"Good enough"- The Strategy and Politics of Resource Constrained Information Management

“Good Enough” – The Strategy and Politics of

Resource Constrained Information Management

Our Conversation

Information’s Ecosystem

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Confluence of Diverse Attractors

• Converging government directives • Increasing visibility • Shrinking resources • Accelerating virtualization – Cloud • New lower cost solutions • New funding models

Copyright 2013 RC,LLC All Rights Reserved

Your Leverage


Who You Get To Help

Integrate Initiatives

Le

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Acces

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Pre

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Dis

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tore

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Main

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Security, Integrity, Access Controls and Metrics

Open Data Policy and Privacy

Master Data Management and Retention Management

Characterization and Enterprise Search

Analytics, FOIA and Discovery

Business Continuity

Proprietary Information and Export Control


Governance

Capture Maintain Use Access Disposition

Security • What? • Who Decides? • Roles? • How?

• What? • Who Decides? • Roles? • How?

• What? • Who Decides • Roles? • How?



Privacy

Open Data Policy

Characterization

Search

Retention

FOIA

Discovery

Continuity of Operations

Get Control of Initiatives

Regulations, Directives, Policy and Standards


Security • What? • Who? • How? • When?

• What? • Who? • How? • When?

What? Who? How? When?



Privacy

Open Data Policy

Characterization – Meta Data

Search

Retention

FOIA

Discovery



Regulations, Directives, Policy and Standards Email


Security • What? • Who? • How? • When?


What? Who? How? When?



Privacy

Open Data Policy

Characterization – Meta Data

Search

Retention

FOIA

Discovery




Who You Get To Help

Ideal Status Quo

Good Enough


• Develop baseline – use maturity models

• Establish “Good Enough” target

• Identify gaps

• Develop strategy to fill gaps

• Resource the strategy

• Work the strategy – mind the knowing/doing gap

Getting to Strategy

Organizational Self-Awareness


Tell The Truth To Ourselves


A Familiar Baseline – Not Quite Good Enough, Yet

Make The Invisible, Visible


0 1 2 3 4 5 6 7 8 9

10

RIM Program

Governance and Policy

Business Processes

Culture People

Policy

Infrastructure

As Is

To Be

Jump start your strategy


• Clarify

• Unify

• Reduce

• Simplify

• Automate

• Execute

Find Uncommon Sources of Resources

• Piggyback on funded initiatives

• Build into new initiatives

• Under rocks

• Operating budgets

• Mid-year scoops

• Left-overs

• Fractional slicing – take a little slice from everyone

• Levy an information tax

• Modernizations

• Trade offs

• Vulture strategy – prey on weak, delayed or cancelled initiatives

• Ask really nice

Sources of Resources

Build your case then…


Who You Get To Help

28

Cultivate Relationships

Four “P”s of Your Political Game Plan

Source: Secrets to Winning at Office Politics Marie G. McIntyre Ph.D.

0 1 2 3 4 5 6 7 8 9

10

Political Power

Performance - ROI Mindset

Perception

Partnerships What I Have

What I Need

29

Influence Strategy Ability:

I Can Do It Motivation:

It Will Be Worth It

Personal

Social/Peer

Structural

Source: Influencer, Vital Smarts

Get Political

• Create a political game plan

• Balance your influence toolbox

• Shift from strategy to behavior

• Take the long view

• Willingly negotiate

• Be practical-get to “Good Enough”

Good Enough Starter Kit


• Sharpen political skills

• Engage key people

• Consolidate IM Whack-a-mole initiatives

• Architect big, implement in lots of little deals

• Dam the stream, then drain the swamp

• Find the money

• Leverage what you and others have

• Consider Cloud-based, good enough solutions

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"Good enough"- The Strategy and Politics of Resource Constrained Information Management

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