HBP Master Plan and Pavilion RFP [FOIA]

8/16/2019 HBP Master Plan and Pavilion RFP [FOIA]

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2/16/2016 Agenda Item History - 2016.BD65.2

http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2016.BD65.2 1/3

Item

Tracking Status

This item was considered by Bid Committee on January 13, 2016 and was adopted withoutamendment.

Bid Committee consideration on January 13, 2016

BD65.2 ACTION Adopted Ward:6

Award of Request for Proposal No. 9118-15-5070 to Baird, SampsonNeuert Architects for Professional and Technical Services for a NewPavil ion in Humber Bay Park East

Committee Decision

The Bid Committee adopted the following: 1. Bid Committee grant authority to award the contract in accordance with the Contract Detailsset out in the report (January 6, 2016) from the Director, Purchasing and MaterialsManagement:

Call No: RFP No. 9118-15-5070

Description: Engage an Architectural consulting team to provide professional and technical services for the design and construction of a new pavilion in

Humber Bay Park East, and associated works.

The contract is expected to start on date of award and end on November 30, 2018, including period for Pre-Engineering and Preliminary Design,Detailed Design and Tender, Construction and Post-Construction.

Recommended Proponent:

Baird, Sampson Neuert Architects

Contract Award Value:

$597,949.00 net of all applicable taxes and charges$675,682.37 including all applicable taxes and charges$608,472.89 net of HST recoveries

The contract is expected to start on date of award and end on November 30, 2018.

Origin

(January 6, 2016) Report from the Director, Purchasing and Materials Management

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Summary

Ward No: 6 - Etobicoke

Call Dates: Issued: Sept. 11, 2015, Closed: Oct. 20, 2015

No. of AddendaIssued: Two (2)

Number of Proposals:Fourteen (14)

Firm Names

Abstrakt Studio ArchitectureATA Architects IncBaird Sampson Neuert ArchitectsBortolotto Design ArchitectBrooke McIlroy ArchitectsGH3Gow Hastings ArchitectsKongats Architects

Montgomery Sisam ArchitectsOleson Worland ArchitectsRDH ArchitectsTaylor Smyth ArchitectTeeple ArchitectsVentin Group Architects

Fourteen (14) proposals were received.

Range of Scores High Score: 83.7; Low Score: 60.6;

Division Contacts Joanne Kehoe, Manager Construction ServicesPurchasing and MaterialsManagementTelephone: (416) 392-7323e-mail: [email protected]

Daniel McLaughlin, Manager Capital ProjectsParks, Forestry and RecreationTelephone: (416) 395-7908e-mail: [email protected]

Background Information

(January 6, 2016) Report from the Director, Purchasing and Materials Management on Award of Request for Proposal No. 9118-15-5070 to Baird, Sampson Neuert Architects for Professional and Technical Services for a New Pavilion in Humber Bay Park East (http://www.toronto.ca/legdocs/mmis/2016/bd/bgrd/backgroundfile-87238.pdf )

Motions

Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal No. 9118-15-5070 toBaird, Sampson Neuert Architects for Professional and Technical Services for a New Pavilionin Humber Bay Park East, in accordance with the Contract Details set out in the report (January6, 2016) from the Director, Purchasing and Materials Management, moved by Wendy Hoare.

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Source: Toronto City Clerk at www.toronto.ca/council

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BID COMMITTEE

CONTRACT AWARD

Award of Request for Proposal No. 9118-15-5070 to Baird,Sampson Neuert Architects for Professional and Technical

Services for a New Pavilion in Humber Bay Park East

Date: January 6, 2016

To: Bid Committee

From: Director, Purchasing and Materials Management

RECOMMENDATIONS

The Director of Purchasing and Materials Management recommends that the Bid Committee grant

authority to award the following contract:

Call No: RFP # 9118-15-5070

Description: Engage an Architectural consulting team to provide professional and

technical services for the design and construction of a new pavilion inHumber Bay Park East, and associated works.

The contract is expected to start on date of award and end on November 30, 2018, including period for Pre-Engineering andPreliminary Design, Detailed Design and Tender, Construction andPost-Construction.

RecommendedProponent:

Baird, Sampson Neuert Architects

Contract AwardValue:

$597,949.00 net of all applicable taxes and charges$675,682.37 including all applicable taxes and charges

$608,472.89 net of HST recoveries

The contract is expected to start on date of award and end onNovember 30, 2018.

Report to Bid Committee on a contract award of RFQ No. 6038-15-3118 1

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Financial Impact:

The contract award identified in this report is $675,682.37 including all applicable taxes

and charges and $597,949.00 net of all applicable taxes and charges. The cost to the City

is $608,472.89 net of HST recoveries.

Funding in the amount of $608,472.89 is included in the 2016 Preliminary Capital Budget

and 2017-2025 Preliminary Capital Plan for Parks, Forestry and Recreation.

Funding details are provided below:

WBS Element Description

Date of Award toDec. 31st, 2016

(Net of HSTRecoveries)

January 1st, 2017to Dec. 31st, 2017


January 1st 2018 toDec. 31st , 2018


Total


CPR-117-44-90Master Planning PF&R

FY2014 -2015$ 31,110.07 $ 31,110.07

CPR-116-46-06ORC 346 Humber Bay East

– New Pavilion S37/S45

$ 430,110.00 $ 87,252.82 $ 60,000.00 $ 577,362.82

Totals $ 461,220.07 $ 87,252.82 $ 60,000.00 $ 608,472.89

CALL SUMMARY

Ward No: 6 – Etobicoke

Call Dates: Issued: Sept. 11, 2015, Closed: Oct. 20, 2015

# of Addenda Issued: Two (2)

Number ofProposals:Fourteen (14)

Firm NamesAbstrakt Studio ArchitectureATA Architects IncBaird Sampson Neuert ArchitectsBortolotto Design ArchitectBrooke McIlroy ArchitectsGH3Gow Hastings ArchitectsKongats ArchitectsMontgomery Sisam ArchitectsOleson Worland ArchitectsRDH Architects

Taylor Smyth ArchitectTeeple ArchitectsVentin Group Architects

Fourteen (14) proposals were received.

Range of Scores

High Score: 83.7; Low Score: 60.6;


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Division Contacts

Joanne Kehoe Daniel MclaughlinManager, Professional Services Manager, Construction ManagementPurchasing and Materials Capital Projects SectionManagement Division Parks, Forestry & RecreationTelephone: (416) 392-7323 Telephone: (416) 395-7908E-mail: [email protected] E-mail: [email protected]

COMMENTS

For the recommended contract award, the following requirements have been met:

(a) The firm recommended for award is the lowest bidder meeting specifications or to

the highest scoring proponent based on the evaluation criteria included in the call

and meeting the requirements of the call;

(b) the appropriate Division has reviewed submissions and found the price to be

reasonable, within available budget and concurs with the recommendation;

(c) the total contract value is less than $20 million dollars (excluding applicable

taxes) and the contract terms is

i. for a contract funded by the Operating Budget, 5 years or less including

any option years; or

ii. for a contract funded by the Capital Budget, within the projected term ofthe capital funding for the project as set out in the Capital Budget,

being within the authority of the Bid Committee;

(d) there are no material written objections to the award;

(e) the call document was advertised on the City’s internet website and bids or

proposals were opened publicly; and

(f) the Fair Wage Office confirms the recommended firm understands the Fair Wage

Policy and Labour Trades requirements and has agreed to comply fully.

Additional details and information for the above calls are on the file in the Purchasing

and Materials Management Division.

_________________________________________________________

Michael Pacholok

Director, Purchasing and Materials Management Division


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Parks, Forestry and Recreation

Parks Development & Infrastructure Management

Project:

Professional Services for:

NEW PAVILION IN HUIMBER BAY PARK EAST

TEAM LEADER /

EVALUATIONFACILITATOR:

TEAM:

PROPONENT RATING RESULTS: PETER

KLAMBAUER

CHERYL AELONG-

SPRY

MABRUCK

MENGELE

NETAMI STUART AVERAGE OF

TOTAL

SCORES

TEAM

GH3

TAYLOR SMYTH ARCHITECT

RDH ARCHITECTS

BORTOLOTTO DESIGN ARCHITECT

ATA ARCHITECTS INC

KONGATS

GOWHASTINGS

OLESON WORLAND

MONTGOMERY SISAM

VENTIN GROUP

BAIRD SAMPSON NEUERT

82 83.2 81.6 82.7 82.4

TEEPLE ARCHITECTS

BROOKE McILROY

ABSTRAKT STUDIO ARCHITECTURE

* "Team Average" is computed according to the average of individual total scores per proponent,

instead of being averaged by category. Individual team scoring is shown separately to illustrate range

of scores, which were generally in close proximity.

Criteria for Scoring:0 – No Value: Fails to address the component.

1 – Poor: Minimally addresses the component, but one or more major considerations of the

component are not addressed.2 – Fair: The response addresses the component adequately, but minor considerations may not

be addressed.

3 – Good: The response fully addresses the component and provides a good quality solution.

Good degree of confidence in the Bidder's response or proposed solution met.

4 – Very Good: All considerations of the component are addressed with a high degree of

confidence in the Bidder's response or proposed solution.

5 – Excellent: All considerations of the component are addressed with the highest degree of

confidence in the Bidder's response or proposed solution. The response exceeds the

requirements in providing a superior response or proposed solution.

Proposal (RFP) Evaluation

Proposal Evaluation for

RFP No. 9118-15-5070

Non-Responsive Informatio

Non-Res


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Non-Responsive Information Removed


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HBP Master Plan and Pavilion RFP [FOIA]

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