Hercule III - European...

Hercule III

Proposal Template for Action Grants Law Training and Studies

Version 1.0 13 June 2017

European Commission Research & Innovation - Participant Portal Proposal Submission Forms

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Table of contents

Section Title Action

1 General information

2 Participants & contacts

3 Budget

Deadline Id:

Proposal acronym:

Proposal number:

Type of action: ()

Topic:

Hercule Program

How to fill in the forms

()

The administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields in the administrative forms are pre-filled based on the previous steps in the submission wizard.

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Proposal ID Acronym

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1 - General information

Topic

Call Identifier

Type of Action

Deadline Id

Acronym

Proposal title* Max 200 characters (with spaces). Must be understandable for non-specialists in your field.

Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

Duration in months Estimated duration of the project in full months.

Free keywords Enter any words you think give extra detail of the scope of your proposal (max 200 characters with spaces).

Abstract*

Short summary (max. 2,000 characters, with spaces) to clearly explain: o Objectives o Activities o Type and number of persons benefiting from the project o Expected results o Type and number of outputs to be produced Will be used as the short description of the proposal in the evaluation process and in communications with the programme management committees and other interested parties. • Do not include any confidential information. • Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical Annex” section.

Remaining characters 2000

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Proposal ID Acronym


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Declarations

The applicant declares:

1)* that the information provided in this application is true, correct and complete.

2) that s/he is fully aware of the eligibility conditions and has the financial and operational capacity to carry out the proposed action, in accordance with the criteria set out in the specifications of this Call for Proposals and its annexes.

3) that s/he has not received any other EU funding to carry out the action subject of this grant application and commits to declare immediately to the Commission any other such funding it would receive until the end of the action.

4) that, if selected to be awarded a grant, the applicant accepts the general and specific conditions as laid down in the published grant agreement and its annexes.

According to Article 131 of the Financial Regulation of 25 October 2012 on the financial rules applicable to the general budget of the Union (Official Journal L 298 of 26.10.2012, p. 1) and Article 145 of its Rules of Application (Official Journal L 362, 31.12.2012, p.1) applicants found guilty of misrepresentation may be subject to administrative and financial penalties under certain conditions. Personal data protection The assessment of your grant application will involve the collection and processing of personal data (such as your name, address and CV), which will be performed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions in this form and any personal data requested are required to assess your grant application in accordance with the specifications of the call for proposals and will be processed solely for that purpose. Details concerning the purposes and means of the processing of your personal data as well as information on how to exercise your rights are available in the privacy statement. Applicants may lodge a complaint about the processing of their personal data with the European Data Protection Supervisor at any time. Your personal data may be registered in the Early Detection and Exclusion system of the European Commission (EDES), the new system established by the Commission to reinforce the protection of the Union's financial interests and to ensure sound financial management, in accordance with the provisions of articles 105a and 108 of the revised EU Financial Regulation (FR) (Regulation (EU, EURATOM) 2015/1929 of the European Parliament and of the Council of 28 October 2015 amending Regulation (EU, EURATOM) No 966/2012) and articles 143 - 144 of the corresponding Rules of Application (RAP) (COMMISSION DELEGATED REGULATION (EU) 2015/2462 of 30 October 2015 amending Delegated Regulation (EU) No 1268/2012) for more information see the Privacy statement for the EDES Database).

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Proposal ID Acronym


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List of participants# Participant Legal Name Country

1

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Short name

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2 - Administrative data of participating organisationsPIC Legal name

Short name: Address of the organisation

Town

Postcode

Street

Country

Webpage

Legal Status of your organisation

Research and Innovation legal statuses

Public body .................................................... unknown Legal person .............................. unknown

Non-profit ...................................................... unknown

International organisation .................................. unknown

International organisation of European interest ...... unknown

Secondary or Higher education establishment ....... unknown

Research organisation ..................................... unknown

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Proposal ID Acronym


Short name

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Department(s) carrying out the proposed work

Department name

Street Please enter street name and number.

Town

Same as organisation address

Department 1

not applicable

Country

Postcode

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Proposal ID Acronym


Short name

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Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

Town Post code

Street

Website

First name Last name

E-Mail

Position in org. Please indicate the position of the Contact Point above in the organisation.

Department Please indicate the department of the Contact Point above in the organisation

Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

Sex Male FemaleTitle

Same as organisation address

Country

Same as organisation

Phone 1 +xxx xxxxxxxxx

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Proposal ID Acronym


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3 - Budget for the proposal

Estimated eligible costs

Estimated

income

EU contribution

Compliance with the criteria for 90% co-financing

No Name of Beneficiary Country

A Direct

personnel costs /€

B.1 Direct travel

costs /€

B.2 Direct

subsistence costs /€

C Direct

costs of sub-contracting

/€

D Direct costs of

providing financial support

/€

E Other direct

costs /€

F Indirect costs /€

Max 7% of direct costs

(sum of budget categories A-E)

G Total costs/€ (A)+(B)+(C)+(D)+(E)+(F)

H Receipts

/€

I Reimburse

ment Rate %

J Maximum

EU Contribution

/€

K Requested EU contribution / €

(K<=G-H )

1 0 0 0 0 0 0 0,00 0,00 0,00 80 0,00 0,00

Total 0 0 0 0 0 0 0,00 0,00 0,00 0,00 0,00

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Proposal ID Acronym


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Validation result

Section Description

Show Error

Show Warning

The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will be blocked unless that specific field is corrected!

The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).

The form has not yet been validated, click "Validate Form" to do so!

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Application form – Law Training and Studies call for proposals – 2017

1

HERCULE – III PROGRAMME 2014-2020

LE – III

CALL FOR PROPOSALS – 2017

LAW TRAINING AND STUDIES

APPLICATION FORM – PART B

DEADLINE: WEDNESDAY, 9 AUGUST 2017

The English version is the original

This is the second part of the form for the submission of an application for grant under the Hercule III call for proposals "law training and studies" 2017. The first part of the application (Part A) consists of an electronic form that must be filled before Part B. All questions must be answered before you can sign the application form and upload a scanned copy as annex to your application in the Participant Portal. Please note that you cannot submit an application after the deadline. You are therefore recommended to finalize your application well before the deadline to avoid any problems or delays due to incompatible local IT configuration settings.

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2

I INFORMATION ON THE ACTION

1 Title (must be the same as in Part A)

2 Abstract (must be the same as in Part A)

3 Which of the categories below does your action belong to? (Actions listed in Article 8(b) of Regulation 250/2014, several boxes may be ticked)

further fostering better understanding of Union and national mechanisms

exchanging experience and best practices between relevant authorities

coordinating the activities of participating countries and representatives of international organisations

disseminating knowledge, particularly on better identification of risks for investigative purposes

developing high-profile research activities, including studies

improving cooperation between practitioners and academics

further raising the awareness of the judiciary and other branches of the legal profession for the protection of the protection of the financial interests of the Union

4 Place and time action (describe where and when the event will take place)

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3

5

Estimated number of participants (for conferences):

Target group (several boxes can be ticked)

Judges or magistrates (except prosecutors)

Prosecutors

Lawyers, solicitors, barristers, notaries, bailiffs

Other staff employed in courts

Staff employed by customs, police forces or other law enforcement agencies

Staff employed local or regional authorities

Civil servants: Ministry of Finance, Justice, Home affairs, etc.

University staff (teachers, researchers)

NGO-representatives

Students

Others, please specify

6 Justification (give an explanation for the selection of the specific action as well as the timing of the action and the target audience, max: 1000 words; describe the added value that the implementation of the action brings in the protection of Union's financial interests)

7 Results (give an overview of the deliverables and the expected results and how these contribute to the general, specific and operational objectives of the Programme, max: 400 words)

8 Dissemination (explain how the results will be made available and under which conditions, to whom, in which format and how many copies, etc. max: 400 words)

9 Planning activities (give an overview of the timetable of the specific action under this priority topic, including any contingency measures, max: 400 words)

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4

10 Evaluation (explain what you will do to show how the action will meet its objectives, max: 400 words)

II INFORMATION ABOUT THE BUDGET

1 Criteria for 90% funding of the grant (this question has to be answered only if the "90%" funding box in Part A was ticked. All four boxes have to be ticked to qualify for the exceptional funding rate)

The applicant:

is a scientific organisation

has been specifically created for the promotion of studies in European criminal law

supports the creation of networks in this area

the networks support the protection of the financial interests of the Union

2 Justification (explain how your organisation satisfies these criteria, max: 200 words per criterion)

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5

III ELIGIBILITY CRITERIA

1 Type applicant (Only one box can be ticked)

national administration

regional administration

research and educational institute

non-profit making entity

2 Description (Give a description of the main activities of the applicant in relation to the protection of the financial interests of the Union, max: 400 words)

3 Does the applicant confirm that it "promotes the strengthening of action at Union level to protect the financial interests of the Union"

Yes, I confirm

No, I cannot confirm

4 If you are submitting an application on behalf of a research and educational institute or a non-profit making entity, could you confirm that it has been established and operating for at least one year (Article 6(b) of Regulation 250/2014)?

Yes, I confirm

No, I cannot confirm

5 Grants/contracts obtained during the last 3 years, 2014-2017

Year awarded

EU funding source

Title of the action Duration (months)

Amount (EUR)

6 Do you benefit from an operating grant from an EU institution?

Yes

No

If yes, please indicate the EU institution and Directorate-General as well as the period for which the operating grant is awarded.

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6

IV SELECTION CRITERIA

1 Describe the organisational set-up

2 List of similar projects as proposed carried out during the last 3 years, 2014-2017. (Give per project, its title, the year, the client, the budget)

Year Title Client Budget (EUR)

3 Description and composition of team tasked with the implementation of the action (Give information on the relevant qualifications of the team members and the internal task assignment, max: 1000 words)

On behalf of the "(Insert the name of the applicant) ", I hereby submit the application for the action: "(Insert the title of the action, as indicated in Part A of the Application Form)", with a total budget of: "(Insert the amount of the budget in EUR, as indicated in Part A of the Application Form)".

I herewith declare that I am authorised to represent: "(Insert the name of the applicant)" for this application.

Name:

Position:

Signature of legal representative:

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7

ANNEX – DRAFT AGENDA/OUTLINE FOR STUDY

Please insert a draft agenda if the proposal refers to the organisation of a conference, a provisional outline in case of a comparative law study, or provisional content/topics in case of a periodical publication.

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Total budget for the action 1/6

print format A4 landscape

A. Direct personnel costs

B. Direct travel and subsistence

costs

C. Direct costs of subcontracting

[D. Direct costs of financial support]

E. Other direct costs F. Indirect costs2 Total costs

Reimbursement

rate %3Maximum EU

contribution4 Maximum

grant amount5

Income generated by

the action

Financial contributions given by third parties to the beneficiary

Action’s total receipts

A.1 Statutory staff B.1 Travel C.1 Subcontracted staff [D.1 Financial support] E.1 Equipment

B.2 Subsistence and Hotel Costs

C.2 Other Subcontracted services [D.2 Prizes] E.2 Other Direct

Costs

Cost form6 Actual Actual Actual Actual Actual Flat-rate of 7%7

a b c [d ] e f = 7% * (a + b + c + e)

g = a+ b + c + e + f h i = g * h j k l m = k+l

Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

ANNEX 2 HERCULE MGA — MONO LAW TRAINING AND STUDIES CALL FOR PROPOSALS

ESTIMATED BUDGET FOR THE ACTION

Estimated eligible 1 costs (per budget category) EU contribution Action's estimated receipts

5 The 'maximum grant amount' is the maximum grant amount decided by the Commission. It normally corresponds to the requested grant, but may be lower.6 See Article 5 for the cost forms.7 See Article 6.2.F for the flat rate.

1 See Article 6 for the eligibility conditions. All amounts must be expressed in EUR (see Article 15.6 for the conversion rules).2 Indirect costs already covered by an operating grant (received under any EU or Euratom funding programme) are ineligible (see Article 6.4(b)). Therefore, a beneficiary that receives an operating grant during the action duration cannot declare indirect costs for the year(s)/reporting period(s) covered by the operating grant, unless they can demonstrate that the operating grant does not cover any costs of the action (see Article 6.2.F). This requires specific accounting tools. Please immediately contact us via the Participant Portal for details.3 See Article 5.2 for the reimbursement rate.4 This is the theoretical amount of the EU contribution, if the reimbursement rate is applied to all the budgeted costs. This theoretical amount is then capped by the 'maximum grant amount'.

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A. Staff Costs 2/6

Name of the Person Country Function in the Project No. of Days

Daily Salary in EURO (1)

Total in EURO

0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

0.00

(1) The mandatory calculation method of the daily rate in described in Article 6,2 A of your Grant Agreement.

TOTAL

Statutory staff: please refer to the guidelines A. STAFF COSTS

Type of Contract

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B.1. Travel costs 3/6

Name and/or Function of Person/Group - Travelling Destination From/To Means of

Transport Date Travel Unit Cost

Number of Units

(People/Km)Total in €

0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

0.00TOTAL

Organisation

B.1 TRAVEL COSTS

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B.2. Subsistence and Hotel costs 4/6

Type / Description Country No of Units (Nights/Meals)

No of persons Unit Cost Total in €

Accommodation 0.00 0.00 0.00 0.00Lunch 0.00 0.00 0.00 0.00Dinner 0.00 0.00 0.00 0.00Coffee breaks 0.00 0.00 0.00 0.00Breakfast 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.000.00 0.00 0.00 0.00

0.00TOTAL

B.2 Subsistence and Hotel Costs

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C. Direct costs of subcontracting5/6

Subcontractor Name of the Person Function in the Project Country No. of Days

Daily Salary in EURO

Total in EURO

0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

0.00

Subcontractor Country No. of unit Unit rate Total in

EURO0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

0.000.00

Sub-TOTAL C2

C.1 Subcontracted STAFF

TOTAL

C.2 Other Subcontracted services including interpreters with Language from-to

Sub-TOTAL C1

C. Direct costs of subcontracting

Service subcontracted

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E. Other Direct costs 6/6

E. Other Direct costs

Type/DescriptionTotal Value of

Purchase of Equipment

Depreciation Period

in Months

Amount Monthly

depreciation

Duration of use for the

project in months

Portion (in %) of the

equipment used for the

Total in €

0.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.000.00 0 0.00 0 0.00 0.00

0.00

Unit quantity

(day, pages,..)

Unit Cost Total in €

0 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.00

0.00Subtotal

E.2 Other Direct Costs

Translation costs

Subtotal

E.1 Equipment

Type/Description

Conference roomPublication costs

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