Health and Safety Policy · HSMS / 01 / H&S Policy / Issue 01 / May 2016 (updated 3rd May 2016)...

HSMS / 01 / H&S Policy / Issue 01 / May 2016 (updated 3rd May 2016) Page 0

Health and Safety Policy


TABLE OF CONTENTS

1.0 Introduction ............................................................................................................................... 2

Health and Safety Policy Statement ....................................................................................................... 3

Health & Safety Organisation and Arrangements .................................................................................. 4

2.0 Responsibilities .......................................................................................................................... 4

2.1 Managing / Safety Director ............................................................................................... 5

2.2 Managers........................................................................................................................... 6

2.3 Employees ......................................................................................................................... 7

2.4 Buying and Purchasing - Special Responsibilities ............................................................. 8

2.5 Estimating .......................................................................................................................... 9

2.6 Company Safety Advisor (Warburton Associates) .......................................................... 10

3.0 Arrangements .......................................................................................................................... 11

3.1 Risk Assessment .............................................................................................................. 11

3.2 Information, Instruction and Training ............................................................................. 12

3.3 Consultation and Communication .................................................................................. 13

3.4 First Aid ........................................................................................................................... 13

3.5 Accident Reporting and Investigation ............................................................................. 14

3.6 Fire Precautions .............................................................................................................. 15

3.7 Evacuation Procedures ................................................................................................... 15

3.8 Welfare ............................................................................................................................ 16

3.9 Monitoring and Review ................................................................................................... 16

4.0 Company Guidelines/Procedures ............................................................................................ 17

4.1 Rope Access Work (Absailing) ......................................................................................... 17

4.2 Alloy Towers and Scaffolds ............................................................................................. 19

4.3 Ladders ............................................................................................................................ 19

4.4 Mobile Elevating Work Platforms (MEWP) ..................................................................... 20

4.5 Confined Spaces .............................................................................................................. 21

4.6 Electricity ......................................................................................................................... 22

4.7 Noise and Vibration ......................................................................................................... 24

4.8 Manual Handling ............................................................................................................. 25

4.9 Hazardous Substances .................................................................................................... 26

4.10 Provision & Use of Work Equipment .............................................................................. 27

4.11 Abrasive Wheels .............................................................................................................. 28

4.12 Angle Grinders and Disc Cutting Tools ............................................................................ 29

4.13 Cartridge Operated Tools ................................................................................................ 29

4.14 Fuel Oil ............................................................................................................................ 30

4.15 Liquefied Petroleum Gases (LPG) ................................................................................... 30

4.16 Highly flammable liquids (HFL) ....................................................................................... 31

4.17 Personal Protective Equipment ...................................................................................... 31

4.18 Lifting Operations ............................................................................................................ 32

4.19 Construction (Design and Management) Regulations .................................................... 33

4.20 Removal of Waste ........................................................................................................... 33

4.21 Work at Height ................................................................................................................ 34

4.22 Use of Battery Operated Tools and Equipment .............................................................. 36

4.23 Electrical Tools and Equipment ....................................................................................... 36

4.24 Hand Tools....................................................................................................................... 36

4.25 Use of Blow Lamps, Flame Guns or Heat Guns ............................................................... 36

4.26 Vehicles & Driving ........................................................................................................... 37

4.27 Workplace Transport Safety…………………………………………………………………………………38/39


1.0 Introduction

High Access Maintenance Limited provide specialist cleaning and maintenance services to the

commercial property sector. Based in central Manchester we are resourced to carry out regional

and national contracts via our teams of trained technicians. Our fleet of powered access equipment

includes some of the newest on the market and with the very latest technology we are equipped to

address any high level property maintenance challenge.

Our core services include;

• Building Maintenance

• Access Platform Hire

• Safety Systems Installation and Testing

• Window Cleaning

We have an unrivalled reputation for building lasting client relationships based on trust and

exceptional performance. With our excellent track record for reliability and high standard of work

we have built and maintained an impressive portfolio of blue chip companies.

High Access Maintenance Limited is committed to ensuring that the health and safety of its

employees, temporary staff and contract staff is not adversely affected by their work and that its

activities do not put at risk the health and safety of others, including its suppliers, customers,

contractors and members of the public.

The High Access Maintenance Limited health and safety policy sets out the health and safety

objectives. The successful achievement of these objectives is regarded by management as being of

equal importance to any other function.

The Company will ensure that sufficient health and safety knowledge, expertise and resources exist

in the company to plan, organize and manage its activities safely and to monitor its performance

against the health and safety objectives.

The purpose of this document is to set out the health and safety policy, the roles and

responsibilities, and the organisation and arrangements in relation to the management of health

and safety. This document establishes the Company’s commitment to safety both on its own and

customer premises. Accordingly this document will be used to brief staff; to act as a reference

document for High Access Maintenance Limited and their clients; and as a guideline to judge all

relevant activity. This document and the procedures to which it describes will be reviewed on a

periodic basis to ensure it remains valid and useful.

Neil Bethell

Managing Director


High Access Maintenance Limited

Health and Safety Policy Statement

High Access Maintenance Limited is committed to ensuring that the health and safety of its

employees, temporary staff and contract staff is not adversely affected by their work and that its

activities do not put at risk the health and safety of others, including its suppliers, customers,

contractors and members of the public.

Statement of Intent

HIGH ACCESS, shall ensure that, as far as is reasonably practicable, it will provide for:

• the Health, Safety and Welfare of its employees at work

• the Health and Safety of anyone who may be affected by its work operations

To achieve this it will, as far as reasonably practicable, provide:

• well maintained equipment and safe systems of work

• suitable, well maintained plant

• suitable arrangements for the use, handling, storage and transportation of articles and

substances

• adequate information, instruction, training and supervision

• safe premises and work places, including access to and egress from them

• safe working environments with adequate welfare facilities

• communication and advisory facilities as required

• effective monitoring of Health and Safety standards

All employees shall be aware of, and must comply with, their individual and collective

responsibilities as defined in this document.

The general statement is issued on behalf of High Access, by Niel Bethell who is the Director

responsible for Health and Safety within the Company.

Date 3rd May 2016

Niel Bethell

Managing Director (Director responsible for Safety)


Health & Safety Organisation and Arrangements

2.0 Responsibilities

The Directors of the Company acknowledge they have ultimate operational responsibility for

Company health and safety and are aware that their leadership, actions and attitudes are

paramount to making health and safety an integral part of the culture of High Access Maintenance

Limited.

Mr Niel Bethell (Managing Director) is responsible for ensuring that these arrangements are

properly implemented and that the Company is meeting its legal obligations.

The management and supervisory staff have the responsibility of ensuring the provisions of the

health and safety policy are applied at all times. Employees and sub contractors have a duty to co-

operate with the company in effecting this policy.


2.1 Managing Director

Niel Bethell has the overall and final responsibility for health and safety and the implementation of

this policy and is also responsible for ensuring this policy is monitored and reviewed as per the

policy statement.

Main Responsibilities are: -

• To ensure that the necessary appointments are made in the company to fulfil the

requirements of this Health and Safety Policy

• To ensure that the Health and Safety Policy requirements are adequately monitored and

effective action taken to correct deficiencies found

• To make available adequate funds to ensure compliance with Health and Safety standards

• To ensure that Health and Safety is on the agenda at each board meeting

• To ensure that professional Health and Safety advice is sought as required

• To oversee the effective application of the Company Health and Safety Policy and ensure

adequate practical arrangements are in place for each work activity

• To co-ordinate the efforts of all employees in matters of health, safety and welfare

• To study accident statistics and an analysis of accident trends, together with measures

taken to prevent accidents and other related safety matters including progress training

From these reports monitor the effectiveness of safety within the company and take action

to remedy inadequacies when identified

• To ensure injuries and dangerous occurrences are reported to the HSE in accordance with

the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)

• To make oneself aware of legislation, codes of practice, guidance notes and safe working

practices relevant to the company’s work and be advised in these matters by our external

Health and Safety Advisors

• To enforce the Company Disciplinary Procedure when breaches of the Health and Safety

Policy or unsafe practices have occurred

• To act upon advice given by members of the Health and Safety Executive (HSE)

• To ensure that safety is taken into account on all bids for new work and in planning new

work

• To arrange for adequate safety training to meet the requirements of the Company’s work

• To set a personal example at all times


2.2 Managers

Individual Responsibilities in Health, Safety and Welfare Matters

Main responsibilities are: -

• To read, understand and implement the Company Health and Safety Policy

• To make oneself aware of relevant information, codes of practice, guidance notes and safe

working practices. To take advice from the companies external Safety Advisors (Warburton

Associates) in these matters

• To determine the implementation of safe methods of working, systems to identify hazards

and unsafe situations

• Where appropriate, to produce and sign written method statements and / or safety rules

and issue them to those affected. In addition, and when appropriate, to display copies at

relevant points in the workplace. To seek the advice of the external Health and Safety

Advisor on these matters

• To organise work so that it is carried out to the required standard with minimum risk to

persons, equipment and materials. To give employees precise instructions on their

responsibilities to ensure safe working methods

• Together with the Managing Director, to identify training for workers, to have this training

arranged by the Managing Director and, when arranged, to release those who require

training

• To make arrangements for induction training of all new starters

• To ensure that provision is made for: -

Welfare facilities to meet statutory requirements

Qualified first aiders or appointed person when necessary

Appropriate first aid facilities

Identifying first aid arrangements and location(s) to workers

Availability of suitable PPE and equipment

• To ensure that all equipment supplied is adequate for the job in hand and that sufficient

information and training is provided to use it safely within the prescribed limits

• To be prepared to amend, or propose amendment to, method statements and safety rules

where necessary and to publish them to those affected

• Where necessary to seek the advice of the external Safety Advisor (Warburton Associates)

on any matter relating to safety

• To report all injuries, lost time, industrial health disorders and dangerous occurrences to the

Managing Director

• To set a personal example


2.3 Employees


All employees have a duty and responsibility in law to:

Co-operate with the company on health and safety matters;

Not interfere with anything provided to safeguard their health and safety;

Take reasonable care of their own health and safety; and

Report all health and safety concerns to an appropriate person as detailed in this policy

document.

All employees are required to:

• Use the correct equipment for the job and use company issued safety equipment and

protective clothing when required

• Keep equipment in good condition

• Report any defect in equipment to the immediate manager and ensure that it is in a safe

and secure state when left unattended

• Develop a concern for safety both personally and for others and, particularly, for new

employees.

• Avoid improvising AT ALL TIMES

• Co-operate with the Company in maintaining a safe working environment and make a

contribution to reducing accidents.

• Report personal industrial injuries or industrial diseases to supervisors and ensure that

entries are made in the Accident Book at places of work.

• Take care of company property. Refrain from horseplay and abuse of welfare facilities.

• Suggest ways of eliminating hazards.

• Operate equipment only when trained and authorised to do so.

• Obey all company safety rules.

• Work in accordance with risk assessments, method statements and safety rules

• Report to managers all incidents, which could result in personal injury or property damage.

• All employees, staff, visitors, must conduct themselves in a sober manner and are not to

work under the influence of alcohol or drugs.

• Set a personal example.


2.4 Buying and Purchasing - Special Responsibilities

Staff who authorise and employees who make purchases, on behalf of the company have

the following main responsibilities.

• To ensure that on all orders attention is drawn to the responsibilities placed on those who

supply plant, equipment, machinery, materials, substances, supplies and other articles, to

take steps to ensure that, so far as is reasonably practicable, he articles in question will be

safe and without risks to health and safety when properly used. No written undertakings are

to be given to any supplier relieving him of this responsibility

• To ensure whenever new types of equipment, articles or substances are being considered

for purchase, that the safety factors are considered (e.g. guards, chemical hazards etc.) and

so that he can have the necessary safeguards prepared and issued to those affected before

receipt of the new equipment / articles / substances. This also allows time to fulfil any

training needs at all levels

• To obtain site specific work risk assessments and method statements from tendering sub-

contractors

• To ensure that tendering sub-contractors have adequately priced for safety and further to

ensure the rejection of any who have not. The advice of the external Health and Safety

Advisor maybe sought

• To ensure that suppliers are made aware of their obligations to supply clear and precise

instructions on use, storage etc. with their materials

• To liaise if required with the external Health Safety Advisor all matters relevant to safety in

both material and / or Sub-Contract context


2.5 Estimating

Additional Responsibilities in Health, Safety and Welfare Matters

Main responsibilities are:

• Be aware of legislation etc. for the work activity being estimated

• Adequately price for suitable access equipment

• Establish whether or not local safety conditions apply to the work

• Ensure safety requirements are adequately priced for


2.6 Company Safety Advisor (Warburton Associates)


Main responsibilities are, where reasonably practicable, to: -

• Be aware of the Company’s Health and Safety Policy

Advise on:

• Preventing injury to personnel and damage to equipment

• Legal requirements affecting Health, Safety and Welfare and the provision of adequate

welfare facilities

• Provision and use of protective clothing, equipment and adequate supplies

• Investigate accidents and dangerous occurrences and recommend means of preventing

reoccurrence

• Safety Reporting Procedures and assist with the identification of hazards training

requirements and subsequent training for all levels of employees

• Contact with official and professional bodies involved with Safety at Work

• Up-to-date safety legislation, codes of practice and new safety literature


3.0 Arrangements

3.1 Risk Assessment

In accordance with the requirements of the Management of Health and Safety at Work Regulations,

risk assessments shall be carried out for any activity where there is a significant risk of injury to any

of our employees or others who may be affected by that activity.

The purpose of this risk assessment shall be to evaluate risks, which may arise from hazards at work.

The object is to identify the measures needed to eliminate, or if not possible, to minimise the risks.

Our systematic approach to risk management shall be: -

• To consider each aspect of our work activities

• Identify all the hazards and avoid if possible

• Determine the remaining risk, the likelihood and severity of injury, and

• Implement control measures that will eliminate that risk completely or reduce it to an

acceptable level

• A written method statement shall be produced that incorporates all the control measures

necessary for any particular job, which all participating employees shall be familiar with and

understand before commencing work

• This method statement shall be monitored to ensure that the control measures are

adequate and reviewed if necessary

Risk assessments shall always be carried out be a competent person i.e. through experience and

training and has an understanding and knowledge of the processes and procedures involved.

The control measures adopted as a result of the risk assessment shall be written down and

explained to all employees involved in that activity before any work commences.

Specific risk assessments shall be undertaken for controlling substances hazardous to health,

manual handling and personal protective equipment.

Copies of risk assessments will be retained in the main office and are made freely available to all

staff.


3.2 Information, Instruction and Training

It is the policy of this company to provide suitable and sufficient information, instruction and

training to all employees, not only to comply with statutory requirements but also to secure a safe

and healthy environment for other employees and others who may be affected by our activities.

To fulfil this duty we shall: -

• introduce comprehensive and relevant safety rules and procedures as well as induction training

as necessary for all employees and visitors

• provide refresher training at intervals assessed as being suitable and appropriate

• ensure that no employee transferred from one job activity to another is permitted to start work

in their new job, until and unless they have received training and instruction, sufficient to enable

them to perform their new tasks without risking the health and safety of themselves or others

• pay attention to existing employees in relation to their inherent capabilities, and in relation to

the introduction of new work equipment, new technology and new systems of work into our

undertaking

• Communication may be by verbal means, staff meetings or by written means

The training of all personnel will rank highly in our list of priorities and will cover more than just

implementing recognised safe working practices, it will also include teaching our employees to

identify hazards and understand the appropriate systems of control.

New employees will receive induction training prior to, or on their arrival. The objective of this

training is to make them familiar with all aspects of health, safety and welfare relating to their

period of time in our employment.

Employees transferred from one site location to another will be provided with training on matters

particular to that new location on arrival. A transfer is an opportunity to provide refresher training

and thus basic Company Policy and Health and Safety matters will not be ignored at this time.

The Company will ensure that any ‘young persons’ or inexperienced staff will be provided with

adequate supervision, and the tasks they undertake will be in accordance with their level of

competency.

Information relating to individuals competency and training received are kept with the employees

personnel files.

All employees are required to co-operate in all training activities provided.


3.3 Consultation and Communication

The company will consult directly with employees on any issues that may affect their health and

safety in accordance with the H&S (Consultation with Employees) Regulations. The company

operates an open door policy whereby employees can raise any health and safety concerns directly

to the directors at any time and are encouraged to do so.

Formal consultation and communication on matters relating to health and safety takes place via the

staff meetings & tool box talks. These meetings provide an opportunity for the company to brief

staff on key safety issues, reinforce safety rules and provide an opportunity to consult with staff on

any changes to working practices; equipment & machinery; and legislative changes which may

impact upon health and safety.

The mediums and opportunities used to communicate with employee at High Access Maintenance

occur at the intervals detailed below

• Daily; during the issue and return of job sheets

• Weekly; during team meetings at which operational requirements, any current issues and

best practice recommendations, and health and safety updates are provided

• Monthly; during tool box talks

3.4 First Aid

The Health & Safety (First Aid) Regulations require that adequate and appropriate first aid facilities

are provided for employees.

A suitable and sufficient number of trained personnel will be appointed to render first aid when

necessary. The training will be carried out by an organisation registered with the Health and Safety

Executive and refresher training will be provided.

Other employees who, in the absence of the trained first aider, will be capable of taking charge in an

emergency, calling an ambulance and looking after first aid equipment.

A first aid kit is held within the main office and individual kits are kept on all company vehicles.

On sites containing shared welfare facilities, all site personnel will receive information as to the

location and extent of the facilities provided.


3.5 Accident Reporting and Investigation

In the event of an accident that results in personal injury the first thing employees are required to

do is seek medical attention.

All accidents and cases of work related ill health are to be reported to the company and recorded in

the accident book situated in the main office.

Employees are also encouraged to report any no injury accident or near miss events.

It is company policy to investigate all workplace accidents no matter how minor.

Under the Reporting of Incident, Diseases and Dangerous Occurrences (RIDDOR) Regulations the

Company is required to report to the Health and Safety Executive designated injuries, illnesses and

dangerous occurrences as well as any accident which prevents employees from doing their normal

work for more than seven days.

Mr Niel Bethall has been designated as the person responsible for reporting accidents, diseases and

dangerous occurrences to the enforcing authority, but any member of staff is permitted to fulfil this

duty in his absence.

The reporting of such incidents can be done by e-mail telephone fax or post, the contact details are

as follows:

• Telephone - 0845 3009923

• Internet - by completing the relevant form on the incident contact centre web site

www.riddor.gov.uk

• Form -- by completing the relevant hard copy form and sending:

By Facsimile - 0845 3009924

By post to:

Incident Contact Centre

Caerphilly Business Park

Caerphilly

CF83 3GG


3.6 Fire Precautions

The safety of all employees and others is controlled by The Regulatory Reform (Fire Safety) Order

and the Management of Health and Safety at Work Regulations.

Risk Assessments will be carried out periodically to identify the fire hazards and identify the people

at risk. Control measures will be put into place to reduce the risk as much as possible, or remove it

altogether and the findings will then be recorded.

Fire extinguishers and other means of fighting fire will be provided as is appropriate. Fire detectors

and fire alarm systems will be installed where their provision is justified. All fire fighting equipment

will be easily accessible and be indicated by pictorial signs.

All escape routes will be clearly signposted, illuminated with emergency lighting where necessary

and kept free from obstructions at all times.

Fire exits will be clearly and correctly marked, fire doors closed but unlocked from the inside. The

lifts will not be used in the event of an emergency situation.

Suitable and sufficient outside emergency lighting will be provided as necessary to illuminate the

routes to the respective evacuation point.

Named coordinators shall be appointed to contact the emergency services and establish the safety

of everyone at risk.

All equipment and facilities provided to protect employees and others from the dangers of fire, such

as fire extinguishers, fire fighting equipment, alarm systems and emergency doors, will be regularly

maintained and any faults found will be rectified as soon as possible.

A daily register will be maintained of all persons present within the buildings.

3.7 Evacuation Procedures

A plan of the buildings and the emergency procedures will be displayed on all notice boards showing

the positions of fire alarm points, fire fighting equipment, safe routes of escape and the position of

the evacuation assembly point where a nominated member of staff will check the register to ensure

that all the buildings have been vacated.

All visitors will be inducted to ensure that they are aware of the evacuation procedures.

Fire drills, evacuation procedures and alarm systems will be regularly tried and tested to ensure that

all employees are aware of their responsibilities and the procedures to be followed in the event of

an emergency.

These will include: -

• identification of everyone who will need special help to get out

• allocation of responsibility to specific employees to help disabled persons in emergency

situations

• considering the best escape routes


3.8 Welfare

Adequate welfare arrangements, in accordance with the requirements of the Workplace Health

Safety & Welfare Regulations, will be provided for all employees.

Toilets, washing facilities, accommodation for changing and drying clothing and rest rooms will be

kept clean and tidy at all times and a supply of drinking water will be provided and conspicuously

marked by an appropriate sign.

3.9 Monitoring and Review

The Company will continually assess and review the health and safety information, instruction and

training needs of employees and our findings will be kept on record.

Regular monitoring of working places will be undertaken to evaluate how efficiently the training

provided is being put into practice and what improvements, if any, can be made.

All accidents will be investigated to enable the company to learn from these experiences and put

effective controls in place to prevent a reoccurrence.

Expert advice will be sought and taken as and when necessary, through external audits and safety

inspections, carried out to examine, develop and improve health and safety controls, techniques

and applications already in place.


4.0 Company Guidelines/Procedures

4.1 Rope Access Work (Abseiling)

Rope access work will only be carried out in a reliably safe manner where: -

• people are properly competent, suitably experienced and trained, and

• employees are subject to appropriate levels of supervision

Work teams shall be properly supervised and self supportive and shall consist of a minimum of two

persons with the training, abilities, experience and competence suitable to deal with any emergency

arising out of the undertaking of the work.

The company shall ensure that all supervisors are adequately trained, experienced in the work that

they are undertaking and have the necessary health and safety awareness.

The work will be planned and managed to ensure that there will be an adequate margin of safety to

minimise any risks.

Before starting a particular job, the work to be undertaken shall be assessed to ensure that all

possible hazards are identified. A site survey will determine the means of access, risks to people

other than employees and the working environment. Attention will be given to the following

aspects: -

• how easily and safely a suspended person will be able to use any materials, equipment or tools

necessary for the work and in particular whether the reaction from any tool may place the

person at risk

• whether the work may loosen material which could fall onto people or equipment below

• whether the work at any one location will be so slow that there may be a risk or unacceptable

levels of exposure

• whether it would be possible to quickly rescue those workers using the rope access techniques

from any position that they could be expected to enter

All ropes and equipment shall carry test certificates of the safe working load and shall be thoroughly

examined by a competent person every 6 months in accordance with the requirements of the Lifting

Operations and Lifting Equipment Regulations.

All suspension equipment will also be carefully checked before starting and during the course of the

job and appropriate precautions will be taken to prevent damage to the equipment during use e.g.

the use of packing or rollers where ropes pass over sharp edges.

At the beginning of each working day, and if relocated, the supervisor shall visually check all

anchorages, cables, structures and packings to ensure that they are satisfactory.

The supervisor shall ensure that workers follow suitable pre-descent / ascent procedures including

checking their own harnesses, decent devices and ropes to check they are in good condition, and


before each fresh descent / ascent, checking anchorages and any points on the rope where chafing

could occur.

Anchorage areas shall be made safe if there is risk of interference by others and the anchorages

themselves shall be such that they are unquestionably adequate or have safety factors that exceed

those of the suspended weight.

Packers or rope protectors shall ensure that the radius of any bend is at least twice the diameter of

the rope.

Work areas above and below shall be made safe by the installation of suitable barriers or guarding

to protect employees and others.

Everyone working using full rope access methods (i.e. where a rope is used as a primary support or

positioning) shall use two completely independent ropes, a working rope and a safety rope,

arranged so that in the event of a failure in one, the employee cannot suffer a fall. Workers will

descend down the working rope by means of a descender with a back up device trailing along the

safety rope.

Support will be provided for the employee by a comfortable seat or strap incorporated into the

harness if long periods of work in one position are required.

All suspension equipment shall be stored in a cool, dry place, in a chemically neutral environment

away from excessive heat or heat sources, high humidity, sharp edges, corrosives or other possible

sources of damage.


4.2 Alloy Towers and Scaffolds

Portable alloy towers will only be erected by competent persons who have received suitable and

sufficient training into the correct erection procedure.

All staff who erect scaffold towers will have undergone a Prefabricated Access Suppliers' &

Manufacturers' Association Ltd (PASMA) training course.

Work platforms shall be over 600mm wide, constructed with double handrails and toe boards and

access shall be via a fixed internal ladder and through a trapdoor.

The ratio of height, to least base width, including outriggers, shall not exceed 3.5:1 for internally

erected towers or 3:1 for externally erected unless tied to the structure.

The wheel locks shall be engaged when in use, and under no circumstances shall operatives ride on

top a tower in motion.

All portable alloy scaffold towers will be dismantled and removed at the end of each working day or

sooner should the work finish earlier than planned.

4.3 Ladders

Aluminium and timber ladders will be either Class 1, suitable for construction work and covered by

BS 1129 and BS 2037, or Class 2 for lighter work in accordance with BS EN 131.

Timber ladders will be inspected for any visible damage or undue wear and will therefore be

unpainted.

Ladders shall be erected on a firm and level base and be supported by the stiles only. They shall be

sited so that the correct slope of about 75 degrees to the horizontal (1 metre out for every 4 metres

of height) is attained. They will extend 1.05 metres above any landing place to ensure an adequate

handhold

All ladders will be secured from slipping and those, which are 3 metres, or more in length will be

secured at the top, by either lashing or clamping the stiles to a secure anchorage. If no other means

of securing the ladder can be adopted, then someone will hold it at the base whilst being used, but

this system will only apply to short ladders.


4.4 Mobile Elevating Work Platforms (MEWP)

No one shall be allowed to operate a MEWP without proper and adequate training specific for that

machine. Operators shall also have sufficient agility to climb in and out of the platform, a good head

for heights and good sight and hearing.

MEWP’s shall be inspected daily before commencement by the operator as well as weekly

inspections and 6 monthly thorough examinations in accordance with the Lifting Operations and

Lifting Equipment Regulations.

All employees working from MEWPS shall wear full body harnesses attached to a suitable anchorage

point within the cage.

Loose materials shall not be allowed to accumulate in the platform and if there is a risk of anything

falling, the area below shall be guarded to prevent unauthorised access.

The safe working load specified by the manufacturer shall not be exceeded.

Care shall be taken when siting the MEWP to ensure that: -

• the machine is either level or can be levelled up;

• the ground is firm and will support loading with the use of adequate packing if necessary; and

• that the machine is not over or adjacent to anything likely to subside or collapse

Travelling with the platform occupied or the boom extended shall only be undertaken when it is

within the machines specified capabilities.

The platform shall not be used in wind speeds exceeding those specified by the manufacturer.

Work areas shall be checked to ensure that work is within the specified reach of the MEWP and that

there are no obstructions or overhead hazards.


4.5 Confined Spaces

Special conditions of confined space working make it vital that work should be planned in detail and

in accordance with the Confined Spaces Regulations.

Any chamber, tank, vat, silo, pit, trench, pipe, sewer, flue, well or other similar space which by virtue

of its enclosed nature, or any free flowing solid will be given special consideration.

No person will enter a confined space for any purpose if it is reasonably practicable to undertake

the work without entry.

A detailed risk assessment will be carried out to ensure that, if operatives have no alternative but to

enter and work in the above situations, then a suitable and sufficient safe system of work can be

produced taking into account suitable and sufficient instruction, training and supervision of all

concerned and provision of suitable detection, monitoring and rescue equipment provided and

maintained in good working order.

No confined spaces work will be undertaken without a permit-to-work system in operation.

Only operatives fully trained will be allowed to enter a confined space.


4.6 Electricity

In accordance with the Electricity at Work Regulations, all electrical systems downstream of the

meter will be constructed and certified as complying with the IEE Regulations and be periodically

inspected, tested and maintained so as to prevent danger. Fixed installations will be inspected and

tested at least at 3 monthly intervals, routine maintenance being carried out in accordance with the

equipment manufacturers’ recommendations. Moveable and portable electrical equipment will be

inspected, tested and maintained on a routine basis, depending on the use and application of the

particular item.

Temporary site supplies and permanent installations shall be installed in accordance with BS 7671.

Before commencement, an assessment of certain characteristics of the proposed installation will be

assessed:

• purpose, supplies and structure

• external influences

• compatibility of equipment; and

• maintainability of equipment

Wherever reasonably practicable, all electrical equipment used on construction sites will be 110v or

less.

Electrical equipment will be selected carefully to ensure that it is suitable for the environment for

which it is to be used and complies with the Electrical Equipment (Safety) Regulations.

All operators of electrical equipment will be competent and trained to use the equipment

accordance with the manufacturers’ instructions and records of all training will be kept.

Work on live conductors, or on electrical equipment, which has been made dead, must be carried

out only under an appropriate permit-to-work procedure. Records of permit issue, cancellation etc.,

must be maintained.

The electrical equipment will be adequately maintained to ensure that it remains in good working

order throughout its working life: -

• leads will be examined and those with damaged outer sheaths replaced, but never repaired or

extended using insulation tape

• plugs and connectors will be visually checked for possible damage immediately before use

• at least once a year (more often for equipment that is in heavy and frequent use), the plug, or

connector, on every item of portable equipment will be subjected to closer scrutiny i.e. the cover

removed and the wiring checked for good connections with each core wire connected to the

correct terminal and the correctly rated fuse in place. The cable will be checked to ensure that it

is suitable for the appliance, of the correct length and correctly terminated at both ends

• the earth wire, where provided, must be firmly in place and the plug terminal screws tight


• the outer cable sheath must be firmly gripped by the bridge clamp;

• replacement plugs must be to BS1363 (A) with fuses to BS 1362;

• all electrical appliances will be visually inspected during usage and electrically tested by a

competent person every 12 months;

Following satisfactory testing and inspection, the appliance, plug and lead will have a self-adhesive

label, or similar attached to show that they have passed their test and a register of all tested

appliances will be kept.

Portable electric power tools will only be used for the job intended and the lead will be suitably

positioned to prevent damage or entanglement and not be a trip hazard.

The use of fused / un-fused socket mounted multi-way adapters will be prohibited in offices and if

one socket is to adequately serve more than one appliance, a four-way fused trailing socket outlet

will be used with the cable between the plug and adapter of the correct current / length rating and

a minimum rating of 13 amps.

Coiled cables will be fully unwound to prevent overheating during use.

Existing electrical services, which may be present on site and a detailed survey, will be carried out,

prior to commencement, to determine the position and nature of such installations and the results

recorded and kept on site.

Electric arc welding will be properly organised to protect both the operative and others from the

dangers of burns, eye flash and electric shock. Welding will only be carried out under a permit-to-

work system where suitable and sufficient control measures are assessed and implemented.


4.7 Noise and Vibration

Noise can cause permanent damage to hearing. It can annoy and disturb people and interfere with

verbal communications and emergency signals to the point where the risk of accidents is greatly

increased.

The Control of Noise at Work Regulations set noise exposure levels and place specific duties on both

employers and employees.

Measurements of noise levels will be periodically taken by a competent person using an electronic

sound meter averaged over a standard time period in accordance with Section 4 of the regulations

and will be re-assessed whenever there has been a significant change in work activities.

If equipment is employed in our undertaking, which can produce noise likely to reach or exceed the

above levels, we will undertake engineering control methods in order to eradicate or reduce these

levels.

These methods may include: -

• substituting the offensive equipment for an alternative, more user-friendly alternative

• isolating the sound source from the area around it

• insulating the equipment by enclosing it in sound reducing materials

• directional absorption using screens, walls etc.

• mounting the equipment on rubber or other similar substances

• silencing with exhaust systems or mufflers

Only when none of these methods are reasonably practicable, or where noise levels are still above

those set by law, will the use of personal protective equipment be considered.

When noise levels, after the application of engineering control measures, still exceeds the level of

80dB, suitable ear defenders will be stocked and provided on request. Should levels exceed 85dB,

then the area will be designated an “ear protection zone,” identified if possible with signs, and the

wearing of suitable ear defenders will be compulsory. We shall provide all necessary instruction and

training to ensure that this equipment is worn correctly and, if necessary, maintained in good

working condition.

Noise surveys will only be carried out by a competent person who has received proper training in

noise measuring equipment.

Excessive vibration is usually caused by hand held rotary, or percussive tools. Excessive exposure

can impair the blood supply and cause a condition known as ‘vibration white finger’. This health

problem will be taken into consideration when purchasing or hiring hand held tools and equipment,

to ensure that the risk is effectively controlled.


4.8 Manual Handling

Manual handling is probably the most hazardous activity undertaken during working activities in

terms of frequency and difficulty. If at all possible, alternative mechanical methods of handling will

be used.

Appropriate training will be given to all participants before any manual handling activities are

undertaken. This will form part of an induction programme and sufficient time will be allowed to

permit explanation, demonstration and practice.

Training will include applying techniques, making ergonomic assessments and an understanding of

back care will be given to all employees. A problem solving approach to manual handling will be

developed through the application of knowledge.

Various training techniques will be monitored and evaluated.

Training programmes will include: -

• back care - covering spinal mechanics so that the causes of back pain, of posture and movements

etc. likely to contribute to back pain or injury can be readily identified

• ergonomics - giving guidance on evaluation of the environment, task, load and individual

capability will be included, along with how to alter the environment to make the work safer

• mechanical handling aids - with training to include the practical use and care of any equipment

brought in to make manual handling tasks easier

• manual handling techniques - fitness is important in the avoidance of injury. General fitness,

flexibility, relaxation and the effect of obesity and other physical considerations that we take into

account in the training of all concerned. Conditioning exercises performed before manual

handling and during the course of a working period will be taught, encouraged and scheduled.

Individuals will be encouraged to develop an appreciation of their own capabilities in making

assessments and recognising their own limitations in terms of knowledge and lifting capacity

A recall system which ensures that all employees, including self-employed receive re-training

programs as and when necessary, is regarded as essential.


4.9 Hazardous Substances

The Company will ensure the collection of all up to date information and data on the toxicity and

potential hazards of all substances used within the organisation. This information will be brought to

the attention of all employees and visitors likely to be exposed to these substances i.e. those that

have the potential to cause harm to people’s health. These substances can include gases, vapours,

liquids, fumes, dusts and solids or can be a combination of these. They can also be micro-organisms.

Our approach towards achieving legal compliance with the requirements of the COSHH Regulations

will be to: -

• familiarise ourselves with the legal requirements

• make an assessment of substances hazardous to health which is suitable and sufficient, in

relation to evaluating the risks to health arising from activities involving those substances and

establishing what has to be done to meet the requirements of the regulations

• introduce the necessary controls

• decide what other precautions are needed

• implement the chosen precautions

• monitor their performance and introduce any techniques, which would improve that

performance

• records will be kept of all assessments made

• any hazardous materials will be stored in secure cabinet within the High Access Depot. Care will

be taken to ensure that in the event of a spill hazardous mixing does not occur

• The High Access Maintenance hazardous store also contains spill containment materials


4.10 Provision & Use of Work Equipment

The PUWER regulations set the standards for the provision and use of work equipment with the

primary objective of providing safe equipment and ensuring its safe use. Compliance with the

regulations should ensure that work equipment used during the course of our activities does not

give rise to risks to health and safety of employees or others.

Work equipment will be carefully selected, ensuring that it complies with the regulations, and it will

be properly maintained.

Operatives will receive all necessary information, instruction and training and be aware of any

foreseeable dangers.

The Company shall: -

• ensure that equipment is constructed or adapted properly for the purpose for which it is used or

provided

• consider working conditions and risks to health and safety to persons where the equipment is to

be used

• ensure that the equipment is used only for operations and under conditions where it is suitable

The Company shall always consider: -

• the nature and condition of the equipment

• the place where it is to be used

• the purpose for which it is to be used

The provision of information and instruction, written where appropriate and readily understood,

will include: -

• conditions in which and methods by which equipment shall be used

• foreseeable abnormal conditions and appropriate action

• conclusions drawn from experience with equipment

Training must be adequate and include safe work methods defining possible risks and precautions to

be taken


4.11 Abrasive Wheels

In accordance with the Provision and Use of Work Equipment Regulations, abrasive wheels or discs

will only be mounted by trained and competent persons who will have certificates detailing the

training and when it was received.


4.12 Angle Grinders and Disc Cutting Tools

Being portable these machines can be hazardous in operation.

Operatives will: -

• wear all necessary PPE, regarding eye protection as essential

• work on a firm, clean and unobstructed base

• use adequate protection for themselves and for others in the vicinity

• ensure adequate support and stability for the material being worked

• avoid unnecessary emissions (brick dust etc.) into the atmosphere

• plan their own working stance and position to avoid injury in case of slippage or other

unintended movement

• ensure that guards are in place, adjusted and secure

• maintain a firm grip when operating

4.13 Cartridge Operated Tools

This type of tool is potentially lethal in the hands of the untrained or foolish. If at all possible an

alternative, less hazardous method of fixing will be used.

The hazards associated with the cartridge tools are: -

• lack of knowledge and training

• deliberate misuse including horseplay

• poor maintenance

Only persons over 18 years of age will be allowed to use cartridge-operated tools and they will be

carefully selected as mature and responsible persons for this type of work. They will be adequately

trained in the use of equipment and made aware of the hazards. They will be tested for colour

blindness to ensure that the different coloured cartridges can be identified. Ear and eye protection,

together with safety helmets will be used at all times.

Cartridges will be kept in a locked metal box and only the required amount will be issued for the

given task and all unused cartridges will be returned back to store at the end of the task, or at the

end of every working day.


4.14 Fuel Oil

Fuel oil will be stored in purpose-built drums, externally, in a well-ventilated position away from

sources of ignition and contained within a sealed bunded area capable of containing 110% of the

volume of the drum.

The siting of the drum will be such that it is not susceptible to damage from other vehicles or plant.

4.15 Liquefied Petroleum Gases (LPG)

Storage and use of LPG shall be in accordance with the Dangerous Substances and Explosives

Atmospheres Regulations.

Transportable LPG cylinders will be kept upright, in an open air, safe and secure, well-ventilated

storage area a safe distance from any building, boundary, or source of ignition. Wherever possible,

storage areas will be protected from unauthorised access by a fence at least 2 metres high with two

means of escape via outward opening gates. There will be sufficient shelter to protect the cylinders

from extremes of weather and the floor will be paved or compacted level. The area will be kept

clear of all flammable material, weeds and rubbish. The store will be sited at least 3 metres away

from any cellar, drain or excavation where leaked gases may accumulate.

All vessels and storage areas will be clearly marked ‘highly flammable - LPG’.

Storage areas will be solely for the use of storing LPG.

Gas bottles will only be taken out as and when required and will be returned at the end of the each

working day or when the activity has been completed. They will be kept upright during use and

positioned to prevent accidental damage.

When cylinders are not in use, valve protection caps will be replaced to prevent thread damage and

to minimise leakage. Whenever cylinders have to be moved, then will be eased into position,

preferably using trolleys, skids or mats.

All bottles will be fitted with flashback arresters.

Non-refillable LPG cylinders for use with small portable equipment such as blowlamps will be stored

in a lockable metal container.

Authorised persons using LPG will only work when a permit-to-work system is in place.


4.16 Highly flammable liquids (HFL)

This is any liquid that gives off flammable vapour at temperatures below 32 degrees centigrade and

includes petrol, paint thinners, solvents etc.

Precautions will be observed when using these liquids: -

• only small quantities will be kept, not more than 50 litres at the workplace and then, in a metal

cupboard or a metal bin with a lid;

• containers will be kept tightly closed when not in use;

• liquids will be dispensed over trays to avoid spillage; and

spillages which occur will be soaked up and disposed of safely

• sparks, naked flames or other means of ignition will be prohibited;

• empty drums and containers will be treated like full ones;

• HFL’s or solvents will not be used to clean hands; and

• when soaking brushes, containers with a lid will be used.

Storage containers will be secure and signage warning of the contents will be displayed.

4.17 Personal Protective Equipment

When all other control measures have been put into place and as a last resort, suitable and

sufficient personal protective equipment (PPE) will be provided to all employees and visitors.

A formal assessment will be taken to select the most suitable PPE for the type of work to be

undertaken and expert advice will be sought by consulting both manufacturers and suppliers in

selecting the most appropriate equipment bearing the CE mark.

All wearers will be provided with the necessary information, instruction and training on how it is

fitted, used and maintained.

PPE will be inspected on a regular basis and all worn, defective or damaged equipment will be

replaced. Records will be kept of all PPE issued.

When not in use, PPE will be safely and correctly stored ready for use.


4.18 Lifting Operations

There is a wide range of equipment within the industry, from gin wheels and pulley blocks to mobile

and static cranes. The prevention of accidents and injury can only be achieved by making sure that

safe use of lifting operations is carried out in accordance with the Lifting Operations and Lifting

Equipment Regulations (LOLER) ensuring that: -

• machinery and accessories for lifting loads are clearly marked to indicate their safe working loads

• employees are adequately trained in the use of such lifting equipment

• safe systems of work are set up and maintained

• inspection and maintenance of equipment is properly carried out

Records of all cranes and lifting appliances used will be checked to ensure that they have been

properly maintained, inspected at least once a week by a competent person and have proper test

certificates. These inspections will cover: -

• soundness of materials, fittings etc.

• testing of automatic safe load indicators and audio visual warning signs

• the mechanical condition of the appliance

• its state of maintenance

Other inspections and tests will include: -

• a thorough examination before initial use, after assembly at a new site, or following any

significant change which may affect its safe operation and then of a frequency as determined by

an assessment of the risks by a competent person

• regular testing taking into account the instructions and relevant information provided by the

manufacturer

• in service thorough examinations taking into account:

i) its condition

ii) the environment in which it is to be used

iii) the number of lifting operations and the loads lifted

In the case of lifting equipment exposed to conditions causing deterioration then thorough

examinations will take place on equipment for lifting persons, or an accessory for lifting, at least

every 6 months and other lifting equipment at least every 12 months.

If appropriate for the purpose, it will be inspected by a competent person at suitable intervals

between thorough examinations

Records will be kept to show the results of these examinations, inspections and tests, together with

additional tests after substantial alteration or repair has been carried out.


4.19 Construction (Design and Management) Regulations

The Company will comply with the requirements and prohibitions on all sites controlled by the CDM

Regulations.

Co-operate with all relevant parties so far as is necessary.

So far as is reasonably practicable, promptly provide or collect all information and assessment

necessary for inclusion in the Construction Phase Plan so that it can develop as the contract

progresses.

Comply with the rules laid out in the Construction Phase Plan.

As applicable, provide all necessary information for inclusion in the Health and Safety file.

Ensure that all employees and subcontractors are aware of any relevant sections of the

Construction Phase Plan applicable to the work they are to carry out.

4.20 Removal of Waste

The Company shall remove all waste materials and surplus materials, tools and equipment and the

end of the work or as specified by the contract.

All waste shall be removed by specialist waste contractors where necessary and will be in the

correct waste containers.

All waste shall be suitably protected from adverse weather conditions so to prevent spread by wind

or rain and contamination of the surrounding area.


4.21 Work at Height

All work at height must be undertaken in conjunction with the Companies procedures for working at

height.

The main principles of this procedure are to avoid work at height wherever possible.

Use work equipment or other measures to prevent falls where working at height cannot be avoided.

Where the risk of falling cannot be eliminated, use work equipment or other measures to minimise

the distance and consequences of any fall.

All work at height must be properly planned and organised.

Ensure that no work at height is carried out if it is safe and reasonably practicable to do it in a way

other than at height.

Ensure that the work at height is properly planned, supervised, and carried out as safely as is

reasonably practicable.

Ensure that emergencies and rescue procedures are planned for.

Take account of the risk assessment findings carried out under section 3 of the Management of

Health and Safety at Work Regulations.

All work at height must take account of weather conditions that could pose a risk to the health and

safety of any person working at height.

Ensure that any work is postponed until the weather improves sufficiently.

Anyone working at height must be competent and appropriately trained.

If a person is being trained they must be supervised by a competent person.

Competency and training refers to anyone involved in organisation, planning, supervision and the

supply and maintenance of equipment in respect of working at height.

Where a risk of falling remains ensure that those persons working at height are trained in how to

avoid falling and how to avoid or minimise any injuries should they fall.

The place where work at height is undertaken must be safe to carry out such work.

The place of work and the means of access must have features to prevent falls from height.

Equipment used for working at height must be appropriately inspected

If it is not reasonably practicable to include features to prevent a fall and they would not allow the

worker to carry out the work safely, equipment must be provided to prevent a fall occurring (as far

as reasonably practicable).


If the risk of falling cannot be entirely eliminated, the potential distance and effect of the fall must

be minimised.

Equipment provided for work at height must be the most suitable available, provide collective

measures (e.g. guard rails) with priority over personal protection (e.g. safety harnesses), and take

account of the working conditions and risks to the safety of all persons at the place where the

equipment is to be used.

Equipment, temporary structures and safety features must comply with the requirements laid out in

Schedules 2 to 6 of the Regulations.

Ensure that each location where work at height is to be undertaken is checked on every occasion

before that place is used. This must take account of checking the surface of every parapet,

permanent rail, etc.

Ensure that any equipment included within Schedules 2 to 6 of the Regulations is inspected after

assembly or installation and as often as is necessary thereafter to ensure safety and any such

records of inspection should be documented and maintained.

Any equipment from another business must be accompanied with a clear indication that the last

inspections have been carried out. Likewise for any equipment leaving the employers business.

Any work platform where a person could fall must be inspected in-situ prior to use (but not more

than 7 days before). Any mobile platform must be inspected at the site of use rather than each time

it is moved within the site boundary. The person inspecting the platform must prepare a report

before going off duty providing the details laid out in Schedule 7 of the Regulations and provide a

copy within 24 hours to the person who requested the inspection. Reports should be available at

the construction site until the work is completed and then at the employers main office for another

3 months.

General inspection records should be kept until the next inspection has been completed and a

register maintained of all inspections, dates of inspections and by whom the item was inspected

The risks posed by fragile materials must be properly controlled

Ensure that employees do not go onto or near to a fragile surface unless it is the only reasonably

practicable way for the work to be completed safely taking into account the demands of the task,

equipment and working environment.

Any person working on or near to a fragile surface must be provided with suitable work platforms,

coverings, guard rails, etc. to minimise any risks and employers must do all that is reasonably

practicable to minimise the distance and effect of a fall.

Ensure that the risks from falling objects are properly controlled. In order to prevent any potential

injuries employers must do all that is reasonably practicable to prevent anything falling.

Alternatively, ensure that no-one is injured by anything falling.

Ensure that nothing is thrown or tipped from height if it is likely to injure a person or be stored by

such a method that its movement is likely to injure anyone.

Any workplace where there is a risk of personal injury by a falling object or person, ensure that the

area is clearly indicated and that authorised people are excluded and unable to reach it.


4.22 Use of Battery Operated Tools and Equipment

All battery operated tools shall be suitable for the task for which they are to be used.

All batteries shall be fully charged prior to use and spare batteries available.

Should any battery chargers be brought onto site these will have been subject to regular inspections

and records of these inspections kept on file.

4.23 Electrical Tools and Equipment

Wherever possible all electrical tools shall be 110v type and the use of 240v tools shall be kept to a

minimum and only used where 110v tools are unavailable for that particular task.

All electrical tools shall undergo regular PAT testing and records of such inspections are kept in a

suitable PAT test register.

Any tools found to be faulty shall be immediately removed from service until repaired or replaced.

4.24 Hand Tools

All hand tools used shall be suitable for the task for which they are to be used.

When hand tools are to be used when working at height any such tool shall be attached by means of

a lanyard.

When used for any other work tools are to be stored in the operatives tool belt when not in use or

removed entirely from the work area.

4.25 Use of Blow Lamps, Flame Guns or Heat Guns

For work involving the use of blow lamps, blow torches, flame guns or hot air guns the area in which

work is to be carried out must be examined and any combustible material within the vicinity must

be removed or as far as is reasonably practicable covered by non-combustible material.

Suitable fire extinguishing appliances to be kept available for immediate use at the point of work.

The lighting of all blow lamps, torches etc shall be carried out strictly in accordance with the

manufacturers instructions and extinguished immediately after use.

Lighted blow lamps, torches or flame guns shall not be left unattended.

Hot air guns are to be switched off when unattended.

Upon completion of each work period a continuous fire safety check is to be made of the vicinity of

the work for a period of not less than thirty minutes to ensure there is no risk of fire.


4.26 Vehicles & Driving

This organisation notes that driving is both necessary for working and represents a hazardous

activity, and accordingly we will take steps to reduce the identifiable risks so far as reasonably

practicable.

Staff are reminded that, despite its familiarity, driving on the roads is by far the most hazardous

activity most of them ever undertake. The precautions outlined should be taken to minimise the

risk:

� Plan work to minimise driving requirements

� Ensure that the vehicle is maintained in accordance with the manufacturers instructions ,

including specific summer and winter precautions (i.e. checking anti freeze levels and water

wash bottles)

� Carry out routine checks on vehicles prior to use

� Take sensible breaks and seek to avoid overlong days of working and driving

� Follow the personal safety requirements outlined in checklist for personal safety

� Report the development of any health problem or medication which may limit or prevent

driving (such as epilepsy)

� Staff allocated/permitted to drive company vehicles must hold a current licence and must

inform the company of any changes to this licence.

� Staff must always wear seatbelts when driving

� Are clear on the company policy/procedure regarding the use of mobile phones.

� Drive in accordance with the highway code

� Log movements with the office.

If there is any suspicion of a significant driving problem, further efforts shall be made to reduce the

risks starting with a process of reassessment by management.


4.27 Workplace Transport Safety

Responsibilities

By law employers have a general duty to ensure that the health and safety of their employees and

members of the public are not put at risk as a result of the work that they do.

Employees also have a duty to look after their own healthy and safety, and that of anyone who

might be affected by their work.

Workplace transport.

Workplace transport means any vehicle that is used in a work setting.

Visiting drivers

Visiting drivers should be told the; layout of the workplace, the route they need to take, relevant

safe working practices (e.g. for parking and unloading).

Deliveries

Deliveries and collections can be some of the most dangerous activities. As far as possible, parking,

loading and unloading should be off the road or pavement, well away from the public.

Controlling risks during deliveries:

� Where possible, present the side of the vehicle with easiest access to the workplace;

� People who do not need to be in reversing areas should be kept well clear

� Signallers should:

o use a clear system of signalling, agreed with the driver before starting;

o be visible to drivers at all times;

o stand in a safe position where they can guide the reversing vehicle without being in

its way

o wear highly visible clothing, such as reflective or fluorescent vests, and make sure

that any signals are clearly seen.

Parking

Vehicle should preferably be parked in dedicated parking areas.

Where vehicles have to be parked on a slope, they should have their parking brakes applied, be left

in gear (where safe to do so) and wheel chocks should be used where appropriate.

Drivers should never leave their vehicle without ensuring that the vehicle is securely braked, the

engine is stopped, the starter key removed and any mounted equipment lowered to the ground.

Remember:

� brakes on,

� engine off,

� key out,

� equipment safe

Loading and unloading

Loading and unloading areas should be:

� clear of other traffic, pedestrians and people not involved in loading or unloading;

� clear of overhead cables pipes or other dangerous obstructions

� level

� fenced or provided with edge protection where there is a danger of people falling

� protected against bad weather, e.g. strong winds can be very dangerous during loading.


� loads should be spread as evenly as possible.

� loads should be secured or arranged so they do not slide around.

� ensure vehicles and trailers have their brakes applied and stabilisers properly positioned before

beginning loading or unloading.

Other precautions include

� Providing a safe place where drivers can wait if they are not involved, but not in their cab. No

one should be in the loading unloading area if this can be avoided,

� Vehicles must never be overloaded. Overloaded vehicles can become unstable, difficult to steer

or be less able to brake.

� Check the floor or deck of the loading area before loading to make sure it is safe and free from

debris.

� When loading a vehicle think about how it will be unloaded.

� Loads must be suitable packaged. If palletised checks they are in good condition, loads are

properly secured they are safe on the vehicle.

� Tailgates and drop sides must be closed when possible

� Before unloading make sure loads have not shifted during transit, and are not likely to move or

fall when restraints are removed.

� There must be safeguards against drivers accidentally driving away too early.

Avoiding falls

� don’t jump from the lorry or loads

� report damaged, loose or inadequate steps and hand holds.

� report broken or damaged sheeting devices

� report slippery surfaces

� keep the vehicle tidy – avoid creating tripping hazards

� wear suitable footwear protection for the job

� ensure steps and work areas are well lit

� use edge protection on tail lifts (where it is fitted)

� do not walk backwards near the rear or side of the vehicle bed

� only use equipment such as ropes, straps, curtains, sheets nets etc if you are sure they are well

maintained and in a good state of repair.

END OF DOCUMENT

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