This handy Tutorial of MS Office 2013 will help you get
started with MS Office 2013. It will also familiarize you with
advanced options available in review and reference Tab
which are really helpful in collaboration and report writing.
We will also walk through templates in this tutorial. This is
an ideal learning resource for collaborating professionals,
report writers and managers.
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1 Table of Contents 2 What is Microsoft Word 2013? ............................................................................................................. 3
3 How to use Ms Office Word 2013 to open Documents from earlier versions of Ms Office Word? ..... 3
4 How to create a new Document in the Ms Word 2013? ...................................................................... 3
5 How to check the mode of your document using MS Word 2013?...................................................... 4
6 How to convert your document to MS Word 2013 mode? .................................................................. 4
7 How to choose a template in Ms Word 2013? ..................................................................................... 4
8 How to Open a Document in Ms Word 2013? ...................................................................................... 5
9 How to save a document in Ms Word 2013? ........................................................................................ 6
9.1 How to save your document in other formats in Ms Office Word 2013? .................................... 7
9.2 How to quickly save your work in Ms Office Word 2013? ............................................................ 7
10 How to read documents in Ms Office Word 2013? .......................................................................... 8
11 How to print a document in Ms Word 2013? ................................................................................... 9
11.1 How to print preview your document in Ms Office Word 2013? ................................................. 9
11.2 How to print selected pages from your document in Ms Word 2013? ...................................... 10
11.3 How to print multiple copies of a document in Ms Word 2013? ............................................... 11
12 Working with Templates ................................................................................................................. 12
12.1 How to change the default location of the templates in the Ms Word 2013? ........................... 14
12.2 How to see your templates in Ms Word 2013? .......................................................................... 14
12.3 How to edit your template in Ms Word 2013? ........................................................................... 14
12.4 How to use your template to create a new document in Ms Word 2013? ................................ 15
12.5 How to Use your templates from earlier versions of Word in Ms Word 2013? ......................... 15
12.6 Where are your custom templates stored in previous versions of Ms Office Word 2013? ....... 15
12.7 How to use the Fix it Tool in Ms Word 2013? ............................................................................. 16
13 How to track changes in the Ms Office Word 2013? ...................................................................... 17
13.1 How to see the changes in Ms Word 2013? ............................................................................... 17
13.2 How to keep the track changes on in Ms Word 2013? ............................................................... 19
13.3 How to turn off the track change in Ms Word 2013? ................................................................. 19
13.4 How to remove the tracked changes in Ms Word 2013? ........................................................... 20
13.5 How to remove the comments from the Ms Word 2013? ......................................................... 20
13.6 How to run the document inspector in Ms Word 2013? ............................................................ 20
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13.7 How to remove tracked changes and comments from MS Word 2013? ................................... 21
13.8 How to remove all the comments from the Ms Office Word 2013? .......................................... 22
14 Working With Table of Contents in Ms Word 2013? ...................................................................... 23
14.1 How to Format a table of contents in Ms Word 2013? .............................................................. 25
14.2 How to Format the text in your table of contents in Ms Word 2013? ....................................... 27
14.3 How to update a table of contents in Ms Word 2013? .............................................................. 28
14.4 How to add a heading in Ms Word 2013? .................................................................................. 29
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2 What is Microsoft Word 2013? Microsoft Word or commonly known as Ms Word is a word processor which is the main feature
in the Microsoft office. It had used the doc format as a de facto standard until Ms Word 2007.
Office 2010 introduced the new XML based format which is called Docx. Ms Word is available
for both Mac and Windows operating systems. Microsoft has launched many versions of Ms
Word, 2013 is the latest. In this article we will show you how you can easily learn Ms Word
2013.
3 How to use Ms Office Word 2013 to open Documents from earlier
versions of Ms Office Word? Do not worry about opening the earlier versions of Ms office word files after you have
downloaded the new and latest version of the Ms Office Word i.e. Ms Word 2013. You can
open all the files from the earlier versions of the Ms office Word. However when you will open
a file that was created using the earlier version of the Ms Word; you will see the ‘Compatibility
Mode’ in the Title bar.
When you will be using the documents with the compatibility mode in the header, you will not
be able to use the new features of the Ms Word 2013. This is because those features were not
available in the earlier versions thus you cannot use them in the file that is created in the earlier
version of Ms Word.
4 How to create a new Document in the Ms Word 2013? Click on the Ms office Word 2013 from the start menu and then open a new document. This
new document will be in one of the following modes:
Ms Word 2013
Ms Word 2010 Compatibility Mode
Ms Word 2007 Compatibility Mode
Ms Word 97-2003 Compatibility Mode
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5 How to check the mode of your document using MS Word 2013?
If you want to check the mode of your document in the Ms Word 2013 you can check the title
bar of your document. However if you see ‘compatibility mode’ there but you want more
details then follow the below mentioned steps:
Click on File and then click for info.
Click on the ‘Inspect Document’ and then further click on the ‘Check for issues’.
Now click on ‘Check compatibility’ and then select versions to show.
This will show you the mode name which your current document is using.
6 How to convert your document to MS Word 2013 mode?
You may want to convert your document to 2013 mode so that you can avail the full features of
the new version of the new Ms Word. You can do so by using the following steps:
Click on the tab ‘File’.
Click on the ‘Info’ and then select the option ‘convert’. This will convert your document to 2013
mode without saving the copy.
You can also click on ‘Save As’ and then select the place for the file. Before saving enter the new
name for the document and uncheck the box that says ‘Maintain compatibility with earlier
versions of word’. This will create a copy of your document with 2013 mode.
7 How to choose a template in Ms Word 2013?
When you create a new document in MS Word 2013; it asks you to choose a template or a
blank document. You can choose a template to do the most of your work. After choosing a
template the next steps are same to the creating a blank document.
Choosing a template to create your new document makes the work easier for you. MS Word
2013 templates are ready with different themes and styles and you do not have to add them
separately. When you choose a template all you have to do is to add content in it.
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Whenever you will open the Ms Word 2013 it will ask you to choose a template or a blank
document. You can click on the category to view the templates in it and if you do not like the
existing templates you can search for templates on the internet. Click on the template to view
the large review and see how the template will look.
8 How to Open a Document in Ms Word 2013?
You will see the list of your recently used documents on the left side of Ms Office Windows;
whenever you open the Ms Office Word 2013. If the document you want is not in the list then
go through the following steps to open it.
Click on ‘Open other documents’ which will be below the list of your recent documents.
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OR
Open the Ms Word 2013.
Click on File and then click on ‘Open’.
Now select the place where your file is stored and click on it to open the document.
If you have created the document in earlier versions of MS Word 2013 then you will see the
‘compatibility mode’ at the top of the Ms Office Word.
9 How to save a document in Ms Word 2013?
After you have written a document for the first time you will need to save so that you use it
later on. To save the documents follow the steps:
Click on the tab called ‘File’.
Now click on the option ‘Save’.
It will ask you to enter the file name and the place where you want to save the file.
If you want to save the document on your machine then choose a folder under ‘My
computer’. If you want to save the document online then choose a place under ‘Places’
or you can also add your own location.
After selecting the name and location click on ‘Save’.
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9.1 How to save your document in other formats in Ms Office Word 2013?
MS Word 2013 saves all your documents automatically in the ‘.docx’ format. If you want to save
your document in any other format then, do as follows:
Click on the tab that is named ‘File’.
Now click on the option ‘Save as’.
Select the format you want from the list of the file type.
After selecting the format click on ‘Save’.
9.2 How to quickly save your work in Ms Office Word 2013?
To save your documents quickly while you are still working on your document; click on the
button ‘Save’ from the Quick Access toolbar.
OR you can also quickly save the document by using the short keys ‘CTRL + S’.
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10 How to read documents in Ms Office Word 2013?
To concentrate on reading the document and not on toolbars you can open the document in
the ‘Read mode’. When you are using the read mode it will hide the most of the MS Word 2013
buttons so you can easily read the document without any distraction.
To open the document you want to read in the MS Word 2013 follow the below mentioned
steps:
Click on the tab ‘File’.
Click on the option ‘Open’.
Click on the file name you want open.
Now click on ‘open’.
Go to the tab ‘View’.
Click on the ‘Read mode’.
To go to the different pages of the document you can either click on the arrows that are on the
left and right side of the document. Or you can also press the ‘Page up’ and ‘Page down’ keys of
your keyboard to move from one page to another. If you are using the touch device then you
can swipe left or right to go to the different pages in the document.
You can also set the column width to view the wider or narrower columns while reading a
document in the Ms Office Word 2013. You can set the column width by using the following
steps:
Click on the tab ‘View’.
Click on the ‘options’.
Now further click on the ‘Column and width’ and set your desired reading style.
There are many documents which only open in the ‘read mode’ only. This is because these
documents may be protected to allow read only.
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11 How to print a document in Ms Word 2013? To print a document in Ms Word 2013 follow the below mentioned steps:
Click on the tab ‘File’.
Then click on the option ‘Print’ and perform the following tasks:
Enter the number of copies you want in the copies box.
Select the required printer under the box named ‘Printer’.
Check the settings under the settings tab and if you want to change the default the
setting then click on it and change it.
When you have performed all of the above actions then click on ‘Print’.
11.1 How to print preview your document in Ms Office Word 2013?
Before printing your final product you might want to see how your document will look after it is
printed.
To print preview your document click on the File tab.
Now click on the ‘Print’.
On the right side you will see your document.
To see the different pages from your document click on the arrow that will at the
bottom of the preview.
You can use the zoom slider to adjust the text size of the previewed document.
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Choose the number of copies of your document to print the document.
Now click on the button ‘Print’.
Click on the Arrow above the menu options to go back to your document.
Sometimes you may have some issues while printing or previewing your documents then you
will need to update your printer drivers.
11.2 How to print selected pages from your document in Ms Word 2013?
If you want to print only selected pages from your document or if you want to print the tracked
changes and comments then follow the below mentioned steps:
Click on the tab called ‘File’.
Now click on the option ‘Print’ from the list of available options.
Now click on ‘Settings’.
Under the settings options click on the arrow next to the ‘Print all pages’ to see the
different options.
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11.3 How to print multiple copies of a document in Ms Word 2013?
If you want to print the multiple copies of the same document then do as stated below:
Click on the tab called ‘File’.
Now click on the option ‘Print’.
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You will see a box that is named ‘copies’ next to the print button.
Select the number of copies you want either by entering the number or by using the up
and down arrows.
After you have entered the number of copies you want, select the printer and check the
printing settings.
If the settings are correct then click on ‘Print’ to start printing your document.
12 Working with Templates A template is the document that you can use over and over and that is created only once. If you
want to create your own template that you will need to use in the future then you can start
with the document that you have created. If you want to save your document as a template
then follow the steps:
Click on the tab called ‘File’.
Now click on the option called ‘Save as’.
Double click on the computer.
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Enter the name for your template in the box called ‘File name’.
In the field ‘Save as type’ select the option ‘Word Template’. But if your document
contains ‘macros’; then choose the option that is named ‘Word Macro Enabled
template’.
Click on Save.
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12.1 How to change the default location of the templates in the Ms Word 2013?
If you want to change the location where the Ms Word stores your templates then:
Click on the tab ‘File’.
Go to ‘Options’.
Click on ‘Save’.
Enter the folder where you want to store your template in the box called ‘Default
personal template location’.
Ms Office Word 2013 will store all the new templates in the folder that you have mentioned
above.
12.2 How to see your templates in Ms Word 2013?
If you want to view all your templates in Ms Word 2013 then click on the tab ‘File’.
Click on ‘New’ and then select the option ‘Personal’
Ms Word 2013 will show you all your templates in the folder.
12.3 How to edit your template in Ms Word 2013?
If you want to update your template then open the template make changes and store it. You
can do so by following the below mentioned steps:
Click on the tab ‘File’.
Now go to the option ‘Open’.
Double click on the computer and browse the folder ‘Custom Office templates’.
Select your template and then click on ‘Open’.
Change the template and after you have done with the changes save the template like
you did before.
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12.4 How to use your template to create a new document in Ms Word 2013?
If you want to create a new document using your own template then click on the tab ‘File’.
Go to the option ‘New’.
Click on the option ‘Personal’.
Select your template.
Click on Ok.
12.5 How to Use your templates from earlier versions of Word in Ms Word
2013?
If you have made templates using the earlier versions of the Ms Word 2013 then you do not
have to worry you can still use them in the new version of Ms Office Word. But for using those
templates in Ms Word 2013 you will need to move them to default folder where Ms Word
stores its templates i.e. ‘Custom office templates’. If you want to move the templates quickly
and easily then we will suggest you to use the ‘Fix it’ tool.
12.6 Where are your custom templates stored in previous versions of Ms
Office Word 2013?
Your earlier custom templates are stored but the Ms Office Word 2013 will not display it by
default. When you will open the Ms Word 2013 you will only see the Ms Office templates not
yours. If you want to see your templates under the ‘Personal’ tab with the Ms Office Word
2013; follow the instructions:
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12.7 How to use the Fix it Tool in Ms Word 2013?
You can use the Fix it tool to import all your custom templates to Ms Word 2013.It will fix all
the Office 2013 programs and you do not need to provide the location every time. It will import
all the templates to the Ms Office 2013 Default folder for templates that is ‘Custom Office
Templates’. If you want to import the templates to a new location then you will need to use the
‘I’ll fix it myself’ section.
To use the ‘I’ll fix it myself’ go to start and click on Run.
Now type ‘%appdata%\Microsoft\Templates\’ and press enter.
Copy the address.
Now click on File > Options and then on Save.
Now paste the copied address in the ‘Default personal templates location’.
