only the nteel&lry auxiliary

uacd for roplaccmcnt ohould bo char&cd. The nlcht dll!'er<ntial and overtime or rqular employe ..

uacd ID thio work ohould bo char&cd .. olnot " Alien Rqiotration" and not cnlel'cd on the rqu1ar

ooml·.-othly pqt'OII, but muot bo entered on OCJ>'lf'ale voud>cn. Whc~ rqular cmploy.a an

uacd and there lo no employm<ftt of auailiary to replace them ID the - oft\C< pooitiol>o, ao char&• wlU be rMCk qainat .. Alien Rea\ltfation.•• The COlt or non·ctu.ificd au.xiHary cltrk hire, over·

tlmc and ni&bt clitrercntial of rqulat employen utcd ln thit work ahould be cb.l.r&ed at 100 percent. 8a1ary peymentl of c.IJ.Mified tubttltutea. eneaeed in thit work and In replacementt, wiU be at "" -t and muot bo Uotcd ocparatdy from the 100 percent pe.ymcnu on the abotract in onter that the Dcp&rtmeDt may make a char&• acolnot tbe Allen Rqhtration Oiv!olon for the

3" -t ~· dcductiono.

1

20. POttma•trn will ma.kc paymentt for rental o r 9 u1rtcrl, equipm~nt uabltt, detkl, typewriter•, etc., I'll well AI for t merae.ncy auppllu. Rcce1pted voucher• mua~ be aecured In duplicate.

T he ori&inal reCteipted vouchers mutt be tron•ml\led with qua_rt·erly accounu 1nd the duplicates ret1.ined in the office fi le.

2:1. Accurate record.• will bt- kept of aU upenaea fM ttrtet ear an.d but fare~, use or pco:raonal IUtomobikt at fin cent• pc:r mile, tekarapb and tdtpbonc. dlaract. A tt:Pir•te vouchtr

mus:t be wbmi\tcd for each automobile: trip, thowinc the date, poinu bd'A'«l\ wh.ieh travel .,., ... m.de by pcnona1 automc>blk..lM ~t.crn:.tin&t bct"4-ecnaid pointa.mitc-a&C',and numbu of als.ens rC"Ci•tcrcd at cllCh poinL +C:tty trav~l will be by ltr«t car or bua, Vtbc:re u ·ptchcnt, rather than by automobile. Voucben will be obtllntd for ttlqraph and tclltpboac c:hat1u . Rettipts mutt be ~ from employe-es for llr«:t car and but farn. such r~pta to be taktn monthly or quattcrly. Poltmastus uaina their own autornobiks can aicn vouchtn for JUC:h tt-rvitt. AU vouchers and rcc:t:ipt.s mu.at be t:alccn In duplicate. The ori&inal rccdptcd vouchm and f'«'Cipts mutt be trantmittcd with ctuatterly account1, and the duplicates retained in t.hc office file.

22. A monlhly report of all ur>endit:uttl incident to tbe Alien Regiatration mutt be m«dc: on Form POS-1 to the Firlt Aulatant Pottr:naatcr General, Olvision of Pon Omce Service

by aU A rat and •c:cond class offi~s. F'orm POS..I mutt be tubmitted even though no expense~ have been Incurred, u these reports are to contain inrormation &I to the nu•uber or olien1 rea;.i1. tered, 11 we.U •• upen~e~. Vouchrra are not to be aubmitted with thete monthly rtporta but the extxnditUfC'I reported muu be the same 11 thoK to be: included in the quarterly atcount. These nport.a mu•t be forwarded prom-pt.Jy at the dote of each month. includina the rnonlb or At.~cutt.

23. The Quarter-ly po~tal account wilt oont.ai.n a KpU&te payroll abstract for auxibary auist.a.f'\U inducbncawtiliary used (or rcpla«nvnt. overti.I"De: and niaht differential ot rqular emplo~

enr-af'Cl in the alien rqisuation .. -ort, and or vou.dxn uansmitt~ few all otbcr upcndituru. nw: payroll and ob&tract o( vouthe:rt lbould bear the notation "Alkn Rectstra~JOR. •• AU pay. roll cbcelc, Mla.ry rett~pta and vouchen Cot other cxpe:nditurea ahall be: endorttd or atampcd ''Alien Rec:istration.''

24. PottR\I•ten at third and fourth cla.11 omctt wbkh are authoriud to rea:lstcr and 6ng~t· print aliens will pay for additional clerk hire, tc:lce.raph and telephone c:h.,act, and mi1caee

ror uac: or pcreonol autol'nobilea where encntial to thi1 worlt, and submit tianed voucher., in dupli­c:l&tc, for thek lten1-l to th~ Central Accounting Offi~ Cot th~it district a. Such paymenta ml!y be: made rrom pottal runds and 011 itcmind men1oranda. kept by the diatrkt offioes of the amount or expendituru covering vouchert forw1.rded to the ~ntral Accounting Office, tor rc.imburaem~nt a.nd carry the memoranda at c:aah until relmbUtkmcnt i1 retti\-·cd. The Central Accountine Office will rc:imburte the district poatmattet by Trcatury check for the totala.mcHJ.nt of the vouch. entubmincd, if IUch voutben arc in order. Third and foun_h claM J)Oit offittllhould not aub­mit vouchcn to the Central Acoou.nuna ()t'fke f« peyment more orten thaa once a month. o:­when the work " compJrt~ AU c:heck" Mlary rccapts and vouc::btt$ f« oc.~ upel)d.aura in connection with this work thaJl be cnc:lorttd or &tamped " Alien Recisttarion.," Dituict pott•

matttn wiU t'Nikc oo n~tries in thrit rqulat eccou.nt1 ol upcnditurn inOdtnt to the alien rqit.. tration. All upr:ndituret muat be aupported by prope_r vouehe:rt. Thaet vouehtn will be: ttuted as 1tricdy c:ath items bet-A·ccn the dittrict otricc and the: CenuaJ Accowninr Office. Third and roun_h claN omcca located at county IiCata. and auch offitts of tbctc: dauc-1 wh.ich are tpecjaUy dui&nated to reai.ster llit'l\1. wm employ additional dc:rical aaaiatanc:e, i( needed, at the pre· vallina hour1y rate o( cc:mpetUation cx-istln1 In the C'Ommunity, which wiU Ult.18lly bt the same rate as1)4id for derlcal eMittance in the pott office.

CENTRAL ACCOUNTING OfFICES 25. All Central Acxounti.nc Officu will dittribute 1uppliea to office• in thelr dittrlct:1 aa ae.t

forth In Para..craph 34, and r~lmburM dittrlct postmattm, authorized to rt&iater and fina~r­print aUent. for expmact actua.Jiy lneurred In aueh work.

2.1. Patttc:ulu atte:ntioo ia invited to the lnst.Nttioru to poat:m.Utut at thlrd and (ou.rtb e1au

- -. ~pb U . eoncemlnc the method ol rdmbl>nlnc au"--oed cliotrict olSen (ot csptndltutct lnddent to the: rqjatretion and ftnc:erprint:iftcor alkna. Poetmaaten at t.heac &tuict oft\cct an to ~y tbr ectuaJ CJrl)r:l\ltt for ~ edditional ckfk bin·. ttl~. a.nd tdtara.Ph ch.ltln. and uac ol pcnonal automobile. at 6~ ttnu ~r mlle, JeCUrc and trancnit tlrnrd vouchen (Ot auch cspendituret to the Centra! Accountinc Offtcc ror rtlmbwwment. Poetmalttn at Central Acoountina: Oft\cn Wll rclmbutlc the di.ltrict pottmatter by Treaawy cMck tn the total amount of the vouchen. provlcUnc they are in order. Central Accountina

a pottrnaaten will be hc:ld responsible for obta.ininc correctly prepared vouc.hen. !( improperly

prcpartd vouchcra arc received from district post·mattct1 they abould be returned for correction

and ~ymcnt autpended until correctly p1•cparcd vouc.hera are received.

27. Postmutcn at Central Acc:ountinc Off\cr:s ahan include in their quarterly postal &«<UntJ.,

the expencliturcs lcw which tbcy have rrimbut'Kd po$tmlttcn at dittrict officn. The total

should be: ineludtd with upcndlturc:t ror a Hen rcaittratlon at their own offictt in • teperate item

interlined a nd duignated "Alien Registration,•• on the blank line following: Item No. 86 on Form

No. 1550-C.

21. All expc-nditw-c:a. eitht.r by posl.mtlttcn at dillrict offitt.t or by thr Ce:ntta1 Accountinc Office,

for wotk in connection with 1M A1i.en Rq;itt,.tion,must. be supported by pcope:r vouchc:.-..

The quarterly pottaJ account ahall contain a teperatc payroll ebatract. marked .. Alitn Rqittra·

lion," ror a.uxillary astialance, includini l\uxiliary used for repla«menta, overtime and night

differential or rctuht_r cmployee1 enaaaed in the Alien Regist ration work, and of vouchers tUb·

miutd for other CXJX:nditu~• at the Central Accounting Office. lncludtd in this abstract ahould

be the expe:nditu.ru of potlmuten at dittrict offices for which the Central Accounrint Office

hit made «'imbunement.

29. AU payroll checka, salary rcce'ipta and vouchers for other expt:nditurca shall be cndortcd

or ttamped "Alien Re·aiatration. •· Postmaster• at Cent-ral AccountJna Offiett thall place

the: Tteatur)' ehcck number and symbol on aU voue:hen for which payment it made to dittriet

pootmast<n. The Trcuury ~k numb« and oymbol should obo be thown on the ebttract

or all expenditure-a paid by Trea.sury checlc, including rcimbunement to dittrict pott.mattcn.

30. Postmasten at Central AccoundnQ Offitts d ul11 report promptly at the close of each month

on Form POS-t the ex-penditures incident to AUtn Regiatration at their own offices, and on

Form POS-2 the expenditure~ at dittrict offitts in th.eir distriC\ for which reimburw:mc:nt has

bctn made-. A ttparatc: Form POS-2 must bt" tubmittro fM each aut..borind district offi~Ce", tbow·

ina the c::rpente incurrc:d and t.be number of aliens rcaistc:rtd.

CORR£SPONDENCE

31. All pottmattcra ahall direct tbc.ir inquiries on this work to the Cmt.ral Accountln.c Office

for the ditt.rict. All corrcspondcnec rccc:ivtd from the pub1k wtueh eannot be: handled by

poatmaatcrt, shall be: referred to t he: Ctqtral Aecounting Offit'e, and the oorrtspondent adviac:d

of the uferen«. When Central Aeeouhting Office• arc unable to an1wc.r the c:orreapondcnce

tht:y abal1 rcJcr it to the Flrtt AtsiJta.nt Postma.ttt.r General, Division of Pott Offiee Suvi.cc:.

Rcferc.nee of aomc: correspoodcntt may be avoidcod by Central Attountinc Offices throu&b dc»e

contact with Jnspecton in Chlf'IC.

SUPPLIES

S2. Tbe followinalist of euppliea will be flll1Uihed to ell 6rst clUI, leGOOd ele11, and OOWity ... ,

office~, •• well u other d.Cenated office~. Fomu AR-1 end AR-11 will be fumllhcd to

aU pott offic:n, rcaardtcaa of whether or not they are deli&netcd to reciatcr aliens.

•

Alien Rerlatrat1on OJvlalon Form•

AR-t lnatructionl &tM:l IJ)e'dmcn form.. AR-2 A!kn Rqletntion Conn, AR-~• Follow sheet (or additional data.

AR-.3 l dentilicetion (or rc<eipt) form, allethed to AR-2.

AR..Je ltrna receipt form. AR-4 Pln&crpr\nt cud. .AR-5 Offtci.al reautations and finaCTPrint inttruc:tiona.

AR-6 R.equitition for aupp1iea. AR-7 WftkiY report of number of alieno r<&lllcred.

AR-tt c~ or eddrae card. "-'Print outfit. &nvelopea.

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Pod Office Forma POS.J R~pott by fint and second closa offices of erpendituru •nd number of aJiena

registered. POS-2 Report by Central Accounting Offices or number of aliens registered and expeo­

diturtt at dittrict offices.

33. The Allen Rcgietration Divit;on will mail direct from Wathins,ton ten or more Forma AR-1 to every pott offiot. They wiU alao ~U an initial tupply of form.t and material t o first clau

officc'l, and fingerprint outfits to all fint dan, second daas and county et.a.t offices. There are two atylet of finrc.rprint outfits: the la.r&er o nes will be furnished to office• where there will be: a number of appUeaotJ, and the emallcr ones to other offices. Additional set! will be supplied to Ccntrel Accounting Offices for emergency ttq\.ljsition.

3•. Cent ral Aeoountinc Offices will tec:tive bulk shipment• or supplies, and they wil1 immc· diatety furnish all second clau and county lt'at offices in their dittricts with a minimum of

one Form AR-5, and aix of all other Alien Registration Division form1, uccpt Forms AR-1, which are to be mailed direct ftom Washington. They ahaJI supply all di•trict offices, which are not locattd at county acatt, with a minimum of ten Forms AR-11. The Pott Offioe forms, PO~l and POS-2 wiU be mailed direct to offices required to uae them. Additional tuppliet of these and othe-r forms wilt be ordered by all offices ftom the Centre.t Acc:ountina Office•. Upon receipt of the initialaupply of forma and material postmasters 1hall order such additional arnountt at they will need ftom time t o time from the Central Accounting Office, being 1ure to allow for 1 percentaae which wiU be tpoited. A supply of form.s should be held at office1, even though a. S)Oitmo.lter fecl1 lhat. he baa no immediate use for them. Aliens may •pply for re&lstration at aome future date. In tbe even't a aupply of Forma AR-1 and AR-11 it not received at non·re(is~ tration offices, or any of the Alien Reginration Division forma are not received a.t other offices, one weelc before the ope,nin.r date of regittration the shortages shall be reported to Central Aocounting Oftket, and ahould the latter nt-ed additionQI auppliet they will notiry the Inspector in Charge of the Division.

35. Th~ Alien Registration Division will mail posters to po:stmaatera. When received th~y wilt be placed on bulletin boards in lobbiet.

36. At Central Accountine Office·• it will be necesaary to plan for stora.ge of supplies and the expcditioua fillina- of requititions. In no cate should an order for tuppliet be delayed over

14 hours. In the event lhe rtaular supply of wrapping material is ioadequote postmaster• at Central Accounting Office:& may purchaac such material locally, following the procedure SC-t out in Paragraph .. 1.

POST ACE 37. SuppliC$ majled by Central At«l'unting Offioet to post offiet"s will be under penalty en·

velopet. A.ny packages weiabing in t':XC'CN of four pounds will be aubjeet to posta&e at the foutth clatt rate, but need not be prepaid. Central Accounting Offices shall kttp a record of auch thipmenta and report monthly to tb.e Third Aui'tant Postmaster General, Division of Claui· fication, the amount of potta&e t o be coUected. The Dtpartmmt will make the postage ehara:e aeainat the Department of Justice. A record wiU be kept of the mailings of aupplica in pack:aa:ea wd&hing leu than four pounds for quarterly reporta, as provided in Section 619}4 P . L. & R . Reports wiU be made quarterly to the Third Auil,ant Postmatter OeneraJ, Division of Claui· 6cation, for transmittal t o the Depaf'tme.t'lt of Juatice of mailing• of supplies in paeka.ees weighine: lea than four pounds as an aid in preparing their required reports.

LIST OF NAMES OF THOSE AUTHORIZED TO ADMINISTER OATHS 38. All employees or the po.tal ~e.rvice who are deaicnAt~ to rqister allent are autbori&cd to

adm.inittcr oetht in this connection. Poatniuters 1re required to forward an alphabcdcal lilt of all such employcq. The.te litta ahatl bear ltatemcnt or the pottmatter that the employee• have been deai,natcd to recittet e.Ut":nt and to administer oatlu. Fint cla.a offiect shall forward thete littt direct to the: Pint Auiatant Poatmatte.r General, Diviaion or Poat Office Service. All otbc:r officn shall forward the litta to Central Accountlna Offiott for auemblina and trent· million.

REPORT OF NUMBER OF ALIENS REGISTERED 39. Form AR-7 it a' card for uee of pottmattert in reporting at the clote or each week the number

ol .Ueno recloter<d. It oball be comple•ed and mailed at the clooe ol each w~k by pootmu•ett at all officet which have been (umiabcd with the forms. Some of the amaU offitta win not rccelve thne forma, and offices which do not recelw: them need not rna.ke the reports.

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CHANCE OF ADDRESS CARDS 40. The law req\lirca all resident aHcnt to report each change of addrcas within five days of auch

chance. Other aliens, for example: vilitort, atudcnta, and other• not Gdmitted for permanent rclidcncc in the United States, mutt report thdr addrcu every three months whether they change their a.ddrtll or not. A penalty of tine and imprisonment is provided by law (or failure to make the r~ulrcd report a. Print~ o.nd addrttkd chongc of addttss co.rda will be furnished for thit purpote and they thaH be made ava ilable to aliens on call at all PQ!t officca. This card is known at Form AR-t 1 ond rcq,uiru one cent poataac, to be: paid by the mailer.

RENTAL OF EQUIPMENT AND QUARTERS 41 . J( additional t~writcn, de.ke and chain are r~uired. at least thr«: proposals tbould be:

obtiiMd, ir poaiblc, foe rc:ntal or audt equipme:nt on a weekly ba.St. Bidt thould be obtained in accordance with esistio& instNctiont in tuch matters, and poe:tmastcn thould accept the to..-est bid.

42. Jf eddit.ional apaec and quarters are cuential it is bditwd that arra.nccmcnta can be: made kx:ally for the frtt use or public bu_ildinas. Failina: to secure the free ute or outtide quarttn,

propoult ahould be obtained for the ret\ tal or auitable ~pace on a monthly blsis, and the lowest propoaal for tuitabte quarten thould be accepted. All such proposalt (or rental of tquipmtnt and quartert thould be' transmitted to the Firat Atsistant Postma_ster General, Oiviaion or Post Office Scrvite, with report of o.ction taken.

TRAININC AND EMPLOYMENT OF AUX ILIARY ASSISTANCE 4·3. Advance arrana;emcnta ahould be made in the usual manner (or whatever temporary em·

ploy«t may be: nece:aa.ry. No advance authorization nttd be obtained (or the appointmc.nt or temporary employtu needed for thla work, but these cmployus must be selected !rom c:ligible rqisten, where available, and oominationt uansmined through the Civil Service District Man~ aac:ra. utina Form 1531. In the event typistl are required requctt ahould be made of the Civil Scrvi« OiJtritt t.fa.nacera for liau of clicibl« (Of' tc:mporary appointment as rubstitutc: clerks. 4 • . ln advance or the registration date ml,ployeu mu1t be givtn Cull instruction• in all fc-atW't'l

o( this rq:istration a.nd 6ogerprintinc or alieni . At the la_rgcr potl offi«1 where there 8ft a number or alitns, cla.ax:s thould be held and detailed instructions given by qualified postal official•. Employtct &elected Cor 6ngerprintinc must practice unt.il lbey become profident . Any po1tal employee who is expert in Anaerprlnting should be used to teach othe-r employee•. It may be pollible to have expert fi n&erprint operators from law c:n!orcemcnt ocencies assist in the- lnttructlont.

45. The arra.na:ement of furniture, Ublet, dub, typewriter~, etc. , •hould be c:ordully planned in order that the work may be pe_rformed in an e:rpe4itious and tfliclent manner.

46. Wbe.rt there are many applicants, it may be deairable to work out a proarcnive ayatem with coertain qualified employea utia,Md to aped fie t.a.ab, tuch •• review and completion of Form

A.R-1 ~ typinc of Forma AR-2 .nc:t AR-3; adminittcrin& the oath ; fincuprintine, etc. 47. It it doubtful wbeth~ the recistretlon and fin&efl)rintina can be performed efficiently at

poll omee aervicc: windowt, and where practicable the actual regittradon and fina.uprintinc thould not be done in public lobbiC'I. Where there are rcw a pplica.ntt, the J)Mtmatter can Ute hit private office. At other offic:et a room or roomt thould be tccured c:l~ewhere in thc: build· ina; for lhll purpote. It may be: ponible to ute the Civil Service examination room or the court room.

FINCERPR INTINC 48. The Pottal Bullc:tln or july lS, 1940, dirm.ed that all postma1ttt1, and employcca they

will detail 14 thio work, ~ proficient in the takinc or clear and lealble 1\na<rprinta, and auacutcd that practic:al inattuctionl be obtained at officU o( law c-nforterMnt acendc:s. In· otructlono on tbc takina of fil!cerprintl arc contal- in booklet Form AR-S. Where practical instructiont cannot be obt.ai.Ded poaul cmploycu aboul« exprrimc:nt in takinc fin&nprintt in advana: ol the uciotratioa data. IT IS ABSOLUTELY ESSENTIAL that cku and locible prlnto be oea~red. U the printo (O<Wal<lecl are not clear IJid lqibk they will be retum«<IJid it will be ~ to take otbcn, cauoinc IUU\e..-ry work on the part or the Pootal Service IJid inconvcnlmc:e to the applicant. Jn eaee a.n employee believes be will c~rlence diftic:ulty in taldna the printt of an alien it it tualctted that aample print• be take-n on plain ~per before

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11 1J1 attempt Ia roadt to take them on Ponn AR~. Thi.a it tapecially tn1e in the - of f...W. applic:anta.. Should ao &lim rtJUIC to be fin&:ttprinted he will be informed of the ptoviliont of the law and the penaltlet provided for non· compliance therewith. Ir he tdll rdu.ea he abould be requtatt<l to li&n the card, Porm AR~. and if he will not li&n It the pooUI employee will type or print the a1ien•a narm on the form, and then cndone on tbc cord'* ApplicAnt rd\Jtcd to be: fioccr· printed a.nd he wat informed of the law:• and the cmployte will aian hlt own name oo the card. I( any offittt b.avc inklnt finccrprint ®tfitt on band thttc mutt not be uiCd in lbja WO!'Jc. Fin.ccra must be clean in order to .ecure le,iblc prints, and aliens wil1 deaire to clean tht.ir linaen after bein& finacrprintcd. Postmasters will aupply the Dtcc.MatY f•cillde.,. Ueplna the c~ to the: minimum.

ADVERTISING AND PUBLICITY 49. Advtttitina and aU publidty wiU be ~for by officiate of the Alien Regiat:ntion Divitlon, Jmmia:.ration and NaturaUntion Service, Department of justice, who will anance for radio broadcasts 1nd announcetnentt in newapape:rt. Poe:tma.ttC"a will cooperate-.

DUTY OF POSTMASTERS 50. It it the duty of poetmaat~ at all fint dau and aecond cJau post officc:t, and county teat post offices, '" well 11 tpe:dally deaipatect polt offices. to recittcr and finauprint all appli­tanta. It il the duty o( every pactm.Uttt to &ivc application Form• AR-t to all aliens who apply, and to Jlll.iat them in tompletin& the forma. PCN!tmaatera at office• not deti(nated to reaiater 1nd fineerprint aliens thall advite applicant• to take Pormt AR-1 to a rq:ittcrin& omce and in­form the applicant the names or aueh offices in the vicinity. If any poatrnuter doet not ruuy underttand these inttructiont, or if for any re .. on he It unable to comply the.rewith, he lbould oommunicate with the lntptdor in Cbatae or the Divition in \li'hicb bia office ia locetcd, telc­craphinc if necr:uary. Po.tmaaten are retponaib1e to the Poat Office Department for the proper and expeditiou• h•ndlin& or this work. Under no circumstances ah.IU they th.anec Ot' modify thrsc ina:truction.1 without fint obtllininc aut.bori.ution from the Otpartme:nt, or lntpector in Charce or the Divh:ion. .

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j. M. DONALDSON, Actinc Fint A.uiata..nt Pottm&lte.r OeMtal. . ..

ICY c1HJo 111-. Blddl.a•

....... )l, l940 II;Tde Pull, In Tori<

!!lAale JOQ m omdl lOr 10ur l atter.

I

I had a laUer fro• AliDa after your Y1a1t acd bol.b ehe a.od JoN> hH thai. 70u bad do,. euch a pd joJI. Tbe7 put.1cul&rl7 want. 70u to •at rnnkliA, Jr. -•U• •• tllt~r felt. 1t 100uld .-an • areat deal to bia.

I whb 1 oould tall ,.. all t ha plaaaant thiqe Anna and Jolla ..Ud.

Honorable Pr:.neia Diddle The Solicitor General Dept . of Justice ;lash., D.C.

Ya17 e1noeral7 youre,

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TH£ SOUCITOR GENERAL WA$HIHOTOH

:<6th Autust

1':'~0

Dour 1.11·• · Roosevelt :

c.okin~:t r. Ctt:zrp:.dt.n speech , t 'lu:d 6n r.l t.occUoo·

Sirric, !luuie> t r.d Johnnie . J<thnui< !.La lh6

t'i(;Uru ot e.n eeor.oDIIic Roy...J.itt, 1 ut t.lr. sre~!le

qulte fills t.he ~cure . The)' rll lool< l'ro~n

11nd WAll .

Si ncerely your, ,

Hn. f'rHIIUln " · roo•evclt

'II> a fob lte lloUl'e

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October 5, 19~

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.liT dear Solicitor-OeaeNl:

CAA J'OU tell M •hbt h ~:~>inr. t.o happen to Japuaeae lAnd CbiAe!MI people who are llere lUegall.J? I hue been aal<ed to fJJtd out for a .., who baa been here for twenty yeara, h&a an el.oellent recol'd and •ishee to resaln here. He is 11011 terri!1e•l, Could you let .. kDaw ae soon na po~sible?

fer,r sincerely rou•· ~ ,

Hon. francis Biddle Dept. of Justice

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Dur llr. Iiddle a

I •• enolr,!oea a letter troa lire. · 'fwaeend, Who wolll .-· ftrT aueb to help the J'roenoh p1an1et, Robert C..adee~~:~. Jould 1 t be poaelble to do •• ille um

'rei'T 11! noerely roul'll ,

Honorable Francie Biddle 'Ihe SoUci tor General • J' --t-· ) ,; y~.

lln .h aornaend write• tro.

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- Beech Hill f'ara, Schroon Lake ,NT

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Dear •re. Bi~dlel :? t l w.

• 1'\"'-;~e. I e.m g1•1ng th1a note to ~r. and _!~ei11rre to 11noloRe wtth their l~tt11r to. you.

I hllVII be<'n 1nt"r"'~~~d in the •·orl< wh1oh they ha•e be11n ~olnR 1n Cleveland tor a lonR time and 111noe t~ 11 1P 11 t!n<> ..:!;en race relatione are 10 important, I hone you "111 g1ve th"" on opportunity to tell you or th"lr work .

Y11ry aln<'erel)' youre,

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De:.r lira . Di ddle:

\ January lJ, 194J.

'l'lu.nk you ao ouch tor your very kind latter. I waa ao ~ that Uaribn .\ndaraon eae pertdtted t o ainJ ,.t ConatUu­tion Hall that I teal tba cr1t.1claa ot "'¥ 1111111tti.n;: u.ea ot a cu- u not iq)ort."llt .

I J..ae.!ne there wlll be reperc~ aioo and I ab4U prob<tbl,y buve ~· ut.t..ra. I have t.aom 11tt..1cked cl1rectl.y sod thrJU£11 ruaor tor av stand un t he Hogro, but one c:an ool,y keep t o one ' a conYictione and t.alce what

~·· 1!1ae Tl.<q>aon ""f!l:.inad r.bout llr.

Jallirte• a latter And 1 Ul¥leretand par!ectl;r. I told b1a when I eaw hila that 1 thoU£bt he would hnYe lul.rd aledd.in& ln the !imncl.a.l aido , u will haY& lA8Il,)' ot.her ..-ort.hy orgnn1zat.1one.

Vary e.lncereq yours,

Lro . rruncis Diddle 1669 l'hirt~·-rirst jl.rc ct .lhsh.lneton, .; , C.

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teeg THIRTY- FIRST STRUT ~ \S

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t.0 •end yoo1 th• enelos od copy nr ~> l &t.-

tor -.hl.ch wro od.lod to ll!·. l<r~l><>ri Y- ~ ·'I

on JIIJ\UAl"Y l? • 191,3. She 1a ao aor17

it d1d not. r M ch 4:-. 1': re)'l!lbore.

lira. FJ".\1\Cl.a Biddle

s ecr .. t.a '7' to lira. Roosevelt.

1.669 Tblrl7-l1nt. St.r .. t. laahinc\OD, D. c.

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February 10, 1943.

Denr lira. Biddle :

ThD.nlc 7ou ao much Cor your

kindnesa 1n lnvitln& • !o attend t.ha

concert at Constitution Hall.

I deepl,y regret thnt I wn

not accept. o.a I upect. to be awa7 on

Vaey alncerel,y ,youra,

lira . l'rancie Biddle 1669 Thirt.yil first St reet 1 N. II . ·.7ashi ngt.on, D. C.

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M it., ""'"NCIS 0 100U:

!Mt T HUITT r'l.lti'T flJU::CT N. W.

WAS.H IN OTC)H, 0 , c;

February 8 , 1943 /

1-/ •'-J" \

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Dear Urs. Roosevelt: I 6 1

On 'l'uesdar evenlng, Jlarch 30, at Constitution Hall, the Philadelphia Orchestra i s going to give a per­fonnance, at last, of the song ''Plain Chant for America" of which, you may remember, I wrote the words and J.lr. \Villiam Grant Still , the distinguished llegro composer, wrote the music. In his manuscript he dedicated t he music to rou and the Presi dent.

I am lrore I don't need to tell rou t hat i t would mean a great deal to him and. to oe to have rou at the concert that night at Constitution nail. Of course I shall unders tand if you have some prior engagement, but I do hope you can be there.

We hope to ask a few peop~ if they can f ind some way to set t here, to come back~arter the .concert to meet !.!r. and Urs . Eugene Ormandy a.n::t Mr. James Pease, the singer. lYe would love to ha ve rou join us.

Sincerelr rours,

!Irs. Roo•evelt

The lihite House

1 i L /. A~ " 13 I ~- r ~-. flf "'p II I ~ • 7.$11 T H IRTY• r'IRST STR0:£1" ~ el.. ~ '·

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lla,y 2.5, 194).

or course I Wldoratana .)'Our

reaeona tor not being here tor t he Con-

greeelonal ladiea po.rtiee and I 11m eo

glad you Cllll aee your eon. l hope he

1a coapletel,y ... u.

A!tectlone.tel,y,

Lllra , Francis Biddle ( 1669 Thirty-that ·street, N. ·,1 . Washington, D. C.

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Dear Nra. Biddleo

You and the A tt.on1e7 O.noral were •ore than kind \o aand • euch lcwaJ.¥ red roeea tor Cbnet.a, and I deepq appreaiate 7our thousnt ot ... 1he roaea added omcb t.o the bol1da7 ap1rit ot tha hoWia and I enJored haYing ~

lfi tb ~ U>anlca and dl cood Wieb • • t.o rou both tor tbo New tear, I aa

SinoeNlT roure,

wr. Francis Biddle 1669 Slot St . Washingt on, D. C •

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