IB Student Evaluator Quick Start Guide · program, you can calculate IB achievement levels based on...

Version 5.3.35.05 November 2009

IB STUDENT EVALUATOR QUICK START GUIDE

Rediker Software 2 Wilbraham Road Hampden, MA 01036

Phone 800-882-2994 Fax 413-566-2194 www.rediker.com

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TABLE OF CONTENTS

TABLE OF CONTENTS ........................................................................................................................................................ 3

ABOUT THIS DOCUMENT ................................................................................................................................................. 4

ACCESSING HELP .............................................................................................................................................................. 4

GENERAL PROGRAM REQUIREMENTS .............................................................................................................................. 4

WHAT CAN YOU DO WITH IB STUDENT EVALUATOR? ....................................................................................................... 5

TERMINOLOGY ................................................................................................................................................................ 6

GENERAL CONCEPTS ........................................................................................................................................................ 8

HOW DO I? ...................................................................................................................................................................... 9

ACHIEVEMENT LEVELS ................................................................................................................................................................... 9 SETUP WIZARD .......................................................................................................................................................................... 10

Enter Courses .................................................................................................................................................................... 11 Add Skill Boxes .................................................................................................................................................................. 12 Add Skills ........................................................................................................................................................................... 13 Enter Rubrics ..................................................................................................................................................................... 14

SETTING UP GRADING BANDS ....................................................................................................................................................... 15

CREATING REPORT TEMPLATES ...................................................................................................................................... 16

CREATING A COVER PAGE ............................................................................................................................................................ 19 Adding a Picture Box ......................................................................................................................................................... 22 Adding a Student Information Box .................................................................................................................................... 23 Adding a Transcript Box .................................................................................................................................................... 24

SETTING THE COURSE PAGE INFORMATION ...................................................................................................................................... 26 Adding a Course Info Box .................................................................................................................................................. 28 Adding Course Header Information .................................................................................................................................. 29 Skills and Other Boxes ....................................................................................................................................................... 30

Continuum Type Box Properties ...................................................................................................................................................... 31 IB Assessment Criteria Type Box Properties ..................................................................................................................................... 33 Narrative Box Properties .................................................................................................................................................................. 35 Course Grade Properties .................................................................................................................................................................. 36

GENERATING REPORTS .................................................................................................................................................. 38

SET REPORT WRITER SPECIFICATION .............................................................................................................................................. 38 PAGE SETUP .............................................................................................................................................................................. 40 GENERATE REPORT CARDS ........................................................................................................................................................... 41


ABOUT THIS DOCUMENT

This guide was designed to assist users with the initial setup and data entry requirements needed to get the IB STUDENT EVALUATOR up and running. It covers general program requirements, terminology, concepts, instructions on how to enter data into the program, and basic report creation.

We are constantly working to improve our software based on feedback from you, our customers. Because of this, this manual may not always precisely match what you see on the screen. If you have any comments or suggestions on this manual, please e-mail us at [email protected].

We keep the most up-to-date version of this document on our manuals page:

http://www.rediker.com/support/manuals/manuals.php

ACCESSING HELP

If you find that you need additional help, please contact our Technical Support department by either phone or e-mail.

BY PHONE: Toll Free 800-882-2994 select option 4 for Report Cards

413-566-2491 select option 4 for Report Cards

Monday – Thursday 7:30 a.m. – 6:30 p.m. ET

Friday 7:30 a.m. – 5:00 p.m. ET

International Support

via Skype™: 10:30 p.m. – 7:30 a.m. ET rediker. international. support

BY E-MAIL: U.S. Customers [email protected]

International Customers [email protected]

In your e-mail, please include your name, your school’s complete name, zip code (if applicable) and a phone number. We will respond to e-mails within one business day.

GENERAL PROGRAM REQUIREMENTS • The IB Student Evaluator comes with Administrator’s Plus. In order to use the IB Student Evaluator, you

should be on the latest version of Administrator’s Plus. Check our website www.rediker.com and click on SSUUPPPPOORRTT SOFTWARE UPDATES to see our latest version.

• You will need to activate the module by entering an Activation Code and Program Key that you should have received from Rediker Software. The activation screen is accessed through the HHEELLPP ABOUT screen.

• User access to IB Student Evaluator is directly related to the user’s Report Card Module rights. To check these rights, go to FFIILLEE USERS/SECURITY (ENHANCED) MANAGE USERS.


WHAT CAN YOU DO WITH IB STUDENT EVALUATOR?

Thank you for purchasing Rediker Software’s IB (International Baccalaureate) Student Evaluator. With this program, you can calculate IB achievement levels based on specific descriptors for each class, calculate final IB grades, and then print out a variety of great-looking IB student assessment reports! In addition to the specific IB features of this program, the IB Student Evaluator provides any school that uses skills a quick and easy way to input course and skill information all from one centralized location.

The IB Student Evaluator enables you to print out a wide variety of assessment reports, including Assignment reports, Approaches to Learning reports, and Assessment Reports.

Below is an example of a course page from a typical assessment report. This example will be used extensively throughout this document.


TERMINOLOGY

In order to get started using IB Student Evaluator, you will need to familiarize yourself with some of the terms that are used throughout the program. Use the sample course page on page 5 as a guide when going through the terminology.

• Course: a subject or class. Within the Student Evaluator, you can enter course headers and footers which can display additional information specific to the course.

• Achievement Level (i.e. grade): a symbol or number used to represent a student’s understanding of the course material. Some examples of achievement levels are:

o Rarely o 1 o Good o A

• Skill: course-specific expectations or criteria that students are evaluated on throughout the length of the course.

• Achievement Level Table: a pool of achievement levels that are linked to skills. You can use the same achievement level in multiple tables. Some examples of achievement level tables are:

o Rarely, Sometimes, Often, Always o 1, 2, 3, 4, 5, 6, 7 o A, B, C, D, F o Poor, Fair, Good, Better


• Rubric: description of what the achievement level means to the specific course and skill.

• Skill Box: a collection of skills linked to a course. Within the Student Evaluator there are three different types of skill boxes: Column, Continuum, and Assessment Criteria.

o Assessment Criteria: type of skill box that is used to display rubrics. If you are going to have the program calculate an IB score for the course, you must use this box type.

o Continuum: type of skill box where achievement levels are displayed in labeled columns.

o Column – Currently, this box displays achievement levels similar to the Continuum box (see above). In future versions of the software, this will change so that the achievement levels will be displayed alongside the skills.


• Quality Points: the value of an achievement level. For example, an “A” can have a value of 100, 4.00, etc. It is this value which is used to calculate a final grade.

• Grading Bands: tables used to determine a student’s total score for the course.

GENERAL CONCEPTS

• If you are a current Administrator’s Plus customer, then you may have already done a lot of the initial data entry (i.e. entering courses, skills, linking those skills to courses, and possibly creating and linking grade pools to those skills) through the Report Card module. You will need to use the IB Student Evaluator to set up Rubrics and your Grading Bands if you wish to use them.

• It is our recommendation that you enter achievement level information via the Libraries and then go into the Setup Wizard to enter your courses, skill boxes, skills and rubrics, and then go back into the Libraries to set up your grading bands and link them to courses.

• You can enter data into IB Student Evaluator through the SETUP WIZARD (RC PageMaker) or the LIBRARIES.

o The SETUP WIZARD was designed to walk users through entering data from the course level all the way down to Rubrics (if used). Data is entered one course at a time with the underlying idea that you are actually building your assessment report pages as you enter data.

o The LIBRARIES store all information entered into the IB Student Evaluator.


HOW DO I? The next six pages will walk you through entering courses, skills, rubrics, achievement levels, and grading information.

ACHIEVEMENT LEVELS

Verify that all possible achievement levels have been entered into the Master Achievement Level Table. We recommend that, if possible, you use achievement levels already available in your master table.

Create Achievement Level Tables. An Achievement Level Table is a pool of achievement levels which are linked to skills. Depending upon the skills you have, you may need to create a few Achievement Level Tables. You can use the same achievement level in multiple tables.

At this point, you are ready to go into the Setup Wizard (RC Pagemaker).

Go to LIBRARIES and Option B: Achievement Level Tables.

Click Add Table [F2].

Enter in an Achievement Level Table Name (up to 40 characters) and then click Add Ach. Level [F5] to begin adding achievement levels to the table.

Enter in a long name (up to 25 characters) for the level and select a grade symbol from the Achievement Levels. Hitting the TAB or ENTER keys will bring you to the next line and you can continue to enter achievement levels.

Click Save [F10] to save the table.

Go to LIBRARIES and Option A: Achievement Level.

Look through the Master Achievement Level table and verify that it contains all necessary achievement levels. If you need to add additional achievement levels, select the first empty row (after 150) click Edit [F3] and enter in the new achievement level.

If you added or edited an achievement level, click Accept [F10] to save the changes. If you did not make any changes, click ESC to exit out of the screen.


SETUP WIZARD

The Setup Wizard was designed to walk users through entering data one course at a time. The underlying premise behind the Setup Wizard is that you are actually building your assessment report pages as you enter data. A typical page is made up of a course, an optional course header, and one or more skill boxes which contain one or more skills. If you have hard copies of your assessment reports, use them as a guide during data entry.

Below is a screenshot of the Setup Wizard along with an example of what this “page” will look like when the assessment report is generated.


Enter Courses

If your courses exist, it is recommended that you still go through the wizard and verify that all of the information has been entered correctly.

Go to SETUP WIZARD (RC PAGEMAKER).

Click Add Course [F2] or Edit Course [F3] if you need to edit an existing course. Before editing a course, verify that it will not adversely affect student transcripts. If you are not sure, make a new course.

Enter in all of the Course Information, and when finished, click Save.

Enter in headers and footers for the course. These are optional, but they enable you to enter in additional information about the course. These windows support rich text formatting (RTF), so if you already have this information in Word, for example, all you will have to do is copy and paste. When finished, click Save.

Click Add New Skill Box [F10] to enter skill boxes associated with this course.


Add Skill Boxes

A skill box is a collection of skills. If you clicked on Add New Skill Box, you will be in “add” mode when you first come into the skill box screen. This means that you can just start entering data. If you have skill boxes already created, click ESC and click Add Skill Box from Library to see a list of skill boxes.

Enter in the Skill Box names, optional description, type, marking period, and achievement level table.

Click Save when you are finished entering the information for the skill box.

Click New Skill Box [F2] to enter another skill box or click Next: Add Skills [F10] to enter the skills associated with this box.

Skill Box Types: Refers to how the achievement levels will be displayed on the page.

• Standard: Column – Currently, this box displays achievement levels similar to the Continuum box. This will change in future versions of the software; so that the achievement levels will be displayed alongside the skills.

• Standard: Continuum – The achievement levels are shown as columns to the right of each skill.

• Standard: Assessment Criteria – The achievement levels can be displayed as rubrics (descriptions) and achievement levels. If you are going to have the program calculate a grade, you must have some boxes that are this type.


Add Skills

Skills are course-specific expectations or criteria that students are evaluated on throughout the length of the course. If you clicked on Add Skills, you will be in “add” mode when you first come into this screen. You can start typing in skills.

To manually enter skills, type in the Code, Group Heading (optional), Description, and Achievement Level Table and click Save and Add Another [F2].

When you are finished adding skills associated with the displayed skill box, click Save.

If you have other skills to enter for other boxes associated with the course; click Add Skills to Another Skill Box [F12].

Once you have entered all the skills for all of the skills boxes associated with the course, the next step is to Enter Rubrics. Rubrics are narrative sentences that are used to describe a student’s achievement level. Rubrics only apply to Standard: Assessment Criteria skill boxes. If you do not have these types of boxes, you will not need to enter rubrics and can just click Save and move to entering data for the next course. If you do need to enter Rubrics for this skill box, click Next: Create Rubrics [F10].


Enter Rubrics

Repeat the steps on pages 11 through 14 until all of your IB courses, skills boxes, skills, and rubrics have been entered.

Once you have entered in all your Courses, Skill Boxes, Skills, and Rubrics, the last step is to set up your grading bands and link them to your courses. To do this you will need to exit the Setup Wizard and select option I) Setup Final Grade Calculation from the Libraries submenu.

Highlight the skill at the top of the screen for which you wish to enter rubrics.

Highlight the first achievement level in your table as shown in the lower left.

Type in the description for that achievement level. You can use the report writing codes shown on the right in order to personalize the description. Simply drag and drop the codes into the description.

Once you are finished entering the description for each achievement level associated with the skill, click Save.

Highlight the next skill in the list and enter the description for that skill.

When you are finished entering in all the descriptions for all the displayed skills, click Done [F10] to return to COURSES.

Copy Desc [F7] enables you to copy the description of the highlighted achievement

level to all of the achievement levels connected to the skill.

Copy Rubrics [F12] enables you to copy the rubrics from another course, provided that course has the same skills.


SETTING UP GRADING BANDS

Congratulations – you are finished! The next step will be to create your report templates.

You will need to create your grading tables and then link them to courses.

Go to LIBRARIES and Option I: Setup Final Grade Calculation.

Click Add/Edit Tables [F2].

Click Save [F10] to save the table, and when you are finished creating all your grade tables, click Done [F10].

Click Done [F10] when finished.

Enter in a table name (up to 50 characters). Enter in the grade (which must be a number from 0 to 999) and the quality point range for that grade. Remember that each score has a value (e.g. quality points) and the value of each skill, in an Assessment Criteria type box, will be added together. The total will be measured against this table and the student will receive a final score for the course. For example, if a student has a total of 35 points in a course linked to this table, they would receive a score of 7 for the course.

To link a table to a course, double-click in the table name column next to the course, click on the browse button and then select the grade table from the lookup. Repeat this for all courses that will be assessed in this manner.


CREATING REPORT TEMPLATES

With the IB Student Evaluator, you can create assessment reports without being an expert report writer. If you have some understanding of basic word processing, you too can create a report. The complexity of your report will depend upon your school’s requirements. It is recommended that before you start creating your templates, you call us at 800-882-2994 and send us a sample of the report so that we can advise you on the best way to create the template.

For the purpose of this document, we are going to go through creating a very simple report template. The template will consist of a cover page and course pages. Two pages of this nine-page report are shown below: the Cover Page and a Course Page.


Select Option 3) Create Templates (Forms) from the main Student Evaluator menu.

You will be looking at the View Template selection screen. Initially, the only template you will be seeing is the Default Template. Click New Template [F2] to create a new template. Once you have templates created, you can always edit these templates by highlighting the template and clicking View/Edit Template [F3].


The VIEW/EDIT TEMPLATE screen shows a schematic of the template layout. On the left side of the screen are the general report pages: Cover Page, Back Page, First Page Header, and Last Page Footer. The right side of the screen represents the layout for your course page. The selections made here will be repeated for each course the student is taking.

To create a cover page, click on Library [F1] next to Cover Page.

COVER PAGE This is the first page of your report. Cover pages can include graphics, student information including photos, and grade information.

FIRST PAGE HEADER

The First Page Header will print on the first non-cover page of the report. If you are creating a one page template, use the first page header to put in your graphics, student information, etc.

COURSE PAGE The schematic for the course page is on the right side of the screen. The course page is made up of four sections: Course Information Box, Course Header, Skill and Other Boxes, and Course Footer.

LAST PAGE FOOTER

The Last Page Footer will print on the last non-back page of the report. If you are creating a one page template, use the last page footer to put in information like a signature line, etc.

BACK PAGE This is the last page of your report. Back pages can include graphics, student information including photos, and grade information.


CREATING A COVER PAGE

The cover page is the first page of your report. You do not need to create cover pages, but cover pages provide you a way to include summary information in your report. Below is an annotated version of a cover page. Cover pages can be made up of pictures, student information, and transcript boxes. Over the next few pages, you will see how to create a cover page similar to the one below.


To create a cover page, click on the Library [F1] button next to cover page.

To create a new cover page, click New [F2].

NEW [F2] Opens up a blank page.

EDIT [F3] Enables you to edit an existing cover page.

DELETE [F8] Enables you to delete an existing cover page.

COPY PAGE [F4]

Enables you to copy an existing cover page. Copying is very useful if you need to create separate cover pages for each program. Create one page and then just copy it and edit the copy for the program.

SELECT [F10] Selects the highlighted cover page. The selected cover page will appear in the Cover Page window in the View/Edit Template screen.


The VVIIEEWW//EEDDIITT CCOOVVEERR PPAAGGEE screen will open. This screen provides you with ways to add graphics, text, photos, and a grade summary table to the cover page. If you are familiar with a word processor, you will be able to use this screen. Use the options at the top of the screen to insert the different boxes into the cover page.

The example on page 19 contains two picture boxes, seven student information boxes, and one transcript box.

Use the Add Picture Box option to include pictures such as school logos, signatures, and other graphics. After you click on the Add Picture Box, you will be prompted to browse to the location where the picture is saved. Acceptable formats for picture files are .JPG, .GIF, and .BMP.

Use the Add Student Photo option to include a student photo. Only student photos stored in the RS4\Data\School Name\School Year\Pix folder will print.

Use the Add Student Information Box option to enter text and/or student-specific information.

Use the Add Transcript Box option to add a transcript box to the page. A transcript box will display grades from all courses for selected marking periods.

You will see the same screen layout and buttons in First Page Header, Last Page Footer, and Back Page screens.


Adding a Picture Box

To add a picture box, click Add Picture Box .

A browse window will open up and you will need to browse to your image. Highlight the image and click Open.

The image will appear on the cover page screen. Right-click on the image, or click on the image and click on the Set Print Properties [F4] button .

Images can be created in Paint, Photoshop, or most other graphic programs. Acceptable formats for image/picture files are .JPG, .GIF, and .BMP.


Adding a Student Information Box

To add a student information box, click Add Student Information Box .

The box will appear at the highest available spot on the page. As you can see from the screen shot below, the student information box was placed under the picture box. You can always adjust the print properties by right-clicking on the box and selecting Set Print Properties from the menu.

Start typing in the box. Try changing the font type, size and color, and utilizing other formatting features (e.g. Bold, Italics, and Underline) to make your report unique. You can also change the text alignment in your box in order to center, right or left justify the text.

If you need to adjust the print properties of the box, right-click on the image and select Set Print Properties from the menu, or click on the image and then click on the Set Print Properties [F4] button

.


Adding a Transcript Box

To add a transcript box, click Add Transcript Box .

The print properties box will appear first. Set the print properties:

Click Done [F10].

Header Row Height: The header row identifies your marking periods. The header row can have a different height than other rows in the box.

Row Height: Height of all non-header rows.

Box Width: Width of the box.

Left: Number of inches from the left margin where the left side of the box will start.

Top: Number of inches from the top margin where the top of the box will start.

Print Column Header: Identify how you want column headers to print: horizontally, vertically or do not print.

Column Header Length: Total number of characters, up to 25, of the column header you want to display. The column header in the Transcript Box will display your marking period column names.

Print Course Name: You can print the course name or description.

Course Column Width: Width of the course column.


The Transcript Box will appear in the VVIIEEWW//EEDDIITT CCOOVVEERR PPAAGGEE EEDDIITTOORR window at the “top” and “left” positions you set on the print properties screen. You can then click on the box in the screen to make any stylistic changes to the box.

After you have added everything you want to appear on the cover page, click Done [F10].

Once you click done, you will be returned to the VVIIEEWW//EEDDIITT TTEEMMPPLLAATTEE screen. It is recommended that you click Preview Report [F9] in case you need to make any changes to spacing or the position of any boxes.


SETTING THE COURSE PAGE INFORMATION

The course page will print out the same for every course the student is taking. Course pages can include Course Information, Course Headers, Skill Boxes, Comment Boxes, Narrative Boxes, Course Grade Box, and Course Footers. Below is an annotated version of a course page. Over the next few pages, you will see how to create a similar course page.


The right side of the View/Edit Template screen is the course page breakdown. With the exception of the Skill & Other Boxes section, all of the sections have a Library where you can store different templates.

All sections are optional, with the exception of Skill & Other Boxes, but they do provide a way to enter additional information about the course on each page of the report.

The example on page 26 contains one course info box, one course header, two continuum skill boxes, one assessment criteria skill box, one narrative box, and one course grade box.

COURSE INFO BOX Create boxes that provide information about the course that you wish to print on the assessment report. This could be the name/description of the course, the teacher name, student information, etc.

COURSE HEADER Select which headers (universal and/or specific marking period) that you wish to include on the assessment report.

SKILL & OTHER BOXES Set specifications for how the skill, comment, narrative, and course grade boxes will print. This is the main focus of the Course Page.

COURSE FOOTER Select which footers (universal and/or specific marking period) that you wish to include on the assessment report.


Adding a Course Info Box

To create a Course Info Box, click on the Library [F5] button next to Course Info Box.

The View/Edit Course Information Box window will open.

Type in a name for the Course Info Box.

Enter in the information you want displayed at the top of the page for each course. The window supports rich text formatting (RTF), so if you already have this information in Word, for example, all you will need to do is copy and paste. When finished, click Save [F10].

Once you have saved your boxes, highlight the box you want to include in the report and click Select [F10] .


Adding Course Header Information

If, when you entered your courses in the SSEETTUUPP WWIIZZAARRDD, you entered in course header(s), you can opt to print that information on your report. (The Course Footer screen is identical to this one.)

To select Course Headers to print, click on the Library [F6] button next to Course Header.

The Select Which Column Header screen will pop up.

Highlight the column header(s) you wish to include in the report. You can use the SHIFT key to highlight a range of columns, or you can use the CTRL key to highlight multiple selected columns.

You will see the column(s) you selected displayed in the Course Header section. Use the green arrows to the right of the section to change the order of columns. (For example, if you have a Universal Header as well as a specific marking period header, you may want the Universal Header to print first, as that may contain an overall summary of the course.) To remove a heading, highlight it and click on the red “x” to the right of the Course Header section.


Skills and Other Boxes

The Skills and Other Boxes section is made up of four subsections: Skill Box, Comment Box, Narrative Box, and Course Grades. There is no Library for the Skill & Other Boxes section of the report template. If you need to have different specifications for your skill and other boxes based on grades, marking period, etc., you will need to make another template.

• Skill Box – make up most of the course page.

• Comment Box – prints the text of the “canned” comments that are entered in the program.

• Narrative Box – prints the long comments.

• Course Grades – prints the grades in the designated grade column(s) as found in RREEPPOORRTT CCAARRDDSS VIEW/CHANGE/ADD/DROP.

Double-click on Skill Box to set the properties for your skill boxes.

There are tabs to edit all four types of skill boxes from this screen. The screenshot above shows the print properties for a Continuum type box. The section on the left is where you will set the actual print properties for the box; whereas the clickable grid on the right is where you can format the box – including changing fonts, background colors, etc.


Continuum Type Box Properties

The sample skill box below is color coded to help you become familiar with the properties. The colors will be shown in braces {} next to the Property Name.

1. Grade Column Header Length {black} – The Grade Column Header identifies the achievement levels that will be used to measure a student’s progress toward each skill. Set the number of characters you wish to use to display the achievement level long name. You will see a drop-down when you click in the value column for this property. You can print up to 25 characters. In the sample skill box the grade column headers are Always, Usually, Sometimes, Rarely.

2. Skill Box Width – Width of the entire skill box. Enter a value, in inches, or choose Auto to have the program automatically calculate the width of the box, from the left to right margin.

3. Skill Description Column Width {purple} – The skill description is the actual criterion on which the student will be evaluated. In a continuum type box, the description will be to the left of the achievement level grid. Set the width, in inches, of the description column.

4. Grade Column Width {pink checks} – Width of the achievement level columns. Enter a value, in inches, or choose Auto to have the program automatically calculate the width of the columns.

5. Skill Description Row Height {purple} – Height of skill description cells. Enter a value, in inches, or choose Auto to have the program automatically calculate the height of the rows.

6. Skill Header Row Height {light blue box} – The Skill Group Header displays the skill category (if entered). Enter a value, in inches, or choose Auto to have the program automatically calculate the height of the box allotted for the skill header.


7. Vertical Gap Between Skills – Do you want to leave a space between skills? Enter a value, in inches, or leave the value at zero for no gap.

8. Print Skill Header {light blue box} – Do you want to print the skill group header? Select either Yes or No from the drop-down. Yes will print the header, and No means the heading will not print.

9. Print Grade Column Header {black} – The alignment of the grade column header: Long Name Horizontally, Long Name Vertically, Grade Symbol Horizontally, Grade Symbol Vertically, Number Grade Table Horizontally, Number Grade Table Vertically, and Do Not Print.

10. Print Grade Column Header for Every Skill Group – Every time a new skill group (i.e. skill header) is printed, do you want the grade column headers to also be printed? Select either Yes or No from the drop-down. Yes will print the header, and No means the heading will not print.

11. Print Skill Box Long Name {green} – The skill box long name is the 50-character name of the skill box. Set this to determine whether to hide the long box name or print it either above or below the skill box.

12. Show Skill Box Long Name Border – Shows or hides the border around the long name of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.

13. Print Skill Box Short Name {orange} – The skill box short name is the 15 character name of the skill box. Set this to determine whether to hide the short box name or print it either above or below the skill box.

14. Show Skill Box Short Name Border – Shows or hides the border around the short name of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.

15. Print Skill Box Description {blue} – Print the skill box description? Select either Yes or No from the drop-down. Yes will print the description, and No means the description will not print.

16. Show Skill Box Description Border – Shows or hides the border around the description of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.

17. Left – Number of inches from the left margin that the box should print.

18. Top – There are three different settings to determine the number of inches from the top margin that the box should print. Click in the property name column to see the drop-down of options:

a. Current Position +: Current position of the box plus the number of inches down from that where the box should print.

b. Top Margin +: Number of inches from the top margin that the box should print.

c. Previous Box Top +: The top of the previous box plus the number of inches down from that where the box should print.


IB Assessment Criteria Type Box Properties

IB Assessment Criteria boxes are used to print out rubrics. The sample skill box below is color coded to help you become familiar with the properties. The colors will be shown in braces {} next to the Property Name.

1. Box Width – Width of the entire skill box. Enter a value, in inches, or choose Auto to have the program automatically calculate the width of the box.

2. Skill Description Row Height {purple} – Height of skill description cells. Enter a value, in inches, or choose Auto to have the program automatically calculate the height of the rows.

3. Skill Header Row Height {light blue box} – The Skill Group Header displays the skill category (if entered). Enter a value, in inches, or choose Auto to have the program automatically calculate the height of the box.

4. Vertical Gap Between Skills – Do you want to leave a space between skills? Enter a value, in inches, or leave the value at zero for no gap.

5. Print Skill Header {light blue box} – Do you want to print the skill group header? Select either Yes or No from the drop-down. Yes will print the header, and No means the heading will not print.

6. Print Skill Box Long Name {green} – The skill box long name is the 50-character name of the skill box. Set this to determine whether to hide the long box name or print it either above or below the skill box.

7. Show Skill Box Long Name Border – Shows or hides the border around the long name of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.


8. Print Skill Box Short Name {orange} – The skill box short name is the 15-character name of the skill box. Set this to determine whether to hide the short box name or print it either above or below the skill box.

9. Show Skill Box Short Name Border – Shows or hides the border around the short name of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.

10. Print Skill Box Description {blue} – Print the skill box description? Select either Yes or No from the drop-down. Yes will print the description, and No means the description will not print.

11. Show Skill Box Description Border – Shows or hides the border around the description of the skill box. Select either Yes or No from the drop-down. Yes will show the border, and No will hide the border.






Print for Which Marking Period? {highlighted in yellow} – Select the marking period from the drop-down for which you want to print out rubrics.

Set the properties for all your skill box types and click Save [F10]. Click Done [F10] to return to the VVIIEEWW//EEDDIITT TTEEMMPPLLAATTEE screen.


Narrative Box Properties

1. Print Title {light blue box} – Title of the narrative box. There are three options: Custom, Do Not Print, and Print Marking Period Name. If you choose Custom, click in the sample to type in what you want to print.

2. Print Title for All Narratives: Yes will print the title for each narrative for the course. No will only print the title at the beginning of the narrative box.

3. Box Height – Height of the entire narrative box. Enter a value, in inches, or choose Auto to have the program automatically calculate the height of the box.

4. Box Width – Width of the entire narrative box. Enter a value, in inches, or choose Auto to have the program automatically calculate the width of the box.






7. Print for Which Marking Period Columns: Check the boxes next to the marking periods for which you want the narratives to print.

Set the properties for your narrative box and click Save [F10]. Click Done [F10] to return to the VVIIEEWW//EEDDIITT TTEEMMPPLLAATTEE screen.


Course Grade Properties

1. Print for Which Marking Period Columns – Check the boxes next to the marking periods for which you want the course grades to print.

2. Print in How Many Columns – Select the number of columns in which the course grades will print.

3. Show Grade Border – Yes will print a border around the grade. No will not.






Set the properties for your course grade box and click Save [F10]. Click Done [F10] to return to the VVIIEEWW//EEDDIITT TTEEMMPPLLAATTEE screen.


Once you have set your template, you can preview it.

Click Preview Report [F9] from the VVIIEEWW//EEDDIITT TTEEMMPPLLAATTEE screen.

Select a specific Grade Level drop-down or All Grades and click Next.

Select for which students you wish to run the report and click Next.

Enter in the ID number or use the lookup to find the student(s) for which you wish to run the report and click Accept [F10].

The report will come up on the screen. If you like what you see, just close the report and exit out of the Template Editor. If not, go back and make any necessary changes and preview the report again. Continue to refine the report until you like what you see and then exit out of the editor.


GENERATING REPORTS

If you have created assessment reports through the IB Student Evaluator, it is recommended that you generate the reports through the IB Student Evaluator. Specifications for printing reports are found under main menu option 4 – PPRRIINNTT RREEPPOORRTT CCAARRDDSS. There are three options under this menu item: Set Report Writer Specification, Page Setup, and Generate Report Cards.

SET REPORT WRITER SPECIFICATION

Select Option A) Set Report Writer Specification.

Select the template for which you wish to set the specfications from the list.

SET REPORT WRITER SPECIFICATION

Identify courses and the report writer task specifications you wish to associate with the individual report templates.

PAGE SETUP Set margins and identify the printer you wish to use to print the report.

GENERATE REPORT CARDS Generates the report.


The IB Report Cards Specifications screen will come up. It is here where you will identify the courses you want to include in the report, and the Report Card (RC) Report Writer (RW) task you want to associate with this report.

Once you have set your specifications, click Done [F10].

INCLUDE WHICH COURSES? Identify the courses you want to include in this report. All means that if a student has any course it will print on the report. Selected means that only those courses that have been moved over to the Selected side of the screen will print on the report.

INCLUDE WHICH SKILL BOXES? Identify the marking periods associated with the skill boxes you want to print.

APPLY SETTINGS OF WHICH RC REPORT WRITER TASK?

All other specifications for the generation of the report will be governed by the RCRW. You will need to select the report writer task that you want to associate with this report. It is recommended that you choose a user-defined task because then the specifications will not affect any non-IB reports that may be run. Click on the browse button to select the task. After you have selected the task, it is recommended that you go into the RCRW and verify that the specifications are correct for the report. For more information on the RCRW specification see chapter 7 of the Report Cards Plus manual.


PAGE SETUP

The page setup menu contains two options: Page Setup and Printer Setup. Page Setup is where you can set the paper size and orientation of the page as well as the margins. Printer Setup is where you will select the printer you wish to use to print the report.

Select Option 1) Page Setup.

The Page Setup screen will come up. Make your selections and click OK.

If you need to select a printer, click on option 2) Printer Setup from the Page Setup menu and select your printer.


GENERATE REPORT CARDS

You will choose this option when you are ready to run your assessment reports.

Select Option C) Generate Report Cards.

Highlight the template you are going to use and click Select.

Select a specific Grade Level drop-down or All Grades and click Next.

Select for which students you wish to run the report and click Next.

If you selected All Students Alphabetically, the report will generate; or select the individual students and then run the report.

Date post:	22-Jul-2020
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