HQ Operations All Hands

July 31, 2013

Agenda Welcome Business Management and Systems Support Human Resources and Management Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services Length of Service Awards / Recognitions Questions?

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Budget Management & System Support DivisionLeigh Anne GiraldiDirector

Budget Management & Systems Support

Key Dates FY13 year end is quickly approaching! The BASO FY13 Year End / FY14 Startup webpage is

updated frequently with the latest dates from the Agency.

The FY13 Year End / FY14 Startup webpage includes: FY13 Year End Calendar Links to preformatted bookmarks and Cognos reports to assist

with monitoring year end activity Forms such as the Procurement Verification Form FAQs & Other Important & Relevant Information

HQ Key Year End DatesDate Description

8/2/2013 All Requests for Training (SF-182s) to be funded by FY13 training funds allocated to your office must be routed in SATERN, and received in the HRMD/Employee and Organizational Excellence Branch

• Any SF-182s received after August 2nd will not be processed, and will be returned to your office.

8/8/2013 Bankcard purchases using expiring funds must be ordered and entered into the system.

8/9/2013 Last day to submit PRs for new purchase orders, delivery orders or task orders on existing contracts requiring obligation/award in FY 13 using normal procedures.*

9/9/2013 Last day to submit PRs for additional funding to existing contracts requiring obligation in FY 13 using normal procedures.*

9/16/2013 NSSC cutoff for submission of domestic, XTDY and foreign vouchers – Approved domestic, XTDY and foreign vouchers must be received at the NSSC by this date.

9/20/2013 HQ Travel Office cutoff date for submission of travel authorizations – Approved HQ travel authorizations must be received at the HQ Travel Office by this date to ensure processing is complete prior to Year-End shutdown.

* After deadline, completed Procurement Verification Form must accompany PR

For the full listing of HQ as a Center and NMO at JPL year end deadlines, refer to the FY13 Year End and FY14 Startup webpage on the BASO>Website!

FY13 Year End/FY14 Startup

The FY13 Year End and FY14 Startup calendar for HQ as a Center (AIN:10) and the NMO at JPL (AIN:55) is now available on the BASO webpage.

All dates and deadlines are subject to change. Check the webpage frequently for the most up-to-date deadlines and other year end information.

FY14 Budget Status

Both sides of Congress are discussing funding levels less than NASA’s request. Sequestration may also play a role which could result in an even lower appropriation.

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$2,711$2,850

$2,711$2,794

Cross Agency Support Funding

FY12 FY13 Budget Request House Senate

Enacted FY14

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Human Resources Management Division

Leah HollanderDirector

Agency Leadership Program Opportunities

NOMINATION CALL FOR NASA 2014 LEADERSHIP DEVELOPMENT PROGRAMS Application Deadline for HQ Civil Servants: September 13, 2013 The annual call for nominations to participate in two Agency-wide development

programs is now open. These programs include the (1) NASA Foundations of Influence, Relationships, Success, and Teamwork (FIRST) and the (2) Mid-Level Leader Program (MLLP). The NASA FIRST is a one year program and targets GS-11 and GS-12 civil servants. The MLLP is a 16-month program and targets GS-13 through GS-15. Come learn more about these programs at any one of the following information briefing sessions:

NASA FIRST—August 7 or 27, 2013, 9:00 a.m. – 10:00 a.m., Room MIC-6A MLLP—August 7 or 27, 2013, 2:30 p.m. – 3:30 p.m., Room MIC-6A

Application forms, deadline dates, and detailed program requirements can be viewed on the following website: http://eoeb.hq.nasa.gov/training/agency-sponsored_programs.html.

For more information, contact Kim Haney-Brown at 202-358-0433, kim.r.haney-brown@nasa.gov or Laurie Artis at 202-358-1157, laurie.s.artis@nasa.gov.

Equal Opportunity and Diversity ManagementDanette MinceyDirector

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EODM Updates

Diversity Workgroup

Take Your Children to Work Day

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HQ Diversity and Inclusion Plan HR and EODM Formed a Small Workgroup to Study

Agency’s Plan Discussed the D&I Plan with ODEO Workgroup Formed with HQ Stakeholders and

Volunteers Tom Whitmeyer Tom Irvine Alotta Taylor Olga Dominguez Willis Jenkins Walita Winslow-Wilkins EODM

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HQ Diversity and Inclusion Plan

Center Benchmarking – Goddard and JSC Drafted HQ D&I Plan Roll Out Scheduled for September 30, 2013 Diversity Day – October 3, 2013

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HQ Diversity and Inclusion Plan

Areas of Focus: After reviewing the 5 Principles Selected Two Areas of Immediate Focus

Continuous D&I Education, Awareness & Skill Development

Training D&I Awareness/Marketing Campaign D&I Resources for Managers

Recruitment, Employee Development and Outreach Improved Recruitment Strategies/Priorities Employee Development and Mentoring Adopt a School

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HQ Take Your Children to Work Day

Event Took Place on July 17, 2013 Participation for a Number of Directorates Over 165 Children Participated in the Event Received Positive Feedback

Information Technology & Communications DivisionVictor ThompsonDirector (Acting)

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• Agency E-Mail Service (NOMAD)• The NOMAD team is upgrading the Agency E-Mail service to Exchange

2010 and increasing storage capacity for individuals mailboxes• HQ personnel will be migrated to the new service in a phased approach

over a two month period beginning in July 2013• Customers will receive an IT Notice when they are scheduled to be migrated• Anticipated user impact is a 4 hour period of time when their mailbox is being

migrated (not a system level outage or impact)• New messages will be queued and delivered after the mailbox migration has been

completed• Benefits and improvements associated with this upgrade

• All 400MB mailboxes will be upgraded to 1GB mailboxes• All 1GB mailboxes will be upgraded to 2GB mailboxes• Improved operability of the webmail service• Improved interoperability between PC and Mac devices

E-Mail Services Update

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On-Line Meeting Services• The current Cisco Webex service will be replaced with

Microsoft Lync in October 2013• This service replacement is a requirement in the ACES

contract• The Lync on-line meeting service provides customers with

the same service capabilities as WebEx but with cost savings

• The Lync on-line meeting service will be piloted across the Agency from August through October 2013

• All current WebEx VTC seat subscribers will be invited to participate in the Pilot Deployment

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Enterprise Service Desk• The services and capabilities of the Agency Enterprise

Service Desk continue to be enhanced and augmented• ITCD and representatives from the HQ community are testing the

enhances associated with the August ESD system update• Capability for customers to lookup past incidents and service requests• Improved clarity of system generated e-mail messages sent to customers• Bug fix to address a system level communication issue

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New ITCD Staff Members

Aaron Goad – IT SecurityChris McCoy – Applications Development

Tonia Canada – Applications Development (Detail Assignment)Fred Johnson – Customer Services (Detail Assignment)

HQ Facilities & Administrative Services DivisionDave RedmanDirector

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Building Update• Renovation Complete on 9th , 8th ,7th, 6th, and 4th floors !!!!!• 3th floor renovation started June 27, 2013

• Estimated completion date September 4, 2013• NO NASA employees permitted on this floor without proper safety certification

• 5th floor renovation is scheduled after completion of 3rd Floor• Concurrently build new 1st floor Security Suite

• Drawing schedule for 1st floor, Stairway, and Archives• Design Intent Drawings completed and reviewed• Construction Drawings will be delivered for review on August 21, 2013

• Compiling design requirements for the 2nd Floor• Weekly meetings continue with Piedmont, their contractor

team, GSA and NASA HQ• Review schedule and deliverables• Ensure code compliance

• Completion date is August 20, 2014• Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html

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New FASD Staff Members

Donald Grant, Branch Chief Emergency Management and Administrative Services - August 12

Logan Monroe, Emergency Preparedness Officer, Test, Training, and Evaluation - August 26

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Length of Service Awards

Recognitions

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Questions?