Health & Medical Health & Medical Coordinating CoalitionsCoordinating Coalitions

Orientation to Regional Stakeholder MeetingsOrientation to Regional Stakeholder Meetings

December 2, 2013 December 2, 2013

WelcomeWelcome

Schedule for the DaySchedule for the Day

10:00-12:00 Emergency scenario

HMCC Overview & Questions

Facilitation Process

Noon-1:00 Working lunch - Table discussions

1:00-3:00 Fact Sheets

Lunch Question card Responses

Regional breakouts

3:00 Session adjourns

Keys to a Successful MeetingKeys to a Successful Meeting

• Active & respectful participation by all

•Minimal distractions• No side conversations• No texting or emailing in the room• Phones & pagers on vibrate

• Efficient transitions

• Proceeding as planned

Emergency ScenarioEmergency Scenario

Health & Medical Health & Medical Coordinating Coalitions Coordinating Coalitions

(HMCC)(HMCC) Overview & Questions Overview & Questions

HMCC: Regional ESF8 SupportHMCC: Regional ESF8 Support• Formal collaboration

among health & medical stakeholders to prepare for, respond to, recover from, & mitigate impact of emergencies, MCI, or catastrophic events

• Support regional activities related to disasters, including planning, organizing, equipping & training coalition for disaster response

• 6 – one in each MDPH Hospital Region

HMCC FunctionsHMCC Functions• Active in all phases of disaster management cycle• Specific Requirements• Coordinate regional ESF8 planning• Support local planning & preparedness• Maintain 24/7 capacity to support response• Provide multi-agency coordination, advice on incident

management decisions, resource coordination • Coordinate regional information sharing for situational

awareness & common operating picture• Support regional recovery operations • Participate in regional risk assessment & mitigation

activities• Provide administrative & fiscal oversight for activities

HMCC StakeholdersHMCC Stakeholders• Core Disciplines• Community health centers & ambulatory care

practices • EMS – Public & Private • Hospitals• Public health• Long-term care

• Healthcare Partners• Dialysis centers, urgent care, pharmacies, home

health agencies, others• Mental & behavioral health providers

• Emergency Management & Public Safety

OutreachOutreach • Meetings since September 2013• Local public health coalition meetings (15)• Hospital coalition meetings (6)• MEMA• Local/State Advisory Committee• Coalition for Local Public Health• Western MA Homeland Security Advisory Council• Massachusetts Medical Society• Massachusetts Municipal Association

• Ongoing Scheduling• MA Hospital Association• MA Ambulance Association • Fire Chiefs Association of Massachusetts, EMS Committee

Phased ImplementationPhased ImplementationMilestones

End of BP2 (June 30, 2014)

Facilitation process completed

November 2014(mid BP3)

HMCC RFR issued

End of BP3(June 30, 2015)

HMCC operations established24/7 regional point of contact established

During BP4(July 1, 2014 –June 30, 2016)

Develop regional health & medical operational plansBegin exercising HMCC operational plans

End of BP5(June 30, 2017)

6 HMCC fully operational Complete exercising HMCC operational plans

Facilitation ProcessFacilitation Process

Facilitated Meetings Facilitated Meetings • Regionally based

• Information gathering for regional groups

• Focus on specific questions

• Participant feedback

• Preparation for development of RFR

Discipline RepresentativesDiscipline RepresentativesRoles & ResponsibilitiesRoles & Responsibilities

• Represent perspectives of colleagues in your discipline & region• Work collaboratively with group members in

other disciplines• Answer key questions to support regional

HMCC planning• Attend 4 facilitated meetings (Jan – June)• Review materials & consult with colleagues

between meetings

Key QuestionsKey Questions

• Who are partners (other than 5 core disciplines) who should be involved/engaged in the regional HMCC?

• What are resources/capacities in the region that can be adapted &/or inform regional HMCC planning?• What are the desirable attributes & capacities for the

HMCC regional coordinating agency? • What are possible operating/program models for

meeting required functions of a regional HMCC? • What are the pros/cons of possible governance

models?

Facilitated Meeting ScheduleFacilitated Meeting Schedule• January Working Group Meeting 1

• Region 1 - 1/30/2014 at Pittsfield Senior Center

• Region 3 - 1/10/2014 at Tewksbury Public Library

• Region 4AB - 1/29/2014 at MA Medical Society, Waltham

• Region 5 - 1/15/2014 Cedarville Community Room,

Plymouth Fire Station

• March Working Group Meeting 2

• May Working Group Meeting 3

• June Regional meetings Meeting 4

Working LunchWorking Lunch

• At your tables, discuss

•What needs to be clarified?

•What did you expect to hear that you did

not?

• Record on table cards

• Stack for collection at end of lunch

ResourcesResources

Fact Sheets Fact Sheets • Goal• Identify health & medical resources within regions• Quantifiable information• Ongoing updates

• Categories to be added• Mutual aid agreements• LEPC/REPC• Specialty hospitals• Suggestions

Responses to Lunch Question Responses to Lunch Question CardsCards

All questions will be transcribed as written and posted with responses at

www.bu.edu/sph-coalitions

Regional Break-out SessionsRegional Break-out Sessions

Region Facilitator Location

1 Hope Kenefick Room AB

3 Harold Cox Room C

4AB Kathleen MacVarish Farmhouse

5 Kerry Dunnell Southeast Link

Identify additional resources you will need to answer the key questions

Thank youThank you