General Information about OBIEE - AFD - Cal Poly · Web viewOBIEE – Finance Dashboard Training...

Finance Dashboard Training GuideNovember 2008

AFD FinanceFinance Dashboard Training Guide

General Information (Applies to all pages of the Dashboard)

Hierarchical Drill

Department Levels Dept Lvl 1 – Administration & Finance (Larry Kelley)Dept Lvl 2 – AFD Finance (Rick Ramirez)Dept Lvl 3 – Fiscal Services (Lorlie Leetham)Dept Lvl 4 – Student Financial Services (Brett Holman)Dept – Cashiering (Betty Allen)

Account Levels Acct Type (Expenditure)Acct Cat Type (Operating Expense)Acct Cat (Travel)FIRMS Object (606001)Account (6068XX)

Program Levels Prog Cat (College-Based Fees)Program (AA001)

Project Levels Proj Typ (Projects)Proj Cat (MCF – Misc. Course Fees)Project (MCF196)

Fund Levels SCO Fund (0948)CSU Fund (485)Fund (SL001)

Page Prompts Will default Funds / Deptids you oversee Can select any Fund / Deptid using multi-select function Prompt values are filtered Displays only values which have data attached to them

Page 2 of 32Last Updated: 5/8/2023


General Information (Applies to all pages of the Dashboard)

24 Column Selectors

Other Actions Return – returns you to initial report Back – takes you back one step Print – Choose HTML or PDF Download – Excel, PowerPoint, CSV, HTML Refresh – clears data to start over

Page Options Save current layout Apply a saved layout Save as default Clear all selections (start over) Save as bookmark in Internet browser



Seven Pages of the Finance Dashboard

1. My Revenue and Expense

13 Page Prompts Two Column Selectors Seven Views:

o Summary Pivoto Summary by Fund Category Pivoto Summary by Org Level 1 Pivoto Summary by Org Level 2 Pivoto Summary by Account Category Pivoto Summary by College Based Fees Pivoto Activity Summary by Accounting Period

Revenue and Expense Summary for Download Activity Summary by Year

2. My Open POs

Four Page Prompts No Column Selectors Seven Views:

o Open PO by Fundo Open PO by Departmento Open PO by Accounto Open PO by Programo Open PO by Projecto Open PO by Classo Open PO by Vendor

3. My Trial Balance

Three Page Prompts One Column Selector Two Views:

o Summary by Fund Pivoto Summary by CSU Fund Pivot

4. My Revenue and Expense Transactions

12 Page Prompts Three Column Selectors Table View

5. My PO Transactions



Seven Pages of the Finance Dashboard


6. My Trial Balance Transactions


7. My Budget Transactions




My Revenue and Expense Page

Sample #1 – Summary Pivot(Account Summary for Single Academic Department)Page Prompts:

Fiscal Year = 2008Fund (blank = all)Department = 115100Acctg Period <=04 Oct

Column Selectors:Column 1 = DeptidColumn 2 = Acct Cat

Select a View:Summary Pivot

Fund = SL001

Review selections:

Report Results:

Additional Information: At this point, the Account Category can be drilled down for Account. The Budget,Actual, and Encumbrance amounts can also be drilled to get transaction detail.




Report Results drilling on the Account Category “603-Benefits”

Note the Return and Back optionsReport Results drilling on 603001 – OASDI Actual amount of $35,656.48

Report Results drilling on July transaction total of $12,049.14

Note: Choose “Return” at any point to go back to the original report.

Sample #2: Summary by Fund Category(Summary of PeopleSoft Funds by Category for selected Deptid’s)Page Prompts:

Fiscal Year = 2008Dept = 115100Acctg Period = 04 October




Column Selectors:Column 1 = FundColumn 2 = Acct Type

Select a View:Summary by Fund Category

Select a Value from drop down box:Contracts & Grant Trust (465)

Review selections:

Report results:

Additional Information: At this point, the Account Type can be drilled down for Account, and the Budget, Actual,and Encumbrance amounts can be drilled on to get to transaction detail.



Sample #3: Summary by Org Lvl 2(Summary of College of Ag Revenue and Expenses)Page Prompts:

Fiscal Year = 2008Fund = SL001Acctg Period = 04 OctoberAll other page prompts leftblank

Column Selectors:Column 1 = Prog CatColumn 2 = Dept Lvl 2

Select a View: Summary by Org Lvl 2

Select a Value from drop down box:College of Ag

Review selections:

Report results:



Sample #3: Summary by Org Lvl 2(Summary of College of Ag Revenue and Expenses)Report results when you drill on Dept Lvl2:


Note the “return” choice now that you have

drilled


Sample #5: Summary by College Based FeesCollege of Science and Math College-Based Fees SummaryPage Prompts:

Fiscal Year = 2008Dept Lvl 2 = 117500Accounting Period = 4All other prompts are blank

Column Selectors:Column 1 = DeptidColumn 2 = Prog Cat

Select a View:Summary by College BasedFees Pivot

Select a Value from filters drop-downbox:

SL001-948-485 CSUOperating Fund

Review selections:



Sample #5: Summary by College Based FeesCollege of Science and Math College-Based Fees SummaryReport results:



Sample #6: Activity Summary by Accounting PeriodCollege of Science and Math SummaryPage Prompts:

Fiscal Year = 2008Dept Lvl 2 = 117500Accounting Period = 4All other prompts are blank

Column Selectors:Column 1 = Dept Lvl 2Column 2 = Account

View:Activity Summary by Accounting Period

Select Fund:SL001

Review Selections:



Sample #6: Activity Summary by Accounting PeriodCollege of Science and Math SummaryReport Results:

Example of Summary Available for Download:





Sample #6: Activity Summary by Accounting PeriodCollege of Science and Math SummaryExample of Activity Summary by Year for Dept ID 117500:



My Open POs

Sample #1: Open PO by FundPage Prompts:

Fund = blankDept = 132900

Select a View:Open PO by Fund

Select a Value from filter drop-downbox:

SL001-948-485 CSUOperating Fund

Review selections:



Sample #1: Open PO by Fund

Report results:



Sample #2: Open PO by Program (College-Based Fees)Page Prompts:

Fund = blankDept = All departments in

COSAMSelect a View:

Open PO by ProgramSelect a Value from the filterdrop-down box:

AA006-CSM College BasedFee

Review selections:



Sample #2: Open PO by Program (College-Based Fees)Report results:



My Trial Balance

Sample #1 – Summary by Fund PivotPage Prompts:

Fiscal Year = 2008Acctg Period = 04-OctoberFund = MX001

Column Selectors:Column 1 = Acct Cat

Select a View:Summary by Fund Pivot

Select a Value from filter drop-downbox:

MX001Review selections:

Report results:



My Revenue and Expense Transactions

Sample #1: Summary of all transactions in one academic department for Period 4 (October 2008)Page Prompts:

Fiscal Year = 2008Acctg Period = 04-OctoberFund = BlankDept = 100400

Column Selectors:Column 1 = DeptidColumn 2 = AccountColumn 3 = Customer Name

Review selections:



Sample #1: Summary of all transactions in one academic department for Period 4 (October 2008)Report Results:


Note: There are 476 total records. Currently viewing1-25.


My PO Transactions Page

Sample #1 – View Open Purchase Orders for one Academic DepartmentPage Prompts:

Fiscal Year = 2008 (default)Acctg Period = 04- OctoberDept = 115100(Leave all other prompts blank)

Column Selectors:Column 1 = DeptidColumn 2 = AccountColumn 3 = Vendor Short

Select a View: Transactions Table

Review your selections:



Sample #1 – View Open Purchase Orders for one Academic DepartmentReport Results:

Note: Account column was sorted by clicking on column header.

My Trial Balance Transactions

View all Trial Balance Transactions for October 2008 in Dept ID 115100Page Prompts:

Fiscal Year = 2008Acctg Period = 04 - OctoberDept = 115100(Leave all other fields blank)

Column Selectors:Column 1 = DeptidColumn 2 = AccountColumn 3 = Customer Name



View all Trial Balance Transactions for October 2008 in Dept ID 115100Select a View: Transactions Table


Report Results:



My Budget Transactions Page

View Budget Allocations for FY 2008/2009 to date for College of Science & MathPage Prompts:

Fiscal Year = 2008Dept Lvl 2= 117500Ledger Group = OPER_BUDG(Leave all other prompts blank)

Column Selectors:Column 1 = Dept Lvl 3Column 2 = AccountColumn 3 = Scenario

Select a View: Transactions Table




View Budget Allocations for FY 2008/2009 to date for College of Science & Math

Report results:



Sample Trees used for h-drill fields

Department

Program



Project – “P-projects”

Projects – “G-Grants”





Definitions:

SCO Fund – State Controller’s Office Funds (0580 Dorm Revenue, 0948 State University Trust)

CSU Fund – California State University Funds (261 DRF Housing, 0463 Instructionally Related Activity)

Fund – PeopleSoft chartfield value (HA001, MO002)

Dept Level 1 – Top Academic or Non-Academic Divisions of the University such as Academic Affairs, and Administration & Finance

Dept Level 2 – These are College levels such as College of Liberal Arts and College of Science & Math or in non-academic divisions like AFD Finance

Dept Level 3 – Departments under the supervision of a College such as Biological Sciences or non-academic department such as Fiscal Services

Dept Level 4 – Typically this level applies to non-academic departments such as General Accounting, which reports directly to Fiscal Services

Dept ID – PeopleSoft chartfield value (125100)

Account Type – Identifies Assets, Liabilities, Revenue, Expense and Equity

Account Category Type – 1 is Salaries and Wages, 2 is Benefits, 3 is Operating Expense , 4 is Revenue, and 5 is Salaries and Wages/Student

Account Category – Breaks accounts into more specific categories than Category Type. Samples are 604 is communications, 606 is Travel, 616 IT Costs, 608 is Library Acquisitions.

FIRMS – Account number used to report to the Chancellor’s Office.

Account – PeopleSoft Account – lowest level of account. Examples, 606001 is Travel in-state, 619001 is equipment, etd

Program Category – Categorized the Program Code values. Examples are College Based Fee, Miscellaneous Course Fee, Reimbursed Activity, etc

Program – PeopleSoft Program code value.

Project Type – Identifies the Project chartfield value as a Grant or a Project

Project Category – Categorized the Project Chartfield values. Examples are SR is Special Repair, MJ is Major Capital Outlay, etc

Project – Project Chartfield Code value

Class – Class Chartfield Code Value


Date post:	27-May-2018
Category:	Documents
Upload:	phunganh
View:	216 times
Download:	0 times

General Information about OBIEE - AFD - Cal Poly · Web viewOBIEE – Finance Dashboard Training...

Documents