SUMMIT BY THE NUMBERS WHO ATTENDS Top 10 Roles: • Chief Privacy Officer • Corporate Counsel • Partner • Privacy Program Manager • Director • Aorney • Information Governance Director • Vice President • Compliance Analyst • Risk Manager 73% have the power to recommend or make final DECISIONS ON PURCHASES TALK TO US Contact us at [email protected] or +1 603.427.9200 For more information about the IAPP go to iapp.org 91.8% OF ATTENDEES VISITED THE EXHIBIT HALL OF THOSE, 66.1% TALKED WITH UP TO SIX VENDORS 70.6% SHARED THEIR CONTACT INFO WITH THEM 57.6% PLAN TO CONTINUE DISCUSSIONS 29.2% PLAN TO MAKE A PURCHASE WITHIN 18 MONTHS 100% of food and beverages are located in the exhibit hall. 3,500 ATTENDEES ATTENDEE SATISFACTION 89% 250+ SPEAKERS 80+ SESSIONS 16+ EXHIBIT HALL OPEN HOURS Global Privacy Summit 2018 Top 10 Industries: • Financial Services • Government • Technology and Soſtware • Healthcare • Legal • Consulting and Audit • Internet Services • Manufacturing • Pharma • Telecommunications Certification Training March 25–26 | Active Learning March 26 Conference March 27–28 WASHINGTON, DC
Transcript
SUMMIT BY THE NUMBERS
WHO ATTENDSTop 10 Roles: • Chief Privacy Officer• Corporate Counsel• Partner• Privacy Program Manager• Director• Attorney• Information Governance
73% have the power to recommend or make final DECISIONS ON PURCHASES
TALK TO US Contact us at [email protected] or +1 603.427.9200For more information about the IAPP go to iapp.org
91.8% OF ATTENDEES VISITED THE EXHIBIT HALL
OF THOSE, 66.1% TALKED WITH UP TO SIX VENDORS
70.6% SHARED THEIR CONTACT INFO WITH THEM
57.6% PLAN TO CONTINUE DISCUSSIONS
29.2% PLAN TO MAKE A PURCHASE WITHIN 18 MONTHS
100% of food and beverages are located
in the exhibit hall.
3,500 ATTENDEES
ATTENDEE SATISFACTION
89%
250+ SPEAKERS
80+ SESSIONS
16+ EXHIBIT HALL OPEN
HOURS
Global Privacy Summit 2018
Top 10 Industries: • Financial Services• Government• Technology and Software• Healthcare• Legal• Consulting and Audit• Internet Services• Manufacturing• Pharma• Telecommunications
Certification Training March 25–26 | Active Learning March 26
Conference March 27–28WASHINGTON, DC
Are you the DIY type?Have an idea in mind, let us help you build it. Throw out an idea for a custom sponsorship and we’ll do our best to make it happen.
Sponsors: Grab your spot in Washington now.Promo sponsorships and booth spaces are limited. Contact us early for the best selection.
Everyone who’s anyone in privacy and data protection will be at the Summit and you should be, too. Why?
• YOU WANT PEOPLE TO KNOW ABOUT YOU. WE KNOW PEOPLE.
The Summit is your “in” with the privacy and data protection crowd.
• YOUR NAME IN LIGHTS, LITERALLY AND FIGURATIVELY. It’s all about being seen. Your brand will be on display—you can even have it in actual lights on the walls. No joke.
• MAJOR SPONSORS RECEIVE PROMINENT RECOGNITION ONLINE, IN PRINT AND ON-SITE.
There are two types of each comprehensive sponsorship– one includes a speaking opportunity, the other offers significant brand visibility with specific conference items.
HERE ARE JUST A FEW OF THE OPPORTUNITIES AVAILABLE:
• Speaking sponsorships• Brand sponsorships• The Little Big Stage• Conference Hospitality
• Mobile app• Receptions• Wi-Fi• 5-Minute Mixer
• Promo items• Networking events• Summit Run and Walk• Book Signing
WHY THE GLOBAL PRIVACY SUMMIT 2018? The Summit is the largest—and most anticipated—gathering of privacy and data protection professionals in the world. Each spring, the privacy community converges on Washington, DC—and we’re expecting this to be our biggest Summit yet.
or +1 603.427.9200For more information about the IAPP go to iapp.org
Platinum sponsors receive the choice of a premium branding OR speaking opportunity, PLUS:
PLATINUM SPEAKING OPTION – A sponsored breakout session; full control of panel participants; up to four speakers (four includes a moderator); preferred session selection priority
PLATINUM BRANDING OPTIONS
Conference Hospitality (2 days)Keep attendees’ hunger satisfied by sponsoring the day’s breakfast, lunch and refreshment breaks. Sponsorship includes thank you recognition signage, promotional piece (coffee cups/sleeves, napkins, etc. Open to sponsor ideas!) with your logo (one-color) and literature and/or giveaway placement. Gain face-to-face exposure by having a member of your team at the designated giveaway table positioned at the breakfast and/or lunch station.
Privacy BashBe recognized as the sole sponsor of the conference celebration. This special reception takes place on the evening of the first day of the main conference. Sponsorship covers food and beverages. Your logo is included on signage for this reception, as well as conference collateral and sponsor recognition.
• 5 Global Privacy Summit all-access conference passes
• Pre/post-mailing to attendee list
• Exhibit Hall quad booth (approximately 20’x20’)
• Up to 6 Exhibit Hall-only passes
• Your company name in lights on the walls of the general session ballroom
• *NEW* Overhead booth drop sign (4’ x 8’ vertical, double-sided). (Subject to availability)
• *NEW* Video signage
• *NEW* Choice of one special signage opportunity such as column wrap or escalator runner. (Subject to availability)
• *NEW* Company Banner over Exhibit Hall entrance (3’x20’). (Subject to availability)
• Logo placement in all conference promotional mailings (Subject to print deadline)
• Literature insert in conference attendee packet
• Logo placement and link on the conference website
• Logo placement on sponsor recognition signage throughout the conference venue (Subject to print deadline)
• Platinum speaking sponsor gets inside cover color ad in the conference program. (Subject to print deadline)
• Platinum branding sponsors get full-page conference program ad. (Subject to print deadline)
PRIVACY BASH
IAPP GLOBAL PRIVACY SUMMIT
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
PLATINUM BRANDING OPTIONS (CONTINUED)
Mobile AppSponsor the official conference app! Your logo will be featured throughout the app which features push notifications for on-site announcements, session descriptions and event information, and will be available for most handheld devices. The IAPP Events App was fully redesigned for 2017, built and hosted in-house by the IAPP—no more third party. Sponsor benefits include:
• In-app sponsor banner that appears when user enters the specific event within the app; banner is clickable to external webpage
• Two push notifications: one per main conference day• Sponsor Profile in conference app; includes logo, name,
description, sponsorship level, booth number (if applicable), and link to website
• Sponsor receives user stats post-conference; including but not limited to: Total users, iOS vs Android users, how many users received their push notifications
Wi-FiOne of the first questions we get at any event is “How do I get wireless access?” Your Wi-Fi sponsorship will keep attendees connected. Sponsorship includes your company logo on the splash page when users connect and a clickable banner ad in the daily conference e-newsletter.
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
Palladium sponsors receive the choice of a major branding OR speaking opportunity, PLUS:
PALLADIUM SPEAKING OPTION – A sponsored breakout session; up to three speakers from your company; four speakers total on the session (four includes a moderator); session selection priority
PALLADIUM BRANDING OPTIONS
Welcome Reception/ Exhibit Hall OpeningHelp kick off the conference by sponsoring the Welcome Reception in the Exhibit Hall! Sponsorship covers food and beverages and includes your logo on conference collateral and sponsor recognition signage for this special event. The Welcome Reception is open to all conference attendees and gives them a chance to network and check out this year’s exhibitors while enjoying food, fun, and friends!
Conference Hospitality (1 day)Everybody needs to eat. Take advantage of that by sponsoring the conference food and beverages. This sponsorship includes recognition signage, promotional piece with your logo, and literature and/or giveaway placement.
Conference BagYour logo along with the IAPP logo on the official attendee conference bag. Have every attendee displaying your logo throughout the event!
• One side of conference bag is sponsor logo / one side IAPP logo • Logos are in white• IAPP chooses the bag style and color. Sponsor may opt to design and provide their own bags at their expense,
pending IAPP approval.
Media WallSponsor our coolest new conference feature: an interactive media wall that will draw lots of attendees, with special branding for your organization.
Badge LanyardYour name on the official conference lanyards. Attendees must wear their badge while at the conference—have them displaying your name throughout the event! Your company name in white; the IAPP chooses lanyard color based on event’s color palette.
• 4 Global Privacy Summit all-access conference passes
• Pre/post-mailing to attendee list
• Half-page conference program ad
• Exhibit Hall double booth (approximately 10’x20’)
• 4 Exhibit Hall-only passes
• *NEW* Overhead booth drop sign (4’ x 8’ vertical, double-sided)
• Your company name in lights on the walls of the general session ballroom
• Logo placement in all conference promotional mail-ings. (Subject to print deadline)
• Literature insert in conference attendee packet
• Logo placement and link on the conference website
• Logo placement on sponsor recognition signage throughout the conference venue. (Subject to print deadline)
IAPP GLOBAL PRIVACY SUMMIT
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
Gold sponsors receive the choice of a special branding OR speaking opportunity, PLUS:
GOLD SPEAKING OPTION – A sponsored breakout session with one speaker from your company; others can be industry experts, colleagues outside of your organization, and clients; three speakers total on the session (three includes a moderator)
GOLD BRANDING OPTIONS
5-Minute MixerSponsor our attendee-favorite “speed networking” event. The 5-Minute Mixer is a popular one-hour long networking event and is the first social gathering of the evening on the first day of the main conference. The 5-Minute Mixer is heavily promoted by the IAPP, including schedule and push notifications in the mobile app, call out and listing in the program book and on conference website.
• Sponsor may put marketing literature or promo items on tables (sponsor provides)
• Sponsor thank you signage in 5-Minute Mixer area
• Sponsor can emcee: Give introduction, announce time changes, etc.
The Little Big Stage SponsorBe the official sponsor of the “Little Big Stage”, a raised stage with a seating area set up in the exhibit hall (where all food and beverage are served) for 20-minute presentations during session breaks. Sponsor gets one 20-minute prime The Little Big Stage time slot, plus your company name proudly displayed on the Little Big Stage signage and agenda. Sponsor also gets logo placement in conference promotional mailings (subject to print deadlines), premium logo placement/link on the conference website, acknowledgment on mobile app and your logo on sponsor recognition signage. If the sponsor has an exhibit booth, we will try to offer placement next to the Stage, subject to availability.
• 3 Global Privacy Summit all-access conference passes
• Pre/post-mailing to attendee list
• Quarter-page conference program ad (Subject to
print deadline)
• Exhibit Hall booth (approximately 10’x10’)
• 2 Exhibit Hall-only passes
•
• Logo placement in all conference promotional mail-ings (Subject to print deadline)
• Literature insert in conference attendee packet
• Logo placement and link on the conference website
• Logo placement on sponsor recognition signage throughout the conference venue (Subject to print deadline)
IAPP GLOBAL PRIVACY SUMMIT
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
GOLD BRANDING OPTIONS (CONTINUED)
Book Signing Draw a crowd to your exhibit booth by hosting the book signing of one of our keynote speakers! You will be provided with 50 copies of the author’s book onto which you can affix a sticker or an inside bookplate. Attendees will come to your booth and pick up a book to be signed. The book signing itself will occur adjacent to your booth (as close as possible for the venue). Sponsor has the option to purchase additional books to give away. Book signing promotion includes:
• Post-keynote announcement of the signing to general session crowds
• Recognition and listing in program book and conference schedule
• Signage at the book signing area
• Special recognition on the mobile app and push notifications for the book signing
• Recognition and listing on our conference website
Networking LoungeSponsor our networking lounge! The lounge is set up in a highly-trafficked area and has seats and tables for attendees to have one-on-one meetings and workstations. The sponsor has the option to work with conference vendor for creative ideas: colored carpets; couches, etc. Sponsor thank you sign next to lounge.
Water Station/Bottles Bottles with your logo placed at water stations throughout the venue in high traffic areas and near session rooms. Sponsor may choose to create/supply their own bottles with preferred color, style, optional tagline, etc. If the IAPP creates the bottles we choose the color and style. Sponsor thank you signage next to water stations.
Registration HospitalityGreet attendees at registration and be the first booth they see! Sponsor gets a booth/table near our registration desk and has the potential to give something away: must be IAPP and venue approved- no alcohol.
Belly BandsYour branding (logo and brief message) on belly bands encircling the conference program book given to every conference attendee.
Hotel KeycardYour logo on attendee keycards for the conference hotel. Sponsor designs their side of the card and the other side is the hotel information.
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
Silver sponsors receive a branding OR speaking opportunity, PLUS:
SILVER SPEAKING OPTION – A 20-minute Little Big Stage session in the Exhibit Hall during session breaks. Demo a new product; promote a whitepaper or new content for our attendees; get creative!
SILVER BRANDING OPTIONS
Charging StationSponsor device-charging stations with locking cubbies, set up in the Exhibit Hall. Attendees can charge their devices and you can have a representative chatting with folks there too. The charging station style is determined by IAPP, includes sponsor logo/signage, and you can run a slideshow/ PowerPoint with logo, etc. as well. First sponsor gets choice of location; typically two stations available per show.
NotepadsYour name and logo in one color (of sponsor’s choice) on the top of the conference notepad pages. The notepads go in all attendee bags. Sponsor may produce and supply own notepads and add a tagline. Must be pre-approved by the IAPP.
Conference PenYour name and logo in white on the official conference pen, which is placed in all attendee bags. IAPP chooses color and style; sponsor has the option to produce and supply own style and color of pen. Must be pre-approved by the IAPP.
Attendee Roster Get your name and logo on the conference attendee roster which contains attendee names and the organization that they work for. Names on list are strictly people that have opted in to be on printed material and who are registered for the event. Rosters go in all conference bags and says “Sponsored by…” on the first page. Black and white only.
• 2 Global Privacy Summit all-access conference passes
• Pre/post mailing to attendee list
• Exhibit Hall booth (10’x10’) with 2 Exhibit Hall-only passes
• Logo placement in all conference promotional mailings (Subject to print deadline)
• Literature insert in conference attendee packet
• Logo placement and link on the conference website
• Logo placement on sponsor recognition signage throughout the conference venue (Subject to print deadline)
IAPP GLOBAL PRIVACY SUMMIT
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
SILVER BRANDING OPTIONS (CONTINUED)
Session TranslationBe the exclusive sponsor of up to three non-English language sessions translated into English! Benefits include your logo on the in-room translation booth, branded stickers on the attendee headsets, recognition signage outside the room and verbal recognition at the beginning of the session.
Networking EventBe the official sponsor of a networking event at the conference! Sponsor receives thank you signage and recognition. Sponsor has option to work with volunteers to help coordinate location, arrangements and any additional giveaways, such as providing drink tickets or appetizers.
Availability changes per event; opportunities include sponsoring:
• Run/walk
• Privacy After Hours
• Women Leading Privacy Dinner
• Young Privacy Pros After Hours
• Latin America After Hours
• Minorities in Privacy After Hours (branding)
• LGBTQ After Hours (branding)
• General Networking After Hours (branding)
• Cybersecurity Professionals After Hours (branding)
*All marketing materials including signage, literature insert, pre/post-mailer and program book ads must be approved by IAPP prior to conference.
STANDARD• One 10’ x 10’ standard booth with flameproof
sides and back drapes, aluminum supports, a draped table and two chairs, one waste basket and a company identification sign. Exhibitors may set-up their own 10’ x 10’ pop-up booth. Additional features and services can be ordered through the conference service vendor.
• Two passes for the exhibit hall only. Passes are nontransferable and cannot be shared. No associated credit or refunds for unused exhibitor passes.
• Inclusion in signage at the entrance to the Exhibit Hall and on the IAPP conference website
• Company descriptor in the official conference program book
* This is a description of our standard package. However, the size of the exhibit space, including furnishings and number of exhibit hall passes may vary. View the exhibitor contract for details.
PREMIUMThe Premium Exhibitor Package includes everything in the Standard Exhibitor Package plus:
• A literature or promotional item insert in the Conference Bag
• One full-access conference pass
• Pre/post mailing to attendee list
• Ability to upgrade to a double booth at a discount. Upgrade will include an additional exhibit hall-only pass (three total). No credit or refunds for unused exhibitor/conference passes.
Standalone SponsorshipsMost of our branding opportunities are available to purchase à la carte as standalone sponsorship opportunities. See price sheet. Standalone sponsorships:
• Are available for sale only after the comprehensive-sponsorship sales period ends
• No associated benefits such as conference passes or exhibit space
• Do not include a renewal option for the following year’s event (unless purchased in a comprehensive sponsorship package, i.e. platinum through silver)
PassesExhibit hall-only passes allow access to the exhibit hall and reception(s) only. Upgrades to full conference passes, which allow complete access to main conference sessions, opening and closing general sessions and networking events are available for an additional $695 USD (maximum of two). Any additional full conference passes must be purchased at regular conference pricing. Purchase additional exhibitor passes for $495 USD each (Limit of 1 per booth size).
Availability Policies
• For the four weeks following an event, comprehensive sponsors (Platinum, Palladium, Gold and Silver) may renew their sponsorship for the following year’s event.
• Exhibitor sales and standalone sponsorship sales open five months prior to the conference. Until that date, only comprehensive sponsorships sales are available.
EXHIBITORPACKAGES & MORE IAPP GLOBAL PRIVACY SUMMIT
Literature Insert in Conference Bag• Literature insert is a single or double sided sheet of paper - ONE PAGE ONLY
• Can be a postcard
• Sponsors are responsible for printing and shipping to venue by deadlines
• Must be pre-approved by the IAPP
Promotional Item Insert in Conference Bag • Create a special branded item to put in all attendee conference bags
• Must be pre-approved by the IAPP
“Show Daily” adBoost your presence with a 300 X 250 rectangle clickable banner that appears in the conference Show Daily email. The Show Daily is emailed to attendees each morning of the event and it’s a rundown of what’s happening that day. Attendees see the ad on their devices and the vendors can use the ad to promote their presence at the conference: “come see us at booth 100” or “don’t miss our CEO speaking at 1:00 PM”.
Program Book
Quarter page conference program ad in the printed program book (subject to print deadlines).
Badge ScannersSponsors and exhibitors may lease lead-gen scanners, when available. More info will be included in conference welcome letters to sponsors and exhibitors.
Hotel Room Bag Drop Sponsor creates and supplies a custom bag and inserts (snacks, promotions, etc.), delivered to all attendees staying at the conference hotel. There is an additional charge for hotel-related expenses for the door drop.
Check with your salesperson for additional sponsorship & marketing opportunities for each event.
Have an idea for a sponsorship not listed on here? We’d love to hear it! Contact IAPP at +1 603.427.9200 or [email protected] for more information on IAPP event opportunities.
EVENT MARKETING& ADVERTISING IAPP GLOBAL PRIVACY SUMMIT
(AVAILABLE TO SPONSORS AND EXHIBITORS ONLY)
IAPP 2018 Global Privacy Summit Sponsorship & Exhibitor - Pricing
2018 IAPP Global Privacy Summit: Sponsorship & Exhibitor Pricing
1 Discounts available to IAPP Corporate Members 2 Includes exhibit booth/table near IAPP Registration Center 3 Plus hotel charges 4 Item must be pre-approved by the IAPP
COMPREHENSIVE SPONSORSHIPS (all prices in U.S. dollars) List Price1
Platinum Speaking Sponsorship 110,000
Platinum Branding Sponsorship 90,000
Palladium Speaking Sponsorship 80,000
Palladium Branding Sponsorship 65,000
Gold Speaking Sponsorship 50,000
Gold Branding Sponsorship 40,000
Silver Speaking Sponsorship 25,000
Silver Branding Sponsorship 20,000
STANDALONE SPONSORSHIP PRICES (no associated passes or booth space)
