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GETTING READY FOR FY11 KIT August 2010 Prevention Quarterly Harry Prim and Michelle Nienhius
GETTING READY FOR FY11 KIT
August 2010 Prevention QuarterlyHarry Prim and Michelle Nienhius
WHAT WE WILL COVER:
Gentle reminders What are the changes you will find
for FY11? Expectations around state
oversight of KIT
Important RemindersWHAT IS GOOD TO REMEMBER
TECHNICAL SUPPORT Please contact KIT as soon as you run into a
problem while using the system Can send the KIT support team a message
while logged into the system or
Can call KIT support at 1-888-600-4777
Always let Harry Prim or Michelle Nienhius know if your situation is not being addressed or resolved.
YOU ARE ENCOURAGED TO..... Remember that service codes link to
identified strategy. Be sure to provide a brief but adequate
activity description: For example if you conducted Session 6
of All Stars at Shay Day School, activity description should not read, “Shay Day School”.
Be sure to provide a brief description for all Administrative time entries except those related to leave taken.
USING CODES Decisions have been made that
certain service codes are to be used for identified programs and/or activities. Examples are: Service code STN03 should only be used
for AET Casual Contacts related service entries.
Service code STV03 should only be used for PREP (Merchant Education) and its related activities.
Service code STP03 should only be used with TEP and its related activities.
REMEMBER TO ......... Enter NO service time related to AEP
in KIT. Be aware that the service code for
training and technical assistance related to environmental strategies is STV01.
Meetings related to environmental strategies can be coded with service code STC04.
REMEMBER TO........... Use service code STC04 when
entering service time for meetings related to environmental strategies.
Make sure you are entering number direct and indirect service hours properly. For example, a meeting held re: All
Stars, PREP, TEP, or a presentation is indirect service time.
KIT ENTRY RESOURCES ONLINE Please visit the following web address for
documents that will further help you increase KIT data entry accuracy:
http://chweb.pire.org/scdocuments/
The changes you will find in KIT
ENTERING MANAGEMENT PLANS IN FY11
FY11 KIT SUMMARY OF CHANGES State has the ability to transfer identified
goals, objectives, programs, etc. from FY10.
Place to designate which strategies are being addressed for each program can be made on the program page.
Demographics can be added on the recurring services page.
No more evaluation page. No more participant page.
An ExampleTHE TRANSFER PROCESS
KEEP IN MIND: Following transfer process, data will still
need to be edited locally. Under programs, CSAP Prevention
strategies will need to be added. With any new process implementation,
there will be kinks that have to be worked out.
STATE OVERSIGHT AND ACCOUNTABILITY REVIEW
WHAT IS REVIEWED EACH MONTH? Program name matches service
code. Program name, service code and
activity description match. Time present for all staff members
present in the monthly report, including AET Coordinator.
Administrative hours—is a brief description present for all entries beside those indicating leave time?
Administrative hours—are there any entries here that should be entered as indirect or direct service time under a specific program.
Number of service and administrative hours equal at least 120.00 hours*
WHAT IS REVIEWED EACH MONTH?
THINGS HAPPEN SO........ If unable to complete entries on
time, email Michelle Nienhius* and copy Harry Prim.
Because on occasion unforeseen circumstances make entering entries on time difficult.
AET operation may not take place in each county each month—be sure to record even time spent communicating with others in anticipation/planning for upcoming or potential AET activities.
Be sure to record time spent making AET Casual Contacts.
IT IS UNDERSTOOD THAT ........
HELPFUL DOCUMENTATION ON KIT ENTRY KIT Users Manual FAQ Guide-SC Documents webpage SC KIT Solutions Service Codes by
Strategy Service counts by Strategy/Program
and Service Code Direct vs. Indirect Service Time by
Strategy/Program and Service Codehttp://chweb.pire.org/scdocuments/
CONTACT INFORMATION
CONTACT INFORMATION FOR: Michelle Nienhius∙803-896-1184∙
Brenda Powell∙803-896-1272∙[email protected]
Harry Prim∙803-896-1199∙[email protected]
Steven Burritt∙803-896-1185∙[email protected]
