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GROUP COMMUNICATIONDefining a team and roles

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OBJECTIVESDefining a teamKnow what is their role in a team

List out the advantages and challenges of working in a team

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Defining a team Understand the team concept Open lines of communication as

foundation Understand your style and role Roles: Plant, Resource Investigator, Co-

coordinator, Shaper, Monitor, Evaluator, Team worker , Implementer, Completer-Finisher, Specialist

Advantages and challenges

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DEFINING A TEAM Organizations often use different types

of groups and teams to perform tasks. 1. Basic wokgroups: Workgroups are

people who work together.2. Committees: A group of people

discuss topics that matter to the whole organisation.

3. Project teams: businesses use project teams to work on major tasks such as designing a new product etc.

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4. Task forces and ad-hoc teams: they work on single defined task or activity, such as solving a problem.

5. Self-managed work teams: Such teams have a common goal. They manage themselves without supervision.

6. Special-purpose teams: Some teams have a special purpose but are permanent groups that meet regularly.

Apexa DharankarUNDERSTAND THE TEAM CONCEPT

Apexa DharankarUNDERSTAND THE TEAM CONCEPTTeams can reflect the larger organization

A team can include members from many departments. Each team member approaches the goal of the team from the point of view of their department. Teams reflect diversity of the larger organizations, which can help solve problems and meet goals.

Apexa DharankarUNDERSTAND THE TEAM CONCEPTTeams can complete projects that are too big for one person

A team can handle the demands of larger and more complicated projects. Members can perform task best suited to their talents, skills, and knowledge.

Apexa DharankarUNDERSTAND THE TEAM CONCEPTTeams can create a broad range of solutions

When a group of people works together cooperatively, they can draw on a large pool of ideas and abilities to solve problems.

Apexa DharankarUNDERSTAND THE TEAM CONCEPTTeams create a sense of obligation, commitment, and motivation

Teams make decision that others are willing to accept

A team is more democratic.

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ROLES IN A TEAMLeading At least one formal leader is

required. The leader helps motivate and direct the team.

Doing This is the broadest role for most

teams. Types of doers include:

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Implementers Accept direction Accomplish tasksShapers Overcome obstaclesFinishers Pay attention to details Make sure all tasks are completed

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Thinking Specialists play cerebral roles,

which focus on thinking and problem solving.

Socializing It is best served by people with

strong inter-personal skills who help coordinate, motivate and build a team.

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DETERMINING ROLESRoles usually emerge through one

or more of the following factors:ManagementJob, client or projectTraining or educationAffinity

Apexa DharankarADVANTAGES OF WORKING IN A TEAMSatisfy a sense of belonging People need to feel that they are

a welcome and valued part of their environment. They seek a sense of belonging. Both formal and informal groups help to satisfy needs for friendship and support.

Apexa DharankarADVANTAGES OF WORKING IN A TEAMEnhance feelings of identity and self-esteem

Being a part of a team working on important tasks can reinforce members’ feelings of worth, identity and self-esteem.

Apexa DharankarADVANTAGES OF WORKING IN A TEAMBalance workloads and reduce stress

Assigning work to a team distributes the amount of work to more people. Balancing the workload creates a shared sense of responsibility and can reduce stress.

Apexa DharankarADVANTAGES OF WORKING IN A TEAMMeet needs for social exchange and interaction

People don’t interact on professional levels all the time. They need to communicate socially.

Apexa DharankarADVANTAGES OF WORKING IN A TEAMCreate a support network If a single team member has a

confrontation with another person in business, the team can offer support and suggestions for resolving the conflict.

Apexa DharankarCHALLENGES OF WORKING IN A TEAMCoordination CostsIt represents time and energy that

a group consumes to coordinate schedules, arrange meetings, meet, correspond, make decisions collectively, integrate the contributions of group members etc.

Apexa DharankarCHALLENGES OF WORKING IN A TEAMMotivation costsFree riding occurs when one or

more group members leave most or all work on other group members.

Social loafing describes the tendency of group members to exert less effort than they can.

Apexa DharankarCHALLENGES OF WORKING IN A TEAMConflict within groups can erode

morale and cause members to withdraw.

Intellectual CostsIt refers to characteristics of group

behavior that can reduce creativity and productivity.

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