Grandview Heights Schools - Edl · Grandview Heights Schools Board of Education October 9, 2019...

Grandview Heights Schools

Board of Education

October 9, 2019

Members of the Board Jesse Truett, President

Melissa Palmisciano, Vice President Eric Bode, Member

Debbie Brannan, Member Molly Wassmuth, Member

Superintendent of Schools

Andy Culp

Treasurer Beth Collier

GRANDVIEW HEIGHTS SCHOOLS Office of the Superintendent of Schools

BOARD OF EDUCATION MEETING

7:00 p.m., Wednesday, October 9, 2019 Brotherhood of Rooks Media Center

High School

AGENDA

I. Call to Order II. Roll Call III. Pledge of Allegiance and Silent Meditation IV. Recognition/Presentation

A. Recognition of Academic Achievement and Outstanding Contribution

1. Recognition of Bobcat Beverages by GHHS PTO

B. Recognition of Guests and Hearing of the Public C. PTO/Booster Club Presentations

1. RLS PTO - Logan Fisher 2. Band Parents Association - Collin Wheeler 3. Wrestling Boosters - Steve Reynolds 4. Swim Boosters - Karen Kitchen and Kim Rowland

D. Presentation: Facility Design Update – Steve Dzuranin, Architect, Moody Nolan E. Presentation: Assessment Calendar/Update on CIP and Academic Metrics – Dr. Jamie Lusher, CAO V. Minutes Attachment A. Special Meeting, September 11, 2019

B. Regular Meeting, September 11, 2019 VI. Reports A. Building and Department Reports Attachment B. Treasurer’s Report – Beth Collier Attachments 1. Motion to approve the September 2019 financial reports. 2. Motion to accept payment of the September 2019 bills.

C. Committee Reports Superintendent and Treasurer Committees: Liaisons:

Core Team Communications GH/MC Education Foundation Finance Wellness for Life/ OSBA/Legislative Policy Start Talking Grandview City of Grandview Heights Teaching and Learning

D. Superintendent’s Report – Andy Culp VII. Recommendations from Superintendent for Action by the Board A. Business and Finance 1. Budget Adjustments Recommend the board approve the following budget adjustments

a. Estimated Receipts General Fund $245,992.00 GHMCEF Grants (018-9052) $6,000.00

b. Appropriations

Facility Construction Fund (004) $43,735,502.13 (correction of 9/11/19 adjustment)

GHMCEF Grants (018-9052) $6,000.00

2. Five-Year Forecast Attachment Recommend the board approve the five-year forecast, as contained in the appendix. 3. Approval of New Fund 467

Recommend the board approve establishing Fund 467 to account for Student Wellness and Success Funds from the Ohio Department of Education.

4. Motz Engineering Attachment

Recommend the board approve a contract with Motz Engineering for facility commissioning services, as contained in the appendix.

5. Out of District Tuition Attachment

Recommend the board approve the following out of district tuition student for the 2019-2020 school year, effective October 1, 2019: a. Student A, See Appendix A

6. WOSU Classroom Attachment

Recommend the Board approve a memorandum of understanding with OSU Public Media for a partnership in the Ohio Learning Hub project funded by the Martha Holden Jennings Foundation, as contained in the appendix.

7. Statement of Work Attachment Recommend the board approve a statement of work for gifted consultation services, as contained in the appendix. 8. Donations Recommend the Board accept the following donations:

a. $2,134.50 from Charles Cantwell Dumbaugh Foundation for books for the GHHS Brotherhood of Rooks Media Center

b. $1,273.02 from the Johannes-Tyler Foundation Outstanding Grandview Heights School District Teacher of the Year Award

c. $50 from Yvonne Sickles to Grandview Heights Schools in memory of Robert “Butch” Newland d. $25 from Sarah A. Boyd to Grandview Heights Schools in memory of Robert “Butch” Newland e. $50 from Ronald and Mary Jane O’Brien to Grandview Heights Schools in memory of

Robert “Butch” Newland f. $20 from Daniel and Donna Donovan to Grandview Heights Schools in memory of Robert

“Butch” Newland g. $100 from K. Patrick Collins to Grandview Heights Schools in memory of Robert “Butch” Newland h. $100 from Chris Perry to Grandview Heights High School i. Four 100 lb Rogue Fitness strongman bags ($345 value) from the Grandview Heights Wrestling Booster Club

B. Personnel 1. Resignations Recommend the board accept the following resignations: a. Ana Briones; Kids Club, effective September 3, 2019 b. Michael Beary; Custodian, effective September 13, 2019 c. Roger Reisinger; Groundskeeper, effective February 29, 2020 2. Degree Advancements

Recommend the board approve the following degree advancements for the 2019-2020 school year:

a. Sarah Feeney; MA+45 b. Liz McClellan; MA+45 c. Laura Bova; MA+30

3. Classified Substitute Recommend the Board approve the following classified substitute for the 2019-2020 school year:

a. Jessica Turner; pending successful FBI/BCI background check results

4. Supplemental Contracts (GHEA, Article X, pg. 33-35)

Recommend the board approve the following supplemental contracts for licensed employees for the 2019-2020 school year:

a. Chris France; LPDC Coordinator, Class V-2-9, $3,150.68 b. Chris Herrmann; Marching Band Director, Class I-3-M, $7,351.58 c. Scott Warburton; Marching Band Assistant Director, Class IV-1-3, $2,940.63 d. Chris Herrmann; Pep Band Advisor, 0.50 FTE, Class VII-3-M, $1,050.23 e. Scott Warburton; Pep Band Advisor, 0.50 FTE, Class VII-1-3, $630.14 f. Allyson Sanders; Math Counts Advisor, 0.50 FTE, Class VII-1-4, $630.14 g. Meredith Beam; Math Counts Advisor, 0.50 FTE, Class VII-1-5, $840.18 h. Jeremy Ewing; Percussion Instructor, Class VII-3-M, $2,100.45 i. Brad Gmerek; Basketball, JV Boys, Class IV-3-M, $4,620.99 j. Roger Fox; Basketball, 8th Grade Boys, Class V-2-8, $3,150.68 k. Brittny Sharma; Cheerleading, MS Coach, Winter, Class VI-1-2, $1,680.36 l. Tyler Fitzgerald; Wrestling, JV Coach, Class IV-2-6, $3,570.77 m. Jason Peters; Wellness for Life, Winter, Class V-3-M, $4,200.90 n. Jason Peters; Wellness for Life, Spring, Class V-3-M, $4,200.90 o. Ashley Artrip; Cheerleading, Varsity Assistant Coach, Winter, Class VI-1-2, $1,680.36,

pending successful FBI/BCI background check results 5. Supplemental Contracts (GHEA, Article X, pg. 33-35)

WHEREAS, the Board of Education has offered the following position(s) to those employees of the District who are licensed individuals and no such employee(s) qualified to fill the position(s) have accepted them/(it); and

WHEREAS, the Board of Education advertised the following positions as available to any licensed individual who is qualified to fill the position and who is not an employee of the Board, and no such person has applied for and accepted the position(s);

THEREFORE, BE IT RESOLVED, the Board of Education of Grandview Heights Schools hereby employs the individuals to fill the following positions for the 2019-2020 school year: a. Ashley Stahurski; Bowling, Head Coach, Class III-1-2, $3,570.77 b. Aaron Dalton; Bowling, Assistant Coach, Class VI-1-1, $1,680.36 pending

successful FBI/BCI background check results c. Michael Dodge; Wrestling, Head Coach, Class I-2-8, $6,091.31 d. Brian O’Mara; Basketball, Head Coach, Varsity Girls, Class I-2-6, $6,091.31 e. Ben McCollough; Basketball, Freshman Boys, 0.50 FTE, $1,575.34 f. Ward (Sam) Hawk; Basketball, Freshman Boys, 0.50 FTE, $1,575.34 g. Stephanie Yochem; Basketball, Assistant Varsity Coach, Girls, Class IV-2-8,

$3,570.77 h. Kalee Seagle; Basketball, JV Girls, Class IV-1-4, $2,940.63 i. Ryan Longbrake; Basketball, 8th Grade Girls, Class V-1-1, $2,520.54, pending

successful FBI/BCI background check results j. Susan Ferguson; Swimming, Head Coach, Class II-1-3, $3,990.86 k. Carlos Maciel; Swimming, Assistant Varsity Coach, 0.67 FTE, Class V-1-3,

$1,688.76 l. Michelle Porter; Swimming, Assistant Varsity Coach, 0.66 FTE, Class V-1-2,

$1,663.56 m. Kristy Mason; Cheerleading, Head Coach, HS Winter, Class V-1-1, $2,520.54

6. Stipends Recommend the board approve the following licensed stipends for the 2019-2020 school year: a. Stephanie Doran; RLS Student Council Advisor, $1,250 b. Tom Gilbert; RLS Fitness Club, $1,000 c. Roni Pettit; LPDC Building Representative, $1,500 d. Angela Pharion; LPDC Building Representative, $1,500 e. Chris Sauer; Art Club, Middle School, $1,000 f. Vicki Dunlevy; Science Club, Middle School, $1,000 g. Doug Page; Washington DC Trip Coordinator, $1,000 h. Melissa Miglesz; Washington DC Trip Chaperone, $300 i. Allyson Sanders; Washington DC Trip Chaperone, $300 j. Trillion Richter; Washington DC Trip Chaperone, $300 k. Brittny Sharma; Washington DC Trip Chaperone, $300 l. Carl Acton; Washington DC Trip Chaperone, $300 m. Meredith Beam; Washington DC Trip Chaperone, $300 n. Doug Page; Builders Club, MS, $1,250 o. Dan Colahan; Model OMUN 6-8, $1,250 p. Roni Pettit; Outdoor Education, $1,500 q. Jill Walker; Outdoor Education, $1,500 r. Nicole Wainscott; Outdoor Education, $1,500 s. Brittny Sharma; Outdoor Education, $1,500 t. Roni Pettit; 5th Grade Camp Counselor, $225 u. Jill Walker; 5th Grade Camp Counselor, $225 v. Mary Mauro; 5th Grade Camp Counselor, $225 w. Jenny Callif; 5th Grade Camp Counselor, $225 x. Lydia McLaughlin; 5th Grade Camp Counselor, $225 y. Chris Sauer; 5th Grade Camp Counselor, $225 z. Katie McIntyre; 5th Grade Camp Counselor, $225 aa. Nicole Wainscott; 6th Grade Camp Counselor, $300 bb. Brittny Sharma; 6th Grade Camp Counselor, $300 cc. Mary Mauro; 6th Grade Camp Counselor, $300 dd. Carl Acton; 6th Grade Camp Counselor, $300 ee. Kristi Jump; 6th Grade Camp Counselor, $300 ff. Laura Lombardi; 6th Grade Camp Counselor, $300 gg. Trillion Richter; 6th Grade Camp Counselor, $300 hh. Scott Warburton; 6th Grade Camp Counselor, $300 ii. Amy Hamilton; 6th Grade Camp Counselor, $300 jj. Bobbi Penn; 6th Grade Camp Counselor, $300 kk. Vicki Dunlevy; 6th Grade Camp Counselor, $300

7. Non-licensed Stipends Recommend the board approve the following non-licensed stipends for the 2019-2020 school year:

a. Terry Reese; Lego League 4-8, $1,500 b. Suzanne Mets; Science Olympiad, $1,500 c. John Leutz; Science Olympiad, $1,500

8. Building Stipends

Recommend the board approve the following building stipends for the 2019-2020 school year:

Stevenson Elementary a. Billie Sarich; Bookroom Maintenance, $1,000 b. Elizabeth Page; Technology Club, $1,000 c. Laura Bova; All Arts Day, $600 d. Heather Miller; Morning Meetings, $600 e. Sarah Feeney; Lego Club, $600 f. Amy Garrison; STEM Club, $600 g. Paula Oswald; OSMO Club, $600 Edison Intermediate a. Melissa Schoemer; Student Council, $1,000 b. Chris Sauer; Related Arts Scheduling Coordinator, $600 c. Roni Pettit; Bobcat Groups, $600 d. Jill Walker; Bobcat Groups, $600 e. Chris Sauer; 5th Grade Camp Art Director, $600 Larson Middle School a. Allyson Sanders; Student Council, $1,000 b. Dan Colahan; Chess Club, $600 c. Doug Page; Football Game Supervision, $600

9. 2018-2019 Syntero ADAMH Grant Stipend

Recommend the board approve the following stipends to be paid from the 2018-2019 Syntero ADAMH grant: a. Bryan Stork; $1,294.00 b. Abby Keller; $1,294.00

10. Wednesday/Saturday School Supervisors Recommend the board approve the following Wednesday/Saturday School Supervisors to be paid $20 per hour, as needed: a. Naome Allison b. Meredith Beam c. Liz McClellan d. Doug Page e. Rob Ballinger f. Bryan Stork g. Caleb Evans

11. Kids’ Club Position Changes

Recommend the board approve the following position changes to Kids’ Club personnel: a. Taylor Nightingale; from recreation leader to substitute, effective August 23, 2019 b. Corey Leasure; from team leader to substitute, effective October 1, 2019

12. Kids’ Club Personnel Recommend the board approve the following Kids’ Club personnel: a. Andre Norrils; Recreation Leader, $13.09 per hour, pending successful FBI/BCI

background check results C. Co-Curricular Activities and Extra-Curricular Activities

1. Field Trip Recommend the board approve the following team building field trip for the GHHS Swimming and Diving Team to Camp Nuhop in Perrysville, Ohio:

a. December 7-8, 2019 b. 17-20 students/3-4 coaches/chaperones c. Travel by school bus d. $80 cost to student/$800 funded by the district for transportation 2. Co-Curricular and Extra-Curricular Volunteers Recommend the board approve the following volunteers: a. Elizabeth Chakeres b. Erin Curfman c. Nicole Donovsky d. Stephanie Evans e. Henry Bryan Eyman f. Julia Ferris g. Karalyn Grant h. Arthur James i. Sarah Kelly j. Bridget Keener k. Matthew Keener l. Lauren King m. Rebecca Jean Long n. Mary Lauren McCrary Neel n. Matthew McDonald o. Marisa McKenney p. Jeanne McKnight q. Shannon Messmer r. Sarah Mazzotta s. Nidhi Patel t. Jason Peters

u. Julie Peters v. Jason Shear x. Marissa Simon y. Thor Sletten z. Allyce (Ally) Smith aa. Mary Ann Stephens bb. Laura Swisher cc. Andrew Tweddle dd. Kerrie Willard ee. Crystal Young D. Other VIII. Items for Discussion IX. Executive Session Discussion in executive session is permitted only for the following specified purposes: 1. To consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or the investigation of charges or complaints against an employee, unless the employee requests a public hearing. 2. To consider the purchase of property for public purposes or the sale of property at competitive bidding. 3. Conferences with the board’s attorney concerning disputes involving the board that are the subject of pending or imminent court action. 4. Preparing for, conducting, or reviewing negotiations or bargaining sessions with employees concerning their compensation or other terms and conditions of their employment. 5. Matters required to be kept confidential by federal law or regulations or state statutes. 6. Details relative to the security arrangements and emergency response protocols. 7. To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiate with other political subdivisions respecting requests for economic development assistance. X. Adjournment

RECORDOFPROCEEDINGSMINUTESOFTHEGRANDVIEWHEIGHTSSCHOOLSBOARDOFEDUCATION

SpecialMeeting–September11,2019

TheGrandviewHeightsSchoolsBoardofEducationmetinspecialsessioninRoom103ofGrandviewHeightsHighSchool.

CalltoOrder:PresidentJesseTruettcalledthemeetingtoorderat6:00p.m.RollCall MembersPresent: MembersAbsent:

EricBodeDebbieBrannanMelissaPalmiscianoJesseTruett MollyWassmuth

Motion20-017(ExecutiveSession)Mr.BodemovedtoenterintoExecutiveSessionforthefollowingpurpose:a. Toconsidertheemploymentandevaluationofemployees.

Mrs.Palmiscianosecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Mrs.Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.TheBoardofEducationenteredintoExecutiveSessionat6:00p.m.TheBoardofEducationreturnedtoRegularSessionat6:46p.m.Motion20-018:(Adjourn)Mrs.Brannanmovedtoadjournthemeeting.Mr.Bodesecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Mrs.Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.PresidentTruettdeclaredthemeetingadjourned.ATTEST:___________________________________________________________President_____________________________________________________________Treasurer

RECORDOFPROCEEDINGSMINUTESOFTHEGRANDVIEWHEIGHTSSCHOOLSBOARDOFEDUCATION

RegularMeeting–September11,2019

TheGrandviewHeightsSchoolsBoardofEducationmetinregularsessionattheBrotherhoodofRooksMediaCenterintheGrandviewHeightsHighSchool.

CalltoOrder:PresidentJesseTruettcalledthemeetingtoorderat7:00p.m.RollCall MembersPresent: MembersAbsent:

EricBode DebbieBrannanMelissaPalmiscianoJesseTruettMollyWassmuth

PledgeofAllegiancewassaidandamomentofsilentmeditationwasheld.PublicCommentsDawnStormmadethefollowingstatementtotheBoardofEducationregardingthedistrict’sfoodserviceprogram:

MynameisDawnStrong.Thankyoufortheopportunityforspeakingtoyouthisevening.IamtheparentofasecondgraderatStevensonElementary.Beyondmyroleasamother,Iamanurseanesthetistaswell.WhileIhaveabachelor’sandmaster’sdegreeinnursing,Ialsohaveabachelor’sdegreeinnutrition.MyhusbandandIhavebeenpartoftheGrandviewcommunityfortenyearsnowbutwehaveonlybeeninvolvedintheschoolsystemforthepasttwoyears,whichiswhenIbegantonoticetheschoollunchprogramandthenutritionalofferingstoourchildren.ThisiswhyIaminfrontofyoutonight.InSeptemberof2018,theOhioDepartmentofEducationreleasedthe2017-2018localreportcardsforallschoolsandschooldistrictsinOhio.TheresultsweresharedwiththecommunityandourPerformanceIndexscorewas106.3,whichwasthehighestscoreofthe16schooldistrictsinFranklinCounty.Thisissomethingthedistrictandallthefamilieswithinourdistrictshouldcelebrate.Withsuchsuccessandleadershipinouracademics,whyshouldn’tthedistrictalsobealeaderinthecafeteriaandthefoodweserveourchildren?Actually,thequestionshouldbe:Whyisn’tourdistricttheleaderintheschoollunchprograminOhio?WhileIdon’thavethecompleteanswer,Ibelievepartofthereasonisbecausethefoodservedinthecafeteriahasnotbeenapriorityinourdistrictandthebarhasbeensetlow.Basedonlastyear,throughoutourthreeschoolsandthe1,178students,only24%purchasedaschoollunch.Additionally,ourschoolsemployover120administrationandstaffmembersyetonly2%ofthosepurchasedaschoollunch.Whileyoumaythinkthatthehighschoolhasopenlunchandthereforethesenumbersdonotreflectthetruestory,letmetellyouthatonly34%ofthestudentsatStevensonpurchasedalunch,andonly23%ofthestudentsatEdison,whichhasthehighestamountofstudents,purchasedalunch.Thesearenotjustnumbersandstatistics.Thisinformationtellsagreatdeal.Students,staff,andadministrationarenotbuyingalunchbecausetheproductthatisbeingofferedtothemisunhealthyanddoesn’ttastegood.Parentsinthiscommunityaremoreoftenthannotatwo-parentworkinghousehold.Beyondtheircareers,theyhavechildrentoraise,after-schooleventstogetto,homeworktomanage,dinnertogetonthetable,andbedtimeroutines.Packingaschoollunchisanaddedchore.Yet,thealternativeofhavingtheirchild(ren)purchaseaschoollunchistrulynotmuchofanoptionifyouwantthemtohavenutritiousfoodatlunchthatwillfueltheirmindandbodysothattheywillcontinuetolearnthroughouttheremainderoftheschoolday.AndIwouldberemissifIdidnotmentionthechildrenthatareonourfreeand/orreducedlunchprogram.Perhapstheydonothavetheluxuryofpackingalunch.Perhapslunchatschoolistheirmainmeal.Theyaredependingonustoservethemsomethingnutritious.

ThedistrictAcademicProspectusoftheGrandviewHeightsSchoolsstatesonpage15,“Ourwellnessteamviewsthecafeteriaasalearninglabforlife.Thisenvironmentiswherestudentswillputtheoryintopractice.Wewantourstudentstobeginevaluatingandthinkingdeeplyaboutthechoicestheymakearoundfoodandnutrition.”Thatisafantasticstatement.Nowherearesomeoftheitemsthathavebeenonthecafeteriamenuforthepasttwoyears:Boscosticks,hotdogs,hamburgers,corndogs,chickenpoppers,andaslushycupwhichisactuallyconsideredafruit.IamnotapracticingnutritionistbutIdonotbelievethattheseitemsspeaktowhattheprospectusstates.Thereisclearlyadisconnect.Ourchildrenareourmostvaluableassetsandourmostcrucialresponsibility.Theydeservebetter.Beyondattendingeverywellnesscommitteemeetinglastyearandsuccessfullywritingthegrantforthesaladbarsthatarecurrentlyateachofourschools,IalsosoughtoutandtooktheopportunitytovisitandservelunchattheBexleySchoolsystemthispastAprilwithanotherparentfromourcommunity.Itwaseyeopeningasthepotentialforwhatourschoollunchprogramcouldofferourchildren:in-housemadehummus,salsaandsoupsservedweekly,yogurtparfaits,grab-and-gofreshlymadesandwichesandwraps,alongwithvegetarianandveganoptionsalloffereddailyalongwiththeirhotlunchoffering.WhilewhatIsawwasimpressive,Ibelieveandknowthatourschoollunchprogramcanbeevenbetter.Ihavehadmanyconversationsnotonlywithparents,butwithteacherswholiveinourdistrict,regardingtheschoollunchprogramoverthepastcoupleyears.And,althoughitisjustmyselfinfrontofyoutonight,IcouldfillanauditoriumwithpeoplefromourcommunitywhofeeltheexactsamewaythatIdo.Wearerealisticandknowthatchangetakestime.Yet,moreimportantly,ittakesinitiative,andthatiswhatIamaskingoftheBoardtonight,tostartthatinitiative.Someexamplesofpotentialshort-termgoalsforeachofourschoolscouldbegrab-and-goitems,in-housemenus,andtheaddedvegetarianandveganoption.Apotentiallong-termgoalcouldbethatofacommercialkitcheninournewbuildingwithachef-drivenlunchprogramthatnotonlyservesnutritiousanddeliciousfood,butfoodthatperhapscouldenticeourhighschoolstudentstowanttostayforlunchandengageinsocialinteractionwithfriendsinallthegreatspacesthatwillbecreatedinournewbuilding.ThekitchencouldalsoserveStevenson.Thesearejustsomeideas.Thenextstepliesinyourhands.LastweekafewparentsandImetwithAndyCulp.Wespokewithhimaboutourdesireandtheabsoluteneedforanimprovementinourschoollunchprogram.OurdialogueconsistedofsimilartopicsthatIhavementionedandIinformedhimofmyspeakingwithyouthisevening.Hewasveryreceptivetoourdiscussionandmyhopeisthatyouwillbethesame.Thankyou.

KatieCliffordspoketotheBoardinsupportofthecommentsthatDawnStrongmade.ShesharedphotosoftheBexleyfoodserviceprogramofferingsfromtheparentswhovisitedthererecently.ShealsoechoedthatGrandviewprioritizesacademicsandextracurricularssowell,andthefoodserviceprogramistheoneshortfallthatismissing.Katiealsostatedthatsheunderstandsmanydistrictsdonotperformwellinthisarea,butifGrandviewisgoingtotalkaboutwellness,mentalhealth,andemotionalwellbeingofstudents,thefoodserviceprogramisacriticalpiece.Withthenewschoolbuilding,thisshouldbeaprioritywithacommercialkitchen,achef,andfoodmadefromscratch.Intheinterim,sheexpressedtheirwillingnesstoassistthedistricttobeginmakingimprovements.DustinWeatherby,localresidentandownerofSculptDécorLLC,spoketotheBoardofEducationregardinghiscustomsculptingbusinessandstatedthatheisavailableiftheschooldistricthasanyneedforanytypeofsculptures.Recognition/PresentationsThefollowingrepresentativespresentedtotheBoardofEducationontheirrespectiveboostergroup/PTOfundraisersandinitiativesforthe2019-2020schoolyear:

• EILMSPTO–RebekahHatzifotinoso FundraisingplansincludeaBobcatdiscountcardsaleandamove-a-thonorcolor-runintheSpring.o TheEILMSPTOexpectstoprovidefundingforthefollowingactivities:EILMSfieldday,supplementary

fundingforthe6thgradeWashingtonD.C.tripforfamilieswhoarenotabletopay,andtheT-ballforTheisstournament.

• GHHSPTO–SusanJagerso SusanprovidedinformationontheoverallstructureofthePTO’s.ThePTOisa501(c)(3)underone

corporateumbrellawitheachbuildingPTO(GHHS,EILMS,andRLS)filingasaseparate“doingbusinessas”entitywiththeOhioSecretaryofState.

o TheGHHSPTOprimaryfundraiseristhesaleofspritwearateventsincludingfootballgames,theRLSice-

creamsocial,EILMSholidaybazaar,andthroughalocalpartnershipatStateofDevotion.Anticipatedrevenueisapproximately$10,000fromthespiritwearsale.Otherfundraisersincludeticketsalesfortheafter-promeventandthespringflingevent.

o Fundingisplannedtobeprovidedprimarilyfortheafter-promevent,springfling,andstaffappreciation.o Mrs.JagersalsoreportedthattheGHHSPTOnowholdsfundsraisedbyparentgroupsforeachhighschool

classtobeusedforsenioryearactivitiesincludinganafter-graduationparty,seniort-shirts,andsenioryardsigns.Thesefundshadpreviouslybeenheldbyindividualparents.

• TouchdownClub–DavidRickerto Fundraisingisexpectedtoinclude:MeettheTeamNight,parkinglotspacesalesforhomefootballgames,

footballspiritwear,50/50raffle,andtheannualSmokerevent.Mr.RickertalsoreportedtheTouchdownClubisconsideringamembershipdrive.

o ThefollowingactivitiesaresupportedbytheTouchdownClub:Footballcamp,coachesclinics,seniorbannersandpatches,atailgateeventatthefirsthomefootballgame,and2annualscholarshipstofootballplayers.TheTouchdownClubalsosupportstheGrandviewYouthFootballAssociation(GYFA).

Mr.TruettthankedMrs.Hatzofotinos,Mrs.Jagers,andMr.Rickertnotonlyfortheirtimeinvolunteeringforeachbooster/PTOgroup,butalsofortheirwillingnesstoattendandpresenttotheBoardofEducation.Mr.Truettrecognizedthatitisanaddedresponsibility,butexplainedthatit’sanimportantpartofthedistrict’sgovernancestructureandaccountability.Mr.Truettexpressed,onbehalfoftheBoardofEducation,hissincereappreciationtoeachofthem.Presentation–FacilityDesignUpdate–SteveDzuranin,MoodyNolanArchitectsMr.TruettprovidedanoverviewoftheFacilityCoreTeamfunction.TheteamincludesBoardMembersJesseTruettandEricBode,aswellasSuperintendentAndyCulpandTreasurerBethCollier.TeammembersalsoincludeDougAddis,owner’srep,andrepresentativesfromMoodyNolanandCornaKokosing/Elford.Fromthebeginningofthefacilityplanningprocess,theCoreTeamevaluatesandmakesrecommendationstotheBoardofEducation,andtheBoardofEducationistheultimatedecision-makingauthority.Todate,theBoardofEducationhasapprovedthefacilitydesignattheendofSchematicDesignandagainattheendofDesignDevelopment.Mr.Truettalsoexplainedthatfollowingtherecentcommunitymeeting,questionssurroundingthedesignandlayoutoftherestroomscameup.And,whiletherestroomshavebeeninbothlevelsofdesignapprovalbytheBoardofEducation,ArchitectSteveDzuraninwillpresentmoredetailontherestroomlayoutsincethecurrentdesignwasnotdiscussedindepthandbecausethedesignrepresentsachangefromthecurrentrestroomdesign.Mr.Dzuraninreviewedimagesofthecurrentrestroomdesignwhichincludesbothbinaryrestroomsandindividualprivategender-neutralrestroomswithfloortoceilingwallsanddoor.Therewassomeconcernaboutbothgenderswashingtheirhandsinthesameareaafterusingtherestrooms.Mr.BodeaskediftheCoreTeamcouldgobackanddiscusstherestroomlayoutingreaterdetailandbringarecommendationbacktotheBoardofEducationonthefollowingtwoconsiderations:

o Lookingatoptionstomakethespaceforhandwashingmoreopeno Includingsinksandmirrorsintheindividualrestrooms

Motion20-019(Minutes)Mrs.Brannanmovedtoapprovetheminutesfromthefollowingmeeting:

a. SpecialMeeting,July30,2019Mrs.Palmiscianosecondedthemotion.RollCall:Mr.Bode,abstain;Mrs.Brannan,aye;Mrs.Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,abstain.Motioncarried3-0-2.Motion20-020(Minutes)Mr.Bodemovedtoapprovetheminutesofthefollowingmeeting:

a. RegularMeeting,August14,2019Mrs.Brannansecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Mrs.Palmisciano,abstain;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried4-0-1.

Motion20-021(Treasurer’sReports)Mr.BodemovedtoapprovetheAugust,2019Treasurer’sreportsandacceptpaymentoftheAugust,2019billsforallfunds.Mrs.Brannansecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.Superintendent/TreasurerCommittees&LiaisonsReports

• CoreTeam–Mr.Culpreportedonthefollowing:o Thehighschoolatticbatevictionhasbeencompleted.Remediationclean-upwillbedonesoonwhenschool

isnotinsession.o TheFacilityCoreTeamiscurrentlyworkingwithdistrictadministrationonplanningforthelogisticalaspects

ofsiteworkpreparation.• FinanceCommittee–Mr.BodereportedtheFinanceCommitteehasbeenevaluatingdevelopmentpossibilities

relatedtotheMarbleCliffMansiononFifthAve.Negotiationsarecurrentlyunderway.• Communications–Mr.Culpreportedthedistrictquarterlynewsletteriscurrentlybeingeditedandwillbemailedto

alldistrictresidentssoon.• WellnessforLife&StartTalkingGrandview–Mrs.BrannanreportedtheWellnessforLifeCommitteehaditsfirst

meetinganddiscussedthepossibilityofexpandingmentalhealthservicesforstudents.Shealsoreportedonseveralwellnessinitiativesforstudentsincludingyoga/mindfulnessduringAOperiod,digitalsafety,andthenewsaladbarsineachcafeteria.Mrs.BrannonalsosharedinformationaboutanupcomingeventonNovember14that6:30p.m.,“NotourKids,NotinGrandview,”sponsoredbyStartTalkingGrandview.

• CityofGrandviewHeights–Mrs.PalmiscianoreportedonanupcomingplanningcommissionmeetingrelatingtothedevelopmentoftheDeyo-DavispropertyonWestFirstAve.Thisproposeddevelopmentisexpectedtoincludefirstfloorretailwith18condominiumsontheupperfloors.Mrs.PalmisicanoalsoreportedthecityisapplyingforOhioPublicWorksCommissionfundingtohelpwiththeplannedroadconnectionfromGoodaletoTwinRiversDrive.

Superintendent’sReportTeachingandLearning• AtStevensonElementary,theirLet’sTalkTuesdayvideowillfeaturevariousadultsreadingaquickstoryabouta

specificemotion.Attheendofeachvideotherewillbediscussionquestionstohelpstudentslearnhowtocopeandregulatethatspecificemotion.Thegoalistodevelopcommonstrategiestohelpstudentsidentifyandmanagetheiremotionsatayoungage.�

• AtEILMS,staffandstudentswillcontinuetoutilizeSTARperiodsthroughoutthedayingrades4through8.Teacherswillengagestudentsinextensionactivities/lessonsthatpromotedeeperlevelsofcriticalthinking.OnesuchexampleistheLocalMattersclassbeingtaughtbyHealthandWellnessTeachersBeckyLeeandKathleenCress.ThestaffisalsocontinuingitsworkonimprovingtheoverallMTSSprocess.�

• AtGHHS,theBuildingLeadershipTeamhasmettodiscussgoalsandobjectives,basedondistrictgoals,forthe2019-2020schoolyear.

• Twenty-five(25)GHHSstudentathletes,alongwithAthleticDirectorBradBertani,attendedaMSLAdvanceStudentLeadershipSummitatOhioChristianUniversityonSeptember10.

• Representingthedistrict,GHHSSchoolCounselorBryanStorkwillattendastate-wideSeptember26ResiliencyConferenceinDayton,Ohio.�

DistrictWide• GrandviewHeightsSchoolsisprojectedtoreceive$25,000.00infiscalyear2020,and$36,000.00infiscalyear2021.

Ourdistrictwillutilizethisfundingtoenhanceandimproveourmentalhealthservicesandprogramming.Formanydistricts,theseallocationswillbethefirststepinbuildingawellnessmodelthatincludesmentalhealthsupport.InGrandviewHeightsSchools,ourWellnessforLifeModelanddistrictcommitteehavebeeninexistencefor5years.

• MarcAlter,KevinMcCarthy,BethanyBlack,CalebEvans,andStacySauerareparticipatinginacollaborativeprojectbetweentheColumbusMuseumofArt,TheMarthaHolden-JenningsFoundation,andHarvard'sProjectZero.Membersofthisteamwillparticipateinacohortoverathree-yeartimeline.Theprojectaimstoinvestigatecivicengagementthroughthearts,creativity,andemergentlearningopportunities.Thisworkwillbesharedthroughprofessionaldevelopmentworkshopsandinstructionalcoachingwithinourdistrict.ThefirstmeetingtookplacetheeveningofSeptember5andmeetingswillcontinueonamonthlybasis.�

• TheTechnologyDepartmentcappedoffabusysummerbyfinalizingourswitchto@ghschools.org.Allstudentsandstaffareonthesameemaildomainandwiththiswehavebeenabletorolloutsomeadditionalchanges.Thewebsiteisnowwww.ghschools.org.

CommunityEngagement• Atotalof364kids,ages2to14,participatedinthesecondannualTRItheHEIGHTSYouthTriathlon.Thanksto

GrandviewHeightsParksandRecreationDepartmentandtheGHMCEFfortheirsupportofthiscommunitywellnessevent.

• ThankyoutotheBobcatBoostersforprovidingabiggerandbetterthaneverOxRoastthisyear!Agoodtimewashadbyallandweappreciateallthatyoudoforourstudents.

• CongratulationstoEILMSstudentsfortheirhardworkmakingthePTOBobcatCardsalesuccessful.Saleshavegarnered$10,000sofarforPTOprogramming.

• WehavebegunaFridayFactfeatureonFacebook/socialmedia.• OurFall2019DistrictNewsletterisinthefinaldesignandproductionphaseandwillsoonbemailedtoalldistrict

residences.• Dr.JamieLusherwillbetheguestspeakerattheTri-VillageChamberPartnershiponThursday,September12.

RecommendationsfromSuperintendenttotheBoardofEducation:Motion20-022(BoardPolicyandProcedure)Mrs.Palmiscianomovedtoapprovethefollowing:

1. BoardPolicy(FinalReading) Recommendtheboardapproveonfinalreadingthefollowingpolicy. a. BJA–LiaisonwithSchoolBoardsAssociationsMs.Wassmuthsecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.Motion20-023(BusinessandFinance)Mrs.Brannanmovedtoapprovethefollowing:

1. ThenandNowCertifications RecommendtheboardapprovethefollowingThenandNowcertifications: a. PO#33939toSpecializedSpeechServices b. PO#33938toSpecializedSpeechServices c. PO#34013toSpecializedSpeechServices

d. PO#34034totheFairfieldCountryESCforprofessionaldevelopment e. PO#34082toMarkVanHornforvideographyservices 2. RecordsDisposal Recommendtheboardapprovethedisposalofrecordsascontainedintheappendix. 3. Tri-StarContract RecommendtheboardapproveacontractwithTri-Startoprovidetransportationservicestostudents. 4. InvoHealthCareAssociatesContract

RecommendtheboardapproveacontractwithInvoHealthCareAssociatesforspecializedtherapeuticservices.

5. InstructionalCoaching&BehaviorAssessments

RecommendtheboardapproveastatementofworkfromtheEducationalServiceCenterofCentralOhioSOSTeamforspecialeducationinstructionalcoachingandfunctionalbehaviorassessments.

6. GCIContract

RecommendtheboardapproveacontractwithGeotechnicalConsultants,Inc.forconstructioninspectionandtestingservices.

7. BudgetAdjustments

Recommendtheboardapprovethefollowingbudgetadjustments:

EstimatedRevenue 018-9052GHMCEF2019GrantFund $11,263.93

Appropriations 004-0000ConstructionFund $47,735,502.13 018-9052GHMCEF2019GrantFund $11,263.93

8. DistrictServicePlan2019-2020

RecommendtheboardapprovetheEducationalServiceCenterofCentralOhioDistrictServicePlan2019-2020formentalhealthservices.

9. Donations Recommendtheboardacceptthefollowingdonations:

a. $12,312.50fromtheBobcatBoosterstotheAthleticDepartmentasitspartnershipportionfromthesaleofBobcatSportsPassesfor2018-2019

b. $881.42fromtheBobcatBoosterstotheAthleticDepartmentforAthleticTrainersuppliesc. $1,376.72fromtheGrandviewHeightsHighSchoolAlumniAssociationtotheBoardofEducationfor

facilityplanning d. $100andacellofromKentandSusanStudebakertotheStringsProgramMs.Wassmuthsecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.Motion20-024Mrs.Brannanmovedtoapprovethefollowing:(Personnel)

1. Resignations Recommendtheboardapprovethefollowingresignations: a. CharlieAllen;Soccer,MiddleSchoolBoys,.50FTEforthe2019-20schoolyear b. StephanieBriones;Kids’Club,effectiveAugust25,2019 2. FMLA

RecommendtheboardapprovethefollowingFMLArequest:

a. CarmenMendoza;approximately12weeks,beginningAugust12,2019

3. DegreeAdvancementsRecommendtheboardapprovethefollowingdegreeadvancementsforthe2019-20schoolyear:

a. JennyCallif;MA+15b. AllisonKukura;MAc. MariaMurphy;MAd. JessicaFields,MA+45e. JoeLiptrap,MA+15

4. TheBigThink2019PresenterPaymentsRecommendtheboardapprovepaymentof$150toeachstaffmemberwhowasapresenteratTheBigThink2019.

5. SupplementalContractCorrectionsRecommendtheboardapprovethefollowingunlicensedsupplementalchangesforthe2019-2020schoolyear:a. PrestonMiller:Soccer,MiddleSchoolBoys,from.50FTEto1.0FTEb. BenMcCollough;Golf,JVCoach,ClassVI-1-1,$1,680.36

6. ClassifiedSubstituteRecommendtheboardapprovethefollowingclassifiedsubstituteforthe2019-20schoolyear:

a. KarlBeem;pendingsuccessfulFBI/BCIbackgroundcheckresults

7. HumanResourceManagerPart-timePosition Recommendtheboardapprovethecreationofapart-timemanagementlevelpositionofHumanResourceManager.

8. Kids’ClubRateIncreaseRecommendtheboardapprovethefollowingrateincreasetoKidsClubpersonnel,effectiveforthe2019-20schoolyear:

a. KellyMiller,ProgramSpecialist,$20.03perhour 9. Kids’ClubPersonnel

RecommendtheBoardapprovethefollowingKids’Clubpersonnel:

a. HaliRoderick;RecreationLeader,$12.15perhour,effective8/26/19b. MasonSturm;RecreationLeader,$12.35perhour,effective9/4/19

(Co-CurricularActivitiesandExtra-CurricularActivities)1. Co-CurricularandExtra-CurricularVolunteers

Recommendtheboardapprovethefollowingvolunteers: a. MasaAbdelhadi b. SalemAlmaani c. RyanBinkley d. DanielAdamCochran e. StephanieCochran f. KyriAnnGold g. HolliJarrell h. SarahJump i. LesleyMcCurry j. KathrynMarieMcKinney k. KatherinePeters l. JenniferKristenPowell m. RachelSopkovich n. KellyLynneWuebkerMs.Wassmuthsecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.DiscussionTopicsMs.Wassmuthmentionedrecentlegislationthatlimitsthepercentageoftimethatstudentsmaybetestedorengagedintestpreparation.SheaskedhowGrandviewHeightsSchoolstestingandtestpreptimecomparestothosepercentages.SuperintendentCulpreportedthatheandJamieLusherwouldpresentthatinformationtotheBoardatthenextregularmeetinginOctober.TheBoardalsodiscussedthepubliccommentsmadeatthestartofthemeetingregardingthefoodserviceprogram.Mr.TruettaskedSuperintendentCulptoevaluateoptionsfortheprogramandfurtherdiscussioncouldoccuratthenextmeeting.Mrs.PalmiscianoalsostatedthatchangingthefoodserviceprogramwilltakeafinancialcommitmentfromtheBoard.TheadministrativeteamwillevaluateoptionsandcostsandreportbacktotheBoard.

Motion20-025(ExecutiveSession)Mr.BodemovedtoenterintoExecutiveSessionforthefollowingpurpose:a. Toconsidertheemploymentofanemployee.

Mrs.Palmiscianosecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.Motioncarried5-0.TheBoardofEducationenteredintoExecutiveSessionat9:00p.m.TheBoardofEducationreturnedtoRegularSessionat10:20p.m.Motion20-026(Adjourn)Mr.Bodemovedtoadjournthemeeting.Mrs.Brannansecondedthemotion.RollCall:Mr.Bode,aye;Mrs.Brannan,aye;Palmisciano,aye;Mr.Truett,aye;Ms.Wassmuth,aye.PresidentTruettdeclaredthemeetingadjourned.ATTEST:___________________________________________________________President_____________________________________________________________Treasurer

Grandview Heights Schools Board of Education Report

October 9th 2019

7 p.m.

Teaching and Learning

Academic Goal 1: Grandview Heights Schools will improve the academic performance and growth of all students with a clearly articulated vision for outcomes, communication, and global

competencies for student learning K-12.

Objective 1.1: The Superintendent will ensure universal access to a rigorous K-12 curriculum to improve the learning outcomes for every student.

(July 2020).

Evidence of Progress and Implementation

Stevenson Elementary ● Stevenson Elementary teachers have all completed their Professional Growth Plans. Some of

the goals that will be focused on this year will be writing integrated units of study, development of enrichment materials on Schoology, the creation of designated inquiry time and the development of literacy based STEM bins.

● Stevenson Elementary teachers are also continuing to integrate the one to one initiative in their classrooms in meaningful and productive ways. Teachers are continually using the SAMR Model when planning lessons and student outcomes or products. Teachers are committed to looking at ways students can use technology to enhance and transform the way students demonstrate their learning.

● During our October staff meeting, Stevenson Elementary teachers will spend time learning about State of Ohio’s new Social and Emotional Standards. As a staff, we will have a discussion on how these standards can be taught in the classrooms, through Let’s Talk Tuesday videos, and school wide morning meetings.

Edison Intermediate/Larson Middle School

• Math Revisiting our acceleration plan to communicate more clearly with students and Parents the options in our Math curriculum; Re-evaluating the Data Points used for determination to the accelerated program; Rewrite Appeal process for parents regarding acceleration

• Foreign language Developing a Foreign Language communique to better inform the students/ Parents regarding credits and sequence of the language courses; Create a unified scope and sequence to obtain clarity in Department

• Citizen of the Month Program The selection of the students for the Citizens of the Month program, genereously sponsored by the Northwest Kiwanis Club for 40 years, has been updated. The staff will select recipients each month by using the Learning Attributes approved by the district. A rubric is already in place to assist teachers in their selections. Each student will receive a certificate and opportunity photo with Superintendent. Schedule October - Communication November - Empathy- (Using the Hands of Gratitude as our focus) December - Accountability January - Honesty February - Perseverance March - Resourcefulness April/ May - Respectfulness/ Safety

Grandview Heights High School ● Part of our CIP is driven by data from a staff/ student survey

○ Average on a 1-10 scale of teachers who reported: � Can access and actualize blended learning: 7.1 � Are consistently using blended learning: 6.5 � Can access and actualize project based learning: 7.4 � Can access and actualize Depth of Knowledge: 7.6 � Understand the process (how data analyzed, point-persons, referral procedures,

etc.): 7.8 ○ Based, in part, on the survey, professional development is being developed, in

collaboration with our building leadership team, around PBL, Blended, DOK, MTSS. Staff will be ‘placed’ in certain PD based on interested, self-assessment, and observational data in the classroom. � Blended learning PD for admins begins on October 3rd. The information from

those sessions (cohort) will drive blended PD � Depth of Knowledge is woven in with walk-throughs and during the OTES

evaluation process to 1) bring awareness to the 4 levels of DOK and 2) provided individualized PD when and where necessary

● Capstone ○ Meetings with Marc Alter and HS BLT have taken place to plan for a ‘Capstone

Graduation Option’ at GHHS beginning next school year. � Possibly through a tiered ‘Explore’ program that builds upon the success of that

program ● College Credit Plus and Career-Based

○ In early September, we met with a representative of Kenyon to look at the possibility of expanding upon our current Kenyon offering of AP Art History. � Possible CCP offerings 20/21 (using current GHHS teachers)

● Psychology/ Sociology

● Humanities or something in political science ● More art offerings ● Organic Chemistry ● First year Chemistry for college students ● Environmental science ● Statistics

○ Additionally, for our students going the career-pathway through our Career Center, we are looking into offering ‘career math’, which can be used in lieu of algebra II to satisfy graduation requirements.

● Connect Survey ○ Students 9-12 will take the ‘connect survey’ at the end of September to ensure every

single student has a 1) at least one trusted adult in the building and 2) is connected to a club, sport, or activity outside of academics.

● So far, through the first 5 weeks of school (compared to first 5 weeks 18/19), tardies to school are down 12.5%.

Academic Goal 1: Grandview Heights Schools will improve the academic performance and growth of all students with a clearly articulated vision for outcomes, communication, and global

competencies for student learning K-12.

Academic Objective 1.2: The Superintendent will provide leadership to ensure student learning is maximized through authentic and personalized instruction to meet the needs of every learner

in a tier one environment. (July 2020).

Evidence of Progress and Implementation Stevenson Elementary ● The MTSS team met to review literacy data that was collected at the end of September and

choose new students for Tier II reading intervention based on MAP and BAS scores. Thirty-four students will be served over the next 8 weeks and then we reevaluate our progress monitoring data to make decisions about next steps. Ten additional students will receive MTSS plans supported by small group instruction in the classroom. Classroom teachers will closely monitor the progress for these students and make recommendations for the next round of Tier II reading intervention.

● The MTSS team and third grade teachers reviewed Math MAP data for students who scored below the 20th percentile. The team reviewed intervention materials and decided on a math intervention program from Fuchs Research Institute at Vanderbilt University. We are looking for creative solutions to offer this Tier II math intervention and have brainstormed a few possibilities.

● Jannel Kumar is working closely with first, second and third grade teachers to develop math enrichment materials that students can access through Schoology. She is also helping teachers use their MAP scores to access math enrichment and intervention activities through Khan Academy. In addition to this work, Jannel is working with the third-grade team to support flexible grouping in math based on concepts for each unit.

Edison Intermediate Larson Middle School MTSS Making process more user friendly by using a universal document to store and share information that can be used to strengthen the student’s likelihood of success. Developing common language among staff Improving the transitional process from year to year- We are currently setting deadlines and organizational collaboration dates for the following: scheduling process; MTSS articulation among buildings; and passing of essential info to ensure students success and intervention early in the year/Placement in interventions Grandview Heights High School ● Counselors and administrators met with Syntero to plan our ‘signs of suicide’ curriculum and

intervention program, which will take place in October for freshman; upperclassmen in November.

● GHHS will partner with ‘Start Talking Grandview’ to hold a panel discussion about substance abuse for students in grades 7-12. The panel will include a former GHHS student who is recovering from substance abuse.

● GHHS has 1 National Merit Semi-Finalist and 3 students commended! ● Bryan Stork and Rob Brown meeting with all seniors individually to go over their graduation

requirements to ensure all of the boxes are checked and to make certain everyone is on the same page.

○ For students who still have requirements (outside of passing their current courses) to complete, parents are a part of those meetings, as well as teachers as applicable. � Interventions are in place for 3 students who still need another point or two on

End-of-Course exams. � Partnering with Graduation Alliance for additional resources. � We are on track for 100% graduation this year, barring any unforeseen

circumstances. ● MTSS

○ Tier 1 building supports and individual students (tier 3) ○ Root cause analysis, which focuses on the ‘why’. Grade level coordinators are working

with counselors and administrators to identify the ‘why’ for tier 1 building level data (quantitative analysis of grades, discipline, attendance, etc.), as well as tier 3 RTI with individual students.

○ Measurable goals created in collaboration with teachers, parents, and students. � So far, only 3/27 students from the Tier 3 process have been referred to the tier 3

process again this year � The ‘why’ has been focused on social/ emotional learning as well as academic

interventions and accommodations.

Goal 3: The Grandview Heights Schools will manage the district in a manner that inspires School Board, community and staff confidence through the review and revision of the district’s operation and

facilities’ needs.

Objective 3.1 The Superintendent will provide leadership to ensure that a K-12 Facility Design and construction process is actualized.

Evidence of Implementation

K-12 Facilities Planning

● We had a core team meeting on Wednesday, September 25th, at 4:00 PM to discuss possible considerations regarding our current design. We discussed options and will be sharing that at our next BOE meeting.

● We had a Construction Document page turn with Moody Nolan on Thursday, September 26th, at 10:00 AM.

● On October 1st at 8:30 a.m., we met with Moody Nolan about door hardware. ● Moody Nolan and Brett Bradley met to program the proposed storage/maintenance barn. ● We continue to meet with Elford to discuss the construction timeline and implications to our

existing parking lots, buildings, student safety, etc. ● Moody Nolan has met again with Mrs. Ullum and her team regarding the proposed safety and

security and other office updates that will occur this summer at Stevenson Elementary.

Department Reports

Student Services ● Amber Nickels, mental health specialist, shared a presentation on Trauma Informed Schools

with district staff at the last Late Start Professional Development Session. The session was designed to make all staff Trauma Aware and was designed to provide an introduction about trauma, the impact of trauma upon students, and what schools can do to become trauma informed.

● The Student Services Department had their first meeting of the new year and spent time reviewing 504 processes for the district. The procedures for students transferring into the district with 504s was reviewed and a process was established for discontinuing 504s. The group also discussed possible parent education presentations and programming plans for the coming year.

● Dr. Eric Pickering is currently documenting our Procedures for Transfer-In 504s and the Procedures for Discontinuing 504s so that those will be able for future reference.

High School Counselor Update: ● Bryan Stork, high school counselor, has been busy meeting with (and registering) new

students. ● Bryan has also been doing graduation credit/pathway checks with seniors to make sure that all

are on track for graduation and is also meeting regularly with EMIS Coordinator Jamie McClary for ongoing data review.

● Bryan is currently planning for Signs of Suicide (SOS) with Syntero staff. ● Bryan is facilitating high school MTSS meetings and 504 meetings. ● In addition, he also recently attended the Governor’s Building Resiliency Summit.

College/Career Counselor Update: ● Janie O’Shaughnessy, College/Career Counselor, presented the Senior Workshop on the

College Application Process to all seniors. She also presented an evening Senior Parent Workshop on the College Application Process.

● In addition, Janie facilitated/co-presented an evening Financial Aid meeting for senior parents and has submitted 28 seniors’ Secondary School Reports, transcripts, and recommendations to the Common App.

● Submitted National Merit Semifinalist application to National Merit for continuation in the scholarship competition.

● Janie attended the Scholarship Donor Dinner at The Ohio State University with one of our local Scholarship Donors and attended the OACAC Fall Articulation Workshop at Denison University.

● Attended College Counselor informational meetings for the University of Kentucky, Miami University, and the University of Akron. In addition, she facilitated 9 college rep visits to GHHS for our students.

21st Century Learning ● The Explore class continues to host guest mentors on block days. On September 25, Dan

Mitchell of Mitchell’s Multimedia spoke to the class about his experiences as an entrepreneur and business owner. On October 2, Jennifer De Tillio met with the class to discuss her experience as a recruiter for numerous companies. Jen provided students with guidance regarding ways they can promote themselves to schools and employers, creating and managing a positive digital presence, and the importance of building relationships and professional networks. Dan and Jen also participated in the Wednesday Creativity Warmup that kicks off each block class. Explore has more guest mentors lined up in the coming months.

● The willingness of Grandview Heights Schools community members to support our students is amazing. Most recently, community members and business owners Joe and Dominic Buscemi met with student Explore student Kaden as part of his Explore Passion Project. Kaden has experience with video production through Fort Hayes and is now focusing on the storytelling aspect of video and filmmaking.

● Members of the C4 Team continue their work with Jen Lehe and Harvard’s Project Zero. Jen met with the team Monday to examine data collected by the team related to civic engagement and the arts. The team participated in a cohort meeting Thursday evening with teachers form other districts.

● Teachers are working with Jessica Fields and Marc Alter to implement an ongoing series of lessons focused on digital literacy, safety, and wellness. This project is being spear-headed by Jessica in conjunction with the Ohio Blended Learning Collaborative. Throughout the school year, teachers will provide guidance and feedback as these important materials are refined to have maximum impact on our schools.

● Grandview Heights Schools will once again participate in the Ohio Learning Hub. This project is a collaboration between central Ohio schools, WOSU Classroom, and the Martha Holden

Jennings Foundation. The focus of this iteration of the project will be the design and documentation of best practices in feedback and reflection as tools for thinking and learning.

● During our September 26 late start professional development Jessica worked with teachers who are implementing ST Math. Student response to ST Math has been positive. Marc continued working with teachers on themes of visible learning and teaching for creativity and extension of our current work with Project Zero and the C4 Team.

● Marc is working with Stephanie Evans to recruit volunteers from area businesses through the Tri-Village Chamber Partnership. This provides an opportunity for local businesses to connect with our schools.

Athletics

● A new baseball scoreboard has been ordered. The old board stopped working and could not be repaired. The new board will have the same features as the old board.

● As of this writing, football is off to a 4-0 start and ranked 14th in the state. ● The Girls Soccer Team is also ranked 14th in the state. ● The Cross-Country Team hosted a successful boys and girls meet at the Tressler Game Preserve

on September 14. Thanks to Grant Douglass and team for all of their hard work.

Technology ● We are on track to install the new phone system on October 11th. We are utilizing the day

without students to minimize the disruption for parents, students, and staff. Training will begin earlier in the week to show staff the basics of the system and introduce the soft-phones, which is the ability to use our computers to make and receive phone calls. The new system will allow teachers to have phone access in their classrooms.

● We have been performing several needed system upgrades including replacing aging digital storage for backups, replacing an end of life server, and also adding switching and new in GHHS to maintain service reliability.

● A new fiber run is installed from GHHS to Bobcat Stadium. This addition will allow us to add phones and strong WiFi to the facility in the coming months.

● As is normal this time of year, our help desk has been exceptionally busy. We have closed well over 400 tickets since school has started and have addressed nearly half that many issues with walk-by service and assistance. Hats off to Emanuel Maniatis and Matt Mowry for their hard work!

Committee Reports

Business Advisory Council On October 2, the 21st Century Learning and Instructional Technology Team represented Grandview Heights Schools at the Central Ohio Compact’s 2019 Summit. This event focused on building connections, partnerships, and collaboration among Central Ohio businesses, higher education, and K-12 public education. Grandview Heights Schools will continue to work with this valuable cohort through the Compact’s network and monthly meetings.

1

Grandview Heights City School DistrictFranklin County

Schedule of Revenues, Expenditures and Changes in Fund Balances

For the Fiscal Years Ended June 30, 2016, 2017, and 2018 Actual

Forecasted Fiscal Years Ending June 30, 2019 Through 2023

Actual Forecasted Fiscal Year Fiscal Year Fiscal Year Average Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year

2017 2018 2019 Change 2020 2021 2022 2023 2024

Revenues1.010 General Property Tax (Real Estate) 13,643,199$ 14,401,917$ 12,600,108$ -3.5% 14,430,805$ 14,532,592$ 14,624,564$ 14,701,451$ 14,793,568$ 1.035 Unrestricted State Grants-in-Aid 1,572,641 1,605,823 1,639,673 2.1% 1,600,178 1,600,178 1,600,178 1,600,178 1,600,178 1.040 Restricted State Grants-in-Aid 76,478 68,025 43,815 -23.3% 45,000 45,000 45,000 45,000 45,000 1.045* TPP State Reimbursement 705,364 285,585 - -79.8% - - - - - 1.050 Property Tax Allocation 1,213,104 1,122,558 1,325,622 5.3% 1,232,997 1,240,848 1,244,336 1,247,989 1,255,900 1.055* Grandview Yard 775,283 885,986 2,344,953 89.5% 3,451,721 3,368,111 3,384,896 3,403,733 3,428,914 1.060 All Other Revenues 556,116 807,713 919,994 29.6% 811,277 846,932 863,800 880,628 897,589 1.070 Total Revenues 18,542,185 19,177,607 18,874,165 0.9% 21,571,978 21,633,661 21,762,774 21,878,979 22,021,149

Other Financing Sources2.050 Advances-In 24,194 92,104 57,200 121.4% 85,892 20,000 20,000 20,000 20,000 2.060 All Other Financing Sources 2,338 - 0.0%2.070 Total Other Financing Sources 26,532 92,104 57,200 104.6% 85,892 20,000 20,000 20,000 20,000 2.080 Total Revenues and Other Financing Sources 18,568,717 19,269,711 18,931,365 1.0% 21,657,870 21,653,661 21,782,774 21,898,979 22,041,149

Expenditures3.010 Personal Services 10,579,575 10,586,881 11,118,520 2.5% 11,883,096 12,311,919 12,732,571 13,167,947 13,618,560 3.020 Employees' Retirement/Insurance Benefits 3,721,706 3,840,867 4,111,927 5.1% 4,198,810 4,452,469 4,680,163 4,922,009 5,179,008 3.030 Purchased Services 2,491,379 2,356,623 2,494,897 0.2% 2,639,744 2,718,936 2,800,504 2,884,519 2,971,055 3.040 Supplies and Materials 292,160 381,061 392,858 16.8% 404,644 416,783 429,287 442,165 455,430 3.050 Capital Outlay 70,484 60,782 149,385 66.0% 500,000 412,000 424,360 437,091 450,204 4.300 Other Objects 285,828 287,231 268,383 -3.0% 276,434 284,728 293,269 302,067 311,129 4.500 Total Expenditures 17,441,132 17,513,445 18,535,970 3.1% 19,902,728 20,596,835 21,360,154 22,155,799 22,985,386

Other Financing Uses5.010 Operating Transfers-Out 79,170 111,272 52,870 -6.0% 55,000 55,000 55,000 55,000 55,000

Operating Transfers-Out to Debt Service (TIF Revenue) - 1,547,287 1,242,884 1,026,573 1,016,406 1,172,353 5.020 Advances-Out 92,104 57,200 85,892 6.1% 20,000 20,000 20,000 20,000 20,000 5.040 Total Other Financing Uses 171,274 168,472 138,762 -9.6% 1,622,287 1,317,884 1,101,573 1,091,406 1,247,353 5.050 Total Expenditures and Other Financing Uses 17,612,406 17,681,917 18,674,732 3.0% 21,525,015 21,914,719 22,461,727 23,247,205 24,232,739 6.010 Excess of Revenues and Other Financing Sources over

(under) Expenditures and Other Financing Uses 956,311 1,587,794 256,633 -8.9% 132,855 (261,058) (678,953) (1,348,226) (2,191,590)

7.010 Cash Balance July 1 - Excluding Proposed

Renewal/Replacement and New Levies 5,275,095 6,231,406 7,819,200 21.8% 8,075,833 8,208,688 7,947,630 7,268,677 5,920,451

7.020 Cash Balance June 30 6,231,406 7,819,200 8,075,833 14.4% 8,208,688 7,947,630 7,268,677 5,920,451 3,728,860

8.010 Estimated Encumbrances June 30 405,305 290,844 502,570 22.3% 250,000 250,000 250,000 250,000 250,000 9.030 Budget Reserve 750,000 915,054 915,054 11.0% 943,708 1,078,599 1,081,683 1,088,139 1,093,949 9.050 Debt Service - - 1,547,287 0.0% 1,242,884 1,026,573 1,016,406 1,172,353 789,836 10.010 Fund Balance June 30 for Certification of Appropriations 5,076,101 6,613,302 5,110,922 3.8% 5,772,096 5,592,458 4,920,588 3,409,959 1,595,076

NEW MIDDLE SCHOOL ADDITION – AERIAL VIEW FROM SOUTHEAST

447 MORGAN STREET | CINCINNATI, OH 45206 | PHONE 513-621-5400 | FAX 513-621-5407 | WWW.MOTZENGINEERING.COM7800 SOUTHLAND BOULEVARD SUITE 111 | ORLANDO, FL 32809 | PHONE 407-205-8207

FEE PROPOSAL FOR COMMISSIONING SERVICESGRANDVIEW HEIGHTS SCHOOLSSEPTEMBER 11, 2019

447 MORGAN STREET | CINCINNATI, OH 45206 | PHONE 513-621-5400 | MOTZENGINEERING.COM 7800 SOUTHLAND BOULEVARD, SUITE 111 | ORLANDO, FL. 32809 | 407.205.8207

September 12, 2019 Ms. Beth Collier, CPA Treasurer/CFO Grandview Heights Schools 1587 West Third Avenue Columbus, Ohio 43212 Re: Grandview Heights Schools Capital Improvements Program Proposal for Commissioning Services Dear Ms. Collier:

Our firm is very excited to be selected as the Commissioning Agent in connection with the above-referenced project. In accordance with the request of your Owner’s Representative, I am pleased to enclose herewith our Project Summary; our Understanding of the Project relative to the Commissioning Services; our Proposed Scope of Professional Commissioning Services; our Proposed Professional Commissioning Fee; and our Project Clarifications, all in connection with the above referenced project.

1. PROJECT SUMMARY

1.1 The following summarizes our understanding of the project.

1.1.1 Project Costs: The construction budget is $45.5 million with a total project budget of $55.25 million.

1.1.2 Project Size: The following illustrates our understanding of the forecasted square footage breakout by renovations and new construction:

Building Square Feet (SF)

New Middle School – 1587 W. 3rd Avenue, Grandview Heights

90,479

High School Renovation – 1587 W. 3rd Avenue, Grandview Heights

119,690

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1.1.3 Project Timeline: The following illustrates our understanding of the project timeline for this project:

Project Elements Projected Start

Date Projected Completion Date

Programming December 2018 February 2019

Schematic Design February 12, 2019 April 5, 2019

Design Development April 29, 2019 July 3, 2019

Construction Documents July 29, 2019 November 19, 2019

Construction - New Middle School January 2020 May 2021

Construction – High School Renovation June 2021 November 2022

Construction – Elementary School Over the summer Over the summer

Demolition – Annex & Middle School December 2022 April 23, 2023

1.1.4 Project Delivery: We understand that Construction Manager (CM) At-Risk with negotiated GMP is the project delivery method.

1.1.5 Team: The current team members for the project are as follows:

1.1.5.1 Owner’s Representative – Concord Addis

1.1.5.2 Construction Manager – Elford Construction and Corna Kokosing

1.1.5.3 Architect – Moody Nolan and Perkins + Will

1.1.5.4 MEP Engineer – Korda Engineering

1.1.5.5 Landscape Architect - MKSK

1.1.5.6 Structural Engineer – Korda Engineering

1.1.5.7 Technology Consultant – The Sextant Group

1.2 Our firm has based this proposal on the following documentation provided by your organization which is hereby made a part of this agreement:

1.2.1 Request for Qualifications (RFQ) dated June, 2019.

1.2.2 Email response to RFQ questions provided by Fred Lebed with the Concord Group dated June 17, 2019.

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2. PROJECT UNDERSTANDING RELATIVE TO COMMISSIONING SERVICES

2.1 The following illustrates the major components of mechanical and electrical work for which our firm will provide Commissioning and related services:

2.1.1 Fire Protection Work.

2.1.2 Plumbing Work.

2.1.3 Heating, Ventilating, and Air Conditioning Work.

2.1.4 Electric Work.

2.2 Services by Others.

2.2.1 Architectural/General Construction.

2.2.2 Building Envelope.

2.2.3 Structural Work.

2.2.4 Elevators and Conveying Systems.

2.2.5 All Site Work.

3. PROPOSED SCOPE OF PROFESSIONAL COMMISSIONING SERVICES

3.1 Commissioning

3.1.1 The scope of services and the systems indicated in the RFQ shall be commissioned. Note, only twenty-five per cent (25%) of the VAV boxes will be texted in accordance with John Teppler’s email of August 21, 2019,

4. PROPOSED PROFESSIONAL ENGINEERING FEE

4.1 The following summarizes the basis for our basic services fee and services excluded.

4.1.1 Basic Services Fee

SERVICES

COST

Commissioning Services Fundamental $102,500

Commissioning Services Enhanced

$ 13,000

TOTAL

$ 115,500

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4.1.2 Services Excluded

4.1.2.1 The following services are excluded from our basic services fees or subject to an additional fee:

4.1.2.1.1 All site utilities will be handled by the site engineer.

4.1.2.1.2 Participation in Value Engineering meetings and/or redesigns after bidding/negotiation phase has begun.

4.1.2.1.3 Site utilities design beyond 5'-0" of the building other than the electrical service, domestic water service, and fire service.

4.1.2.1.4 Analysis or design of acoustical work, security systems, technology systems, etc.

4.1.2.1.5 As-built/record drawings.

4.1.2.1.6 Telecommunication system programming and/or design including PBX Switch.

4.1.2.1.7 Security system programming - CCTV and card access.

4.1.2.1.8 Preparation of Opinion of Probable Costs for MEP construction work.

4.1.2.1.9 Load calculations for new electrical systems.

4.1.2.1.10 Design work for future expansion.

4.1.2.1.11 Food service/concession equipment hook-up.

4.1.2.1.12 LEED involvement.

4.1.2.1.13 Life cycle cost analysis.

4.1.2.1.14 Participation in partnering sessions, if any.

5. PROJECT CLARIFICATIONS

5.1 Definitions

5.1.1 For the purposes of this agreement, the Client shall be deemed to be Grandview Heights Schools Board of Education and the Consultant shall be deemed to be Motz Consulting Engineers, Inc., doing business as Motz Engineering.

5.2 Project Clarifications and Key Provisions

5.2.1 The preparation of record drawings is not included in the above fee proposal.

5.3 Payment Terms

5.3.1 Progress billings will be submitted on a monthly basis based upon our progress to date. Payments are due and payable thirty (30) days from the date of our invoice.

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5.3.2 If the invoice is not paid within 60 days, the consultant may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service.

5.4 Limitation of Liability

5.4.1 In recognition of the relative risks and benefits of the Project to both the Client and Motz Consulting Engineers, Inc., the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of Motz Consulting Engineers, Inc. to the Client for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys’ fees and costs and expert-witness fees and costs, so that the total aggregate liability of Motz Consulting Engineers, Inc. to the Client shall not exceed $1,000,000.00, or the Consultant’s total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law.

5.5 Extra Services

5.5.1 Revising previously approved documents to accomplish changes not initiated by the Commissioning Agent.

5.5.2 Paying fees for plan reviews by Code authorities.

5.5.3 Extra services would be invoiced on an hourly basis at our prevailing hourly rate schedule.

5.6 Termination of Project

5.6.1 In the event of termination of this Agreement by either party, the Client shall within fifteen (15) calendar days of termination pay the Consultant for all services rendered and all reimbursable costs incurred by the Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.

5.6.2 The Client may terminate this Agreement for the Client’s convenience and without cause upon giving the Consultant not less than seven (7) calendar days’ written notice.

5.6.3 Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for any of the following reasons:

5.6.3.1 Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party;

5.6.3.2 Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of the other party;

5.6.3.3 Suspension of the Project or the Consultant’s services by the Client for more than ninety (90) calendar days, consecutive or in the aggregate;

5.6.3.4 Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.

5.6.3.5 In the event of any termination that is not the fault of the Consultant, the Client shall pay the Consultant, in addition to payment for services rendered and reimbursable costs incurred, for all expenses reasonably incurred by the Consultant in connection with the orderly termination

Page 6 of 9

of this Agreement, including but not limited to demobilization, reassignment of personnel, associated overhead costs and all other reasonable expenses directly resulting from the termination.

5.7 Ownership Documents

5.7.1 All documents produced by the Consultant under this agreement shall remain the property of Motz Consulting Engineers, Inc. and may not be used by the Client for any other endeavor without the written consent of the Consultant.

5.8 Applicable Law

5.8.1 Unless otherwise specified, this agreement shall be governed by the laws of the State of Ohio.

5.9 Access to Site

5.9.1 Unless otherwise stated, the Consultant shall have access to the site for activities necessary for the performance of the services. The Consultant will take precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage.

5.10 Standard of Care

5.10.1 In providing services under this Agreement, the Consultant will endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances.

5.11 Information Provided by Others

5.11.1 The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by this Agreement. The Consultant may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof.

5.12 Record Documents

5.12.1 Upon completion of the Commissioning Services, the Consultant shall compile for and deliver to the Owner, three (3) sets of the prefunctional and functional test forms and other data collected during the Commissioning process.

5.13 Jobsite Safety

5.13.1 Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub-consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client’s contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant’s sub-consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor’s policies of general liability insurance.

Page 7 of 9

5.14 Mediation

5.14.1 In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and the Consultant agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to non-binding mediation unless the parties mutually agree otherwise.

5.14.2 The Client and the Consultant further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the Project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with their subcontractors, sub-consultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between the parties to all those agreements.

5.15 Timeliness of Performance

5.15.1 The Client and Consultant are aware that many factors outside the Consultant’s control may affect the Consultant’s ability to complete the services to be provided under this Agreement. The Consultant will perform these services with reasonable diligence and expediency consistent with sound professional practices.

5.16 Schedule for Rendering Services

5.16.1 The Consultant shall prepare and submit for Client approval a schedule for the performance of the Consultant’s services. This schedule shall include reasonable allowances for review and approval times required by the Client, performance of services by the Client’s consultants, and review and approval times required by public authorities having jurisdiction over the Project. This schedule shall be equitably adjusted as the Project progresses, allowing for changes in scope, character or size of the Project requested by the Client, or for delays or other causes beyond the Consultant’s reasonable control.

5.17 Commissioning Without Construction Administration

5.17.1 It is understood and agreed that the Consultant’s Basic Services under this Agreement do not include project observation or review of the Contractor’s performance or any other construction phase services, and that such services will be provided for by the Client. The Client assumes all responsibility for interpretation of the Contract Documents and for construction observation, and the Client waives any claims against the Consultant that may be in any way connected thereto.

5.17.2 If the Client requests in writing that the Consultant provide any specific construction phase services and if the Consultant agrees in writing to provide such services, then they shall be compensated for as Additional Services as provided herein.

5.18 Shop Drawing Review

5.18.1 The Consultant shall review or take other appropriate action on the Contractor submittals, such as shop drawings, product data, samples and other data, which the Contractor is required to submit, but only for the limited purpose of checking for conformance with the design concept and the information shown in the Construction Documents. This review shall not include review of the accuracy or completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction means or methods, coordination of the work with other trades or construction safety precautions, all of which are the sole responsibility of the Contractor. The Consultant’s review shall be conducted with reasonable promptness while allowing sufficient time in the Consultant’s judgment to permit adequate review. Review of a specific item shall not indicate that the Consultant has reviewed the entire assembly of which the item is a component. The Consultant shall not be responsible for any deviations from the Construction Documents not brought to the attention of the Consultant in writing by

Page 8 of 9

the Contractor. The Consultant shall not be required to review partial submissions or those for which submissions or correlated items have not been received.

5.19 Certificate of Merit

5.19.1 The Client shall make no claim for professional negligence, either directly or by way of a cross complaint against the Consultant unless the Client has first provided the Consultant with a written certification executed by an independent consultant currently practicing in the same discipline as the Consultant and licensed in the State of Ohio. This certification shall: a) contain the name and license number of the certifier; b) specify the acts or omissions that the certifier contends are not in conformance with the standard of care for a consultant performing professional services under similar circumstances; and c) state in detail the basis for the certifier’s opinion that such acts or omissions do not conform to the standard of care. This certificate shall be provided to the Consultant not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any arbitration, mediation or judicial proceeding. This Certificate of Merit clause will take precedence over any existing state law in force at the time of the claim or demand for arbitration.

5.20 Verification of Existing Conditions Clause

5.20.1 Inasmuch as the remodeling and/or rehabilitation of an existing building requires that certain assumptions which may not be verifiable without expending additional sums of money or destroying otherwise adequate or serviceable portions of the building, the Client agrees that, except for the sole negligence on the part of the Consultant, the Client agrees the Consultant is not responsible for any claims, liability or cost arising or allegedly arising out of the professional services provided under this agreement required to investigate and/or verify existing conditions.

5.21 Certifications

5.21.1 Guarantees and Warranties: The consultant shall be not be required to executive any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence the consultant cannot ascertain.

5.22 Fee Conditions

5.22.1 Additional Services - For any additional services not included above, we will be compensated on a time basis at our prevailing hourly rate schedule or as agreed to in writing by the parties.

5.22.2 Schedule and Continuity - Fees are based on the assumption that the project will run without interruption and is scheduled for completion on or around April of 2023. If there are extended delays beyond our control, we would expect to negotiate with you an equitable adjustment of our compensation.

5.23 Taxes

5.23.1 As of the execution date of this agreement, there are not any local, state, or federal taxes that apply to our services. In the event that such a consumption, value added, sales, use, or any other tax is levied against our services following the execution of this agreement, such tax in the full amount will be added to the contract amount stated herein.

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We greatly appreciate being selected to be a part of your project team for this project and we look forward to working and collaborating with the entire team on this exciting project.

I sincerely hope that our proposal meets with your approval and that you will signify your acceptance by signing same and returning a copy to our office. Please contact me if you have any questions or comments, as I would be pleased to discuss this most interesting project further.

Sincerely,

MOTZ CONSULTING ENGINEERS, INC. doing business as MOTZ ENGINEERING

Patricia Sue Murdock President

Accepted for Grandview Heights Schools

By____________________________ Title___________________________ Date______________

CC: Concord Addis, LLC – Fred Lebed, John Teppler

/Volumes/MotzShared/Administrative/Marketing/Proposals/Proposals 2019/190621_Grandview Heights Cx/GrandviewHeightsFee0812.docx

447 MORGAN STREET | CINCINNATI, OH 45206 | PHONE 513-621-5400 | MOTZENGINEERING.COM

ATTACHMENT A PROPOSED HOURLY RATE SCHEDULE

FOR COMMISSIONING SERVICES

FOR GRANDVIEW HEIGHTS SCHOOLS

MOTZ PROJECT NO. 2019.01.077

AUGUST 12, 2019

TITLE HOURLY RATES 2019 2020 2021 2022 2023

Principal $215 $221 $228 $235 $242 Project Manager $150 $155 $159 $164 $169

Commissioning Engineer $135 $139 $145 $150 $155

The billing rates quoted above are valid rates through November 30, 2023.

/Volumes/MotzShared/Administrative/Marketing/Proposals/Proposals 2019/190712_Kinetic with emersion/ATTACHMENT A.docx

447 MORGAN STREET | CINCINNATI, OH 45206 | PHONE 513-621-5400 | MOTZENGINEERING.COM

ATTACHMENT B SUMMARY OF RESPONSIBILITIES

FOR FUNDAMENTAL AND ENHANCED COMMISSIONING

FOR GRANDVIEW HEIGHTS SCHOOLS

MOTZ PROJECT NO. 2019.01.077

AUGUST 12, 2019

Tasks Responsibilities

Fundamental Enhanced Designate Commissioning Authority (CxA)

Owner or Project Team Owner or Project Team

Document Owner’s Project Requirements (OPR)

Owner Owner

Develop Basis of Design Design Team Design Team Incorporate commissioning requirements into the construction documents

Project Team or CxA Project Team or CxA

Conduct commissioning design review prior to mid-construction documents

N/A CxA

Develop and implement a commissioning plan

CxA CxA

Review contractor submittals applicable to systems being commissioned

N/A CxA

Verify the installation and performance of commissioned systems

CxA CxA

Develop a systems manual for the commissioned systems

N/A Project Team and CxA

Verify that the requirements for training are completed

N/A Project Team and CxA

Complete a summary commissioning report

CxA CxA

Review building operation within 10 months after substantial completion

N/A CxA

The above table is an excerpt from the U.S. Green Building Council.

/Volumes/MotzShared/Administrative/Marketing/Proposals/Proposals 2019/190621_Grandview Heights Cx/ATTACHMENT B .docx

AppendixA:StudentidentifiedinVII,A.,5.OutofDistrictTuitionStudentA:AbigailBaxter-Grade10–Redactedper20U.S.C.1232gandO.R.C.3319.321.

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