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ICH
Joint meeting of the Subsidiary Body and
Consultative Body for the 2013 cycle
4 and 5 April 2013Room XI, 10 a.m. to 6 p.m.
ICHTimetable in the ODs
31 March: Nominations
submitted by the States Parties
April to September: Nomination files assessed by the Secretariat and
completed by the States Parties
December to June: Nomination files evaluated by the Subsidiary and
Consultative Bodies
November: Nomination files examined by the
Committee
Inscription decision
ICHEffective timetable for 2013 cycle
31 March: Nominations
submitted by the States Parties
April to September: Nomination files assessed by the Secretariat and
completed by the States Parties
December to June: Nomination files evaluated by the Subsidiary and
Consultative Bodies
November: Nomination files examined by the
Committee
31 March 2012: Nominations
submitted by the States Parties
October 2012 to April 2013: Nomination
files assessed by the Secretariat and
completed by the States Parties
April to July 2013: Nomination files evaluated by the Subsidiary and
Consultative Bodies
December 2013: Nomination files examined by the
Committee
ICHDivision of labour
Secretariat
• Registers files• Assesses technical completeness• Facilitates work of bodies, Committee• Drafts recommendations from evaluators’ comments• Drafts reports of bodies
Evaluating body• Evaluates quality of
nominations• Assesses
compliance with criteria
• Assesses conformity with prior Committee decisions
• Identifies transversal issues
• Addresses recommendations
Committee
• Decides on compliance with criteria
• Decides on conformity with prior Committee decisions
• Addresses considerations to submitting States
• Addresses considerations to States Parties in general
ICH
Secretariat
• Technical assistance
Evaluating body• Evaluates and
recommends
Committee
• Decides on inscription
Division of labour
ICHFunctions of the Secretariat
Registers and uploads the nomination files, proposals and requests (original and revised versions)
Assesses the technical requirements, particularly as provided in Decisions 7.COM 11 and 7.COM 20.2
Establishes a password-protected dedicated website and on-line evaluation system
Prepares a report and draft recommendations
ICHWhat is technical assessment?
The Secretariat assesses the technical requirements established by ODs, forms and instructions, and Committee decisions.
Decision 7.COM 11, paragraph 18:
‘…nominations that do not comply strictly with the following technical requirements will be considered incomplete and cannot consequently be transmitted by the Secretariat for evaluation and examination but will be returned to the submitting States that may complete them for a subsequent cycle…:
ICHWhat is technical assessment?
Decision 7.COM 11 paragraph 18, continued (paraphrased):
a. A response is provided in each and every section;
b. Maximum word counts are respected;
c. Evidence of free, prior and informed consent in English or French, as well as the language of the community;
d. Evidence of inclusion in an inventory (may be a functioning hyperlink);
e. Edited video of not more than ten minutes is provided, subtitled in English or French.
ICHWhat is technical assessment?
Decision 7.COM 20.2 cross-references decisions 7.COM 7, 7.COM 8 & 7.COM 11, making each binding on all processes Requirements had already been reflected in
forms and instructions, as well as in initial treatment by Secretariat for 2013 files
Since 2013 was first cycle to apply these decisions, States Parties were informed of technical deficiencies and provided seven days to correct them
ICHWhat requirements are not
part of technical assessment? 7.COM and previous Committees also adopted several instructions to States that are not technically disqualifying but are subject to the assessment of CB or SB, e.g.: Avoid inappropriate language Demonstrate mutual respect Avoid copy-and-paste Provide information in proper place Describe nature, characteristics of inventory Etc.
See 7.COM INF.7 Rev. (transversal issues) for index to such instructions.
ICHWorking methods
of the Secretariat
Registration of original files and technical assessment
First letter to submitting States requesting additional information
Registration of revised files; second technical assessment
Second chance in case of technically incomplete file (one week to complete)
Revised file and supporting documents uploaded on the interface
ICHFunctions of the
evaluating bodies
Consultative Body
Urgent Safeguarding
List
Best Safeguarding
Practices
International Assistance
Subsidiary Body
Representative List
ICHComposition of the
Subsidiary Body
Electoral group State Member
EG I Spain
EG II Czech Republic
EG III Peru
EG IV Japan
EG V (a) Nigeria
EG V (b) Morocco
ICHComposition of the
Consultative Body
Six accredited NGOs Six independent experts
Maison des cultures du monde, France Egil Sigmund Bakka, Norway
International Council for Traditional Music, Slovenia Rusudan Tsurtsumia, Georgia
Centro de Trabalho Indigenista, Brazil
Kris Rampersad, Trinidad and Tobago
Centre for Research, Support and Development of Culture, Viet Nam Rahul Goswami, India
The Cross-cultural Foundation of Uganda (CCFU), Uganda Claudine-Augée Angoué, Gabon
والثقافات للتربية لقاءات / جمعيةAssociation Cont’Act pour l’éducation et les cultures, Morocco Annie Tohme-Tabet, Lebanon
ICHFunctions of the
evaluating bodies
Evaluate whether criteria for inscription are satisfied, based on:
• Nominations and supporting documentation• Recommendations (if any) from the former
bodies• Previous decisions of the Committee (if any)
Draft recommendations to the Committee to inscribe, not to inscribe, or (for SB) to refer the nomination to submitting State for additional information
ICHReferral option (SB only)
Opportunity to State to correct problems of technical details lacking, without waiting four years to resubmit
Important to:
Distinguish between NO and referral
Identify clearly where State must improve its nomination
Decision 7.COM 11: SB should make ʻlimited and coherent use of referral so that it is only applied to cases concerning the lack of technical detailʼ
ICHWorking methods
of the bodies
Individual evaluations through a password-protected, dedicated website
Two batches, since not all files available at the beginning
Individual evaluations collated by Secretariat
During June/July meeting, collective evaluation of each file resulting in a consensus recommendation
ICHChallenges during evaluation
Important to:
Maintain consistency from year to year, and from one State to another, but also
Evaluate files according to evolving standards and jurisprudence
Provide useful feedback to State (whether positive or negative), rather than generalities
Credibility of the inscription process rests largely on your shoulders
ICHReports of the bodies
to the Committee
The report of each body includes:
an overview of files and working methods
general observations on files evaluated and additional recommendations
recurrent and transversal issues
draft decisions
ICHStructure of
draft decisions
Summary of the file (drafted by Secretariat)
Criteria (satisfied and/or not satisfied)
Draft decision (standard language to inscribe, not to inscribe, or to refer)
Additional considerations addressed to submitting State (CB only)
ICHFunctions of the Committee
Based on the nominations and draft recommendations of the bodies, the Committee decides:
to inscribe or not to inscribe (USL, RL, BSP), or to refer (RL only)
to grant or not to grant international assistance
Committee bases its decisions on the same information that was available to the bodies, although it may reach a different conclusion
ICHDuring the
Committee meeting
Rapporteurs present the working methods used, main results and transversal issues through their reports
Chairpersons present the files evaluated, the main points of the debate on each file and the draft decision
Members speak through reports, Chairpersons and Rapporteurs that present consensus views