Health & Medical Health & Medical Coordinating CoalitionsCoordinating Coalitions
Orientation to Regional Stakeholder MeetingsOrientation to Regional Stakeholder Meetings
December 2, 2013 December 2, 2013
WelcomeWelcome
Schedule for the DaySchedule for the Day
10:00-12:00 Emergency scenario
HMCC Overview & Questions
Facilitation Process
Noon-1:00 Working lunch - Table discussions
1:00-3:00 Fact Sheets
Lunch Question card Responses
Regional breakouts
3:00 Session adjourns
Keys to a Successful MeetingKeys to a Successful Meeting
• Active & respectful participation by all
•Minimal distractions• No side conversations• No texting or emailing in the room• Phones & pagers on vibrate
• Efficient transitions
• Proceeding as planned
Emergency ScenarioEmergency Scenario
Health & Medical Health & Medical Coordinating Coalitions Coordinating Coalitions
(HMCC)(HMCC) Overview & Questions Overview & Questions
HMCC: Regional ESF8 SupportHMCC: Regional ESF8 Support• Formal collaboration
among health & medical stakeholders to prepare for, respond to, recover from, & mitigate impact of emergencies, MCI, or catastrophic events
• Support regional activities related to disasters, including planning, organizing, equipping & training coalition for disaster response
• 6 – one in each MDPH Hospital Region
HMCC FunctionsHMCC Functions• Active in all phases of disaster management cycle• Specific Requirements• Coordinate regional ESF8 planning• Support local planning & preparedness• Maintain 24/7 capacity to support response• Provide multi-agency coordination, advice on incident
management decisions, resource coordination • Coordinate regional information sharing for situational
awareness & common operating picture• Support regional recovery operations • Participate in regional risk assessment & mitigation
activities• Provide administrative & fiscal oversight for activities
HMCC StakeholdersHMCC Stakeholders• Core Disciplines• Community health centers & ambulatory care
practices • EMS – Public & Private • Hospitals• Public health• Long-term care
• Healthcare Partners• Dialysis centers, urgent care, pharmacies, home
health agencies, others• Mental & behavioral health providers
• Emergency Management & Public Safety
OutreachOutreach • Meetings since September 2013• Local public health coalition meetings (15)• Hospital coalition meetings (6)• MEMA• Local/State Advisory Committee• Coalition for Local Public Health• Western MA Homeland Security Advisory Council• Massachusetts Medical Society• Massachusetts Municipal Association
• Ongoing Scheduling• MA Hospital Association• MA Ambulance Association • Fire Chiefs Association of Massachusetts, EMS Committee
Phased ImplementationPhased ImplementationMilestones
End of BP2 (June 30, 2014)
Facilitation process completed
November 2014(mid BP3)
HMCC RFR issued
End of BP3(June 30, 2015)
HMCC operations established24/7 regional point of contact established
During BP4(July 1, 2014 –June 30, 2016)
Develop regional health & medical operational plansBegin exercising HMCC operational plans
End of BP5(June 30, 2017)
6 HMCC fully operational Complete exercising HMCC operational plans
Facilitation ProcessFacilitation Process
Facilitated Meetings Facilitated Meetings • Regionally based
• Information gathering for regional groups
• Focus on specific questions
• Participant feedback
• Preparation for development of RFR
Discipline RepresentativesDiscipline RepresentativesRoles & ResponsibilitiesRoles & Responsibilities
• Represent perspectives of colleagues in your discipline & region• Work collaboratively with group members in
other disciplines• Answer key questions to support regional
HMCC planning• Attend 4 facilitated meetings (Jan – June)• Review materials & consult with colleagues
between meetings
Key QuestionsKey Questions
• Who are partners (other than 5 core disciplines) who should be involved/engaged in the regional HMCC?
• What are resources/capacities in the region that can be adapted &/or inform regional HMCC planning?• What are the desirable attributes & capacities for the
HMCC regional coordinating agency? • What are possible operating/program models for
meeting required functions of a regional HMCC? • What are the pros/cons of possible governance
models?
Facilitated Meeting ScheduleFacilitated Meeting Schedule• January Working Group Meeting 1
• Region 1 - 1/30/2014 at Pittsfield Senior Center
• Region 3 - 1/10/2014 at Tewksbury Public Library
• Region 4AB - 1/29/2014 at MA Medical Society, Waltham
• Region 5 - 1/15/2014 Cedarville Community Room,
Plymouth Fire Station
• March Working Group Meeting 2
• May Working Group Meeting 3
• June Regional meetings Meeting 4
Working LunchWorking Lunch
• At your tables, discuss
•What needs to be clarified?
•What did you expect to hear that you did
not?
• Record on table cards
• Stack for collection at end of lunch
ResourcesResources
Fact Sheets Fact Sheets • Goal• Identify health & medical resources within regions• Quantifiable information• Ongoing updates
• Categories to be added• Mutual aid agreements• LEPC/REPC• Specialty hospitals• Suggestions
Responses to Lunch Question Responses to Lunch Question CardsCards
All questions will be transcribed as written and posted with responses at
www.bu.edu/sph-coalitions
Regional Break-out SessionsRegional Break-out Sessions
Region Facilitator Location
1 Hope Kenefick Room AB
3 Harold Cox Room C
4AB Kathleen MacVarish Farmhouse
5 Kerry Dunnell Southeast Link
Identify additional resources you will need to answer the key questions
Thank youThank you
