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GPUG® Summit 2011November 8-11
Caesars Palace – Las Vegas, NV
Dynamics GP and NFP’s Made for Each Other
Presented by Lisa ArmstrongSenior Consultant
SSi Consulting, Inc.
GPUG Summit 2011– Las Vegas www.gpug.com
Agenda
Review some Accounting and Reporting challenges for NFP’s
Dynamics GP’s Not For Profit Suite of Modules described
Demonstrations and benefits of these modules
Share your Experiences Q&A
GPUG Summit 2011– Las Vegas www.gpug.com
Not For Profit Accounting Challenges
Comply with regulatory requirements Satisfy demands of Grantors and Sponsors Reporting Budgeting Allocation of Expenses/Revenues to proper
funds, grants, departments, programs, etc.
Reentering data from one system to another
Do you encounter other challenges?
GPUG Summit 2011– Las Vegas www.gpug.com
Dynamics GP can help with these challenges!!!!
Dynamics GP Not For Profit Suite of Modules– Control Account Management– Grants Management– Interfund Accounting– Encumbrance Management– PO Commitments
All seamlessly integrate with Dynamics GP’s core financial modules – helping to streamline efficiencies
GPUG Summit 2011– Las Vegas www.gpug.com
Control Account Management
Properly distribute Accounts Payables or Receivables by a segment in your GL (fund, program, department, etc.)
Eliminate manual reconciliation of your reporting segments
Review distribution of funds in summary or detail level
GPUG Summit 2011– Las Vegas www.gpug.com
Control Account Management DEMO
GPUG Summit 2011– Las Vegas www.gpug.com
Grants Management
Analyze financial data by grant or other funding source
Capture data without having to add/use a segment of your Chart of Accounts
Accurately track costs for the entire life-cycle of a grant
Report on grant performance and funding allocation within GP or FRx/Management Reporter
GPUG Summit 2011– Las Vegas www.gpug.com
Grants Management DEMO
GPUG Summit 2011– Las Vegas www.gpug.com
Interfund Accounting
Automatically generate “Due To/Due From” transactions
Fund balances remain balanced Summarize funds as a whole within the
organization Ensures compliance with strict reporting
requirements Facilitates successful audits
GPUG Summit 2011– Las Vegas www.gpug.com
Interfund Accounting DEMO
GPUG Summit 2011– Las Vegas www.gpug.com
Encumbrance Accounting
Wikipedia Definition of Encumbrances Helps to keep expenditures within budget Reduce the risk of overspending Reserve funds from a budget when
Purchase Orders are created Set up passwords to verify authorization
to exceed budget amounts Authorize multiple encumbrances at one
time
GPUG Summit 2011– Las Vegas www.gpug.com
Wikipedia Definition of Encumbrances
Encumbrance is a management tool used to reflect commitments in the accounting system and attempt to prevent overspending. Encumbrances allow organizations to recognize future commitments of resources prior to an actual expenditure.
Amount for which there is a legal obligation to spend in the future. A purchase order is a typical encumbrance transaction.
GPUG Summit 2011– Las Vegas www.gpug.com
Encumbrance Accounting DEMO
GPUG Summit 2011– Las Vegas www.gpug.com
PO Commitments
Alternative to Encumbrance Accounting Amounts committed to be paid at a later
date Provides the capability to validate these
amounts against a budget Generate financial reports including these
committed expenditures
GPUG Summit 2011– Las Vegas www.gpug.com
PO Commitments DEMO
GPUG Summit 2011– Las Vegas www.gpug.com
To Summarize
Benefits and Features– All modules in the NFP suite help reduce
manual reconciliations– Help to provide ease in reporting and
budgeting– Less duplication and lower potential for errors– Compliance– Increase your financial insight and control– Automation and seamless integration
GPUG Summit 2011– Las Vegas www.gpug.com
Additional Resources
Customersource
– eLearning
– Training Manuals
– User Guides
GPUG Summit 2011– Las Vegas www.gpug.com
Please share your experiences!!!!
GPUG Summit 2011– Las Vegas www.gpug.com
Q&A
GPUG Summit 2011– Las Vegas www.gpug.com
Thank you for attending!!!!