How Enterprise Project Management How Enterprise Project Management Can Help Improve Your Project Can Help Improve Your Project Office ProcessesOffice Processes
James RobbJames RobbEPM Solution EngineerEPM Solution EngineerBORN | Microsoft National PracticeBORN | Microsoft National PracticeAugust 25, 2005August 25, 2005
In partnership with
AgendaAgenda
Project Office Value?Project Office Value?Challenges within the Project OfficeChallenges within the Project OfficeEPM EPM –– Addresses the ChallengesAddresses the ChallengesProcess ImprovedProcess Improved
The Project Office Value?The Project Office Value?
Our experience showsOur experience shows……80% of the Project Offices do not have direct 80% of the Project Offices do not have direct involvement or expectations from their executives!involvement or expectations from their executives!Too many active projects; often twice as manyToo many active projects; often twice as manyWrong projects; no value to the organizationWrong projects; no value to the organizationUnbalanced portfolioUnbalanced portfolio
Challenges inside the Project OfficeChallenges inside the Project Office
Must help the executive meet strategic goals and Must help the executive meet strategic goals and help them executehelp them executeMust provide executives with a single point of Must provide executives with a single point of knowledge for project management intellectual knowledge for project management intellectual property property Must drive a higher ROI that any organization Must drive a higher ROI that any organization makes in projectsmakes in projects
Enterprise Project ManagementEnterprise Project ManagementAddresses The ChallengesAddresses The Challenges
Provides executives Provides executives Immediate visibility into project status and costsImmediate visibility into project status and costsThe ability to compare the status of multiple projects in a The ability to compare the status of multiple projects in a single viewsingle view
Accelerate ROI Accelerate ROI Leveraging the current investment in Microsoft technology Leveraging the current investment in Microsoft technology and expertiseand expertiseDo not invest in costly and complex, specialized PMO Do not invest in costly and complex, specialized PMO applicationsapplications
Expedites project lifecycles to deliver more for the Expedites project lifecycles to deliver more for the business with less time and moneybusiness with less time and moneySeamless communication among teamsSeamless communication among teams
Leads to accelerated project completionLeads to accelerated project completionAbility to get to market fasterAbility to get to market faster
Project Office ModelProject Office Model
Typical Project OfficeTypical Project Office
Focus on tactical issuesFocus on tactical issuesManage projects individuallyManage projects individuallyEmphasis on monitoring and controlEmphasis on monitoring and controlFocus on internal processes / drive the Focus on internal processes / drive the processprocessStandard methods and practicesStandard methods and practicesDefined, repeatable, and managedDefined, repeatable, and managedFocus on efficiencyFocus on efficiencyHeavy management and governance Heavy management and governance
Project Office ModelProject Office Model
Executive Scorecard
Resource Allocation / Management
Cost System IntegratorTeam Collaboration
Capacity Planning
EPM – Visibility Insight Control
Portfolio Analysis
Portfolio Modeler / AnalysisSkill Matching
Variance ReportingTemplatesDocument Management
Portfolio Management
Faster Decision Making
Risk MitigationResource Substitution
Scheduling / PrioritizationPortfolio / Project Updates
Staffing
Issue / Risk TrackingEmail NotificationOffice Integration
Project Office EPMProject Office EPM
Focus on strategic issuesFocus on strategic issuesManage portfoliosManage portfoliosEmphasis on collaborationEmphasis on collaborationFocus on customers, outcomes, and closureFocus on customers, outcomes, and closureAdaptable and flexible to changesAdaptable and flexible to changesAdaptive and innovative processesAdaptive and innovative processesFocus on effectiveness and improvementFocus on effectiveness and improvementBalanced leadership providing better governance Balanced leadership providing better governance and managementand management
PO functions mapped to EPMPO functions mapped to EPMDrive project life cycles downDrive project life cycles downTrack and report progressTrack and report progressHelp projects in troubleHelp projects in trouble
Portfolio reviewsPortfolio reviews
PO functions mapped to EPMPO functions mapped to EPMExecutive Portal / DashboardExecutive Portal / DashboardPortfolio ManagementPortfolio Management
PO functions mapped to EPMPO functions mapped to EPMProject tools / supportProject tools / supportProject archives Project archives
Processes ImprovedProcesses Improved
Portfolio / Program ManagementPortfolio / Program ManagementInitiating Initiating –– project selection, scoring methodsproject selection, scoring methodsPlanning Planning –– stakeholder knowledge, EVM, stakeholder knowledge, EVM, business communication, resource business communication, resource planning/allocation, risk identification/analysisplanning/allocation, risk identification/analysisExecuting Executing –– quick decisions, team quick decisions, team involvement, information distributioninvolvement, information distributionControlling Controlling –– change control, scope change control, scope verification, performance reporting, risk verification, performance reporting, risk monitoring/controllingmonitoring/controllingClosing Closing –– surveys, reports, achievingsurveys, reports, achieving
In SummaryIn Summary……
Challenges within the Project OfficeChallenges within the Project OfficeProject Office Models Project Office Models EPM Improving Project Office ProcessesEPM Improving Project Office Processes
For More Information AboutFor More Information About……
This solutionThis solutionContact James Robb at 1Contact James Robb at 1--877877--446446--26762676Email: Email: [email protected]@born.com
Microsoft solutions and products:Microsoft solutions and products:Contact your Microsoft RepresentativeContact your Microsoft RepresentativeVisit www.microsoft.comVisit www.microsoft.com
Microsoft Executive Circle:Microsoft Executive Circle:Visit Visit www.microsoft.com/executivecirclewww.microsoft.com/executivecircle
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