THE ROYAL AIR FORCE BENEVOLENT FUND

JOB PROFILE

Role: Assistant Management Accountant Date profile last reviewed: February 2016

Name: Reports to: Head of Management Accounting

1. Main Summary of Role: To provide a professional accounting service for the operational activities of the RAFBF. To provide business support to the Welfare department and other stakeholders as may

be assigned. To provide a robust and responsive service to all stakeholders as a key member of the

Finance team. To work collaboratively with team members in making sure the Finance team maintains

excellent professional standards. To provide management accounting support to the Head of Management Accounting.

2. Key Accountabilities / Responsibilities:

Ensure that all rental and loan income is complete and recorded accurately in the accounting system by Transaction Processing Team.

Liaise with Financial Accounting team to identify and process any returned welfare payments.

Implement accounting controls through regular reconciliation of loan and sales ledger accounts, and deal with any issues that may arise.

Comply with the month end deadlines as scheduled and supervise the work of Transaction Processing Team to ensure deadlines are met.

Produce loan redemption statements to Welfare Executive and ensure that loan redemptions are processed correctly and on a timely basis.

Ensure loan reimbursements are acted on a timely basis and processed accurately.

Manage cost vouchers received from solicitors for payment. Manage and coordinate the production of annual loan

statements and interest capitalisation process. Monitor and maintain credit control for both loans and rents,

review reports and inform any non payments to Welfare. Deal with all loans and rental payment enquiries. Provide accounting support in preparation for, and during

audits. Provide cross cover within the team when necessary. Liaise with budget holder on regular basis to identify month end

accruals and understand variances. Assist in the annual budgeting process. Execute other tasks as requested by line manager from time to

time.

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3. Developmental Objectives: Develop relationships with other business units specifically the Welfare team. Develop reports for loans and rents, improve or enhance existing reports. Interested in pursuing a career in Accountancy. Take on other specific tasks/projects as may be assigned.

4. Competencies Required for the Role:

Adhering to principles and valuesLearning and researchingWriting & reportingAdapting & responding to changeDeciding and initiating actionRelating & networking

Presenting and communicating informationPersuading and influencingLeading and supervisingFollowing instructions and proceduresCoping with pressures and setbacksAchieving personal work goals and objectives

5. Qualifications, Knowledge, Skills and ExperienceEssential Desirable

University degree, Part qualified accountant

Studying towards a professional accounting qualification

Minimum 2 years experience in an accounting environment with exposure to management accounting.

A positive and helpful attitude, sustained in a team culture.

Team player, flexible and adaptable Attention to detail Excellent interpersonal skills

Charity sector experience Previous experience of working with Great

Plains Accounting Software Innovative and forward thinking Self starter and rapid learner

Good IT skills Confident user of Microsoft Excel and

Access Good written, numeric and oral

communication skills Ability to multi-task and to work under

pressure

Advanced level MS Excel Intermediate level MS Word Intermediate level GP Management

Reporter Intermediate level MS Access

Other Requirements: Travel to other Fund and UK locations (as appropriate). To carry out any other duties that is within the scope of the job as requested.

Signature

I confirm this job profile has been drawn up with my full involvement and accurately reflects the responsibilities of the role.

Post holder’s Signature: NAME:

Line Manager's Signature: NAME:

Date:

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General Information:

Smoking

The RAF Benevolent Fund has a no-smoking policy.

Equal Opportunities

You are required to comply with the Fund's Equal Opportunities Policy and ensure that employees receive equal treatment at all times.

Health and Safety

You must discharge your responsibilities under the Health and Safety at Work Act 1974 and take reasonable care for your own health and safety and that of others. You must also ensure that agreed safety procedures are carried out to maintain a safe environment for employees and visitors.

Confidentiality

You are subject to the Data Protection Act 1998 and must not disclose confidential information, particularly that relating to employees, beneficiaries and their records. You are also responsible for the accuracy and integrity of any information which you enter. You must not use personal data held by the Fund for any unauthorised purpose nor disclose such data to a third party. You must not make any disclosure to any unauthorised person or use any confidential information relating to the business affairs of the Fund, unless expressly authorised to do so by Head of Secretariat who is the Data Protection Officer.

Risk Management

The Trustees of the Fund have adopted a policy of risk management which accords with Charity Commission requirements. Risk management is the responsibility of each member of staff.

Suggestions that might assist the Fund in meeting its objectives in a pragmatic and cost-effective way should be directed to your line manager or the Fund’s Risk Review Co-ordinator.

Conflict of Interests

You may not, without the consent of the Fund, engage in any outside employment. In accordance with the Staff Handbook, you must declare to your line manager any private interest or voluntary/public duties which could potentially result in personal gain as a consequence of your employment with the Fund. Interests that might appear to be in conflict should also be declared.

Place of Work

You may be required to work on the Fund’s alternative sites from time to time.

Review

This job profile is intended as a basic guide to the scope and responsibilities of your post and is not exhaustive. It will be subject to regular review and amendment as necessary in consultation with you.

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