HAMBURG TOWNSHIP BOARD OF TRUSTEES …hamburg.mi.us/boardroom/township_board_of_trustees/… ·...

P.O. Box 157 10405 Merrill Road Hamburg, Michigan 48139-0157 (810) 231-1000 Office (810) 231-4295 Fax

Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Allen Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies Jason Negri

HAMBURG TOWNSHIP BOARD OF TRUSTEES

REGULAR MEETING Hamburg Township Hall Board Room

Tuesday, April 5, 2016 2:30 p.m.

AGENDA

1. Call to Order 2. Pledge to the Flag 3. Roll Call of the Board 4. Call to the Public 5. Correspondence A. Eric Trimble B. MMRMA Rap Grant - Body Worn Cameras C. MMRMA Rap Grant - Prisoner Petitions 6. Consent Agenda 7. Approval of the Agenda 8. Unfinished Business

9. Current Business: A. Trail Town District (04161.004) B. Zoning - Lot Combination - Pennington (04161.005) C. Zoning - Lot Combination - Walton (04161.006) D. Hamburg Environmental Review Board (HERB) - Status (04161.007) E. Technical Services - Mail Server Purchase Request (04161.008) F. DPW - Phone Stipend - Keller & Sitarek (04161.009) G. H.E.R.O. - Merrill Road Speed Limit Reduction - 2016 Fun Fest (04161.010) H. H.E.R.O. - Over-The-Road Banner - 2016 Fun Fest (04161.011) I. Parks & Recreation Committee - Appointment - Cliff Auxier (04161.012) J. Parks & Recreation - Park Fees, For Profit Use, Public Safety Concerns (04161.013) K. Land Balancing on Park Property - Bids (04161.014) L. Cemetery - Lot Repurchase Request - Leach, David & Michelle (04161.015) M. Grade Wage & Salary Adjustments - Fiscal Year 2016/2017 (04161.016)

Regular Agenda April 5, 2016 Page 2

N. Payment Approval- B&B Truck Equipment - Invoice No. 141019 (04161.017) O. Payment Approval- DuBois-Cooper - Invoice No. 187473 (04161.018) P. Payment Approval- EDC of Livingston County Invoice No. 36HT-160318 (04161.019) Q. Payment Approval- Redmond Environmental - Invoice No. 4711 (04161.020) 10. Call to the Public 11. Board Comments 12. Adjournment

Pledge to the Flag

From: Trimble, Eric Sent: Thursday, March 24, 2016 8:41 AM To: Jordan Zernick Subject: CPR Class Jordan, We attended the CPR class last night, which was taught by Dan (Knepley). The class was interesting and informative; we learned a lot! I know this is obvious to you and your team, but I have to say it anyway:

- This class is important – everyone should take it. - What you and your team does is important – and I hope you guys know it.

Regardless, I must thank you for offering this important information to us (and free!). Please accept our gratitude for ‘being there’. Very Best Regards, Eric Trimble


Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Allen Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies Jason Negri

HAMBURG TOWNSHIP BOARD OF TRUSTEES REGULAR MEETING

Hamburg Township Hall Board Room Tuesday, April 5, 2016

2:30 p.m.

CONSENT AGENDA 1. Approval of the Minutes (04161.001)

A. Township Board Regular Meeting Minutes - March 15, 2016 B. Township Board Strategic Meeting Minutes - March 15, 2016 C. Addendum to H.E.R.O. Park Use Application 2017 to 2019

2. Bills/Vendor Payable List (A, B, C) (04161.002) 3. Department/Committee Reports (04161.003)

A. Planning & Zoning Monthly Report - February, 2016 B. Parks & Recreation Regular Meeting Minutes - February 23, 2016 C. Park Coordinator’s Report - March, 2016 D. Parks & Recreation - Blackout Dates - 2016 Season E. Heath Care Reimbursement Report - February, 2016

FAX 810-231-4295 PHONE 810-231-1000

P.O. Box 157 10405 Merrill Road

Hamburg, Michigan 48139

HAMBURG TOWNSHIP BOARD OF TRUSTEES Regular Meeting

Hamburg Township Hall Board Room Tuesday, March 15, 2016

7:00 p.m.

1. Call to Order Supervisor Hohl called the meeting to order at 7:00 p.m. 2. Pledge to the Flag 3. Roll Call of the Board Present: Neilson, Hohl, Dolan, Negri, Carlson, Hahn, Menzies Absent: None

Also Present: John Drury, Township Counsel; Patricia Hughes, Deputy Clerk; Mark Hogrebe, Fire Chief; Richard Duffany, Police Chief

4. Call to the Public Tim Wiggle, 9200 Chilson, addressed the Board. He thanked the Board for granting him the opportunity to serve the community on the Zoning Board of Appeals and the Parks and Recreation Committee. He stated he supports Annettee Koeble, who is running for Township Board Trustee in the November 2016 election.

5. Correspondence

There was no correspondence.

6. Approval of the Consent Agenda

Motion by Menzies, supported by Negri, to approve the Consent Agenda as presented. Voice Vote: AYES: 7 MOTION CARRIED

7. Approval of the Agenda

Motion by Dolan, supported by Hahn, to approve the Agenda with the inclusion of Current Business item N. Payment Approval – Bob Myers – Invoice No. 2016-18. Voice Vote: AYES: 7 MOTION CARRIED

8. Tim Wiggle – Resgination and Presentation

Supervisor Hohl and Clerk Neilson presented Mr. Wiggle an award in recognition of his years of service on the Zoning Board of Appeals and Parks and Recreation Committee. Tim Wiggle read his resignation letter aloud for the record.

Hamburg Township Board of Trustees Regular Meeting March 15, 2016 Page 2 9. Unfinished Business

12151.004 H.E.R.O. – 2016 Fun Fest Fees Motion by Neilson, supported by Hahn, to waive park use fees for the 2016 HERO Family Fun Fest. A damage deposit of $2,000 will be collected. Voice Vote: AYES: 7 MOTION CARRIED 03161.004 Park Use Request – H.E.R.O. Fun Fest – 2017-2021 Hohl introduced the members of the ad-hoc committee. Hahn reported that the committee, comprised of Trustee Dolan, Trustee Negri and himself, met with members of H.E.R.O and came to an agreement, however the suggested layout still kept Fun Fest on the sports fields. After walking the site, it was determined that an area of the park could be leveled out to accommodate the Fun Fest carnival rides. This new leveled areas will increase the usable area in Manly Bennett Park. Motion by Hahn, supported by Dolan, to approve Park Use for HERO – Family Fun Fest, for event years 2017, 2018 & 2019 as detailed in Addendum revised March 11, 2016. Use will be subject to items 1-5 on the addendum, including re-location to an area as identified on the drawing attached to the addendum, which will be leveled to house the carnival rides. No fees will be assessed in excess of what is described in the addendum, and use is subject to all required paperwork being submitted to the satisfaction of the Clerk’s Department. Voice Vote: AYES: 7 MOTION CARRIED Hahn thanked the members of H.E.R.O. for working with the Board, and thanked the Supervisor and Clerk for providing their input. Hohl stated there is money currently in the park reserve, so funding this improvement won’t affect the budget. Joanna Hardesty, H.E.R.O., addressed the Board. She thanked them for their efforts in keeping Hamburg Fun Fest in Hamburg. 03123.005 SAD Crystal Drive/Crystal Beach Road Maintenance Bids 2016 Motion by Hohl, supported by Negri, to award the new 12-month service contract to Alan’s Asphalt Maintenance Inc. beginning on April 9th, 2016 and ending on April 17th, 2017 for the Crystal Dr./Crystal Beach subdivision road maintenance district. Voice Vote: AYES: 7 MOTION CARRIED 04122.004 SAD Downing Drive Road Maintenance Bids 2016 Motion by Hohl, supported by Negri, to award the new two-year service contract to Alan’s Asphalt & Maintenance, Inc. beginning on May 1st, 2016 and ending on April 30th, 2018 for the Downing Drive road maintenance district. Voice Vote: AYES: 7 MOTION CARRIED 03123.006 SAD Rustic Road/Lake Pointe Road Maintenance Bids 2016 Motion by Hohl, supported by Menzies, to award the new twenty-one (21) month service contract to Bob Myers Excavating, Inc. beginning on April 15th, 2016 and ending on January 22nd, 2018 for the Rustic Road/Lake Pointe Drive road maintenance district. Voice Vote: AYES: 7 MOTION CARRIED

Hamburg Township Board of Trustees Regular Meeting March 15, 2016 Page 3

04131.010 Dust Control Spraying Service for the 2016 Season Motion by Neilson, supported by Hohl, to award the 2016 dust control contract to Chloride Solutions, LLC. Voice Vote: AYES: 7 MOTION CARRIED

10. Current Business

03163.005 Police Department – Fuel Card Policy Motion by Negri, supported by Menzies, to approve the Operational Procedure 300-37 for the Hamburg Township Police Department, to establish guidelines for the use of department fuel cards in the fueling of Hamburg Township police vehicles. Voice Vote: AYES: 7 MOTION CARRIED 03163.006 Salary Adjustment – Fire Inspector Jordan Zernick Motion by Dolan, supported by Neilson, to approve a 4% increase to Inspector Jordan Zernick’s pay for receiving both his Plans Examiner Certification and Fire Inspector II Certification, retroactive to January 31, 2016 when final notification was received. Hourly rate will be increased to $22.07. Voice Vote: AYES: 7 MOTION CARRIED 03163.007 Fire Millage Language Hohl stated a presentation for the Fire Millage was made at Strategic Planning earlier today. Drury stated there is no language regarding a renewal or expiring millage, so there should be no issues at the State level with the wording. Negri moved the Resolution, supported by Hahn, to approve Fire Millage Language for the August Primary Ballot as follows: Shall the limitations on taxes which may be levied against all property in Hamburg Township, Livingston County, Michigan be in the amount of 1.75 mill ($1.75 on each $1,000.00 of taxable valuation) for a period of ten (10) years, 2016 to 2025 inclusive, for the purpose of providing funds for the operation and capital expenditures of the Hamburg Township Fire Department? If approved by the voters, the estimated revenue that would be collected in the first calendar year is $1,689,835.00 Roll call vote: Hohl – Y, Neilson – Y, Carlson – Y, Dolan – Y, Menzies – Y, Negri – Y, Hahn – Y RESOLUTION PASSED 03163.008 Assessing Department Open Position – Deloris Ricchiuti Motion by Neilson, supported by Negri, to approve the hiring of Deloris Ricchiuti as Appraiser for the Assessing Department as outlined in the March 2, 2016 memo from Supervisor Hohl, with a start date of March 29, 2016, and a starting rate of $26 per hour, Grade 9, contingent upon the completion of all pre-employment requirements as outlined in the Personnel Policy & Procedures Manual. She will be given 10 days paid vacation in the first year to be coordinated with Department Head Susan Murray, and will not be eligible for any increase in compensation until July 1, 2017. Voice Vote: AYES: 7 MOTION CARRIED 03163.009 Don Burtraw Compensation Motion by Hohl, supported by Hahn, to approve an additional $3.00 per hour for the 971.5 hours Don Burtraw worked during the time Assessor Susan Murray was ill, as a one-time payment. The Board also approved an increase in Don Burtraw’s hourly compensation from $24.66 to $27.00 per hour effective February 29, 2016. Don will not be eligible for an increase in July of 2016. This increase is based on the initiative and leadership displayed by Don Burtraw in operation of the Assessing Department in the absence of Assessor Susan Murray and Appraiser Barb D’Angelo. Voice Vote: AYES: 7 MOTION CARRIED


03163.010 DPW Full Time Position – Jonny Sharp Motion by Hohl, supported by Carlson, to approve the hiring of part-time employee Jonny Sharp for the full-time DPW Tech position at a six-month probationary rate of $18.50 per hour, with an increase to $19.00 per hour after successfully completing his probation. This contemplates no compensation increase on July 1, 2016. Pre-employment requirements have been completed as he is an existing Township Employee. The Board approved a $35 monthly phone stipend for Mr. Sharp effective immediately. Voice Vote: AYES: 7 MOTION CARRIED Motion by Hohl, supported by Menzies, to approve a $35 monthly phone stipend for Ryan Ward effective January 1, 2016. Voice Vote: AYES: 7 MOTION CARRIED Motion by Hohl, supported by Negri, to authorize Tony Randazzo to run an advertisement for the part-time DPW position that Mr. Sharp vacated. Voice Vote: AYES: 7 MOTION CARRIED 03163.011 Natural Gas Contract Motion by Hohl, supported by Neilson, to authorize the Supervisor and Clerk to enter into a 2-year agreement with Interstate Gas Supply to secure a fixed price of $3.19 per MCF for all gas delivered during the NGDC billing cycle starting April 2016 and continuing through March 2018. Voice Vote: AYES: 7 MOTION CARRIED 03163.012 Performance Review Procedure & Wage Increases Motion by Neilson, supported by Hohl, to approve revision to Section 5.2 Compensation as presented. Modifications include that mid-year salary adjustments will not be entertained unless accompanied by an employee classification change, and that for a new hire, the hiring Department Head must specify salary progression in their memo to the personnel committee and the Township Board. Voice Vote: AYES: 7 MOTION CARRIED 03163.013 Zoning – Lot Division – Roveka Acres Motion by Menzies, supported by Hohl, to approve the establishment of three (3) separate tax IDs for lots 1, 2 & 3 of the Roveka Acres subdivision recorded in 1953 as #15-28-401-044. Establishment of separate parcel IDs in no way implies to current or future owners that the individual lots are buildable, and the Board further directs the Zoning Administrator to document the parameters for each non-conforming parcel in a filing with Livingston County. Voice Vote: AYES: 7 MOTION CARRIED 03163.014 Zoning Board of Appeals – Appointment – Jim Hollenbeck Motion by Menzies, supported by Neilson, to appoint Jim Hollenbeck as a permanent Member of the ZBA to serve the remainder of Tim Wiggle’s term that expires June 30, 2018. Voice Vote: AYES: 7 MOTION CARRIED 03163.015 A Bridge to Literacy Motion by Negri, supported by Menzies, to direct Supervisor Hohl to sign “A Bridge to Literacy” agreement, to support partnership between the Hamburg Township Library, Pinckney Community Public Library, and Pinckney Community Schools. Voice Vote: AYES: 7 MOTION CARRIED


03163.016 Payment Approval – C&E Construction – Invoice No. 1975 Motion by Negri, supported by Menzies, to approve payment to C&E Construction Co. Inc. in the amount of $19,910 for invoice #1975 dated February 12, 2016. Voice Vote: AYES: 7 MOTION CARRIED 03163.017 Payment Approval – Dubois-Cooper – Invoice No. 187039 Motion by Hohl, supported by Negri, to approve payment to Dubois-Cooper in the amount of $11,190 for invoice #187039 dated February 23, 2016. Voice Vote: AYES: 7 MOTION CARRIED 03163.018 Payment Approval – Bob Myers – Invoice No. 2016-18 Motion by Hohl, supported by Neilson, to approve payment to Bob Myers in the amount of $21,290 for invoice #2016-18 dated February 22, 2016. Voice Vote: AYES: 7 MOTION CARRIED 03163.019 Payment Approval – Michael & Heather McWee – Restoration Motion by Hohl, supported by Negri, to approve payment to Michael & Heather McWee in the amount of $800 for restoration at: 7233 Autumn Wood Drive, contingent upon the Homeowners signing a letter of release. Voice Vote: AYES: 7 MOTION CARRIED

11. Call to the Public Mike Bitondo, 2020 Darwin, addressed the Board. He thanked the Board for their support of the Fun

Fest, and feels there are benefits that the event provides that aren’t measurable. He stated that Jim Hollenbeck was a Trustee at the same time he was.

12. Board Comments

Hahn thanked the Board for supporting the decision of the ad-hoc Committee regarding Fun Fest. 13. Adjourn Meeting Motion by Negri, supported by Menzies, to adjourn meeting.

Voice Vote: AYES: 7 MOTION CARRIED Meeting adjourned at 8:30 p.m.

Respectfully submitted,

____________________________ ____________________________

Debra Henneman James A. Neilson Recording Secretary Township Clerk

FAX 810-231-4295 PHONE 810-231-1000


Hamburg, Michigan 48139

HAMBURG TOWNSHIP BOARD OF TRUSTEES Strategic Planning Meeting

Hamburg Township Hall Board Room Tuesday, March 15, 2016

10:00 a.m. 1. Call to Order

Supervisor Hohl called the meeting to order at 10:00 a.m. 2. Pledge to the Flag 3. Roll Call of the Board

Present: Dolan, Hahn, Hohl, Neilson, Negri, Carlson, Menzies Absent: None

Also present: Mark Hogrebe, Fire Chief; Richard Duffany, Police Chief; Tony Randazzo, Director of Technical & Utility Services; Scott Pacheco, Zoning Administrator; Susan Murray, Assessor; Angie Rabb, Director of Accounting; Patricia Hughes, Deputy Clerk; Deby Henneman, Parks Coordinator.

4. Call to the Public A call was made with no response. 5. Approval of the Agenda

Motion by Dolan, supported by Negri, to approve the agenda as presented. Voice Vote: AYES: 7 MOTION CARRIED

6. Strategic Planning Meeting

Fiscal Year 2016-2017 Departmental Presentation of Goals & Objectives

Police Department – Police Chief Rick Duffany Police Chief Duffany reviewed the Goals and Objectives for the Police Department for the 2016/2017 Fiscal Year as provided in the packet. He stated that the first 6 goals listed maintain what is in place now. He stated the response time has been greatly reduced due to the extra patrols, overlapping shift, etc. They are looking for a way to install permanent weight scales, the transportable ones are inefficient. Menzies asked if the Township still received forfeiture funds with Lawnet. Chief Duffany stated there are forfeiture funds coming in, but no funding being distributed to the participating organizations. He stated the funding is being retained in Lawnet, as the participants are most interested in keeping Lawnet in place. They currently have a 2-year rolling cushion. Hohl stated the Township Board will need to address the Police Millage before 2018. Dolan stated the scale cut out will cost thousands, but the return on investment can be high through violation fees.

Hamburg Township Board of Trustees Strategic Planning Session Tuesday, March 15, 2016 Page 2

Treasury – Al Carlson, Treasurer Treasurer Carlson reviewed the Goals & Objectives for the Treasury for the 2016/2017 Fiscal Year as provided in the packet. Hohl asked how the Department was on records retention. Carlson stated they were good, and they were preparing for a new Treasurer in November. Hahn stated it might be a good idea to review process with the people running for the office, to give them an idea of what is involved in the position, specifically as it relates to the Finance Control Book. Hohl stated the Board needs to look at quantifiable returns vs risk. Rabb stated she thinks the Township can go out further than 2 years, to possibly 5 or 10. She stated there aren’t a lot of options at the 2-year mark. She stated other kinds of investments may help. Hohl suggested setting a date for presenting options for changes in the investment policy. He stated data could possibly be presented at the Budget workshop. Hahn stated he would like to be involved in the work group. Supervisor – Pat Hohl, Supervisor Supervisor Hohl reviewed the Goals & Objectives for the Supervisor’s Office for the 2016/2017 Fiscal Year as provided in the packet. He stated he is in the process of developing a Request for Proposal (RFP) for a Single Waste Hauler for the residents as well as a recycling option. He stated the plan would be to go to voters to see if they would support it. Hahn stated he worries about more Government involvement, in his opinion there should be less. Hohl stated if the Board doesn’t want him to pursue options, please let him know. He stated the Township was not awarded the Iron Belle Trail Grant. He would like to revisit a Boat Launch option along the Huron River. Hahn stated he doesn’t ever see the Board in support of the Iron Belle Trail going up McGregor Road and stated perhaps the Board should be pro-active in eliminating that option and telling the State to find another route. Dolan stated he would like to hear resident feedback. Motion by Hohl, supported by Negri, to direct Clerk Neilson to add Single Waste Hauling as an agenda item at the next Township Board meeting in April. Voice Vote: AYES: 7 MOTION CARRIED DPW, Tech Services, Building & Grounds, Cable TV & Computer – Tony Randazzo Randazzo reviewed his Goals & Objectives for the 2016/2017 Fiscal Year, as provided in the packet. He reviewed goals for each Department including: DPW, Cable TV and Computer, Building & Grounds, Tech Services. Dolan asked what could be done to get better programs on the Cable station, or if there was a way to maximize usage such as putting internal programs on the station. Randazzo stated it is difficult to find free/low cost programming with broadcast rights, Brenda does the best she can do. He stated that internal stuff is a great idea, but it can’t be driven by IT, the Departments each need to find time to provide clips. Menzies stated audio is still bad over cable T.V. during the meetings.


Randazzo stated the audio did have issues that didn’t stem from the Township equipment, and the cable company has made some changes which should help moving forward. Planning/Zoning & H.E.R.B. – Scott Pacheco, Zoning Administrator Pacheco reviewed the Goals and Objectives for H.E.R.B. & the Planning and Zoning Department for the 2016/2017 Fiscal Year, as provided in the packet. Dolan asked if anything was happening with the Dewey’s property. Pacheco stated there has been some interest in the property, and the Township is working with Ann Arbor SPARK to promote the area for development. Pacheco stated HERB is not active, and he would like to ask the Board to either re-activate the group or disband it entirely. He stated there are some large projects coming up that would require review. Hohl stated in his opinion the committee members could be reduced to 5 total. He stated the Board needs to decide whether or not to continue to have a HERB Board and if not, the Zoning Ordinance needs to be updated to remove their reference. Dolan asked if the Board was advisory. Hohl stated it was. Pacheco stated if the Township decides the Board should remain intact, the appointments should be qualified and specific to environmental issues. Motion by Dolan, supported by Negri, to direct the Zoning Administrator to provide a report to the Township Board outlining the best options for moving forward with the HERB Board either by re-activating the board with a reduced number of members or dis-continuing the board entirely. Changes would require updates to the Bylaws and Zoning Ordinances. Report to be made at the first meeting in April. Voice Vote: AYES: 7 MOTION CARRIED Pacheco stated the Township can always hire a consultant to do a review. Assessing – Susan Murray, Assessor Murray reviewed the Goals and Objectives for the Assessing Department for the 2016/2017 Fiscal Year, as outlined and provided in the packet. She stated the scanning of their records is approximately 98% done. She stated they finished all of the township re-measuring and drawing and will start back on area 1. She stated the State requires 20% per year be completed so all properties have been visited once every 5 years. Clerk Department – Jim Neilson, Clerk Clerk Neilson reviewed the Clerk Department Goals & Objectives for the 2016/2017 Fiscal Year as provided in the packet, for Clerk, Elections, Cemetery & Senior/Community Center. Negri stated the Clerk’s office should make the Cemetery a priority. Parks & Recreation – Deby Henneman, Parks Coordinator Henneman reviewed the Parks and Recreation Department Goals & Objectives for the 2016/2017 Fiscal Year as provided in the packet. She stated her main focus moving forward is completing safety and compliance with the Americans with Disabilities Act (ADA) Standards. She presented a PowerPoint outlining the expectations of the upcoming Transition Plan audit.


Accounting Department – Angie Rabb, Accounting Director Rabb reviewed the Goals and Objectives for the Accounting Department for the 2016/2017 Fiscal Year, as provided in the packet. Group Discussion Hohl stated that he and Rabb will be working with all Department heads on reserves and will provide a proposal and draft budget to the Board. He stated the Personnel Committee will need to discuss employee salaries for the upcoming fiscal year. He stated Job performance reviews are due April 1, 2016. Fire Department – Mark Hogrebe, Fire Chief Chief Hogrebe reviewed the Goals and Objectives for the Fire Department for the 2016/2017 Fiscal Year, as provided in the packet. He reviewed the upcoming Capital Improvements as well as response rates, and presented the Millage Language that the sub-committee is proposing for the August Ballot. Negri asked if the millage funding would allow for the Fire Department to remain on the “cutting edge” of technology. Hogrebe stated it would, and that as a Department they always do their research to get the best cost savings when investing in a piece of equipment. Hahn stated it would be nice for the Township Board to have Millage talking points on a 3x5 card.

Board Comments Hohl stated if the Board would like any changes to the Strategic Planning process to let him know.

Closing Call to the Public A call was made with no response. Motion by Dolan, supported by Negri, to adjourn meeting at 3:27 p.m. Voice Vote: AYES: 7 MOTION CARRIED


____________________________ ____________________________

Debra Henneman James A. Neilson Recording Secretary Township Clerk

---------------Omitted by TB on 3/15/16 by motion


Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Al Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies Jason Negri

MEMORANDUM

To: Township Board

From: Scott Pacheco, Zoning Administrator

Date: April 5, 2016

Subject: February 2016 Planning and Zoning Department Report LAND USE PERMITS: In February 2016 the Planning and Zoning Department approved 26 land use permits (LUPs). This is a greater number of LUP’s than issued in January of 2016 and is an increase from the 14 LUPs that were approved in February of 2015.

Table1

LUP’s year to date 2015

ZONING BOARD OF APPEALS: The Zoning Board of Appeals (ZBA) did not hold a meeting in February.

Hamburg Township Planning & Zoning Department Monthly Report April 5, 2016 Page 2

The Planning Commission did meet in March and heard the following three projects: 1. ZBA 2014-014 Agent: Verizon Wireless Owner: Pinckney Community Schools 2200 M-36 Pinckney, MI 48169 Location: Navigator School Site (McGregor Road and E. M-36)

2020 E. M-36 Pinckney, Michigan 48169 Parcel ID: 15-19-300-001 Request: Variance application to allow for the construction of a 195 foot tall wireless

communication tower 85 feet from the west property line where 195 feet is required by the code (Section 8.25.2 B).

2. ZBA 2016-001 Agent: Renaissance Restorations Owner: William and Kathleen Donnelly 8956 Rushside Drive Pinckney, Michigan 48169 Location: 8956 Rushside Drive Parcel ID: 15-17-402-123 Request: Variance application to provide for the expansion and enclosure of an existing deck, with

stairs, in the rear yard. The proposed stairs would have a 30-foot setback from the ordinary high water mark of Rush Lake where a 45-foot setback is required (Sections 7.6.1.fn 3. and 8.17.8.) and the proposed covered porch would have a 33-foot setback from the ordinary high water mark of Rush Lake where a 50-foot setback is required (Section 7.6.1.fn 3).

3. ZBA 2016-002 Agent: None Owner: Gerald and Linda Kenger 8822 Rushside Drive Pinckney, Michigan 48169 Location: 8822 Rushside Drive Parcel ID: 15-17-402-023 Request: Variance application to provide for the construction of a 176.85-square foot addition to an

existing dwelling with a 7-foot south side yard setback and an 8.25-foot north side yard setback where 10-foot side yard setbacks are required (Section 7.6.1.). Also an existing 120-square foot shed will be 6.25 feet from the dwelling where a 10-foot separation between structures is required (Section 8.3.4).

The ZBA’s decisions on these projects will be provided in the March 2016 Planning and Zoning Department Report. PLANNING COMMISSION The Planning Commission held a hearing on February 17, 2016 to discuss the following items:

a. Planning Commission review and approval of lot combination 16-001. The project request is to combine the existing .53 acre developed site at 10102 Imus Road (4715-28-204-059) with the adjacent 1.02 acres undeveloped site (4715-28-200-065).

The Planning Commission approved this lot combination application.


b. Planning Commission review of the administrative requirements for drainage and grading

permits. The Planning Commission made a motion to continue this discussion to future Planning Commission hearing. c. Planning Commission review of Minor Zoning Amendment to Article II, Article VII-

Section 7.6.1 and Article VIII-Section 8.15 and 8.17. The proposed zoning amendment will:

i. Revise the definitions of Balcony, Deck, Patio, Porch, Terrace, Stops and Steps and change the yard encroachment regulations to match the new definitions;

ii. Revise the wording under intersection visibility to allow better enforcement of the section and to better meet the intent of the regulation; and

iii. Revise the definition of Lot Coverage to better clarify the difference between building lot coverage and impermeable surface lot coverage.

The Planning Commission made a motion to continue these amendments and notice items i and iii for public hearings at the March 16, 2016 Planning Commission Hearing.

The Planning Commission held a Public Meeting on March 16, 2016 and March 30, 2016 that will be discussed in the March 2016 Planning and Zoning Department Report. TRAINING On Wednesday February 10, 2016 the MDEQ presented Floodplain Management 101 at the Township Board Room. This training discussed the states building code and local municipalities’ regulations regarding development within the floodplain and floodway. Approximately 20-30 people attended, including local developers and engineers, building department staff, surround township staff and Hamburg Township staff and board members. On February 19, 2016 from 2:30 to 4:40, I participated in the Student Michigan Association of Planners conference as a profession mentor. Mentors where asked questions by students about the professional planning process and different working environments. On February 23, 2016 three people from Hamburg Township, Amy Steffans, Fred Goetz and myself attended “The Basics of Master Plans and Planning” hosted by The Livingston County Planning Department from 7:00-8:30 at Livingston County Public Safety Complex, Howell Auditorium, 1911 Tooley Road, in Howell. This was a very interesting discussion Since Hamburg Township is starting the process to update it Master Plan Documents this presentation should be interesting. The first of a six part workshop on Master Plan. On April 13, 2016 the Livingston County Department of Planning is holding a Brown Bag Lunch Series event at 12:00pm in the Oceola Township Hall, 1577 N. Latson Road, Howell, MI 48843. The guest speaker for this event will be Christopher Patterson, attorney for Fahey, Schultz, Burzych, Rhodes PLC who will focus on sign regulations following the Reed v Gilbert decision


(US Supreme Court, June 2015). The outcome of this important case has become the impetus for many communities updating their sign regulations and is important in understanding how our local governments address signage needs in the future. Mr. Patterson authored the June 2015 township law e-letter on sign regulations for his firm and brings several years of municipal law expertise to better instruct our local governments on this vital issue. As the Township is currently working on revisions to it Sign regulations I would suggest that this would be a good event to attend. On April 14, 2016 the Michigan Association of Planners will be holding its Spring Institute in Lansing, Michigan. This is an all-day conference where you will learn about regulatory and programmatic tools to make affordable housing happen in your community; how missing middle housing is a key solution to keep talent and families in Michigan; and how other states are advancing best planning practices to implement housing solutions. There will also be inspirational national speakers and state and local planning and housing experts to provide the tools and resources to help you create prosperous, safe, healthy, and equitable places.

Hamburg Township

Parks & Recreation Committee Regular Meeting

Hamburg Township Hall Board Room Tuesday, February 23, 2016

4:00 p.m.

1. Call to Order Clerk Neilson called the meeting to order at 4:01 p.m.

2. Pledge to the Flag 3. Roll Call of the Parks & Recreation Committee

Board Members Present: Koeble, Neilson, Dolan, Wiggle, Haag, Bennett, Hoskins Board Members Absent: None Advisors Present: Deby Henneman, Parks Coordinator Advisors Absent: Mark Hogrebe, Fire Chief; Richard Duffany, Chief of Police; Russ Williamson, Building & Grounds

4. Call to the Public

Joanna Hardesty – H.E.R.O. President, addressed the Committee. She read a letter into the record from Zoe Mackey.

5. Approval of the Agenda

Motion by Wiggle, supported by Haag, to approve the agenda as presented. VOICE VOTE: Ayes: 7 MOTION CARRIED

6. Approval of the Minutes

Motion by Koeble, supported by Hoskins, to approve minutes from January 26, 2016 as amended, clarifying a statement made by Joanna Hardesty in Call to the Public as follows: “She stated she was made aware of a letter drafted by the Library which was included in the Committee packet, listing concerns they had with the Family Fun Fest.” VOICE VOTE: Ayes: 7 MOTION CARRIED

7. Unfinished Business A. Parks & Recreation Master Plan/Pending Grants/Supervisor Report

Hohl reported no updates for Iron Belle Trail. He stated there are 20 major trees that require removal along the Lakelands Trail. He will be developing an RFP for the tree removal bid. B. Township Park Use Policy/Fee/Procedures

1. Policies & Procedure Manual – No Updates

2. Park Use Policy – No Updates

Hamburg Township Offices 10405 Merrill Rd., P.O. Box 157 Hamburg, MI 48139 (810)222-1124 www.hamburg.mi.us

Parks & Recreation Regular Meeting February 23, 2016 Page 2

3. Park Use Fees – No updates

C. Administrative Services

1. Park Coordinator’s Report

Henneman reviewed Park Coordinator’s Report dated February 19, 2016. ADA Transition Plan presentation will be made at Strategic Planning meeting on March 15, 2016. Inquiries have been made to Livingston County Road Commission (LCRC) for temporary speed limit reductions for large events, costs for second crosswalk and warning to pedestrians using crosswalks that traffic may not stop. Community Garden project has been approved. Park It! event has been discontinued. “As Built” has been ordered from Northwest Design Group (NDG) for the MNRTF #13-014 reimbursement paperwork and a Declaration and Notice will be presented to the Township Board on March 1, 2016. 2. Senior/Community Center Report Hoskins reviewed the Senior Center Report dated February 23, 2016. Senior Advisory Board Meeting: was held on February 17, 2016. They are looking into the feasibility of starting a walking club. There has been good support from seniors in picking up their newsletters. Barry Manilow pot-luck went well. There will be a presentation on Acupuncture and physical therapy. Trips have been successful. 3. Correspondence Letter Dated 2/17/16 from HERO in support of the 2017-2021 Park Use Request 4. Park Use Requests:

a. Hamburg Flyers 2016/2017 Season – Manly Bennett Park East

Motion by Wiggle, supported by Hoskins, to recommend approval of the Hamburg Flyers RC Club, Inc. annual park use application from April 1, 2016 to April 1, 2017 as submitted, application dated February 8, 2016, contingent on a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the established Park Use fee be charged, that the Clerk Department be provided all requested documents to their satisfaction and that the use will be subject to blackout dates. VOICE VOTE: Ayes: 7 MOTION CARRIED

b. Hamburg Flyers – Airshow – August 13, 2016

Motion by Neilson, supported by Haag, to recommend approval of the Hamburg Community Soccer spring season from March 15 to July 31, 2016, Hamburg Fields #1, 6, 7 & 8, as submitted on park use application dated January 18, 2016, contingent on a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the established Park Use fees be charged, that the Clerk Department be provided all requested documents to their satisfaction, that Concession sales be limited to pre-packaged foods and that use is subject to Blackout dates. VOICE VOTE: Ayes: 7 MOTION CARRIED

c. Hamburg Community Soccer Club – Spring 2016 Season

Motion by Neilson, supported by Haag, to recommend approval of the Hamburg Community Soccer spring season from March 15 to July 31, 2016, Hamburg Fields #1, 6, 7 & 8, as submitted on park use application dated January 18, 2016, contingent on a Certificate of Insurance naming Hamburg Township as Additional Insured be provided,


that the established Park Use fees be charged, that the Clerk Department be provided all requested documents to their satisfaction, that Concession sales be limited to pre-packaged foods and that use is subject to Blackout dates. VOICE VOTE: Ayes: 7 MOTION CARRIED d. Hamburg Community Soccer Club – Soccer Saturday – June 4, 2016

Motion by Wiggle, supported by Koeble, to recommend approval of the Hamburg Community Soccer Saturday Event scheduled on June 4, 2016 on all Soccer Fields, Hamburg Fields #1, 6, 7 & 8, as submitted on park use application dated January 18, 2016, contingent on a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the established Park Use fees be waived due to the nature of the event, that the Clerk Department be provided all requested documents to their satisfaction, that Concession sales be limited to pre-packaged foods and that use is subject to Blackout dates. VOICE VOTE: Ayes: 7 MOTION CARRIED e. Hamburg Community Soccer Club – Invitational Tournament – August 19, 20 & 21, 2016

Motion by Wiggle, supported by Haag, to recommend approval of the Hamburg Community Soccer Invitational Tournament scheduled on August 19, 20 & 21, 2016 on all Soccer Fields, as submitted on park use application dated January 18, 2016, contingent on a Certificate of Insurance naming Hamburg Township as Additional Insured be provided, that the established Park Use fees be charged, that the Clerk Department be provided all requested documents to their satisfaction, that Concession sales be limited to pre-packaged foods and that use is subject to Blackout dates. VOICE VOTE: Ayes: 7 MOTION CARRIED f. HERO – Family Fun Fest – 5 year park use – June 3-13, 2017, June 2-12, 2018, June 8-

18, 2019, June 6-16, 2020 & June 5-15, 2021

Neilson stated that HERO is requesting a 5-year contract for the Family Fun Fest event. He stated he is not in agreement for multi-year contracts, and no other entities are granted use for multiple years. He stated the application is also asking for the same space being used now, but there is a good change that irrigation will be added to the ball diamonds which may prohibit the ability to use heavy equipment in those areas. He stated too many things can change from year to year so a multi-year contract may not be the best for the Township. Bennett stated the fees that have not been collected in past years from this group should be addressed. He stated in his opinion this event shouldn’t be on the East side of the park. Wiggle stated a 1-year approval would prohibit HERO from making multi-year contracts of their own, many of the vendors including the carnivals book 2 to 3 years ahead. He agrees that 5 years may be excessive, but would like the Committee to at least consider 2 or 3 years. As far as the concerns with future irrigation, he stated that HERO has always made and paid for all repairs for damages they have made in the past. He stated he doesn’t feel HERO should be charged fees for their event as they give back to the community. Bennett would like to see a list of their contributions. Park Coordinator to provide. Koeble stated there were several changes to site layout that were made to the 2016 event, so before discussing 2017 and beyond, she would like to see how 2016 works out. She stated she is okay with multi-year contracts, but agrees that 5 years is excessive.


Dolan stated a damage mitigation plan was worked on for 2016, and he would like to see the results of that plan before making a decision on future use. Hoskins stated she appreciated the information packet HERO provided. Dolan asked how, as a committee, it is decided who gets charged and who doesn’t. He pointed out that HCSC was charged for their Tournament. Wiggle stated the Fun Fest is for the Community, he doesn’t feel fees should be charged. Hardesty stated any fees charged to HERO for this event will be prohibitive if the rates are the same as what is expected from the sports groups. Doncea stated the Township Attorney was the original person who came up with the idea to charge $5 per car for parking. Dolan asked Hardesty if she knew when applying for use that the Parks & Recreation Committee was unable to waive fees. Hardesty stated she knew that. She stated the Hamburg Fun Fest is the only thing happening in our town, all the rest of the events are gone. She stated events such as these in other communities have monetary support from their municipalities. She stated HERO is not asking for monetary support, they are only asking to use their own park without a charge. Haag asked if Hardesty was affiliated with Wade Shows, the vendor for the carnival. Hardesty stated she was, and added that Wade Shows had the contract with HERO long before she was given a position with them. She asked why there were field improvements planned for sports fields that are losing participants. Anja Mackey, addressed the Board. She stated she understands the need for irrigation on the soccer fields since there are a number of kids running up and down the fields, but the sport of baseball is not the same. She stated the outfield only has a few kids and gets less wear. She stated in ground irrigation is expensive, and perhaps alternative solutions could be found. Henneman spoke to Hardesty’s concern as to why field improvements were being planned for sports fields when participants in the recreation programs were dwindling. She stated there are other age groups that have requested use in the past and the facilities were unable to accommodate those requests without the improvements that have been made to date. Making improvements to the irrigation and lighting will open up use to all age groups, and allow for evening leagues to occur. Motion by Dolan, supported by Haag, to recommend denial of the H.E.R.O. Family Fun Fest Event application as submitted, on application dated January 21, 2016, based on the request being for a 5-year use, and the concern with the requested site location for the event. VOICE VOTE: Ayes: 6, Nays: 1 (Wiggle) MOTION CARRIED

D. Special Projects

1. ADA Compliance in Parklands – Update


Henneman will be making an ADA Transition Plan presentation at Strategic Planning on March 15, 2016. 2. Large Event Safety Plan – Update

Henneman presented notes from meeting she had with Chief Hogrebe and Chief Duffany regarding Public Safety concerns during Large Events. Dolan stated Public Safety should determine what is needed, what is required of staff and what the cost would be, then make a recommendation to Parks & the Township Board. Motion by Dolan, supported by Haag, to recommend to the Public Safety Committee that the topic of Public Safety Concerns/Presence at Large Events be made an agenda item and to have the Police Chief and Fire Chief available at a daytime Township Board meeting to discuss the safety concerns and action plan moving forward. VOICE VOTE: Ayes: 7 MOTION CARRIED

E. Sponsorships/Volunteerism/Scholarships

1. Eagle Scout Presentation – Community Garden – Szalony – No Update

2. Eagle Scout Project – Gazebo Staining/Bench Installation – Myers – No Update

F. Signage and Community Awareness

1. Entrance Signs/Park Rules/Way-finding Signs – No Updates G. Parks Master Control Book

Updated version of book will be distributed quarterly starting January 2016, and copy will be posted to website.

H. Insurance (MMRMA) – No Updates

8. New Business

There was no New Business.

9. Call to the Public

A call was made with no response.

10. Committee Comments Wiggle announced his resignation which is planned for after the March meeting. He thanked the Committee for the

opportunity to serve. Dolan stated HERO left upset and had made comments that there is no support for their event. He stated that from

what he heard at the table that wasn’t the case, the primary concern was in relation to the 5-year contract. He stated according to the Parks Coordinator, there have been others that have approached her with regards to multi-year contracts who have been denied. He stated the decisions made today were not because of lack of support.

11. Adjourn Meeting Motion by Bennett, supported by Koeble, to adjourn the meeting.


VOICE VOTE: Ayes: 7 MOTION CARRIED Meeting adjourned at 5:12 p.m.


Debra Henneman James A. Neilson Parks Coordinator Township Clerk

March 19, 2016 To: Parks & Recreation Committee From: Deby Henneman, Parks Coordinator Re: Park Coordinator’s Report The ADA Transition Plan presentation was made at the Strategic Planning meeting for the Township on March 15, 2016. The audit will be scheduled ACT Services, Inc. and will occur this summer. I have not received updates from the Livingston County Road Commission regarding the process for requesting temporary speed reduction on Merrill Road, and will be following up on that request. Our first large event is scheduled for the weekend of May 6, 2016. The MNRTF Grant reimbursement paperwork will be submitted as soon as the filed copy of the Declaration has been received from the Livingston County Clerk’s Department. The “as-builts” have been received from Northwest Design Group. At the March 15, 2016 regular board meeting, the Township Board approved a 3-year park use for H.E.R.O. for their Hamburg Family Fun Fest event. The use is contingent on compliance with 5 addendum items, which have been included in the packet along with an excerpt of the motion. Fees for the 2016 Fun Fest were also addressed by the Board and were waived. Recent inquiries to Parks Department have included:

• Installation of Outdoor Tennis Courts and a hitting wall • Ability to play Disc Golf at night with “glowing discs” – until 1 a.m. • Ability to park overnight in park facilities for carpool

The Goals and Objectives for the Parks Department were presented to the Board at the Strategic Planning meeting held on March 15, 2016. A copy of the goals have been included in the packet for your review. A big THANK YOU to Tim Wiggle for his participation in the Parks and Recreation Committee and best wishes for a safe move!


List of Blackout dates for 2016 Playing Season May Event # of people/park Times of Event May 6, 7 & 8, 2016 MI Jaguars Invitational Tournament 3000/West Park 7 a.m. to 9 p.m. May 14, 2016 PHBSA Opening Day event 1000/East Park 7 a.m. to 9 p.m. May 20, 21 & 22, 2016 PHBSA Baseball Classic Tournament 1500/East Park 7 a.m. to 9 p.m. May 28, 29 & 30, 2016 US Lacrosse MI State Championship 3600/West Park 8 a.m. to 7 p.m. June June 3, 4 & 5, 2016 PHBSA Baseball Classic Tournament 1500/East Park 7 a.m. to 9 p.m. June 4, 2016 HCSC Soccer Saturday 300/West Park 7 a.m. to 9 p.m. June 11-21, 2016 HERO – Family Fun Fest 10,000/East Park They request directly June 15-21, 2016 HERO – Fireworks/Laser Show 4,000/West Park They request directly August August 13, 2016 Flyer’s – Airshow 300/East Park N/A in 2016 August 20 & 21, 2016 HCSC Invitational Tournament 1500/West Park 7 a.m. to 9 p.m. August 27 & 28, 2065 MI Alliance – PowerAde Tournament 3500/West Park 7 a.m. to 9 p.m. September


X Health Care Reimbursement Report - February, 2016

AMOUNTMONTH REIMBURSED

JULY 4,328.64 AUGUST 2,450.02 SEPTEMBER 1,023.27 OCTOBER 2,113.33 NOVEMBER 3,027.56 DECEMBER 947.00 JANUARY 2,019.21 FEBRUARY 3,170.09 MARCHAPRILMAYJUNE

FISCAL YEAR TOTAL 19,079.12

FISCAL YEAR BUDGET 25,000.00

AMOUNT AVAILABLE AS OF FEBRUARY 29th. 5,920.88

HAMBURG TOWNSHIPHEALTH CARE REIMBURSEMENT

FISCAL YEAR 2015/2016



MEMORANDUM

To: Township Board


Date: April 5, 2016

Subject: Intent to Establish a “Trail Town” District – Lakelands Trail Trails can have an impact on the local economy. Trails help attract and support tourism and new businesses to an area. Local residents often spend money on trial related activities and related businesses. Hamburg Township has a great opportunity with the existing Lakelands Trail to utilize this as an economic development tool. The “Trail Town” concept is relatively new to Michigan, but is growing rapidly throughout the state. The “Trail Town” designation is an economic development strategy that utilizes trail systems to help better serve and attract both residents and recreational visitors to an area. This designation also opens up the area to addition grants and state funding opportunities. Over the past few months Hamburg Township has been working in calibration with the Village of Pinckney and Putnam Township to create a “trail town” district along the Lakelands Trail. Currently we are working to find funding for a wayfinding signage program that will direct users of the trails to services and businesses throughout the Township. One of the first steps in becoming a designated “Trail Town” district is for the Board of the local municipal to pass a resolution declaring the intent to establish a district. Attached to this report is a draft resolution for your review and approval. EXHIBITS Exhibit A-Draft Resolution Exhibit B- Michigan Township New “Leveraging your trail system for community and economic

development”

TOWNSHIP OF HAMBURG

RESOLUTION DECLARING THE INTENT TO ESTABLISH A TRAIL TOWN DISTRICT ALONG THE LAKELANDS TRAIL

At a regular meeting of the Township Board of the Township of Hamburg, Livingston County, State of Michigan, held at the Hamburg Township Hall located at 10405 Merrill Road, on April 5, 2016 beginning at 2:30 p.m., there were:

PRESENT: _________________________________________________________

ABSENT: ____________________________________________________

Moved by: ________, and supported by: _______ to adopt the following resolution:

WHEREAS, The Township of Hamburg is in close proximity to the Lakelands Trail, and other scenic trails; and WHEREAS, The Lakelands Trail State Park is a scenic multi-use trail that provides recreation opportunities for walkers, hikers, equestrians and cyclists; and WHEREAS, such trail provides a year-round source of pleasure and recreation to the area’s residents and visitors; and WHEREAS, the Lakeland’s Trail is a point of pride for the community; and WHEREAS, many of the citizens in and around the community of Hamburg Township and other visitors and citizens of the area are becoming more health conscious and are turning to hiking and biking as one of the major forms of maintaining a healthy body; and WHEREAS, the community of Hamburg Township is an ideal destination for many of today’s visitors to Michigan; and WHEREAS, Hamburg Township offers a variety of outdoor and cultural experiences to residents and visitors; and WHEREAS, available supporting services and facilities such as lodging and restaurants make Hamburg Township an outstanding heritage and nature-based tourism destination; and WHEREAS, casual walkers, day hikers, cyclists and weekend backpackers want to enjoy the trail and the community of Hamburg Township can provide the gateway to their experience; and WHEREAS, the communities of Hamburg Township, Putnam Township and the Village of Pinckney have a common interest in promotion of the trial.

NOW THEREFORE, BE IT RESOLVED by The Board of Hamburg Township, Livingston County, Michigan that it does hereby proclaim to be a Part of the LAKELANDS TRAIL TOWN DISTRICT. A roll call vote on the foregoing resolution was taken and was as follows: AYES: _________________________________________________________ NAYS: _________________________________________________________ ABSENT: ______________________________________________________ RESOLUTION DECLARED __________. STATE OF MICHIGAN ) ) ss COUNTY OF LIVINGSTON )

CERTIFICATION

I, James A. Neilson, being the duly elected Clerk of the Township of Hamburg, Livingston County, Michigan, hereby certify that (1) the foregoing is a true and complete copy of a resolution adopted by the Township Board, and the vote was taken thereon, at the meeting described in the introductory paragraph, at which time a quorum was present and remained through; (2) the original of such resolution is on file in the Clerk’s office, (3) the meeting was conducted and public notice thereof was given, pursuant to and in full compliance with the Open Meetings Act (Act No. 267, Public Acts of Michigan, 1976, as amended and (4) minutes of such meeting were kept and have been or will be made available as required thereby. Date: April 5, 2016 JAMES A. NEILSON Hamburg Township Clerk

PHONE: 810-231-1000

FAX: 810-231-4295


Hamburg, Michigan 48139-0157

Memorandum

To: Township Board of Trustees

From: Scott Pacheco, AICP

Date: April 5, 2016

Re: Dennis Pennington lot combination (15-27-301-123 and 15-27-300-044)

Attached is an application for the combination of a metes and bounds lot (TID 15-27-300-044)

and lots 122, 123, and one-half of lot 124 (TID 15-27-301-123) in the Strawberry Point Bluffs

subdivision. Parcel 15-27-300-044 abuts Strawberry Lake and is vacant; Parcel 15-27-301-123

is located off of Gallagher Boulevard and is improved with a single-family dwelling.

The sites are adjacent to each other and are zoned in the Waterfront Residential (WFR) district.

The combination of these two parcels will create a single site that is more in compliance with the

regulations of WFR zoning district. I recommend approval of this lot combination.

PHONE: 810-231-1000 FAX: 810-231-4295


Hamburg, Michigan 48139-0157

Memorandum

To: Township Board of Trustees

From: Scott Pacheco

Date: April 5, 2016

Re: Ruth Amy Walton Lot Combination of Parcels 15-02-101-003 and

15-02-101-164

Attached is an application for the combination of two parcels that includes two lots within the Cunningham’s Subdivision No 1. Parcel 15-02-101-003 containing lot 3 is developed with a single family structure; while Parcel 15-02-101-154 containing lot 2 is a vacant site. The applicant has requested that these parcels be combined for tax purposes. The subject sites are adjacent to each other and are zoned water front residential (WFR). The combination of these two parcels will create a single site that is more in compliance with the regulations of the zoning district than the existing lots on their own. I recommend approval of this lot combination.



MEMORANDUM

To: Township Board


Date: April 5, 2016

Subject: Hamburg Environmental Review Board (HERB): At the March 15, 2016 Township Board Strategic Planning Meeting the HERB Board was discussed. This HERB has not been utilized since 2006. Planning and Zoning Staff would recommend that the Township Board consider one of the following options:

1) Filling the existing nine member HERB and leaving everything else the same; 2) Changing the HERB by-laws to reduce the number of Board Members from nine to

five, filling the five member board and leaving everything else the same, or 3) Disbanding the HERB and amending the zoning ordinance by removing all references

to HERB and adding an option to request the review of an environmental consultant when deemed necessary.

The Hamburg Township Zoning Ordinance states that HERB can be used in the following ways: The Zoning Administrator of Planning Commission may refer final wetland determination, site plan review, land use permit, land division, subdivision, and condominium applications to the HERB for review under section 3.6.3 (B), 3.7 and 4.5.3 of the Zoning Ordinance. The HERB Board is required to review and make recommendations to the Zoning Administrator or the Planning Commission if there is proposed cutting and removing of vegetation within a natural rivers vegetation strip, or if there is a proposed creation or alteration to a water body under sections 7.5.1 (G) (G) (3), 9.2.2, and 9.2.3. Section 3.6.3 (B) of the zoning ordinance states “The Zoning Administrator or the Planning Commission may refer final wetland determinations to the HERB for review and comment, as described in Section 3.7 below.” Section 3.7 of the Zoning Ordinance states “the Zoning Administrator or the Planning Commission may request HERB review of any land use permit, site plan, subdivision, condominium or land division application to comment on environmental concerns related to the project and compliance with any Township, County, State and/or Federal environmental regulations. The Zoning Administrator shall schedule a meeting date for the HERB to review the

Hamburg Township Planning & Zoning Department HERB Status April 5, 2016 Page 2

application after all required information is submitted. Following review of the submittal, and other appropriate information, the HERB shall make a recommendation to the Township Planning Commission on the project's compliance with applicable Township, County, State and/or Federal environmental regulations, concerns with significant environmental impacts resulting from the proposal and suggested mitigation measures to minimize the impacts. If there is potential for the project to have a significant impact on the human and natural environment, the HERB may recommend to the Planning Commission that the applicant be require to conduct environmental assessments and/or produce documentation of compliance with any Township, County, State and/or Federal environmental regulations. Such environmental assessments, studies and documentation shall be prepared by a qualified professional and be the responsibility of the applicant. The purpose of this requirement is to ensure necessary analysis on the environmental impact is available to Township officials prior to any decision being made.” Section 4.5.3. of the Zoning Ordinance states “The Zoning Administrator or the Planning Commission, or the Township Board of Trustees may request a review by the Hamburg Environmental Review Board, under the provisions of section 3.7.1, HERB Review, of the environmental concerns with any site plan application and the site plan's compliance with all Township, County, State and/or Federal environmental regulations.” Section 7.5.1(G)(G)(3) of the Zoning Ordinance required that the Hamburg Environmental Review Board review and make a recommendation to the Zoning Administrator prior to allowing any cutting and removing of vegetation within a natural rivers vegetation strip. Section 9.2.2. of the zoning ordinance required a Special Use Permit except for activities which comply with Section 9.2.3. for the creation or alteration of a water body and “if a final wetlands determination is required per Section 3.6.3, the Zoning Administrator shall forward the completed application to the Hamburg Township Environmental Review Board (HERB) for review and recommendation prior to the hearing by the Planning Commission.” Section 9.3.2 of the zoning ordinance lists alterations of a water body that do not require a special use permit. However these alterations require a Land Use Permit and that prior to the issuing a LUP a completed application shall be forwarded to the HERB for review. Following approval by the HERB and subject to the approval and conditions of any applicable MDNR permit, the Zoning Administrator may than issue a Land Use Permit for the following project: A. Filling or dredging activities involving a total of thirty (30) cubic yards or less during a twenty-four (24) month period. B. Construction of a sea wall. C. Filling or dredging of wetlands conducted as part of an activity allowed within a wetland under the Goemere-Anderson Wetland Protection Act, P.A. 203 of 1979, as amended. D. Filling or dredging of wetlands conducted as part of an activity which has received a wetland use permit from the MDNR under the Goemere-Anderson Wetland Protection Act, P.A. 203 of 1979, as amended. These activities shall be subject to the following minimum standards:

1. Any fill, dredging, or construction shall not extend beyond the bulkhead line as established by review of the Michigan Department of Environmental Quality.

Hamburg Township Planning & Zoning Department HERB Status April 5, 2016 Page 3

2. Shoreline fill, dredging, or construction of bulkheads or seawalls shall be permitted for the following:

a. To stabilize the shoreline; b. To improve access to the water; c. To protect or improve the natural flow of water; and d. To improve the aesthetic value of the property.

3. In no case shall shoreline fill, dredging, or construction of bulkheads or seawalls impede the natural flow of water or obstruct the access of boaters to deeper waters. 4. No bulkheads, seawalls, or fill shall project beyond an existing bulkhead, seawall or shoreline in such a manner as to interfere with the normal flow or water, result in the deposit of debris, or cause a hindrance to navigation. 5. Bulkheads, seawalls, or fill shall not be constructed to exceed six (6) inches above the finished grade, or two (2) feet above the ordinary high water mark whichever is higher. 6. Proposed fill shall avoid the appearance of being added on. Any extension of land shall blend into the existing shoreline in a natural appearing manner including the use of natural materials such as rocks, rip-rapping materials, and native shoreline plant life. 7. Fabric for soil containment shall be used when appropriate. 8. Prior to final inspection of the project for shoreline filling or construction of bulkheads or seawalls, the land shall be graded and seeded so as to provide proper drainage within the applicant=s property, away from buildings and to leave the surface fit for other land uses permitted in the district. The grade must be established with 90 days of the completion of construction. 9. Stabilization of shoreline fill, dredging, or construction of bulkheads or seawalls within the Natural Rivers District shall utilize natural materials approved by the Zoning Administrator. These requirements may be waived where it is demonstrated by the applicant that alternative materials are necessary.

Because the Hamburg Environmental Review Board has not met since 2006, the HERB has not been reviewing the cutting or removal of trees within the natural rivers vegetation strip or any of the projects listed under section 9.2.3 as required in the zoning ordinance and neither the Planning Commission or the Zoning Administrator has request HERB to review a project since 2006. Because of the length of period since last utilizing HERB and to further streamline the development process, Planning and Zoning Staff would suggestion disbanding the HERB and amending the zoning ordinance to allow the Zoning Administrator or Planning Commission to request Environmental Review of a project by a qualified environmental consultant to be paid for by the applicant on any of the project that HERB would have looked at if deemed necessary. Exhibits: Exhibit A-HERB By-Laws and Rules of Procedure

03/30/16 To: Hamburg Township Board From: Tony Randazzo Re: New Server I request that the Township Board approve the purchase of a new Dell T630 Poweredge server in the amount of $9,255.53. The new machine will replace the current mail server which is now better suited for other tasks due to its age. The new server will provide better speed, manageability and reliability of the computer network. I tried to obtain a competing quote from HP on multiple occasions but they failed to respond. This purchase was anticipated in this year’s budget and will be allocated to line item 101.258.980 in the computer budget.

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139

Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

http://www.hamburg.mi.us/

Quote Summary_726713046

file:///C|/Users/tonyr/AppData/Local/Microsoft/Windows/Temporary Internet Files/Content.Outlook/42W93U02/Quote_726713046.html[3/30/2016 4:37:31 PM]

QUOTATIONQuote #: 726713046

Customer #: 6142904

Contract #: 99AGZ

CustomerAgreement #: MHEC-07012015

Quote Date: 03/30/2016

Date: 3/30/2016 Customer Name: HAMBURG TOWNSHIP

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Sales Professional Information

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GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $6,105.59 GROUP TOTAL: $6,105.59

Description Quantity

PowerEdge T630 Server (210-ACWJ) 1PowerEdge T630 Motherboard (329-BCIU) 1ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 3 Year (976-8209) 1ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (976-8218) 1Dell Hardware Limited Warranty Plus On Site Service (976-8285) 1Thank you choosing Dell ProSupport. For tech support, visit http://www.dell.com/support or call 1-800- 945-3355 (989-3439) 1US Order (332-1286) 1On-Site Installation Declined (900-9997) 1PowerEdge T630 Shipping (340-AKLY) 1On-Board LOM 1GBE (Dual Port for Towers, Quad Port for Racks and Blades ) (542-BBBP) 1iDRAC8 Express, integrated Dell Remote Access Controller, Express (385-BBHN) 1Chassis with up to 8, 3.5" Hard Drives, Tower Configuration (321-BBJP) 1Bezel (325-BBHK) 1Performance BIOS Settings (384-BBBL) 1RAID 1 for H330/H730/H730P (2 HDDs or SSDs) (780-BBIN) 1PERC H730 RAID Controller, 1GB NV Cache (405-AADT) 1SanDisk DAS Cache, 90 Day Trial License (632-BBDC) 1Intel Xeon E5-2620 v3 2.4GHz,15M Cache,8.00GT/s QPI,Turbo,HT,6C/12T (85W) Max Mem 1866MHz (338-BFFV) 1Upgrade to Two Intel Xeon E5-2620 v3 2.4GHz,15M Cache,8.00GT/s QPI,Turbo,HT,6C/12T (85W) (374-BBHC) 116GB RDIMM, 2133 MT/s, Dual Rank, x4 Data Width (370-ABUG) 42133MT/s RDIMMs (370-ABUF) 1Performance Optimized (370-AAIP) 1200GB Solid State Drive SATA Mix Use MLC 6Gbps 2.5in Hot-plug Drive,3.5in HYB CARR, S3610 (400-AIFU) 2Electronic System Documentation and OpenManage DVD Kit, PowerEdge T630 (343-

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mailto:[email protected]



BBDE) 1DVD+/-RW, SATA, Internal (429-AAHW) 1No Rack Rails, No Cable Management Arm, No Casters (770-BBCR) 1Dual, Hot-plug, Redundant Power Supply (1+1), 750W (450-ADWS) 1NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord, North America (450-AALV) 2Windows Server 2012R2 Standard Edition,Factory Installed, No Media, 2 Socket, 2 VMs,NO CALs (618-BBDS) 1Windows Server 2012R2 Standard, Media, FI Standard Ed Downgrade image, Eng (634-BBOZ) 15-pack of Windows Server 2012 User CALs (Standard or Datacenter) (421-9219) 10105W Heatsink for PowerEdge T630 (412-AADW) 1105W Heatsink for PowerEdge T630 (412-AADW) 1

SOFTWARE & ACCESSORIES GROUP TOTAL: $3,149.94

Product Quantity Unit Price Total

600GB 15K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive,3.5in HYB CARR,CusKit (400-AJSC) 6 $524.99 $3,149.94

*Total Purchase Price: $9,255.53

Product Subtotal: $9,255.53 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS

(* Amount denoted in $)

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03/31/16 To: Hamburg Township Board From: Tony Randazzo & Dave Podvoyski Re: DPW Phone Stipends We recommend that Glen Keller and Kyle Sitarek receive monthly phone stipends in the amount of $35.00. This is an increase from the $20.00 per month they are currently receiving. As full time DPW employees, it is appropriate for them to be at this level given the volume of calls they receive. We also request that these stipends be made retroactive to January 2016.

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139

Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

http://www.hamburg.mi.us/

RESOLUTION

11th. ANNUAL HAMBURG FAMILY FUN FEST

SPEED LIMIT REDUCTION REQUEST LIVINGSTON COUNTY ROAD COMMISSION

At a regular meeting of the Hamburg Township Board of Trustees, held at the Hamburg Township Hall located at 10405 Merrill Road, Hamburg Township, Livingston County, Michigan, on April 5, 2016 beginning at 2:30 p.m., there were:

PRESENT: __________________________________________________

ABSENT: ___________________________________________________

and the following preamble and resolution were moved for adoption by _______, and supported by _______:

WHEREAS, Merrill Road, a Livingston County Road, running north and south between Michigan State Highway 36 (M-36) and Strawberry Lake Road bisects Hamburg Township Manly Bennett Park; and

WHEREAS, from June 15, 2016 through June 18, 2016, the Bennett Park facility will host the 11th Annual Hamburg Family Fun Fest. Given the number and types of events, including fireworks shows, concerts, a circus and petting zoo, and amusement rides, it is anticipated that this event will draw thousands of participants to the area; and

WHEREAS, the speed limit on Merrill Road is 55 mph; and

WHEREAS, the Hamburg Township police station is part of the municipal complex located within the park with an indirect access to Merrill Road.

NOW THEREFORE BE IT RESOLVED, that the Hamburg Township Board of Trustees, hereby petitions the Livingston County Road Commission (LCRC), as a matter of public health, safety and welfare, to reduce the speed limit on Merrill Road between M-36 and Strawberry Lake Road (through the Manly Bennett Park) from the current 55 mph to 35 mph during the Hamburg Family Fun Fest - June 15th through June 18th, 2015.

Upon a roll call vote of the Board, the following voted:

AYES: ______________________________________________

NAYS: ______________________________________________

ABSENT: ___________________________________________

Resolution Declared ________.

CERTIFICATION

I, James A. Neilson, being the duly elected Clerk of the Township of Hamburg, Livingston County, Michigan, hereby certify that (1) the foregoing is a true and complete copy of a resolution duly adopted by the Township Board, and the vote taken thereon, at the meeting described in the introductory paragraph, at which time a quorum was present and remained throughout; (2) the original of such resolution is on file in the Clerk's office; (3) the meeting was conducted, and public notice thereof was given, pursuant to and in full compliance with the Open Meetings Act (Act No. 267, Public Acts of Michigan, 1976, as amended) and (4) minutes of such meeting were kept and have been or will be made available as required thereby.

James A. Neilson Date: April 5, 2016 Hamburg Township Clerk

RESOLUTION

11th. ANNUAL HAMBURG FAMILY FUN FEST BANNER PERMIT REQUEST

LIVINGSTON COUNTY ROAD COMMISSION

At a regular meeting of the Board of Trustees of the Township of Hamburg, Livingston County, State of Michigan, held at the Hamburg Township Hall on April 5, 2016, beginning at 2:30 p.m., there were:

PRESENT: __________________________________________________

ABSENT: ___________________________________________________

and the following preamble and resolution were moved for adoption by ______ supported by ______:

WHEREAS, in 2005, the non-profit, 501(c)(3) organization - Hamburg Enhanced Recreation Organization (H.E.R.0.) was formed whose purpose is to support the continued development of recreational opportunities within Hamburg Township; and

WHEREAS, the Hamburg Township Board recognizes H.E.R.O. as a Township volunteer organization and supports their efforts to further enhance the recreational opportunities at the Manly Bennett Park facility; and

WHEREAS, H.E.R.O. is hosting the 11th Annual Hamburg Family Fun Fest scheduled for June 15, 2016 through June 18, 2016 at Bennett Park; and

WHEREAS, to announce this event and draw the attention of the crowds of people that travel to and from the park facility during the baseball and soccer season, H.E.R.O. wishes to place a banner across Merrill Road on the banner poles permanently installed in the Merrill Road right-of-way located approximately 250 feet south of the railroad track; and

WHEREAS, a permit from the Livingston County Road Commission (LCRC) is required to place the banner and the LCRC will only issue a banner permit to the local municipality.

NOW, THEREFORE BE IT RESOLVED, that the Hamburg Township Board of Trustees hereby requests a permit from the Livingston County Road Commission to place a banner across Merrill Road, from May 1, 2016 through June 30, 2016, announcing the Hamburg Family Fun Fest scheduled for June 15th through June 18th, 2016

Upon a roll call vote of the Board, the following voted:

AYES: __________________________________________________________

NAYS: __________________________________________________________

ABSENT: ________________________________________________________

Resolution Declared ________.

CERTIFICATION

I, James A Neilson, being the duly elected Clerk of the Township of Hamburg, Livingston County, Michigan, hereby certify that (1) the foregoing is a true and complete copy of a resolution duly adopted by the Township Board, and the vote taken thereon, at the meeting described in the introductory paragraph, at which time a quorum was present and remained throughout; (2) the original of such resolution is on file in the Clerk's office; (3) the meeting was conducted, and public notice thereof was given, pursuant to and in full compliance with the Open Meetings Act (Act No. 267, Public Acts of Michigan, 1976, as amended) and (4) minutes of such meeting were kept and have been or will be made available as required thereby.

James A. Neilson

April 5, 2016 Hamburg Township Clerk



MEMORANDUM

To: Hamburg Township Board of Trustees

From: Jim Neilson, Hamburg Township Clerk

Date: April 5, 2016

Subject: Parks & Recreation Committee – Appointment - Cliff Auxier

With the resignation of Tim Wiggle we now have a vacancy on the Parks and Recreation Committee. I would like to request that the Board of Trustees approve Mr. Cliff Auxier as a member of the Parks & Recreation Committee. Cliff is a ten-year resident with significant work and management experience with the FAA. Looking to the future, Cliff wants to become more involved in this community. Cliff will serve the remainder of Tim Wiggles term that expires December 31, 2017.

Memorandum Date: March 28, 2016 To: Township Board of Trustees From: Deby Henneman, Parks Coordinator Re: Park Procedures – Possible items to address with sub-committee In order to proceed with updates to the Parks & Recreation Policies and Procedures Manual, there are several topics that require input and/or clarification. Some of these topics are new concerns that have arisen, some are items that require clarification for future use. After discussion at the Parks and Recreation meeting on March 22, 2016, it was suggested that a sub-committee be formed with select members of Parks & Recreation, Township Board, and Public Safety, to address the following:

• For-Profit use of Park o Park Use Policy currently requires Non-profit status for regular/event use o For-profits are allowed for events such as company picnics, with proof of insurance o For-profits are allowed when present under a Non-profit approved use

• Park Fees o $5 resident/$10 non-resident for seasonal sports group use

Outside groups charged the same seasonal rate? What paperwork is required? o In-kind donations

Currently only applied to Event use, can we apply to seasonal? o Hold the date deposit

Once dates are set and deposit received, can refund or adjustments be made at discretion of Clerk?

o Event rates/all fields in an area - $350 recognized user, $750 non-recognized user Should rates differ if for-profit allowed?

• Public Safety o Merrill Rd. 55 mph

Capacity needs to be quantified for all areas of parklands How do we prohibit/control crossing between parks? Limit numbers? Is installing a second crosswalk responsible? Installation of overpass? Tunnel? Do we pursue Grants? Any solution must be ADA compliant

o Fire Inspector (I have started working on this with J. Zernick) Must inspect all vendors at events

• Violators will be removed from park/authority of Fire Inspector • Inspections planned for Friday before event, possible Saturday AM

Process will require internal procedure • Fee for inspection included in Park fee structure? • Supplemental application for vendors required with Park Use


1

EXCERPT FROM PARKS AND RECREATION COMMITTEE

MEETING MINUTES To the attention of: Hamburg Township Board of Trustees Re: Draft Parks & Recreation Minutes Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Parks & Recreation Committee: Date of Meeting: March 22, 2016 Board Members Present: Haag, Wiggle, Koeble, Bennett, Dolan Board Members Absent: Hoskins, Neilson Non-Voting Members Present: Henneman Non-Voting Members Absent: Duffany, Miller, Hogrebe, Williamson Text of Motions: Motion by Dolan, supported by Haag, to recommend denial of the Plucking Grounds Antique Marketplace event as submitted, on application dated March 11, 2016, based on the fact that there are no policies in place to allow park use to a for-profit entity at this time, and to recommend that the Township Board set up a sub-committee with members of the Parks & Recreation Committee as well as Public Safety, to discuss and formulate a plan for topics as follows: Park Fees, Allowing Use to For-Profits, Safety Concerns/Crosswalks/Large Events, and Quantifying the Park capacity for all areas of the park and various trailheads. VOICE VOTE: Ayes: 5, Absent: 2 (Hoskins, Neilson) MOTION CARRIED I, DEBRA HENNEMAN, Hamburg Township recording secretary to the Parks & Recreation Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular Meeting of the Parks & Recreation Committee. Date: March 28, 2016

DEBRA HENNEMAN HAMBURG TOWNSHIP RECORDING SECRETARY


Date: March 17, 2016 To: Parks and Recreation Committee From: Deby Henneman, Parks Coordinator Re: Park Use Application from: Antique Mercantile, Inc./Jennifer Eades Event: Plucking Grounds Antique Marketplace Proposed Date: TBD - July 2017 We are in receipt of an application from Antique Mercantile, Inc./Jennifer Eades, requesting that we consider her use of areas as outlined in the packet, for an outdoor antique show, during dates to be determined in July of 2017. I have included this application in the packet for discussion. Should the Parks and Recreation Committee decide to support this type of activity, approval of this application would require changes to the current Park Use Policy and its procedures as well as possible changes to the Park Use Fee Schedule. There is currently no mechanism to allow use to “for-profit” entities. I believe we will be seeing more requests of this nature, not only for Manly Bennett Park, but also for the Lakelands Trail, and feel we need to be prepared to either deny them entirely or have them incorporated into our Fee Schedule and policy. A work group to analyze the data as relates to fees we are currently collecting, expenses that we occur to maintain the fields as sports fields, the expectations from Public Safety, etc. may be a good start. Once the data is analyzed, a proposal could be presented to the Parks & Recreation Committee for their recommendation to the Board. The applicant would like a response within 1-year of the proposed event, so we have a couple of months to make a decision. I would recommend forming a work-group with members of Public Safety to work on proposed changes to the park fee schedule.

Hamburg Township Manly Bennett Park I Submit by Email ll ._ _Pr_in_t_Fo_r_m__, Park Use Application and

Release of Liability & Indemnification Agreement (Application must be submitted 60 days before required use)

10405 Merrill Road Hamburg, Ml 48139 (810) 231-1000 X-218 Office (810) 231-4295 Fax

Applicant Information:

NameofEvent: I Vt..LU'..1<'..if'.U . ., &,~l.\.tJD.S 11-tJ!l&\W: M~PtJHE

Type of Event: I ArJ11Qu,t? St\olD

Applicant Name:j Ai-!11 QI..\£ IV'\ff..C A l\lnt..£ 1 INC. . / jEtJtJ1h::-e... £Ai)~ I Park Use Category: I ~-------~

Date(s) ofEvent: I Jl..L.Lj 1Lii·1 --~D I Time(s) of Event: I Sfc A-rn:tcttME::NI

j Suite or Apt. #: I ~--·

Applicant Address:l 4oq H-t,.tf f Sf.

Applicant City:! JAt.J'...So"'-1 j Applicant State: I MI j Applicant Zip: I y'h . .c I

Contact Person: I J~i0r.J1ful'L EA-t>ES: I Contact Title: I 01,l . .\1'-ltl'.... ~----------~

ContactPhone: I ~)l(l'14{ ·1<U,i

Contact Email: I jt.N\.1kft?. tht..:..1-hi~~tr"l!t.l<"\tll.u . t....:r.A I All Co-applicants must also sign all applications and waivers

Event Co-applicant, if any: Co-applicant Phone:

Co-applicant relationship to Applicant: ~---------------------------------'

Insurance Information:

Insurance Carrier: I f-Ai.M f\1..1.,f..E°F\'U I Policy Number: l\o~\XO\J~- I ~---------------~

General Liability Limit: ~---------------~ Expiration Date: I u~ Q~ \ I Catificak= of lnsurunce must. M provided by all applicants as outlined in Appendix 8 in ihe Parle Faciliry Uu Policy

Event Description:

Details of Event including number of days needed for the event, setup and teardown:

(any information that doesn't pertain to the event please indicat.e "not applicable" or "N/ A")

Estimated Number of Participants:!~-~~[[_>------~' Estimated Number of Spectators/Guests: C:... r ... rv) 'J1 l,;\ . .... _

Estimated percentage of Hamburg Resident participation: I ')() I Estimated percentage of non-resident: ... 1---'fj.):._' ___ ___,

Details of the Township site required for Proposed Event, please include site plan drawing of layout for any Special Events:

Page l of 4 Park Use Application PA120313dh

Will there be camping and trailer facilities? If so, are overnight stays anticipated?: ~('I ....._ __________________ ~

Number of Volunteers: .... I _f_l-___ _ _ _,, Are Volunteers trained?: .... I _v ... ~_ESJ_" ____ ~, PlnrseanachcopyofVol11nt_.Handboolcifupp1tcable

Will tents be used?: '~---'------'' Alltent/oarlionsmustbepre-approved

If so, indicate locations:

Will admission be charged?:!.___\,~"""-_____ _,

Parking fee charged?:!.__ __ \\J_\_o _____ __.. If so, how much?:

Valet service available?: WO If so, how much?:

If music is played or performed, will there be a separate fee?: ! .... _~_(:~!-----~ Jf so, how much?:

Have all participants, vendors and volunteers, including those from other Organizations, signed hold harmless agreements to protect Hamburg Township, its Residents, Staff and Officials from any and all Liability that may arise due to this proposed event? Please provide blank copy of any forms used reflectin9 Hold Harmless langua9e prior to event

0Yes 0No

so, describe:

Will there be Fireworks or any I rJo ~ other pyrotechnic display? If

~-------------------------------------~ Insurance requirements lo be establisbed d'1ring lire event 11'View process as stated In Appendix B of the Parle Facilicy Use Policy

Will there be any animals present? If so, describe: (Pets are not allowed in parkland during events) Domestic Animal. Control Ordinance #87 and the Park Facility Use Pol.icy

Will there be Amusement rides or games? If so, describe:

/\_(O-

lnsurona! requirement< lobe establi511aldruiag the event review process as staled in Appendix B o(lhe l'arl< Fua1ity Use Policy

grounds? If so, describe:

Will there be a need f~r vehicles I ht>Lf C A (l.. L!J to be used on Township

..._ _____________________________________ __,

Personal vehicles used on Townshipgrouads ,..,,,.Ure proof of A111o Uability based on tht:description of use and areas needing lo bt: accessed by lbe W?hidt: during the event

Will Food/Beverages I "''° "--"', 1v1- _,.,.. beserved? Ifso,list ...) t::t:- n11r-1 C~ t:::l'-'1

types of food and name of person ( s) serving:

For anydtlng olher than pre-packaged foods. lleall.lt Department Permits Qnd verification of Products LiabDlty CoverGIJC must be pro11ida:l

Will there be a need for Private Security or Emergency Responders? If so, describe:

Specific services required from the Township, if any:

Page 2 of 4 Park Use Application PA120313dh

Organized Sports and/or Sporting Events: This section not applicable to non-sports related events.

Please indicate type of sports event: D Regular Season (Games/Practices) D Sports Tournament D Other Sports Event

If Tournament or other event, please describe:

All Regular Season sports participants MUST complete the Hambu provide these forms to the Township.

ownship Sports Group Medical Waiver and Authorization and

Initials!,__ ____ _,

All Tournament participants, including those from other Organizations, shall sign Ho! rmless clauses to protect Hamburg Township, its Residents, Staff and Officials from any and all Liability that may arise due tot roposed event Please provide executed tournament log reflecting Hold Harmless language after the event.

Initials

All Sports Group Hedicnl WaiVf!r and A.uthorizacions anti Hold Hannkss forms must. supplied to rhe Township at tJme of regiSlracion.

Participant Information:

Please indicate total number of HAMBURG TOWNSHIP participants in your organization: '-I ---'-¢ ______________ __,

Please indicate total number of NON-RESIDENT participants in your organization:

Please indicate, or attach a copy of the fee structure for participation in this sports season/tournament/event:

Upon Park Approval, the applicant will provide a roster of all participants Contact Information: including their names, ages and residency information

Please indicate on premise contact for before, during and after the event: '""'' J""-=-t -'--f\c_/tJ_ /_;_(f;_:L __ L:;.::..-::::-'-lt_,_i)~E""S'-·, _ __________ _,

Event Contact Phone: I 6i 1 '7L/ r 1ci·u I Event Contact Cell Phone: I 511 l q l. · CJ]J)o

Please indicate person in charge of concessions, if any: ._I .... S._' J'.hvJ...:..:....-"-t;.--'-A-'-S=-'--=-frfw_,_,_""'-=-11_,~""---------------------' Concessions Contact Phone:

Types of Food.s/Beverages that will be served (Prepackaged only):

Please indicate the process by which you complete Background Checks:

11 Concessions Contact Cell Phone:

Id I rt-·

Background Checks may be nquind as ourJine.d in llamburg Township Park Fucifity U.w Policy~ as rcfcn:nc:crl in Section 4-.4 aml OMdined in Appendix A.

Other Information:

Please provide anyother .Sc;t:;. HtrA c.+hv!E:t--..iT information regarding your event that you may find helpful:

II

Page 3 of 4 Park Use Appliration PA11 2213dh

Release of Liability & Indemnification Agreement The approval of this parlt use request is contingent upon receipt of all requested information, review process of the Hamburg Township Parks & Recreation Committee, and approval of the Hamburg Township Board. The applicant mig> be required to provide additional information as is deemed necessary by the Parks & Recreation Committee and/or Township Board, and may be required to meet with the Parks Administrator and/or Parks Coordinator to supply additional information or answer questions. I/the Park Use application is received less than 60 days prior to the requested event date, the Parks & Recreation Committee and Township Board may process the application, however, the application fee may be increased in an amount to be determined by the Parks & Recreation Committee and/or the Township Board

The Undersigned acknowledges that he/she/they are authorized to sign this application on behalf of the applicant and that he/she/they have received a copy of all documents relating to the use of the park and recreational facilities including the Hamburg Township Park Facility Use Policy Rules and Regulations

In further consideration of entering into this agreement, to the fullest extend permitted by law, the Applicant agrees to defend, pay on behalf of, indemnify, and bold harmless Hamburg Township, its elected and appointed officials, employees and volunteers, and others working on behalf of Hamburg Township against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from Hamburg Township, by reason of personal injury, including bodily injury or death and /or property damage, including loss of use thereof, which arises out of, or is in any way connected or associated with this contract

The Applicant covenants and agrees that it will have a representative on the premises at all times to monitor the set-up, use and tear-down of the use and all activities related to thereto and under no circumstances shall the use of the park be granted or sublet to any other group or organization without the express written permission of the Hamburg Township Board of Trustees

Any Applicant or group or entity co-hosting an event must provide a Certificate of lnsu.rance naming Hamburg Township as an additional insured and proof of that coverage must be provided prior to the issuance of the permit for the event. The Applicant and/or co-host of any event must comply with all rules, regulations and policies of the Township pertaining to the said use and will be ultimately responsible for any and all damages to any Hamburg Township property resulting from the use, and shall otherwise restore the Township property to its previous condition

Personal Property Dama&e Claims: The applicant hereby releases Hamburg Township, its elected and appointed officials, employees and volunteers, and others working on behalfof Hamburg Township, from any and all liability or responsibility to the applicant or anyone claiming through or under the applicant by way of subrogation or otherwise, for any loss or damage to applicant's property resulting from any incident, except damages resulting from the gross negligence of the Township, as it relates to the activities and uses contemplated by the application. It is understood by the applicant, that all private property kept, stored or maintained in and on the Hamburg Township Park and recreational facilities shall be so kept, stored or maintained at the risk of

~~ ~ Initials: ~

Public Health & Safety; The applicant hereby swears and attests that they have complied with all aspects and intent, of Background Checks and that they are in compliance with the Michigan Sports Concussion Law, Acts 342 & 343, Public Acts of 2012, as referenced in Section 4.4 of the Park Facility Use Policy and outlined in Appendix A. The applicant understands that falsification of the about statement and/or failure to comply with these requirements may result in the suspension and/or revocat ion of the use of the Hamburg Township Parkland facilities ~

Initials: L-{::jd-J Confirmation of lndjyjdual Participation: (Sports Groups): The applicant hereby swears and attests that they have obtained original signatures and initials on the Hamburg Township Sports Group Medical Wai.ver and Authorization for all participants that will be utilizing the Hamburg Township Park Facilities for sport related activities. Furthermore, these forms waive, release and discharge from any and all liability for death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter accrue, including traveling to and from practice, game or any event, the following entities: Hamburg Township, its elected and appointed officials, employees and volunteers, representatives and agents, and others working or acting on behalf of Hamburg Township. Furthermore, the applicant will submit all original forms to the Hamburg Township Parks and Recreation Department and attest that they are in compliance with the Michigan Sports Concussion Law, Acts 342 & 343, Public Acts of 2012, as referenced in Section 4.4 of the Park Facility Use Policy and outlined in Appendix A ~

Co-Applicant's Signature:

Parks Coordinator:

Comments:

Application has been (Check One) 0Approved

Hamburg Township Clerk:

Date:

Date:

Date:

For office use only

D Denied

Initials: ~

Page 4 of 4 Park Use Appttai lioo PA1203 l 3 db

Manly Bennett West Soccer Fields Conftgul'Dtion a.r of Augint 1, 2012

H-1/ 1- ll vll (useable field 240'x 390') H-2/ 2- 8v8 (useable field 310' x 390') H-3/ l- 8v8 (useable field 245' x 360') H-4/ 2- 6v6 (useable field 330' x 250') H-5/ 2- 6v6 (useable fie1d 270' x 250') H-6/ l- llvll (useable field 250' x 350') H-7 I 1- 8v8 & I- 6v6 (useable field 250' x 350') H-8/ I- 6v6 & 3 Youth fields (useable field 290' x 340')

• Parking Areas

D Best location for tent to avoid sprinkler system

D Best location for an event dumpster

* Concession Stand Location

Manly Bermett East Baseball. Football & RC Flyer's Fields Configw-ation as of Au/{IUI l , 2012

B-1/ Lg Ball Diamond (useable field ) B-2/ Med Ball Diamond (useable field ) B-3/ Med Bal1 Diamond (useable field ) B-4/ Med Bal1 Diamond (useable field ) T-B/ T-Ball Diamonds 6, 7, 8 & 9

F-1/ Football Field with Goals (useable field F-2/ Football Practice field (useable field F-3/ Football Practice field (useable field

) )

)

Flyer's Field/ Use limited to RC flight related activity

* Concession Stand Location

Show Producer:

•

PLUCKING GROUNDS ANTIQUE MARKETPLACE

Antique Mercantile, Inc.

409 Hupp

Jackson, :Michigan 49201

(517) 748-7921

Theantiquemercantile.com

Jennifer Bernard Eades

(517) 292-9250

[email protected]

Show Information: Friday, July *", 2017 (Installation) - Noon to 6 :00 pm

Saturday, July**, 2017 (Show) - 9 :00 am to 8 :00 pm

Sunday, July**, 2017 (Removal & Clean Up) - 9:00 am to 9:00 pm

Manly Beunett Memorial Park East

Hamburg, Michigan

Plucking Grounds Antique Marketplace will consist of 300 vendor booths offering antiques, primitives, vintage, repurposed and industrial items. Live music will play and food / beverages (food trucks) will be offered for attendees. An estimated number of 5,000 shoppers will attend, each paying a $5 entry fee. Attendees will be both, local residents and non-residents.

Pets (service dogs permitted), smoking and alcohol will not be permitted at the show.

/ ---}

PLUCKING GROUNDS ANTIQUE MARKETPLACE

lOxlO Space:

10x20 Space:

$ 200

$ 375

DEALER INFORMATION

Print Name _______________ Business Name--------------

Address ________________ City/state/Zip _____________ _

SalesTaxlO _______ Landline _____ Cell ______ Email _______ _

Booth Staff (Names/Cell) ______________ ----------------

Primary Contact Signature ---------------- Date __________ _

Booth Staff Signature --------- -------- Date __________ _

Booth staff Signature ----------------- Date __________ _

METHOD OF PAYMENT

VISA MASTERCARD AMERICAN EXPRESS DISCOVER CHECK Circle Method of Payment

Name on Gard Credit Gard Number Expiration 0000 CVCode

Gardholder Signature Dale

Circle Size 10x10-$200 10x20-$375 PLEASE MAKE CHECKS PAYABLE TO: ANTIQUE MERCANTILE

Show Prnducer: Antique Mercantile. lnc. - 409 Hupp Street-Jackson. Michigan 49201

IMPORTANT INFORMATION:

In consideration of the covenants hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is mutually agreed by the parties hereto as follows:

Antique Mercantile, Inc. and Hamburg Township will not be held responsible for any personal injury, damage, theft or loss of any items. Vendors are responsible for his/her insurance and personal liability.

Show set up is Friday, July**, 2017 between the hours of*:** am and*:** pm. Show hours are Saturday, July**, 2017 between *:** am and *:** pm. ALL VENDORS MUST NOT BEGIN TEAR OUT UNTIL SHOW CLOSE. Tear down must be completed by Sunday, July••, 2011-•:•• pm. The show will proceed rain or shine. Please prepare accordingly for forecasted weather conditions.

Booth cancellations must be submitted 30 days prior to show set up. No refunds will be given beyond that point.

In order to participate, vendors must supply a copy of their State sales tax license. Vendors are responsible for the collection and submission of their 6% Michigan State Sales I Use taxes.

Food I beverage sales are not permitted in any booth. Smoking, alcohol and pets are strictly prohibited.

All items for sale MUST be of antique origin. Collectibles such as fast food memorabilia, Pez dispensers, Nascar, and all other such collectibles are strictly prohibited. Antique Mercantile reserves the right to remove any such items from a vendor booth at any time. Acceptable items are genuine antique items, furniture, repurposed items, primitives, vintage and industrial. Any children's toy must be pre-1950 in manufacture to qualify. Glass pieces are permitted however, no 'all glass' booths will be permitted.

No professionally installed tents are permitted on the grounds. Vendors may use weighted 'pop up awnings'. No ground support stakes are permitted due to potential sprinkler system damage. Thank you for your cooperation.

Vendor Signature Date

From: Brittany Campbell Sent: Wednesday, March 30, 2016 4:36 PM To: Pat Hohl; Jim Neilson Cc: Deby Henneman Subject: Bids for Land Balancing at Park Importance: High Attached please find the bid tab for the proposed land balance project at the Township park. Brittany

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

Bid Tabulation Bid Request: March 30, 2016 for

Land Balancing of Five Acre Site Parking Use for Parks & Rec. Dept.

Hamburg Township, Michigan

Contractor: Bob Myers Excavating, Inc. 8111 Hammel Rd.

Brighton, MI 48116 (810) 231-2044

Fonson, Inc. 7644 Whitmore Lake Rd.

Brighton, MI 48116 (810) 231-5188

Work to be Completed Site Preparation, Land Balancing and Drainage. 1. Remove trees/brush as needed, stock pile topsoil on site for later use. 2. Mass balance approx. five (5) acres using on-site spoils. Contractor to create positive drainage for future parking, compact areas where filling occurs, and insure compaction for adequate support of carnival rides in 2017. 3. Fine grade sub-grade for top soil, proof and roll area to make ready for top soil. Re-spread top-soil and fine grade complete area.

$ 31,400.00

$ 68,200.00

*Bid includes seeding and mulching of site.

Existing Driveway Upgrades. Furnish and install crushed limestone or asphalt on existing drive and grade.

$ 1,200.00

$ 2,250.00

Contractor shall provide all equipment, materials and labor to complete project.

Total Bid Price for Project: $ 32,600.00 $ 70,450.00

PROPOSALDate

3/14/2016PROPOSAL #

2016-009

Name & Address

HAMBURG TOWNSHIPATTN: ACCOUNTS PAYABLEP.O. BOX 157HAMBURG, MI 48139

Misc. Info.

Phone # Fax

Project Name

Total

810-231-1000 - EXT210 810-231-8157 garage

Customer Alt. Ph...

FX 810-231-4295 twp

Known For Honesty & Quality Since 1969

Bob Myers Excavating, Inc.8111 Hammel RoadBrighton, MI 48116

(810) 231-2044 (810) 231-9790 [email protected]

Description Total

RE: BALANCING 5 ACRE SITE FOR PARKING

REMOVE EXISTING TREES AND BRUSH AS NEEDED. STRIP AND STOCK PILE TOP SOILON SITE FOR LATER USE. MASS BALANCE APROX. 5 ACRES OF AREA USING ON SITESPOILS AND CREATE POSITIVE DRAINAGE FOR FUTURE PARKING AREA. COMPACTAREAS WERE FILLING WILL OCCUR. FINE GRAND SUBGRADE FOR TOP SOIL. PROOFROLL TOTAL AREA, READY FOR TOP SOIL. RE-SPREAD TOP SOIL AND FINE GRADEAREA COMPLETE.

31,400.00

FURNISH AND INSTALL ASPHALT MILLINGS ON EXISTING DRIVE AND GRADE. 1,200.00

$32,600.00


Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Allen Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies

Jason Negri

MEMORANDUM

TO: Hamburg Township Board of Trustees FROM: Patricia Hughes SUBJECT: Buy-back of Cemetery Lots DATE: March 29, 2016 David and Michelle Leach have provided a notarized letter (attached), dated March 28, 2016, requesting that Hamburg Township purchase the cemetery lots in the South Hamburg Cemetery that Mr. and Mrs. Leach bought on November 15, 1990 as they’ve decided not to use them. The two lots are: Block 176, Grave 6 Block 181, Grave l The purchase price was $175 for each lot, for a total amount of $350. I have attached a copy of the receipt issued by Deputy Clerk Linda Hartman for Permit 107. The mailing address is: David & Michelle Leach 6650 Challis Road Brighton, MI 48116

10405 Merrill Road ♦ P.O. Box 157 Hamburg, MI 48139 Phone: 810.231.1000 ♦ Fax: 810.231.4295 www.hamburg.mi.us

EXCERPT FROM HAMBURG TOWNSHIP PERSONNEL COMMITTEE MEETING MINUTES

Re: Hamburg Township Personnel Committee Minutes Please be apprised of this excerpt from the [X] Unapproved [ ] Approved Minutes of the Meeting of the Hamburg Township Personnel Committee: Date of Meeting: March 22, 2016 Members Present: Chairman Jason Negri, Clerk Jim Neilson, Trustee Bill Hahn Members Absent: None Others Present: Assessor Susan Murray, Supervisor Pat Hohl, & Recording Secretary Pat Hughes 8A. Annual Wage Index Amount for Fiscal Year 2016/2017

The October 2014 Compensation Study recommended that the Township review the wage scales (min, midpoint, max) on an annual basis and adjust as appropriate, and that the Bureau of Labor Statistics (BLS) Employment Cost Index (ECI) for state and local government workers is a good source of the data. On January 29, 2016 the BLS released the following: for state and local government workers wages and salaries increased 1.8 percent for the 12-month period ending in December 2015. MOTION BY NEGRI, SUPPORTED BY HAHN, TO ADJUST THE SALARY RANGES IN THE COMPENSATION STUDY BY A 1.8% INCREASE FOR FY 2016/17 AND TO RECOMMEND A 1.8% ECI WAGE INCREASE FOR ALL EMPLOYEES WHO ARE ELIGIBLE WITH THEIR SUPERVISORS APPROVAL EFFECTIVE JULY 1, 2016.

Motion passed unanimously.

State of Michigan } County of Livingston } Township of Hamburg } I, James A. Neilson, Hamburg Township Clerk, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular Meeting of the Hamburg Township Personnel Committee. Date: March 29, 2016

JAMES A. NEILSON HAMBURG TOWNSHIP CLERK

Classification and Compensation Structure © Rahmberg, Stover & Associates. LLC 28 Classification and Compensation Structure

It is important to note that market data is simply data and does not represent an absolute indication of the value of any position. Accordingly, a classification and compensation structure that balances external competitiveness with internal equity was developed for use by the Township in administering employee compensation. Employees should be paid at least the minimum rate established for their assigned grade, but not more than the maximum. In general, the midpoint of the range is aligned with the market. The specific rate of pay for any given employee should be determined based on factors such as the experience of the individual in the role, the skills and abilities of the individual, market demand, and the financial wherewithal of the Township. If properly maintained, the classification and compensation structure can serve the Township for many years. It is recommended that the Township review the wage scales on an annual basis and adjust as appropriate. A good source of data can be found in the U.S. Department of Labor, Bureau of Labor Statistics. On an annual basis, the Bureau of Labor Statistics releases an Employment Cost Index (ECI), which can be obtained specifically for state and local government workers. ECI data is available on the www.bls.gov website.

X:\BOARD MEETING WORK FILES\1 2016\1 2016-04-05\SALARY SURVEY 2016-2017 ADJUSTEDSALARY SURVEY 2016-2017 ADJUSTED

GRADE POSITION MINIMUM MIDPOINT MAXIMUM MINIMUM MIDPOINT MAXIMUM

1 Vacant $21,565 $24,801 $28,036 $21,954 $25,247 $28,540$10.37 $11.92 $13.48 $10.55 $12.14 $13.72

2 Grounds Maintenance I $27,063 $31,123 $35,182 $27,550 $31,683 $35,816Senior Center Program Assistant $13.01 $14.96 $16.91 $13.25 $15.23 $17.22

3 Custodian $29,768 $34,232 $38,697 $30,304 $34,849 $39,394Treasurer's Assistant $14.31 $16.46 $18.60 $14.57 $16.75 $18.94

4 Building Maintenance $31,287 $35,980 $40,673 $31,850 $36,628 $41,405Grounds Maintenance II $15.04 $17.30 $19.55 $15.31 $17.61 $19.91

5 Vacant $32,852 $37,779 $42,706 $33,443 $38,459 $43,475$15.79 $18.16 $20.53 $16.08 $18.49 $20.90

6 Administrative Assistant - Fire $35,150 $40,424 $45,697 $35,783 $41,152 $46,519Administrative Assistant - Police $16.90 $19.43 $21.97 $17.20 $19.78 $22.36Building & Grounds Team LeaderElections/Clerk Zoning CoordinatorParks & Recreation CoordinatorSenior Center Program DirectorTreasurer's Clerk

7 Accounting Specialist $37,611 $43,253 $48,895 $38,288 $44,032 $49,775Accounting/Benefits Specialist $18.08 $20.79 $23.51 $18.41 $21.17 $23.93AssessorDPW Tech

8 Vacant $42,124 $48,443 $54,763 $42,883 $49,315 $55,748$20.25 $23.29 $26.33 $20.62 $23.71 $26.80

9 Appraiser $47,180 $54,257 $61,334 $48,029 $55,233 $62,438Deputy Clerk $22.68 $26.09 $29.49 $23.09 $26.55 $30.02Deputy TreasurerFire InspectorInformation Specialist

10 DPW Foreman $52,841 $60,767 $68,694 $53,792 $61,861 $69,931Fire Marshall $25.40 $29.21 $33.03 $25.86 $29.74 $33.62Utilities & Purchasing Manager

11 Assessing Administrator $63,410 $72,921 $82,432 $64,552 $74,234 $83,916Deputy Fire Chief $30.49 $35.06 $39.63 $31.03 $35.69 $40.34Planning & Zoning DirectorPlant Operator

FISCAL YEAR 2015/2016 (BASE) FISCAL YEAR 2016/2017 (+1.8%)

SALARY GRADE ADJUSTMENTS FOR FISCAL YEAR 2016/2017APPROVED AT ??-??-?? BOARD of TRUSTEES MEETING

X:\BOARD MEETING WORK FILES\1 2016\1 2016-04-05\SALARY SURVEY 2016-2017 ADJUSTEDSALARY SURVEY 2016-2017 ADJUSTED

GRADE POSITION MINIMUM MIDPOINT MAXIMUM MINIMUM MIDPOINT MAXIMUMFISCAL YEAR 2015/2016 (BASE) FISCAL YEAR 2016/2017 (+1.8%)

SALARY GRADE ADJUSTMENTS FOR FISCAL YEAR 2016/2017APPROVED AT ??-??-?? BOARD of TRUSTEES MEETING

12 Deputy Police Chief $69,751 $80,213 $90,676 $71,006 $81,657 $92,308Director of Accounting $33.53 $38.56 $43.59 $34.14 $39.26 $44.38Director of Technical Services & UtilitiesFire Chief

13 Police Chief $74,633 $85,828 $97,023 $75,976 $87,373 $98,769$35.88 $41.26 $46.65 $36.53 $42.01 $47.49

“Let Me Win, But If I Cannot Win, Let Me Be Brave In The Attempt” - Special Olympics Oath

10100 Veterans Memorial Drive P.O. Box 157 ♦ Hamburg, MI 48139-0157

Phone: 810-222-1100 ♦ FAX: 810-231-1974 E-mail: [email protected]

Fire Chief Mark Hogrebe Deputy Chief Nick Miller Fire Inspector Jordan Zernick

Date: January 27, 2016

To: Hamburg Township Board

From: Chief Mark Hogrebe

Re: Tanker #12 Repairs

Tanker #12 is currently at B&B Truck – Fire Division getting the repairs completed from the accident in late 2015. These repairs cost are being covered with our departments insurance. While Tanker #12 is at the repair facility we asked them to complete a thorough inspection of the apparatus. They were looking for any structural concerns or major repairs that have to be completed. This was done to hopefully increase the longevity of the service years of the apparatus. As well as to ensure the overall safe operation of Tanker #12. We had also sent a list of known concerns or repairs needed when the apparatus was sent to them.

We are asking that the Township Board approve the following maintenance, repairs and modifications to Tanker #12.

1. Maintenance – Completing the yearly required DOT inspection and maintenance. This was done on all our apparatus while Tanker #12 was in for repairs. This will ensure that is done on the same schedule as all our other apparatus. Estimated Cost $975.34

2. Modification – Inside the cab they will remove two seats (leaving 4) and install a large compartment with a roll up door in the cab. Tanker #12 has limited compartment space and this will work toward standardizing the apparatus. We have this same style compartment in other apparatus. Cost $2,832.20

3. Repairs – During the apparatus inspection for any structural problems or major safety

issues a few items were discovered that need to be addressed. The attached quote #00141019 has a complete breakdown of the needed items. The only structural concern that was found was around the pump house (center part of apparatus). Broken welds and lots of flexing in the metal. Multiple small concerns were also found during this process. This list also addresses the concerns that we had prior to it being inspected. Cost $5,680.43

4. Total cost for all three jobs is $9,487.97 from B&B Truck – Fire Division. This is the

amount we are requesting for approval with funds to come out of the fire departments fund reserve account. Attached are quotes for each of the requested items.

“Let Me Win, But If I Cannot Win, Let Me Be Brave In The Attempt” - Special Olympics Oath

10100 Veterans Memorial Drive P.O. Box 157 ♦ Hamburg, MI 48139-0157

Phone: 810-222-1100 ♦ FAX: 810-231-1974 E-mail: [email protected]

Fire Chief Mark Hogrebe Deputy Chief Nick Miller Fire Inspector Jordan Zernick

Tanker #12 was purchased in 2004 with a 20 year projected life expediency (2024). These repairs will not necessarily guarantee a longer life expectancy but will help ensure that the apparatus will be ready to safely perform over the next 10 years. B&B Truck is the same company that completed the repairs to Tanker #11 in 2015 and the repairs they did were of the highest quality.

Mark Hogrebe Fire Chief

Quote

Invoice #: 00141022

Bill To:

Hamburg Twp. Fire Department10100 Veterans Memorial DriveHamburg, MI 48139

Ship To:


Cert. # M269408 Kevin Milanowski

UNIT NO.

Service

SHIP VIA COL PPD SHIP DATE TERMS

Net 30

DATE

1/13/16

PG.

1

QTY. ITEM NO. DESCRIPTION PRICE DISC % EXTENDED TX.

Sale Amt.:Freight:

Sales Tax:Total Amt.:

Paid Today:

Balance Due:

I hereby authorize the above repair work to be done along with the necessary material andhereby grant you and/or your employees permission to operate the car or truck hereindescribed on streets, highways or elsewhere for the purpose of testing and/or inspection. Anexpress mechanic's lien is hereby acknowledged on above car or truck to secure the amount of

ALL REPAIRS AND PARTS LISTED WERE FURNISHED IN COMPLIANCE WITH MICHIGANREPAIR ACT (PA 300)

Please Remit Payment to: Mason Dynamics, Inc. P.O. Box 49 Comstock Park, MI 49321

Work Performed By:

F165380

FACILITY REGISTRATION

960 West River Center DriveComstock Park, MI49321

(616) 551-0642(616) 551-0732

Quote Parts to service air dryer1 QP $270.34 $270.34Quote Parts to service engine oil and filters, fuelfilters, coolant filter, grease all grease points onchassis, and inspect entire vehicle for properoperation

1 QP $380.00 $380.00

Quote Parts to change fire pump gear case andauto lube oil, lubricate all valves and linkages, andcheck entire pump for proper operation

1 QP $225.00 $225.00

DOT Inspection1 DOT Inspection $100.00 $100.00

$0.00$0.00

$975.34$0.00

$975.34

Quote

Invoice #: 00141024

Bill To:


Ship To:


#M271962 Zack Jones

UNIT NO.

Med cabinet


Net 30

DATE

1/14/16

PG.

1


Sale Amt.:Freight:


Paid Today:

Balance Due:




Work Performed By:

F165380



(616) 551-0642(616) 551-0732

Cab mounted medical cabinet with roll-up doorand three adjustable shelves outside to be finshedwith black spray-on bedliner.

1 QP $2,463.00 $2,463.00

Hourly Labor to remove two jump seats and installmedical cabinet.

3.4 Labor Shop $77.00 $261.80

Shop Supplies - Fasteners, Adhes, Lubri, Wire,Cable, Etc

2,148 Shop Supplies $0.05 $107.40

$0.00$0.00

$2,832.20$0.00

$2,832.20

Quote

Invoice #: 00141019

Bill To:


Ship To:



UNIT NO.

Tanker 12Repairs


Net 30

DATE

1/12/16

PG.

1


Sale Amt.:Freight:


Paid Today:

Balance Due:




Work Performed By:

F165380



(616) 551-0642(616) 551-0732

LED License Plate Light1 QP $18.68 $18.68Hourly Labor to replace license plate light withLED version.

0.3 Labor Shop $77.00 $23.10

Stainless Material1 SHOP SUPPLIES $34.18 $34.18Hourly Labor to replace missing left rear stainlesstrim on driver's side rear.

0.5 Labor Shop $77.00 $38.50

Spartan Gladiator Chrome headlight bezel.1 QP $825.39 15% $701.58Spartan Gladiator front turn signal w/amber arrow.1 QP $68.29 $68.29Hourly Labor to replace right headlight bezel andturn signal.

0.5 Labor Shop $77.00 $38.50

ANCO Contour Wiper Blade2 KA-ANC-C-24-UB $14.39 $28.78Hourly Labor to replace and adjust wipers.0.2 Labor Shop $77.00 $15.40Weldon interior light lens1 QP $14.46 $14.46Hourly Labor to replace inner left door light lens.0.1 Labor Shop $77.00 $7.70Overhead A/C vent outlet.1 QP $39.64 $39.64Hourly Labor to replace overhead A/C vent outlet.0.8 Labor Shop $77.00 $61.60Marterial to reinforce pump house and repairbroken welds.

1 QP $486.00 $486.00

Hourly Labor to reinforce pump house and repairbroken welds.

13.6 Labor Shop $77.00 $1,047.20

Material to repair the saging pump panel doors.1 QP $86.00 $86.00Hourly Labor to repair the saging pump paneldoors.

2.2 Labor Shop $77.00 $169.40

Material to repair the inop. green tank to pumplight and red right intake valve red light.

1 QP $123.53 $123.53

Hourly Labor to repair the inop. green tank topump light and red right intake valve red light.

2.7 Labor Shop $77.00 $207.90

Air Actuated 6" Butterfly Valve Wafer Style1 QP $689.00 $689.00Hourly Labor to replace sticking 6" front butterfly3.6 Labor Shop $77.00 $277.20

Quote

Invoice #: 00141019

Bill To:


Ship To:



UNIT NO.

Tanker 12Repairs


Net 30

DATE

1/12/16

PG.

2


Sale Amt.:Freight:


Paid Today:

Balance Due:




Work Performed By:

F165380



(616) 551-0642(616) 551-0732

valve.FRC Tank Vision Primary Display Kit1 FRC-WLA-200-A00 $672.86 $672.86Hourly Labor to install tank vision3.2 Labor Shop $77.00 $246.40Shop Supplies - Fasteners, Adhes, Lubri, Wire,Cable, Etc

246.4 Shop Supplies $0.05 $12.32

Muffler and tail pipe parts1 QP $362.00 $362.00Hourly Labor to replace muffler and tail pipe2.6 Labor Shop $77.00 $200.20Shop Supplies - Fasteners, Adhes, Lubri, Wire,Cable, Etc

200.2 Shop Supplies $0.05 $10.01

$0.00$0.00

$5,680.43$0.00

$5,680.43

INVOICEEconomic Development Council of

Livingston County

218 E. Grand River, Brighton, MI 48116

Phone: (517) 586-0822

DESCRIPTION AMOUNT

$20,000.00

Page 1 of 1

Hamburg Township

10405 Merrill Road, P.O. Box 157

Hamburg, MI 48139

Bill To:

Invoice Number: 36HT-160318

2016 Partnership - Contract Services

March 18, 2016

April 18, 2016

Date:

Due Date:

Date post:	25-Mar-2018
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