Date post: | 06-May-2015 |
Category: |
Education |
Upload: | sage-publications |
View: | 1,230 times |
Download: | 0 times |
Los Angeles | London | New DelhiSingapore | Washington DC
How to get published in journalsIntroductions by Session Chair Christine WellemsChair of the IFLA Journal Editorial Committee 2013
Why write and seek publication? Ian JohnsonHow to structure and write an article Ian JohnsonChoosing a journal Paul SturgesThe editorial and peer review process Paul SturgesPublishing opportunities with IFLA Caroline LockAuthor support and resources Caroline Lock
Questions
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Why write and why seek publication?
Ian Johnson
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Pressure to publish
● Requirement in a project grant
● Seeking tenure
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Self-promotion
● Recognition of efforts
● Career progression
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Professional outlook
● What is the situation here?● Why is it what it is?● What should it ideally be?● How might it reasonably be improved?● What, realistically, could I personally do to
improve it?
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Helping others
● Are you a knowledge manager?
● Do you want to share information and experience with others in your profession?
● Making sure that they understand what works, how it works, why it works, and in what circumstances it works
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
How to structure and write a journal article
Ian Johnson
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Structure
● Decide on the appropriate structure for type of article and audience; not every paper is a formal research paper
● Aim for balance:- “More than three quarters of the paper is taken up by general comments and literature review, while the part dealing with your survey occupies less than one quarter of the text.”
- Comment by Editor of IFLA Journal to an author
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Structure continued
READ the manuscript submission guidelines
• Referencing style• Word limit• Title, abstract, keywords• Conventions of academic writing• Supplemental data?
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
The main elements
● Title, abstract and keywords
Should reflect content; use key search terms
“APPLICATION OF LASER FIBER OPTIC IN BLOOD
VELOCITY MEASUREMENT” – title of paper submitted to IFLA Journal
● AuthorsThe silent supervisor: academic supervisors who claim to be co-
authors of student papers have a responsibility to ensure their quality
● Aims, objectives, audience- Clear statement of aims and objectives of the article and the target
audience
- Avoid narrow and parochial topics not of general interest
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
The main elements continued
● Introduction and background
Provide adequate background information for readers’ understanding, but avoid too much detail
● Literature reviewMust include comments on the cited sources and their relevance
● Methodology- Use the simplest methodology appropriate to the topic
- Explain methodology clearly
- Use the simplest statistical tools that are appropriate to the topic
- Avoid using advanced tools merely to demonstrate your skills
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
The main elements continued
- Present the results as clearly as possible
“The presentation and interpretation of the survey data are chaotic.”
- Check your results
● MeaningAlways ask yourself what your results really mean
“…there are interesting questions that could have been asked, but you do not seem to have really thought about what your results
could mean.”
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Practical points
● Spelling, grammar and punctuation
Run a spelling and grammar check on the paper in the language of the journal to which it will be submitted
● Citations and references- Citations in the text must match exactly with the corresponding items
in the list of references
- All cited items must be included in the list
- Check that all hyperlinks in text and list of references are working
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Practical points continued
● Acronyms
Acronyms and abbreviations should be spelled out in full the first time they are used
● Acknowledgments and funding
● Obtain permission for all copyrighted material
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
General points● Plagiarism
Avoid plagiarism like the plague!
“The most serious problem with your paper is that large parts of the text, apart from those directly describing the results of your
survey, are taken almost word for word from one of your sources, …including her mistakes.”
● Previous publication: check publisher policies
● Duplicate submissionDo not submit your paper to more than one journal at a time
“…your article as published in Library Review …was received by Library Review on 10 April 2011. I received the version you submitted to IFLA Journal on 9 April 2011. It seems clear, therefore, that you submitted the same article to two journals on the same day.”
● Copyright: Contributor Publishing Agreement
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
And finally
● THINK: What does it mean? Does it make sense?
● REVIEW: Structure, evidence, meaning, conclusions
● CHECK: Spelling, grammar and punctuation; arithmetic and statistics; citations and references
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Choosing a journal
Paul Sturges
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Why take the trouble to choose a journal?
● Either:• Before writing (so as to aim at meeting a journal’s
requirements during the writing process) PREFERRED or• After writing (so as to offer your article to an appropriate
journal having modified it as necessary)
● Essential to make an active and informed choice of journal• Editors may well reject an unsuitable article before it can
even enter the refereeing process• An unsuitable choice might mean your article is published but
not read by the people you hope to reach
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Identifying a journal
● Sponsor requirements• Refereed journal• Language preference• Ranked in ISI/IBSS (International Bibliography of the Social Sciences)
● Your subject and text may suggest either professional or academic journals
● The level at which you are writing may suggest a theoretical or general journal
● A specialist journal might be suitable (cataloguing, administration, etc)
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
How to identify the right journal
● If you have access to a library with many print journals:• Browse the titles on display• Read articles – who are they citing?• Check aims and scope and publication policies
● Also search online through journal websites● Discuss with senior colleagues● What journals do you read?● Is speed of publication important?
• Contact the Editor to ask about turnaround times
● Your first article?• Don’t submit to #1 ranked journal in your field with decline rate of 90%
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
When you have identified a journal
● Read the publication policy very carefully● Study the instructions to authors/manuscript
submission guidelines• Either write your article following the guidelines carefully• Or, edit your existing article to fit the guidelines
● The details (length, structure, layout, reference and note style, etc) matter!
● Deliver a ‘Journal X Article’!
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
The editorial and peer review process
Paul Sturges
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
The peer review and editorial processPRELIMINARIES
● When a paper is received:Editor:
• Decides on suitability for review
• May desk reject without sending for review
• Indentifies suitable reviewers
• Sends paper for anonymous review
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Peer review● Reviewers:
• Review paper in light of journal requirements and own professional knowledge
• Provide guidance about revisions required• Indicate whether paper should be rejected, revised or (very rarely)
accepted without revision• Indicate if the journal is willing to review a revision
● Editor:• Communicates reviewers’ comments and decision to author
● When revision received:• Minor – to editorial process• Major – re-review following above procedure
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
An example of the editorial process● For IFLA Journal the Editor conducts detailed in-depth
examination of paper:“I repeated your LISA search today, and found that the results do not provide a
set of references which meet the criteria stated in your paper”
● Paper reviewed● Major corrections required – paper returned to author
(sometimes more than once) with Editor’s comments● Minor corrections made by Editor● Final corrected paper either rejected by Editor
“… you have not responded to all the earlier queries, have omitted some useful information that was included in the earlier version, have omitted from your reference list items that were included in the previous one, and which are still cited in the text of the current version, and have made (minor) changes in the figures showing your results.”
● Approved by Editor and passed to publisher’s production department for typesetting, printing, etc
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Handling revisions
● Follow the timeframes requested● Demonstrate what you have changed● Address each referee point in a covering note● If you can’t meet all criticisms, explain why● Be positive● Process can take 2-3 iterations
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Handling rejection
● Read the referees’ report and the Editor’s letter
● Focus on why● Try and rework the paper● Consider submitting to an alternative journal
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Publishing opportunities with IFLA
Caroline Lock (SAGE/IFLA Journal)
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
IFLA Journal published by• Immediate open access• WLIC conference papers• General submissions• Commissioned articles• http://ifl.sagepub.com
EmeraldAuthors of WLIC conference papers may be approached by Emerald for publication in their library and information science journals.
• Open access after 9 months• Contact: [email protected]
IFLA Book Series Global Studies in Libraries and Information
Series Editor Ian Johnson, published by De Gruyter
IFLA Publications Series (Greenbacks)
Series Editor Michael Heaney, published by De Gruyter• http://www.ifla.org/ifla-publications
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
IFLA Journal
•Editor: Stephen Parker•Global readership •Print and online•Quarterly journal• IFLA membership benefit•Reach in developing countries•Abstracts in 5 languages•3,000 – 7,0000 words•Peer reviewed
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
• Your article will be open access at www.ifla.org• Available online on the SAGE Journals platform: ifl.sagepub.com hosted by HighWire: 50 million+ monthly users and toll free linking
•No embargo on author archiving of accepted version of article in institutional repositories (RoMEO Green)
How to submitVisit the IFLA Journal website at http://ifl.sagepub.com or go direct to:
http://www.sagepub.com/journalsProdDesc.nav?prodId=Journal201719#tabview=manuscriptSubmission
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
General author support from publishers
Caroline Lock
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Pre-publication services• SAGE: Submission guidance on the SAGE Author Gatewayhttp://www.uk.sagepub.com/journalgateway/authorGateway.htm - Including the How to get published vodcast by Dr Lucinda Becker at the University of Reading:
http://www.uk.sagepub.com/journalgateway/getPublished.htm
• SAGE Methodspace resources page http://www.methodspace.com/page/resources-1
• Publishing Journal Articles, by L Becker & P Denicolo: www.uk.sagepub.com/books/Book236083/title
• Emerald Journals website: author guidelineshttp://www.emeraldinsight.com/authors
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Post-publication services● Search engine optimization (SEO)● Usage and citation tracking● Global dissemination of your work● Coverage in abstracting and indexing services● Permanence via electronic legal deposit and feeds to
LOCKSS, CLOCKSS, etc● Reference linking via the CrossRef scheme to facilitate
citation● Social media to increase impact
Insert your presentation title here Los Angeles | London | New DelhiSingapore | Washington DC
Questions
Useful contacts
● Christine Wellems [email protected]● Ian Johnson [email protected]● Paul Sturges [email protected]● Caroline Lock, SAGE [email protected]● Eileen Breen, Emerald [email protected] ● Stephen Parker, Editor, IFLA Journal [email protected]
Visit IFLA’s publishing partners at the IFLA WLIC 2013 exhibition