From: Steve Howe January-25-2012 10:16:56 PM Subject: Holmesville-Colborne ARC Meeting Highlights Holmesville-Colborne ARC Meeting Highlights January 25, 2012 [ http://blog.amdsb.ca/?p=8284 ]Select this link to view the highlights of the Holmesville-Colborne ARC Meeting of Wednesday, January 24, 2012 Steve Howe Manager of Communications Avon Maitland District School Board 1-800-592-5437 ext 132 or 519-527-0111 ext 132 Cell: 519-851-6349 www.yourschools.ca Follow us on Twitter @yourschools Watch our Vimeo Channel http://vimeo.com/channels/amdsb From: s.hazlitt@gmail.com January-27-2012 7:15:44 AM Subject: Feedback - Holmesville-Colborne ARC To: Colborne/Holmesville ARC Formstack Submission for form Feedback Form - Colborne-Holmesville ARC at 01/27/12 7:15 AM ----------------------------------------------------------------------- Name: Selena Hazlitt Email: s.hazlitt@gmail.com Comments: Good Morning We are about to send out a survey to Colborne parents today. We are requiring their responses be returned by Monday. I just checked this page to make sure the meeting results were posted. I can't find them. Could you please make every effort to post the meeting updates from Thursday night's meeting on the web site TODAY? We are directing parents to this main page so they can read for themselves the content of the meeting. Thank you. -----------------------------------------------------------------------

From: Steve Howe January-29-2012 2:04:01 PM Subject: Web Comments To: Colborne/Holmesville ARC The following two comments were posted to the Board's website under the latest ARC Meeting highlights. Annette Walter I think that all Colborne parents directed to this site should realize that the 2 options that were financed out by Mr Cox above did not include the Victoria Campus option. The committee was informed that the Victoria option would not be able to be financed out in time due to the complexity of the details and therefore I took that to mean it would not be considered. The second option above is one where all of Colborne students attend Holmesville and therefore meets the requirement of anyone wanting to keep all the students together. Thank You Melissa Peterson It has come to my attention that Colborne parents have received another survey asking for their input as to which option they would like. Unfortunately there must have been an oversight by the creator of this survey as there is an option not included in it. That option being the one that brings Colborne as a whole into Holmesville PS, which in turn allows everyone to have a rural option as well as keeping all students together. I mention this simply to clarify to all the parents what is on the table. Sincerely, Melissa Peterson Holmesville PS From: Darlene Hewitt <hewfarm@gmail.com> January-30-2012 6:14:53 PM Subject: question for the staff To: Colborne/Holmesville ARC Attachments: Attach0.html 1K

What would the expected fallout be from families in the former Victoria School cachement area if it were to reopen as a K-8 school? Might we expect to see a signigicant number of those families wanting to return and would there be a way to block it? Darlene Hewitt From: Michael Ash January-31-2012 8:36:12 AM Subject: Re: question for the staff To: Colborne/Holmesville ARC Any school in our board is open to border crossing requests. We would approve all such requests if they met the criteria outlined in our administrative procedure. To do otherwise would be contrary to this province's equity and inclusivity focus. We cannot predict if or how many families might request to border cross. It is likely that there would be some requests given that the students are currently walking past the Victoria site to get to GPS. Mike Ash Darlene Hewitt <hewfarm@gmail.com> writes: What would the expected fallout be from families in the former Victoria School cachement area if it were to reopen as a K-8 school? Might we expect to see a signigicant number of those families wanting to return and would there be a way to block it? Darlene Hewitt From: Steve Howe January-27-2012 9:02:13 AM Subject: Arc Meeting Highlights To: s.hazlitt@gmail.com Cc: Colborne/Holmesville ARC Hi Selena: The Arc Medeting Highlights from Wednesday were posted to the website right after the meeting... and I have updated the link on the main arc page. Will you please send me your presentation.. Thanks Steve Howe Manager of Communications Avon Maitland District School Board 1-800-592-5437 ext 132 or 519-527-0111 ext 132

Cell: 519-851-6349 www.yourschools.ca Follow us on Twitter @yourschools Watch our Vimeo Channel http://vimeo.com/channels/amdsb From: "Ed & Melissa" <empeterson@tcc.on.ca> January-31-2012 6:02:15 PM Subject: Re: Arc Meeting Highlights To: Colborne/Holmesville ARC Hi Steve, I was wondering where I could see Selenas presentation in full? I forget if I had to wait until the next meeting or is there a link on here that I need to open? Thanks a bunch! Melissa ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Friday, January 27, 2012 9:02 AM Subject: Fwd: Arc Meeting Highlights > Hi Selena: The Arc Medeting Highlights from Wednesday were posted to the > website right after the meeting... and I have updated the link on the > main arc page. Will you please send me your presentation.. > > Thanks > > Steve Howe > Manager of Communications > Avon Maitland District School Board > 1-800-592-5437 ext 132 or 519-527-0111 ext 132 > Cell: 519-851-6349 > www.yourschools.ca > Follow us on Twitter @yourschools > Watch our Vimeo Channel http://vimeo.com/channels/amdsb > > > > ----- > No virus found in this message. > Checked by AVG - www.avg.com > Version: 2012.0.1901 / Virus Database: 2109/4770 - Release Date: 01/27/12 >

From: Michael Ash February-01-2012 9:57:09 AM Subject: Re(2): Arc Meeting Highlights To: "Ed & Melissa" <empeterson@tcc.on.ca> Cc: Colborne/Holmesville ARC Hi Melissa We will get it posted asap and let you know. Mike "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hi Steve, I was wondering where I could see Selenas presentation in full? I forget if I had to wait until the next meeting or is there a link on here that I need to open? Thanks a bunch! Melissa ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Friday, January 27, 2012 9:02 AM Subject: Fwd: Arc Meeting Highlights > Hi Selena: The Arc Medeting Highlights from Wednesday were posted to the > website right after the meeting... and I have updated the link on the > main arc page. Will you please send me your presentation.. > > Thanks > > Steve Howe > Manager of Communications > Avon Maitland District School Board > 1-800-592-5437 ext 132 or 519-527-0111 ext 132 > Cell: 519-851-6349 > www.yourschools.ca > Follow us on Twitter @yourschools > Watch our Vimeo Channel http://vimeo.com/channels/amdsb > > > > ----- > No virus found in this message. > Checked by AVG - www.avg.com

> Version: 2012.0.1901 / Virus Database: 2109/4770 - Release Date: 01/27/12 > From: Sue Hicks February-03-2012 2:12:52 PM Subject: Draft Minutes from January 25 To: Colborne/Holmesville ARC Attachments: 12-01-25_Col-Hol_Draft_Minutes.pdf 199K Hi all - Attached, please see the draft minutes from the last meeting. When these are approved at the next meeting, they will be posted on the board website. Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca From: Darlene Hewitt <hewfarm@gmail.com> February-01-2012 8:15:22 PM Subject: Urgent request for board staff To: Colborne/Holmesville ARC Attachments: Attach0.html 1K As an ARC, we feel that we cannot produce our final recommendation report until we have done our due diligence with regards to the Holmesville school building. In order to support our recommendation and acheive buy in from both school communities, we are requesting that the abatement certificates,

air quality results and proof of mould abatement be made available to the ARC as soon as possible. If there are no recent results available, we are requesting that this testing take place immediately as part of the accommodation review. Darlene Hewitt on behalf of The Colborne/Holmesville ARC Committee From: Hugh Cox February-03-2012 4:16:08 PM Subject: Re: Urgent request for board staff To: Colborne/Holmesville ARC Attachments: 2011HO~1.PDF 345K FINAL - Holmesville PS-HazardousMaterialsSurvey.pdf 530K Hello Darlene, As per your request please see the attached and most recent HAZMAT survey and asbestos reassessment for Holmesville PS. Just as background; I would like to say that the HAZMAT survey must look at 11 designated substances as required under the Occupational Health and Safety regulations when any major construction is being performed. While asbestos, lead and other materials are designated substances under the regulation, mold and PCB's are not designated substances and as such not required to be surveyed. Only as a good practice, and while the subject matter experts are performing the required portion of the survey, does AMDSB have the mold and PCB's surveyed as part of a comprehensive report. This pre-construction survey is regulated to protect workers, as well as building occupants, when there is a risk of disturbing building materials that are otherwise safe when contained or intact. Once identified, the designated material can be dealt with in a specified manner by trained and accredited personnel as part of a construction project.There is no requirement nor is it our practice to perform HAZMAT surveys on a cyclical basis but it is a requirement to reassess asbestos every 12 months. To date, we have not performed indoor environmental quality(IEQ) testing or investigated specifically for mold at Holmesville PS and have no plan to do so. It is not our practice, or generally the practice of others in the industry or education sector, to perform IEQ testing and or investigate for mold without some indication that there is a problem in a specific building. That being said; you will note in the 2005 HAZMAT Survey (section 3.13), that was initiated prior to replacing the boiler at Holmesville PS, T-Harris Environmental identified mold on pipe insulation within the boiler room only. This is not an unusual

occurrence in a boiler room where humidity can be high at times and because of the boiler rooms isolation from the rest of the school it is not an indication of mold problems anywhere else in the building. For this reason T-Harris Environmental did not specify IEQ testing but simply to remove the pipe insolation during the boiler project as we would with any designated substance during construction or renovation. This has been completed. Further, upon asking today, T-Harris Environmental confirmed theywould not recommend IEQ testing. I understand that in light of the situation at Colborne Central PS that members of the ARC may feel that an investigation would be helpful and reassuring but we do not initiate testing at one of our facilities because of the condition of another completely separate facility. However, as the review process unfolds and the Trustees feel it necessary for Board Staff to gather additional information for them to make an informed decision we will proceed accordingly. Regards, Hugh Cox, A.Sc.T. Information and Reporting Analyst Avon Maitland District School Board, Education Centre (519) 527-0111 Ext.251 hughcox@fc.amdsb.ca From: s.hazlitt@gmail.com February-06-2012 3:23:08 PM Subject: Feedback - Holmesville-Colborne ARC To: Colborne/Holmesville ARC Formstack Submission for form Feedback Form - Colborne-Holmesville ARC at 02/06/12 3:23 PM ----------------------------------------------------------------------- Name: Selena Hazlitt Email: s.hazlitt@gmail.com Comments: During a discussion today I was reminded that I should clarify with the Board the numbers for the proposed Victoria option. It is fully understood that if the Board calculates the numbers based on the entire Victoria facility, as it sits now, the financial result would be ghastly due to the size of the space. The key for this option is to calculate it

based on the current space used by Colborne i.e. the newer wing. Just submitting this for clarification purposes. Thanks Selena ----------------------------------------------------------------------- From: Christina Van Poucke Selena Hazlitt <s.hazlitt@gmail.com> February-06-2012 3:58:42 PM Subject: Fwd: survey results To: Colborne/Holmesville ARC Attachments: Summary Survey Results.pdf 226K Good Afternoon, Please find attached the survey results from a second survey sent to Colborne parents just over a week ago. I am forwarding the results on behalf of the Colborne ARC. Christina R. Van Poucke Principal Colborne Central Public School From: "Ed & Melissa" <empeterson@tcc.on.ca> February-06-2012 10:26:29 PM Subject: Re: Fwd(2): survey results To: Colborne/Holmesville ARC Hi Mike, I have a question for you. In the training at the beginning of the AR, we discussed the fact that you wanted anything regarding the AR that was being sent home to be approved by the Staff first to make sure it was unbiased and accurate. I was wondering why you approved this specific survey sent home to Colborne parents when the options that they were given on it were not accurate and complete? There was an entire option that was not included. I find this extremely

unfair to not only the Holmesville community, but the Colborne one as well. How can anyone possibly make an educated decision without the full knowledge needed? Now that this survey is on the remailer, and available to the trustees to view, it now gives them the same disadvantage as the parents have been given. Also, when viewing this survey in the format given, the questions are not complete. Is there some way to receive the entire survey in full and complete? Thanks for your time, Melissa Peterson, HPS ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Monday, February 06, 2012 3:58 PM Subject: Fwd(2): survey results > Good Afternoon, > > Please find attached the survey results from a second survey sent to > Colborne parents just over a week ago. I am forwarding the results on > behalf of the Colborne ARC. > > Christina R. Van Poucke > Principal > Colborne Central Public School > > -------------------------------------------------------------------------------- ----- No virus found in this message. Checked by AVG - www.avg.com Version: 2012.0.1913 / Virus Database: 2112/4792 - Release Date: 02/06/12 From: Michael Ash February-07-2012 9:47:24 AM

Subject: Re(2): Fwd(2): survey results To: "Ed & Melissa" <empeterson@tcc.on.ca> Cc: Colborne/Holmesville ARC Hello Melissa While I was asked about the nature of the questions that were going to be on the survey I did not see a final version of the survey that went out to parents. I did provide input with respect to keeping the survey short and specific with respect to the options so that the results could be easily interpreted. I believe that both school communities have polled their parents in some form or fashion on issues related to the Accommodation Review and I have not been provided with copies of the polls prior to them going out to the parents. I will have to request a copy of the survey from the members of the Colborne community - I do not have a copy to share with you. Mike Ash "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hi Mike, I have a question for you. In the training at the beginning of the AR, we discussed the fact that you wanted anything regarding the AR that was being sent home to be approved by the Staff first to make sure it was unbiased and accurate. I was wondering why you approved this specific survey sent home to Colborne parents when the options that they were given on it were not accurate and complete? There was an entire option that was not included. I find this extremely unfair to not only the Holmesville community, but the Colborne one as well. How can anyone possibly make an educated decision without the full knowledge needed? Now that this survey is on the remailer, and available to the trustees to view, it now gives them the same disadvantage as the parents have been given. Also, when viewing this survey in the format given, the questions are not complete. Is there some way to receive the entire survey in full and complete? Thanks for your time, Melissa Peterson, HPS ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca>

Sent: Monday, February 06, 2012 3:58 PM Subject: Fwd(2): survey results > Good Afternoon, > > Please find attached the survey results from a second survey sent to > Colborne parents just over a week ago. I am forwarding the results on > behalf of the Colborne ARC. > > Christina R. Van Poucke > Principal > Colborne Central Public School > > -------------------------------------------------------------------------------- ----- No virus found in this message. Checked by AVG - www.avg.com Version: 2012.0.1913 / Virus Database: 2112/4792 - Release Date: 02/06/12 From: Michael Ash February-07-2012 11:36:16 AM Subject: Re(2): Fwd(2): survey results To: "Ed & Melissa" <empeterson@tcc.on.ca> Cc: Colborne/Holmesville ARC Attachments: Survey 3.pdf 29K Survey 2 cover letter.pdf 47K Survey 2.pdf 76K Hello again Melissa Please find attached three files related to surveys sent to Colborne parents. The third survey went out yesterday. Mike Ash "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hi Mike, I have a question for you. In the training at the beginning of the

AR, we discussed the fact that you wanted anything regarding the AR that was being sent home to be approved by the Staff first to make sure it was unbiased and accurate. I was wondering why you approved this specific survey sent home to Colborne parents when the options that they were given on it were not accurate and complete? There was an entire option that was not included. I find this extremely unfair to not only the Holmesville community, but the Colborne one as well. How can anyone possibly make an educated decision without the full knowledge needed? Now that this survey is on the remailer, and available to the trustees to view, it now gives them the same disadvantage as the parents have been given. Also, when viewing this survey in the format given, the questions are not complete. Is there some way to receive the entire survey in full and complete? Thanks for your time, Melissa Peterson, HPS ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Monday, February 06, 2012 3:58 PM Subject: Fwd(2): survey results > Good Afternoon, > > Please find attached the survey results from a second survey sent to > Colborne parents just over a week ago. I am forwarding the results on > behalf of the Colborne ARC. > > Christina R. Van Poucke > Principal > Colborne Central Public School > > -------------------------------------------------------------------------------- ----- No virus found in this message. Checked by AVG - www.avg.com Version: 2012.0.1913 / Virus Database: 2112/4792 - Release Date: 02/06/12

From: Sue Hicks February-09-2012 2:37:24 PM Subject: School Information Profiles To: Colborne/Holmesville ARC Attachments: Colborne_SIP_Feb.doc 423K Holmesville_SIP_Feb.doc 422K Hi all - In case you wanted one final look before the school profiles are posted to the website - here they are!! I will have them posted tomorrow (Friday afternoon). Please let me know before then if you would like further revisions. Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca From: Sue Hicks Michael Ash Selena Hazlitt <s.hazlitt@gmail.com> February-10-2012 11:25:23 AM Subject: Colborne Survey Results To: Colborne/Holmesville ARC Attachments: SurveySummary_February 2012.pdf 32K SurveySummary_January 2012.pdf 66K SurveySummary_December2011.pdf 37K Good morning all - Attached, please see the results of the Colborne surveys that Selena Hazlitt has forwarded.

Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca From: Sue Hicks February-10-2012 3:42:29 PM Subject: Colborne School Profile To: Colborne/Holmesville ARC Attachments: Colborne_SIP_Feb10.doc 424K We've updated the fundraising section of the Colborne School Information Profile - a note about fundraising in 2007/08. Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca From: Michael Ash February-10-2012 7:47:23 PM Subject: Numbers for the Victoria option To: Colborne/Holmesville ARC It is hoped that we will be posing the numbers regarding the Victoria option sometime this weekend. Despite our best efforts we just ran out of time in getting the numbers completed today. Mike Ash Did the Board post the Victoria numbers to the remailer today? I checked the web site but I didn't see anything but then again I am not sure I am looking in the right spot.

Selena From: Darlene Hewitt <hewfarm@gmail.com> February-10-2012 7:51:31 PM Subject: Re: Numbers for the Victoria option To: Colborne/Holmesville ARC Attachments: Attach0.html 1K Thanks Mike - looking forward to seeing them On Fri, Feb 10, 2012 at 7:47 PM, Colborne/Holmesville ARC <[ mailto:colbholmarc@fc.amdsb.ca ]colbholmarc@fc.amdsb.ca> wrote: It is hoped that we will be posing the numbers regarding the Victoria option sometime this weekend. Despite our best efforts we just ran out of time in getting the numbers completed today. Mike Ash >Did the Board post the Victoria numbers to the remailer today? I checked the web site but I didn't see anything but then again I am not sure I am looking in the right spot. > > >Selena From: "Ed & Melissa" <empeterson@tcc.on.ca> February-10-2012 2:04:23 PM Subject: events calendar To: Colborne/Holmesville ARC Attachments: Attach0.html 2K Hello everyone!! Just wondering if there are any specific dates coming up besides the 15th that pertain to this AR. I understand by looking at your website calendar that on March 29 & May 1, there are special board meetings. Are they concerning this ARC?

Also I was wondering why in your events calendar, there is no mention of the ARC meeting on the 15th? It was also omitted from January's calendar on the board website. Thanks, Melissa HPS From: Michael Ash February-10-2012 7:51:50 PM Subject: Re: events calendar To: Colborne/Holmesville ARC Cc: Steve Howe Hello Melissa The Board meeting schedules for March 29 is a regular board meeting. It is also the meeting that staff will bring forward its report regarding the Colborne Holmesville ARC. The May 1 board meeting is a special board meeting which will be held at Holmesville PS for the sole purpose of hearing delegations from the Holmesville and Colborne communities related to the ARC. I was going to speak to both of these meetings as a reminder on February 15. I cannot speak to why the January and February ARC meetings have not appeared on the calendar. I have forwarded your inquiry to Steve Howe to see if he can provide any further information. Mike Ash "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hello everyone!! Just wondering if there are any specific dates coming up besides the 15th that pertain to this AR. I understand by looking at your website calendar that on March 29 & May 1, there are special board meetings. Are they concerning this ARC? Also I was wondering why in your events calendar, there is no mention of the ARC meeting on the 15th? It was also omitted from January's calendar on the board website. Thanks, Melissa HPS

From: Steve Howe February-10-2012 10:40:18 PM Subject: Re(2): events calendar To: Michael Ash Cc: Colborne/Holmesville ARC "Ed & Melissa" <empeterson@tcc.on.ca> Michael Ash writes: Hello Melissa The Board meeting schedules for March 29 is a regular board meeting. It is also the meeting that staff will bring forward its report regarding the Colborne Holmesville ARC. The May 1 board meeting is a special board meeting which will be held at Holmesville PS for the sole purpose of hearing delegations from the Holmesville and Colborne communities related to the ARC. I was going to speak to both of these meetings as a reminder on February 15. I cannot speak to why the January and February ARC meetings have not appeared on the calendar. I have forwarded your inquiry to Steve Howe to see if he can provide any further information. Mike Ash "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hello everyone!! Just wondering if there are any specific dates coming up besides the 15th that pertain to this AR. I understand by looking at your website calendar that on March 29 & May 1, there are special board meetings. Are they concerning this ARC? Also I was wondering why in your events calendar, there is no mention of the ARC meeting on the 15th? It was also omitted from January's calendar on the board website. Thanks, Melissa HPS Melissa, I was very concerned when your email indicated that the ARC on Feb 15 was not on the Event Calendar on the Board's website, so I immediately checked to see if there was a problem, and found that the meeting indeed was listed on the events Calendar. If you click on the Events Calendar link on the left side of the Website pages, it will take you to the full Calendar for the entire month. The list of upcoming events on the right side of the Board's man page, is program to only list the next five events, and as soon as one of those passes, it will pick up the next event, which in this case will be the ARC Meeting. In addition to the meeting being on the Calendar, it is also listed on the ARC pages throughout the site, ARC Highlight Meetings, and Board meeting Highlights, which are published after every Board meeting. I hope this is helpful to you.. Thanks Steve Howe Manager of Communications International Education Administrator Avon Maitland District School Board

1-800-592-5437 ext 132 or 519-527-0111 ext 132 Cell: 519-851-6349 www.yourschools.ca Follow us on Twitter @yourschools From: "Ed & Melissa" <empeterson@tcc.on.ca> February-10-2012 10:56:40 PM Subject: Re: Re(2): events calendar To: Colborne/Holmesville ARC Ah!! There it is! I must have missed it the other 2 times I checked. Thanks for clearing that up Steve. Also could you please check as to where the meeting is? I am of the understanding that it is to take place at the Victoria Campus, and not at Holmesville as you have on the calendar. Thanks again, Melissa ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Friday, February 10, 2012 10:40 PM Subject: Fwd: Re(2): events calendar > Michael Ash writes: >>Hello Melissa >> The Board meeting schedules for March 29 is a regular board meeting. It >> is also the meeting that staff will bring forward its report regarding >> the Colborne Holmesville ARC. The May 1 board meeting is a special board >> meeting which will be held at >>Holmesville PS for the sole purpose of hearing delegations from the >>Holmesville and Colborne communities related to the ARC. I was going to >>speak to both of these meetings as a reminder on February 15. >>I cannot speak to why the January and February ARC meetings have not >>appeared on the calendar. I have forwarded your inquiry to Steve Howe to >>see if he can provide any further information. >>Mike Ash >> >>"Ed & Melissa" <empeterson@tcc.on.ca> writes: >>Hello everyone!! >> Just wondering if there are any specific dates coming up besides the 15th >> that pertain to this AR. I understand by looking at your website

>> calendar that on March 29 & May 1, there are special board meetings. Are >> they concerning this ARC? >> Also I was wondering why in your events calendar, there is no mention of >> the ARC meeting on the 15th? It was also omitted from January's calendar >> on the board website. >> >>Thanks, >>Melissa HPS > > Melissa, I was very concerned when your email indicated that the ARC on > Feb 15 was not on the Event Calendar on the Board's website, so I > immediately checked to see if there was a problem, and found that the > meeting indeed was listed on the events > Calendar. If you click on the Events Calendar link on the left side of > the Website pages, it will take you to the full Calendar for the entire > month. The list of upcoming events on the right side of the Board's man > page, is program to only list the > next five events, and as soon as one of those passes, it will pick up the > next event, which in this case will be the ARC Meeting. In addition to > the meeting being on the Calendar, it is also listed on the ARC pages > throughout the site, ARC Highlight > Meetings, and Board meeting Highlights, which are published after every > Board meeting. > > I hope this is helpful to you.. > > Thanks > > Steve Howe > Manager of Communications > International Education Administrator > Avon Maitland District School Board > 1-800-592-5437 ext 132 or 519-527-0111 ext 132 > Cell: 519-851-6349 > www.yourschools.ca > Follow us on Twitter @yourschools > > > > ----- > No virus found in this message. > Checked by AVG - www.avg.com > Version: 2012.0.1913 / Virus Database: 2112/4801 - Release Date: 02/10/12 >

From: Hugh Cox February-11-2012 10:25:30 AM Subject: Victoria Campus Option Financial Analysis To: Colborne/Holmesville ARC Attachments: Scenario_NW Huron_Victoria Campus v.1.pdf 142K NW Huron Fin_Imp Feb10.pdf 93K Please see the attached scenario and costing. You will note the analysis for renewal and operations has been omitted. An explanation has been provided with note 7. Also, there is an adjustment to the transportation impact for the two rural options. I missed applying the 10% multiplier that takes into consideration the revenue change as per the note 3. My appologies for the confusion. Hugh Cox, A.Sc.T. Information and Reporting Analyst Avon Maitland District School Board, Education Centre (519) 527-0111 Ext.251 hughcox@fc.amdsb.ca From: Al Sygrove February-11-2012 6:00:08 PM Subject: Regrets To: Colborne/Holmesville ARC As I am unable to attend our February 15 meeting I wanted to take this opportunity to thank the ARC for their hard work and cooperation. I Iook forward to reading your report. Thanks, Al From: Darlene Hewitt <hewfarm@gmail.com> February-13-2012 6:25:33 AM Subject: Viability of Victoria Campus To: Colborne/Holmesville ARC Attachments: Attach0.html 1K

Based on my personal feelings, I have to ask if the Victoria school building is viable as a permanent location. Would the ministry allow us to reopen the school on a more permanent basis after it was closed due to being prohibitive to repair? Would the board be expected to, in some way, return the monies received from that transaction? What was the dollar value of outstanding repairs at the time that it was closed? Was that due to the encapsulated asbestos or other items? Thanks, Darlene From: Steve Howe February-13-2012 11:15:01 AM Subject: New Website posting To: Colborne/Holmesville ARC The following was posted on the Board's website: It should be mentioned somewhere that Holmesville cannot actually accommodate ALL Colborne children. They are relying on the fact that many parents will send their child somewhere else. They should stop selling this option in such a way that it makes it sound like they will all remain together. They won't. Half the parents will put their child in a school other than Holmesville, therefore, dividing the children. The only REAL option to keep them together is the Victoria Campus solution. And rural school should not be defined by geography.... it should be defined by feeling. Walk into the Victoria Campus on a school morning like I do everyday and you will know instantly that it is a rural school with a very rural school feeling. Thank you. Rita Johnston [ mailto:ritajane73@hotmail.com ]ritajane73@hotmail.com From: "Ed & Melissa" <empeterson@tcc.on.ca> February-13-2012 11:36:36 AM Subject: student success. To: Colborne/Holmesville ARC Attachments: Attach0.html 1K Hi Mike, I have been asked by a member of the Holmesville community to send this through to you.

Thanks, Melissa HPS I'm reading some old accomodation review stuff and they constantly emphasize that consolidation of schools frees up resources to improve student success. I was wondering if you have anything that supports this from past accomodation reviews - we require evidence that past consolidation of schools freed up resources that improved student success. From: Michael Ash February-13-2012 12:29:38 PM Subject: Re: student success. To: Janet Baird-Jackson Ted Doherty Cc: Colborne/Holmesville ARC Please look at my response below - let me know if you have edits. Mike Hi Melissa I cannot provide specific evidence. The argument is based on general use of our budget dollars. For example, we require fewer teachers in consolidated schools so we are better able to use our budget to address staffing needs across the district. We are not spending money on capital maintenance on closed schools which therefore allows us to spend our capital budget on the remaining schools to ensure a safe and secure learning environment. We are able to consolidate equipment (computers, SMART Boards, etc) into fewer sites thereby increasing the chances that every classroom has these resources. Without consolidation, our budget will not cover all of the projected expenditures on a go forward basis. That result will have a negative impact on student success. Mike "Ed & Melissa" <empeterson@tcc.on.ca> writes: Hi Mike, I have been asked by a member of the Holmesville community to send this through to you. Thanks, Melissa HPS I'm reading some old accomodation review stuff and they constantly emphasize that consolidation of schools frees up resources to improve student success. I was wondering if you have anything that supports this

from past accomodation reviews - we require evidence that past consolidation of schools freed up resources that improved student success. From: "Ed & Melissa" <empeterson@tcc.on.ca> February-13-2012 12:37:17 PM Subject: Re: Re: student success. To: Colborne/Holmesville ARC I will pass it along to them! Thank you. Melissa ----- Original Message ----- From: "Colborne/Holmesville ARC" <colbholmarc@fc.amdsb.ca> To: <empeterson@tcc.on.ca> Sent: Monday, February 13, 2012 12:29 PM Subject: Fwd: Re: student success. > Please look at my response below - let me know if you have edits. > > Mike > > > Hi Melissa > > I cannot provide specific evidence. The argument is based on general use > of our budget dollars. For example, we require fewer teachers in > consolidated schools so we are better able to use our budget to address > staffing needs across the district. We > are not spending money on capital maintenance on closed schools which > therefore allows us to spend our capital budget on the remaining schools > to ensure a safe and secure learning environment. We are able to > consolidate equipment (computers, SMART > Boards, etc) into fewer sites thereby increasing the chances that every > classroom has these resources. > > Without consolidation, our budget will not cover all of the projected > expenditures on a go forward basis. That result will have a negative > impact on student success. > > Mike > > > "Ed & Melissa" <empeterson@tcc.on.ca> writes:

>>Hi Mike, I have been asked by a member of the Holmesville community to >>send this through to you. >> >>Thanks, Melissa HPS >> >>I'm reading some old accomodation review stuff and they constantly >>emphasize that consolidation of schools frees up resources to improve >>student success. I was wondering if you have anything that supports this >>from past accomodation reviews - we require >>evidence that past consolidation of schools freed up resources that >>improved student success. > > > > > ----- > No virus found in this message. > Checked by AVG - www.avg.com > Version: 2012.0.1913 / Virus Database: 2112/4807 - Release Date: 02/13/12 > From: s.hazlitt@gmail.com February-11-2012 8:15:42 PM Subject: Feedback - Holmesville-Colborne ARC To: Colborne/Holmesville ARC Formstack Submission for form Feedback Form - Colborne-Holmesville ARC at 02/11/12 8:15 PM ----------------------------------------------------------------------- Name: Selena Hazlitt Email: s.hazlitt@gmail.com Comments: Thanks to Board staff for being able to return the preliminary analysis for the Victoria site. Really appreciate the classroom analysis being done on the current space in use too. I know prior to making the motion it was discussed that the operational and renewal numbers could not be ready for February 10th. When could those operational and renewal numbers be ready for? I know it will take a bit more time because there will be a need to separate the 1948 wing issues with the current in-use wing. Any chance this could be achieved by February 24th? I thought I read on an email somewhere that Hugh is on vacation, so I'm not sure how that impacts progress on the

numbers. Looking forward to hearing an estimate for the date on when those two important numbers could be provided. Thank you. ----------------------------------------------------------------------- From: Hugh Cox February-13-2012 2:01:23 PM Subject: Re: Feedback - Holmesville-Colborne ARC To: Colborne/Holmesville ARC Hello Selena, As per Note 7 of the Financial Impact Report (copied below) the data for Victoria PS is not consistent with that used for the other sites making the results misleading. For this reason we do not intend to report Renewal or Operations Financial Impact for the Victoria Campus option. 7. These calculations are dependant on operating and renewal data for the Victoria site that is consistent with the options already analyzed. Because of the nature of the Victoria campus, and the logistics of this option, the available data is not consistent with that utilized in the other options. Any calculations made would be inconsistent and incomparable. Regards, Hugh Cox, A.Sc.T. Information and Reporting Analyst Avon Maitland District School Board, Education Centre (519) 527-0111 Ext.251 hughcox@fc.amdsb.ca s.hazlitt@gmail.com on Saturday, February 11, 2012 at 8:15 PM -0500 wrote: Formstack Submission for form Feedback Form - Colborne-Holmesville ARC at 02/11/12 8:15 PM ----------------------------------------------------------------------- Name: Selena Hazlitt Email: s.hazlitt@gmail.com

Comments: Thanks to Board staff for being able to return the preliminary analysis for the Victoria site. Really appreciate the classroom analysis being done on the current space in use too. I know prior to making the motion it was discussed that the operational and renewal numbers could not be ready for February 10th. When could those operational and renewal numbers be ready for? I know it will take a bit more time because there will be a need to separate the 1948 wing issues with the current in-use wing. Any chance this could be achieved by February 24th? I thought I read on an email somewhere that Hugh is on vacation, so I'm not sure how that impacts progress on the numbers. Looking forward to hearing an estimate for the date on when those two important numbers could be provided. Thank you. ----------------------------------------------------------------------- From: Sue Hicks February-13-2012 2:23:26 PM Subject: Agenda for February 15th Meeting To: Colborne/Holmesville ARC Attachments: 12-02-15_Col-HolARCAgenda.pdf 97K Hi all - Attached, please see the agenda for Wednesday's meeting. (There have not been an requests to delegate.) Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca

From: "Ed & Melissa" <empeterson@tcc.on.ca> February-14-2012 9:40:31 AM Subject: parent council ARC proposal jan 31 final To: Colborne/Holmesville ARC Attachments: Attach0.html 1K parent council ARC proposal jan 31 final.rtf 70K From: Steve Howe February-14-2012 6:15:44 PM Subject: New Web Post To: Colborne/Holmesville ARC The following comment was posted to the Board website today: Tom Trick [ mailto:tftrick@hotmail.com ]tftrick@hotmail.com A couple of thoughts to add to Mrs. Johnston's comment above. If the Victoria school option is determined to be too expensive, which seems like a very likely outcome, the decision will be between keeping a rural school open that is full and vibrant or having no rural school now or in the future. It seems that the people that voice support for this option are not acknowledging the financial issues that the board faces. Here are a couple of thoughts that I have given serious thought to and that the Rural Option accommodates. "Our rural heritage is not negotiable. Under no circumstances do we want to see our children bussed into the town of Goderich...." "Combine Colborne and Holmesville into a single JK-8 rural school at whichever rural building is in the best physical shape and could best handle the additional classrooms that would be required." These were taken from the Colborne representative's submission to the 2001 Accommodation Review. Does the Victoria school idea accurately reflect the view of the Colborne School community? Has there been a complete reversal of what was believed to be the best route to take and does it willingly give away what the concerned people of the community and past students believed to be "not negotiable". The Rural Option is a compromise that best meets the need of the two student bodies desire to stay together, the board's financial constraints and the communities need for preserving identity, strenth and solid

education. Should there be some parents that choose to cross border their children to other schools, it will be their choice that seperates their children from the group. Enrollment projections show a small need for additional space at the current Holmesville building. If that is not compensated for by cross bordering, it is a hurdle to overcome. One other factor that seems to be going unnoticed or unmentioned is that while the Victoria idea gives everything to the people that think it is a good way forward, it absolutely divides the Holmesville student body and throws away a shool that is in very good repair. Is this a way to work together for the mutual benefit of most? The critial function of this whole process is to come to the best solution that money allows - get informed - come to the meetings - have your voice heard. The trustees need to understand what everyone needs and wants. From: Christina Van Poucke February-15-2012 1:35:48 PM Subject: Colborne ARC Option To: Colborne/Holmesville ARC Attachments: ARC OPTION_Feb 15 2012_FINAL 2.pdf 204K Good Afternoon, Please find attached the proposal being put forth by the Colborne ARC at tonight's meeting. I have been asked to forward this to the re-mailer. Christina Christina R. Van Poucke Principal Colborne Central Public School From: Sue Hicks February-15-2012 3:30:56 PM Subject: Revised Agenda for Tonight To: Colborne/Holmesville ARC Attachments: 12-02-15_Col-HolARCAgenda.pdf 97K Hi all -

Attached, please see the revised agenda for tonight's meeting. Sue Hicks Executive Assistant - Operations AMDSB Education Centre 519 527 0111 x110 800 592 5437 x110 hickss@fc.amdsb.ca