© Copyright 2018 iCIMS, Inc. All rights reserved. 1
iCIMS Flat File
Integration Reference
© Copyright 2018 iCIMS, Inc. All rights reserved. 2
Table of Contents
Table of Contents ............................................................................................................................................................................................................................................... 2
Overview ............................................................................................................................................................................................................................................................. 5
Custom Fields .......................................................................................................................................................................................................................................................................................... 5
Document Key......................................................................................................................................................................................................................................................................................... 5
Field Types and Accepted Data ......................................................................................................................................................................................................................... 6
Person Profile ..................................................................................................................................................................................................................................................... 9
Required Fields ........................................................................................................................................................................................................................................................................................ 9
Contact Tab Fields ............................................................................................................................................................................................................................................................................... 11
Resume Tab Fields ............................................................................................................................................................................................................................................................................... 18
Candidate (Cand.) Details Tab Fields ............................................................................................................................................................................................................................................. 19
Experience Tab Fields .......................................................................................................................................................................................................................................................................... 25
EEO Tab Fields ......................................................................................................................................................................................................................................................................................28
Employee Tab Fields ............................................................................................................................................................................................................................................................................29
Manager Tab Fields ............................................................................................................................................................................................................................................................................ 33
Login Tab Fields ................................................................................................................................................................................................................................................................................... 39
Role Tab Fields ...................................................................................................................................................................................................................................................................................... 41
Additional Profile Information ...........................................................................................................................................................................................................................................................42
Location Profile................................................................................................................................................................................................................................................. 46
Required Fields ..................................................................................................................................................................................................................................................................................... 46
Professional Tab Fields....................................................................................................................................................................................................................................................................... 48
© Copyright 2018 iCIMS, Inc. All rights reserved. 3
Additional Profile Information ...........................................................................................................................................................................................................................................................53
Job Profile ......................................................................................................................................................................................................................................................... 57
Required Fields ...................................................................................................................................................................................................................................................................................... 57
Detail Tab Fields ...................................................................................................................................................................................................................................................................................59
Description Tab Fields .........................................................................................................................................................................................................................................................................78
Additional Profile Information ...........................................................................................................................................................................................................................................................79
Recruiting Workflow Profile ............................................................................................................................................................................................................................. 83
Required Fields ..................................................................................................................................................................................................................................................................................... 83
Source (Workflow) Tab Fields ........................................................................................................................................................................................................................................................... 88
Fields (Workflow) Tab Fields .............................................................................................................................................................................................................................................................. 91
Offer Details Tab Fields...................................................................................................................................................................................................................................................................... 93
Talent Pool Profile ............................................................................................................................................................................................................................................ 96
Required Fields ..................................................................................................................................................................................................................................................................................... 96
Detail Tab Fields .................................................................................................................................................................................................................................................................................. 98
Additional Profile Information ........................................................................................................................................................................................................................................................ 100
Sourcing Workflow .......................................................................................................................................................................................................................................... 104
Required Fields ................................................................................................................................................................................................................................................................................... 104
Additional Workflow Information ................................................................................................................................................................................................................................................... 107
Event Profile...................................................................................................................................................................................................................................................... 111
Required Fields .................................................................................................................................................................................................................................................................................... 111
Details Tab Fields ............................................................................................................................................................................................................................................................................... 113
© Copyright 2018 iCIMS, Inc. All rights reserved. 4
Additional Profile Information ......................................................................................................................................................................................................................................................... 116
Event Attendee ................................................................................................................................................................................................................................................ 120
Required Fields ....................................................................................................................................................................................................................................................................................120
Additional Event Attendee Information ............................................................................................................................................................................................................................123
Room Profile .................................................................................................................................................................................................................................................... 127
Required Fields .................................................................................................................................................................................................................................................................................... 127
Detail Tab Fields .................................................................................................................................................................................................................................................................................129
Contact Note ................................................................................................................................................................................................................................................... 131
Contact Note Fields ........................................................................................................................................................................................................................................................................... 131
© Copyright 2018 iCIMS, Inc. All rights reserved. 5
Overview This reference document contains information regarding all columns available for use with flat file import integrations. Available columns are
separated by iCIMS profile type, and each profile section includes a list of required columns, the types of data accepted, character limits, and
additional information where needed.
This document is only intended as a reference; it is not intended to serve as an instructional guide of any kind. For more information, visit
developer.icims.com or speak with your iCIMS point of contact.
Note: This reference document includes columns for all standard fields that support imports. There may be standard fields within the Platform that
do not support imports; these fields are excluded from this guide.
Custom Fields
This reference document only includes the available columns for standard fields. To import data into a custom field that a customer has created, use
the custom field’s Field ID as the column header. The Field ID consists of three letters (typically rcf or jcf) followed by a string of numbers (e.g. rcf2000
or jcf2051). These IDs can be found within the System Configuration section of the Platform.
Note: For custom profile link fields, the column header combines the Field ID with either SystemID or ExternalID (e.g., rcf2000SystemID or
rcf2468ExternalID), depending upon which data is provided in the CSV file. For example, if a field links to an existing Person profile specified in the
file by that profile’s system ID, the column header rcfXXXXSystemID should be used. If external ID is being used to identify the linked profile, the
column header rcfXXXXExternalID should be used.
For information on the types of data a custom field accepts, review the Field Types and Accepted Data section of this document.
Document Key
Formatting Definition
Regular Text Standard Column Header
Profile Link Field Title
Field Group Title
Italicized Text Field Group Column Header
© Copyright 2018 iCIMS, Inc. All rights reserved. 6
Field Types and Accepted Data The iCIMS Talent Platform enables users to store information in profiles within the system through the use of profile fields. Each profile field has an
assigned field type that dictates the type of data that can be stored in the field.
When importing data into profile fields, each field type requires specific forms of data to ensure a successful import. Field types and their accepted
data are listed below.
Note: The information provided in the chart below outlines standard data guidelines for each field type. Some fields within the Platform may have
unique data requirements; additional details for these fields can be found in subsequent sections of this guide.
Field Type Accepted Data
Address The Address ID (numerical value) of an address on an existing Location profile
Currency
Currency is a two-part field type that includes an amount and a currency (e.g. USD).
Currency field data is imported using two separate columns, as outlined in the chart below.
The amount column header is the main column header for a given field. For the currency column header,
append Currency to the main column header. The chart below uses the Fee field as an example.
Amount Currency
Example Header Fee FeeCurrency
Accepted Data Whole number or
decimal value
3-letter currency abbreviation that
matches an available currency
found within the system
Default Value N/A USD
© Copyright 2018 iCIMS, Inc. All rights reserved. 7
Field Type Accepted Data
Date-Only
A date formatted in any of the below formats:
• mm/dd/yyyy • m/d/yy
• mm-dd-yyyy • m-d-yy
Date/Time
A date plus a specific time formatted in any of the below formats:
• mm/dd/yyyy hh:mm AM/PM • m/d/yy hh:mm AM/PM
• mm/dd/yyyy h:mm AM/PM • m/d/yy H:MM AM/PM
Decimal Whole numbers or decimal numbers with any number of places
Dropdown (Single-Select)
Plain text that matches one of the field’s dropdown options within the system. (Note: If a value specified for a
given profile does not match an existing dropdown option, the value is still imported and visible on that profile.
The value is not added to the list options.)
Dropdown (Single-Select
List Options)
The List Node ID (numerical value) for a given option in the field’s dropdown option list. The option must
already exist within the system; new options cannot be created via import. (Note: Imported values display in the
Platform as the List Node ID’s corresponding text label.)
HTML Editor Text that may contain HTML tags, if desired
Profile Link (Job) System ID (numerical value) or External ID of the existing Job profile to be linked in the field
Profile Link (Location) System ID (numerical value) or External ID of the existing Location profile to be linked in the field
Profile Link (Person) System ID (numerical value) or External ID of the existing Person profile to be linked in the field
Profile Link (Other) System ID (numerical value) or External ID of an existing profile to be linked in the field, such as a Talent Pool,
Event, or New Hire Category profile
Number Whole numbers
© Copyright 2018 iCIMS, Inc. All rights reserved. 8
Field Type Accepted Data
Salary
Salary is a three-part field type that includes an amount, a currency (e.g., USD), and a salary type (e.g., Hourly).
Salary field data is imported using three separate columns, as outlined in the chart below.
The amount column header is the main column header for a given field. For the currency column header,
append Currency to the main column header. For the salary type column header, append Type to the main
column header. The chart below uses the Bill Rate field as an example.
Amount Currency Salary Type
Example Header BillRate BillRateCurrency BillRateType
Accepted Data Whole number or
decimal value
3-letter currency abbreviation that
matches an available currency
found within the system
Text value that exactly matches
(case sensitive) an available
compensation type found within
the system
Default Value N/A USD Hourly
Text Area Plain text
Text Field Plain text
Text Field (Email) Plain text
Text Field (Password) Plain text (Note: Imported values appear starred out (e.g., *******) within the Platform)
Text Field (URL) Plain text (Note: Imported values display as hyperlinks within the Platform)
Note: Imports are not supported for the following field types:
• File • Dropdown (Multi-Select List Options) • Field Groups (Limited exceptions)
• Image • Dropdown (Multi-Select Searchable List)
© Copyright 2018 iCIMS, Inc. All rights reserved. 9
Person Profile A Person import is used to create new or update existing profiles of any Person type (e.g. candidate, employee, hiring manager, etc.) within the
iCIMS Talent Platform. Fields available for import are listed below, starting with the fields required for successful import.
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Person import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
First Name FirstName The person’s first name Text 192 Yes Located on the Contact tab
Last Name LastName The person’s last name Text 64 Yes Located on the Contact tab
Person Folder Folder The person’s current status Dropdown (Single-
Select List Options) N/A No Located on the Contact tab
Email Email The person’s email Text (Email) 128 Yes
Not required but recommended
as best practice; located on the
Contact tab
External ID ExternalID The person’s external ID Text 64 Yes
Required for creating new profiles
via import; located on the Login
tab
System ID SystemID The person’s iCIMS
Platform-generated ID Number N/A No
Required for updating existing
profiles via import
© Copyright 2018 iCIMS, Inc. All rights reserved. 10
Additional Required Field Details
Person Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will be assigned the default Person folder. Person imports will create roles as
necessary depending on the folder value.
Folder updates will be recorded in the folder log. This data cannot be deleted from a profile.
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 11
Contact Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Addresses
There are 3 sets of address
fields available: Home, Work,
and Other.
Field Group
Home Street HomeStreet The street address of the
person’s home address Text 128 Yes
Home Street 2 HomeStreet2
Additional details (e.g. suite
number) of the person’s home
address
Text 128 Yes
Home City HomeCity The city of the person’s home
address Text 64 Yes
Home State HomeState The state of the person’s home
address
Dropdown
(Single-Select
List Options)
128 Yes
Home Zip HomeZip The zip/postal code of the
person’s home address Text 16 Yes
Home Country HomeCountry The country of the person’s
home address
Dropdown
(Single-Select
List Options)
128 Yes
Work Street WorkStreet The street address of the
person’s work address Text 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 12
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Work Street 2 WorkStreet2
Additional details (e.g. suite
number) of the person’s work
address
Text 128 Yes
Work City WorkCity The city of the person’s work
address Text 64 Yes
Work State WorkState The state of the person’s work
address
Dropdown
(Single-Select
List Options)
128 Yes
Work Zip WorkZip The zip/postal code of the
person’s work address Text 16 Yes
Work Country WorkCountry The country of the person’s
work address
Dropdown
(Single-Select
List Options)
128 Yes
Other Street OtherStreet
The street address of an
additional address for the
person
Text 128 Yes
Other Street 2 OtherStreet2
Additional details (e.g. suite
number) for an additional
address for the person
Text 128 Yes
Other City OtherCity The city of an additional address
for the person Text 64 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 13
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Other State OtherState The state of an additional
address for the person
Dropdown
(Single-Select
List Options)
128 Yes
Other Zip OtherZip
The zip/postal code of an
additional address for the
person
Text 16 Yes
Other Country OtherCountry The country of an additional
address for the person
Dropdown
(Single-Select
List Options)
128 Yes
Are you a European
(EU) resident? rcf3328
Indicates if the person is an EU
resident
Dropdown
(Single-Select
List Options)
N/A Yes
Do you accept the
General Data
Protection
Regulation (GDPR)
privacy policy?
rcf3327
Indicates if the candidate
accepted the GDPR privacy
policy
Dropdown
(Single-Select
List Options)
N/A Yes
Do you accept the
privacy policy? rcf3080
Indicates if the candidate
accepted the privacy policy
Dropdown
(Single-Select
List Options)
N/A Yes
Email Email The person’s email Text (Email) 128 Yes
Not required but
recommended as best
practice
© Copyright 2018 iCIMS, Inc. All rights reserved. 14
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
First Name FirstName The person’s first name Text 192 Yes Required for successful
import
Last Name LastName The person’s last name Text 64 Yes Required for successful
import
Middle Name MiddleName The person’s middle name Text 32 Yes
Person Folder Folder The person’s current status
Dropdown
(Single-Select
List Options)
N/A No Required for successful
import
Phone Numbers
There are 4 sets of phone
number fields available: Home,
Mobile, Work, and Other.
Field Group
Home Phone
Number HomePhone
The person’s home phone
number Text 128 Yes
Home Phone
Extension HomeExt
The person’s home phone
number extension Text 9 Yes
Mobile Phone
Number MobilePhone
The person’s mobile phone
number Text 128 Yes
Mobile Phone
Extension MobileExt
The person’s mobile phone
number extension Text 9 Yes
Work Phone Number WorkPhone The person’s work phone
number Text 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 15
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Work Phone
Extension WorkExt
The person’s work phone
number extension Text 9 Yes
Other Phone OtherPhone An additional phone number Text 128 Yes
Other Phone
Extension OtherExt
An additional phone number
extension Text 9 Yes
Regulatory Country RegulatoryCountry The person's identified country
of residency or citizenship
Dropdown
(Single-Select
List Options)
128 Yes
Skype rcf3400 The person’s Skype account Skype 32 Yes Field connects with Skype
browser plug-ins
Social Account URL rcf3401 The URL of the person’s social
account Text (URL) 2083
Yes
Additional Contact Tab Field Details
Home/Work/Other Address (Street, Street 2, City, State, Country, Zip)
Street, Street 2, City, State, Country and Zip are a collection of fields stored together as a single entry for each address type.
• State: State data can be represented by the full name of the state or a two-letter code (such as NJ, FL, or CA). A three-character or longer
abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
• Country: Country data can be represented by the full name of the country or a two-letter code (such as US, JP, or UK). A three-character or
longer abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
© Copyright 2018 iCIMS, Inc. All rights reserved. 16
When importing address data, if no entry for the specified address type (e.g. Home) exists, a new entry will be created. If exactly one entry for the
specified address type exists, the imported data will update the existing entry. If multiple entries for a specified address type exist, the data will not be
imported.
Address data can be deleted by entering *** in the data space of each respective column. To delete an entire address entry, all fields within the entry
must be cleared.
• Note: Due to the unique behavior of the Address fields, they should NOT be included in routine imports used for ongoing management of
candidate and employee data. Use of these fields could result in data not being imported due to the existence of multiple entries. These
fields can be included in one-time data imports.
Person Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will be assigned the default Person folder. Person imports will create roles as
necessary depending on the folder value.
Folder updates will be recorded in the folder log. This data cannot be deleted from a profile.
Home/Mobile/Work/Other Phone Number and Extension
Phone Number and Phone Extension are a set of fields stored together as a single entry for each phone type. When importing phone number data,
if no entry for the specified phone type (e.g. Home) exists, a new entry will be created. If exactly one entry for the specified phone type exists, the
imported data will update the existing entry. If multiple entries for a specified phone type exist, the data will not be imported.
Phone data can be deleted by entering *** in the data space of each respective column. To delete an entire entry, all fields (i.e. number and
extension) within the entry must be cleared.
• Note: Due to the unique behavior of the Phone fields, they should NOT be included in routine imports used for ongoing management of
candidate and employee data. Use of these fields could result in data not being imported due to the existence of multiple entries. These
fields can be included in one-time data imports.
© Copyright 2018 iCIMS, Inc. All rights reserved. 17
Regulatory Country
Regulatory Country leverages the standard list of countries within the iCIMS Talent Platform. Data can be imported using the full name of the country
or a two-letter code (such as US, JP, or UK). A three-character or longer abbreviation can be used as long as it corresponds to the Abbreviation field
in the Countries and Provinces list editor.
© Copyright 2018 iCIMS, Inc. All rights reserved. 18
Resume Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Resume ResumeText The text of a candidate’s resume N/A N/A No
Additional Resume Tab Field Details
Resume
All text provided within this column is uploaded to the candidate’s Resume tab as a .txt file. This file replaces the candidate’s current resume, if
applicable (the replaced resume is then available in the candidate’s resume log). This column does not support any formatting (including HTML), and
all resume content is uploaded as plain text. Resume content cannot be edited or deleted via import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 19
Candidate (Cand.) Details Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Are you willing
to relocate? rcf3180
Indicates if the person is willing to
relocate
Dropdown
(Single-
Select)
N/A Yes
Bill Rate BillRate The pay rate for contractors Salary N/A Yes
Bill Rate
Currency BillRateCurrency
The currency used for the bill rate
(e.g. USD) N/A N/A No
Part of a set with Bill Rate and
Bill Rate Type. See additional
details.
Bill Rate Type BillRateType The pay frequency of the bill rate
(e.g. Hourly) N/A N/A No
Part of a set with Bill Rate and
Bill Rate Currency. See
additional details.
Bonus rcf3016 The bonus the person will earn Text 256 Yes
Commission rcf3015 The commission the person will
earn Text 256 Yes
Decision Date DecisionDate
The date a decision is made
regarding the person or the date
the person decides on an offer
Date-Only N/A Yes
Date format must match short
date format specified in the
User Preferences menu in the
Platform
Desired Salary Salary The person’s desired salary Salary N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 20
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Desired Salary
Currency SalaryCurrency
The currency of the person’s
desired salary (e.g. USD) N/A N/A No
Part of a set with Desired
Salary and Salary Type. See
additional details.
Desired Salary
Type SalaryType
The pay frequency of the person’s
desired salary (e.g. Yearly) N/A N/A No
Part of a set with Desired
Salary and Salary Currency.
See additional details.
Driver’s License
Number rcf3225
The person’s driver’s license
number Text 64 Yes
Driver’s License
Province rcf3226
The state/province where the
person’s driver’s license was issued
Dropdown
(Single-Select
List Options)
N/A Yes
Ever Convicted rcf3329 Indicates if the person has ever
been convicted
Dropdown
(Single-
Select)
N/A Yes
Ever Convicted
Details rcf3330
Details of the person’s conviction, if
applicable Text 256 Yes
Exp. (Years) Experience The number of years of experience
the person has Decimal N/A Yes
Legacy SSN Ssn The person’s US social security
number Text 12 Yes
Qualification Qualification The person’s level of qualification
Dropdown
(Single-Select
List Options)
25 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 21
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Recruiter The recruiter assigned to the
person
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
RecEmail The assigned recruiter’s email N/A 256 N/A
RecExternalID The assigned recruiter’s external ID N/A 64 N/A
RecFirstname The assigned recruiter’s first name N/A 192 N/A
RecLastName The assigned recruiter’s last name N/A 64 N/A
RecSystemID The assigned recruiter’s iCIMS
Platform-generated system ID N/A N/A N/A
Source Source
General information regarding how
the person heard about the
company
Dropdown
(Single-Select
List Options)
128 Yes
Source Channel SourceChannel The method by which the person’s
profile was originally created
Dropdown
(Single-Select
List Options)
64 Yes
If not provided, Source
Channel will be defined as
“CSV/XML Import”. Value
cannot be updated via import.
Source Device rcf3076 The type of device used to create
the person’s profile
Dropdown
(Single-
Select)
N/A Yes
Source Email SourceEmail
The email of the individual from
whom the person heard about the
company
Text (Email) 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 22
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Source
Person
The individual who referred the
person to the company
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
SourcePersonEmail The email of the Source Person N/A 128 N/A
SourcePersonExternalID The external ID of the Source
Person
N/A 64 N/A
SourcePersonFirstName The first name of the Source
Person
N/A 192 N/A
SourcePersonLastName The last name of the Source
Person
N/A 32 N/A
SourcePersonSystemID The iCIMS Platform-generated
system ID of the Source Person N/A N/A N/A
Source Phone SourcePhone
The phone number of the
individual from whom the person
heard about the company
Text 64 Yes
Source Portal rcf3276 The career portal the person used
to create their profile
Dropdown
(Single-
Select)
N/A Yes
Source Specifics SourceName
Specific information regarding how
the person heard about the
company
Dropdown
(Single-Select
List Options)
128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 23
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
US SSN rcf3075 The person’s US social security
number SSN N/A Yes
Must be formatted as XXX-
XX-XXXX; Values starting with
000, 666 or 900-999 are
invalid.
Visa Status VisaStatus The status of the person’s work
visa
Dropdown
(Single-Select
List Options)
20 Yes
Additional Candidate (Cand.) Tab Field Details
Currency (Bill Rate, Desired Salary)
Bill Rate Currency and Desired Salary Currency are used to designate the proper currency type, such as USD or CAD, for the Bill Rate and Desired
Salary fields, respectively. To import this data, either the label of the currency, such as USD, or the appropriate List Node ID from the Currencies list
within the iCIMS Talent Platform may be used.
Entering *** in the Bill Rate or Desired Salary Currency column for a given profile will clear out the entire value for the corresponding field on that
profile.
Pay Type (Bill Rate, Desired Salary)
Bill Rate Type and Desired Salary Type are used to designate the proper compensation type (or frequency), such as Hourly or Yearly, for the Bill Rate
and Desired Salary fields, respectively. There are three options for importing this information:
• Text: Type can be specified by entering a text value that exactly matches (case sensitive) the available compensation types found within the
iCIMS Talent Platform.
• Type code: Type can be specified using the Type code found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
• List Node ID: Type can be specified using the List Node ID found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
© Copyright 2018 iCIMS, Inc. All rights reserved. 24
Entering *** in the Bill Rate or Desired Salary Type column for a given profile will clear out the entire value for the corresponding field on that profile.
Recruiter
Recruiter is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a recruiter to this field,
one of the following three column options must be provided. Data must match the recruiter’s existing iCIMS Person profile.
• RecSystemID
• RecExternalID
• RecFirstName + RecLastName + RecEmail (all three values must be provided to use this option)
The import will attempt to look up the recruiter according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a recruiter will not be assigned to the person.
This data can be deleted by entering *** in the data space for RecSystemID.
Source Person
Source Person is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a source person
to this field, one of the following three column options must be provided. Data must match the source person’s existing iCIMS Person profile.
• SourcePersonSystemID
• SourcePersonExternalID
• SourcePersonFirstName + SourcePersonLastName + SourcePersonEmail (all three values must be provided to use this option)
The import will attempt to look up the source person according to an exact match of the data provided. If no matches are found, or if multiple
matches are found, a source person will not be assigned to the person.
This data can be deleted by entering *** in the data space for SourcePersonSystemID.
© Copyright 2018 iCIMS, Inc. All rights reserved. 25
Experience Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Education There are 12 available fields that
comprise a single Education entry. Field Group
School SchoolName The name of the school the
person attended
Dropdown
(Single-Select
List Options)
N/A Yes
Degree SchoolDegree The degree the person obtained
Dropdown
(Single-Select
List Options)
N/A Yes
Major SchoolMajor The subject the person majored in
Dropdown
(Single-Select
List Options)
N/A Yes
GPA SchoolGPA The GPA the person earned Decimal 255 Yes
Minor SchoolMinor The subject the person minored in Text 64 Yes
Did You Graduate? IsGraduated Indicates if the person graduated
Dropdown
(Single-Select
List Options))
N/A Yes
Number of Years
Completed YearsCompleted
The number of years completed
at the school Number N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 26
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
End Date SchoolGradDate The date the person left or
graduated from the school Date-Only N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform.
Start Date SchoolStartDate The date the person started
attending the school Date-Only N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform.
City SchoolCity The city where the school is
located Text 64 Yes
State SchoolState The state where the school is
located
Dropdown
(Single-Select
List Options)
N/A Yes
Country SchoolCountry The country where the school is
located
Dropdown
(Single-Select
List Options)
N/A Yes
Professional
Experience
There are 2 available fields that
comprise a single Professional
Experience entry.
Field Group
Employer CurEmployer The name of the employer for
which the person worked Text 128 No
Title CurTitle The title of the job the person
held at the specified employer Text 64 No
© Copyright 2018 iCIMS, Inc. All rights reserved. 27
Additional Experience Tab Field Details
Education (12 Fields)
The 12 education fields comprise a collection of fields stored together as a single entry for the specified person.
• State: State data can be represented by the full name of the state or a two-letter code (such as NJ, FL, or CA). A three-character or longer
abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
• Country: Country data can be represented by the full name of the country or a two-letter code (such as US, JP, or UK). A three-character or
longer abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
When importing education data, if no entry exists, a new entry will be created. If exactly one entry exists, the imported data will update the existing
entry. If multiple entries exist, the data will not be imported.
Education data can be deleted by entering *** in the data space of each respective column. To delete an entire entry, all fields within the entry must
be cleared.
• Note: Due to the unique behavior of the Education fields, they should NOT be included in routine imports used for ongoing management of
candidate and employee data. Use of these fields could result in data not being imported due to the existence of multiple entries. These
fields can be included in one-time data imports.
Professional Experience (2 Fields)
The 2 professional experience fields are stored together as a single entry for the specified person. A new professional experience entry can only be
imported if the specified person has no existing professional experience stored on their profile. If one or more professional experience entries already
exist, the data will not import. Professional experience data cannot be edited or deleted via import.
• Note: Due to the unique behavior of the Professional Experience fields, they should NOT be included in routine imports used for ongoing
management of candidate and employee data. Use of these fields could result in data not being imported due to the presence of existing
entries. These fields can be included in one-time data imports, if needed.
© Copyright 2018 iCIMS, Inc. All rights reserved. 28
EEO Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Birth Date BirthDate The person’s date of birth Date-Only N/A Yes
Date format must match short
date format specified in the User
Preferences menu in the
Platform.
Disability Disability The person’s disability status Dropdown (EEO) N/A Yes
Gender Gender The person’s gender Dropdown (EEO) N/A Yes
Nationality Nationality The person’s nationality Dropdown (EEO) N/A Yes
Origin NationalOrigin The person’s country of origin Dropdown (EEO) N/A Yes
Race Race The person’s race Dropdown (EEO) N/A Yes
Veteran Veteran The person’s veteran status Dropdown (EEO) N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 29
Employee Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Department rcf3014 The department the
employee works in
Dropdown
(Single-Select
List Options)
N/A Yes
Division EmpDivision The division in which the
employee works Text 32 Yes
End Date EmpEndDate The employee’s last date of
employment Date-Only N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform.
Federal Additional
Withholdings rcf3303
The employee’s additional
federal withholdings Text 128 Yes
Federal Exempt
from FIT rcf3305
Indicates if employee is
exempt from federal income
tax
Text 128 Yes
Federal
Exemptions rcf3302
The employee’s federal
exemptions Text 128 Yes
Federal Marital
Status rcf3301
The employee’s federal
marital status Text 128 Yes
Federal
Withholding Type rcf3304
The employee’s federal
withholding type Text 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 30
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Hire Date EmpHireDate The date the employee was
hired Date-Only N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform.
Job Title EmpJobTitle The title of the employee’s
job Text 255 Yes
Manager The employee’s manager or
supervisor
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
EmpSupervisorExternalID The external ID of the
employee’s manager N/A 64 N/A
EmpSupervisorEmail The email of the employee’s
manager N/A 128 N/A
EmpSupervisorFirstName The first name of the
employee’s manager N/A 192 N/A
EmpSupervisorLastName The last name of the
employee’s manager N/A 32 N/A
EmpSupervisorSystemID
The iCIMS Platform-
generated system ID of the
employee’s manager
N/A N/A N/A
Organization EmpOrganization The organization to which
the employee belongs Text 32 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 31
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Orientation End
Date POEndDate
The end date of the
employee’s orientation Date-Only N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform.
Orientation Start
Date POStartDate
The start date of the
employee’s orientation Date-Only N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform.
Room EmpRoom
The room or office
associated with the
employee
Text 10 Yes
Social Distribution
Enabled rcf3402
Indicates if Social Distribution
has been enabled for the
employee
Dropdown
(Single-Select) N/A Yes
Start Date EmpStartDate The start date of the
employee’s employment Date-Only N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform.
State Additional
Withholdings rcf3309
The employee’s state tax
withholdings Text 128 Yes
State Exempt From
FIT rcf3311
Indicates if the employee is
exempt from federal income
tax while residing within the
specified state
Text 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 32
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
State Exemptions rcf3308 The employee’s state tax
exemptions Text 128 Yes
State Marital Status rcf3307
The marital status of the
employee as recognized by
the specified state
Text 128 Yes
State Withholding
Type rcf3310
The employee’s state tax
withholding type Text 128 Yes
Withholding State rcf3306
The state in which the
employee is eligible for state
withholdings
Text 128 Yes
Additional Employee Tab Field Details
Manager
Manager is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a manager to this field,
one of the following three column options must be provided. Data must match the manager’s existing iCIMS Person profile.
• EmpSupervisorSystemID
• EmpSupervisorExternalID
• EmpSupervisorFirstName + EmpSupervisorLastName + EmpSupervisorEmail (all three values must be provided to use this option)
The import will attempt to look up the manager according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a manager will not be assigned to the person.
This data can be deleted by entering *** in the data space for EmpSupervisorSystemID.
© Copyright 2018 iCIMS, Inc. All rights reserved. 33
Manager Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Assistant The hiring manager’s assistant
or secretary
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
SecretaryEmail The assistant’s email address N/A 128 N/A
SecretaryExternalID The assistant’s external ID N/A 64 N/A
SecretaryFirstName The assistant’s first name N/A 192 N/A
SecretaryLastName The assistant’s last name N/A 32 N/A
SecretarySystemID The assistant’s iCIMS Platform-
generated system ID N/A N/A N/A
Division Division The division in which the hiring
manager works Text 32 Yes
Job Title Title The hiring manager’s job title Text 255 Yes
Location The hiring manager’s work
location Address Yes
Importing data into this field
requires the use of specific
address field columns. See
additional details.
CompanyExternalID The external ID of the hiring
manager’s work location N/A 64 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 34
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
CompanyEmail The email of the hiring
manager’s work location N/A 128 N/A
CompanyFirstName The name of the hiring
manager’s work location N/A 192 N/A
CompanySystemID
The iCIMS Platform-generated
system ID of the hiring
manager’s work location
N/A N/A Yes
CompanyStreet The street address of the hiring
manager’s work location N/A 128 N/A
CompanyStreet2
Additional details (e.g. suite
number) of the hiring
manager’s work location
N/A 128 N/A
CompanyCity The city of the hiring
manager’s work location N/A 64 N/A
CompanyState The state of the hiring
manager’s work location N/A 128 N/A
CompanyZip The zip/postal code of the
hiring manager’s work location N/A 16 N/A
CompanyCountry The country of the hiring
manager’s work location N/A 128 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 35
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Manager The hiring manager’s manager
or supervisor
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
ManagerExternalID The external ID of the hiring
manager’s manager N/A 64 N/A
ManagerEmail The email of the hiring
manager’s manager N/A 128 N/A
ManagerFirstName The first name of the hiring
manager’s manager N/A 64 N/A
ManagerLastName The last name of the hiring
manager’s manager N/A 32 N/A
ManagerSystemID
The iCIMS Platform-generated
system ID of the hiring
manager’s manager
N/A N/A N/A
Organization Organization The organization to which the
hiring manager belongs Text 32 Yes
Primary Rep The hiring manager’s primary
rep/recruiter
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
© Copyright 2018 iCIMS, Inc. All rights reserved. 36
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
PrimaryRepExternalID
The external ID of the hiring
manager’s primary
rep/recruiter
N/A 64 N/A
PrimaryRepEmail
The email of the hiring
manager’s primary
rep/recruiter
N/A 128 N/A
PrimaryRepFirstName
The first name of hiring
manager’s primary
rep/recruiter
N/A 192 N/A
PrimaryRepLastName
The last name of the hiring
manager’s primary
rep/recruiter
N/A 32 N/A
PrimaryRepSystemID
The iCIMS Platform-generated
system ID of the hiring
manager’s primary
rep/recruiter
N/A N/A N/A
Priority Priority The priority for the hiring
manager
Dropdown
(Single-Select
List Options)
N/A Yes
Room Room The room or office associated
with the hiring manager Text 10 Yes
Source HMSource The hiring manager’s source
Dropdown
(Single-Select
List Options)
255 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 37
Additional Manager Tab Field Details
Assistant
Assistant is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign an assistant to this field,
one of the following three column options must be provided. Data must match the assistant’s existing iCIMS Person profile.
• SecretarySystemID
• SecretaryExternalID
• SecretaryFirstName + SecretaryLastName + SecretaryEmail (all three values must be provided to use this option)
The import will attempt to look up the assistant according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, an assistant will not be assigned to the person.
This data can be deleted by entering *** in the data space for SecretarySystemID.
Location
Location is an address field that links directly to an existing Location profile found within the iCIMS Talent Platform. To assign a location to this field,
one of the following three column options must be provided. Data must match the location’s existing iCIMS Location profile.
• CompanySystemID
• CompanyExternalID
• CompanyFirstName + CompanyEmail (both values must be provided to use this option)
In addition to the above information, the full address MUST be included using the appropriate address columns so that iCIMS can validate the
address.
• State: State data can be represented by the full name of the state or a two-letter code (such as NJ, FL, or CA). A three-character or longer
abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
• Country: Country data can be represented by the full name of the country or a two-letter code (such as US, JP, or UK). A three-character or
longer abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
If the address provided is not found on the corresponding Location profile, a new address will be created on that Location profile.
© Copyright 2018 iCIMS, Inc. All rights reserved. 38
If *** is entered into the data space for ANY address column or if an address column is left blank, all location information will be deleted from the
Location field. As a best practice, to remove a location from a hiring manager’s profile, enter *** in the data space for CompanySystemID.
Manager
Manager is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a manager to this field,
one of the following three column options must be provided. Data must match the manager’s existing iCIMS Person profile.
• ManagerSystemID
• ManagerExternalID
• ManagerFirstName + ManagerLastName + ManagerEmail (all three values must be provided to use this option)
The import will attempt to look up the manager according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a manager will not be assigned to the person.
This data can be deleted by entering *** in the data space for ManagerSystemID.
Primary Rep
Primary Rep is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a primary rep to this
field, one of the following three column options must be provided. Data must match the primary rep’s existing iCIMS Person profile.
• PrimaryRepSystemID
• PrimaryRepExternalID
• PrimaryRepFirstName + PrimaryRepLastName + PrimaryRepEmail (all three values must be provided to use this option)
The import will attempt to look up the primary rep according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a primary rep will not be assigned to the person.
This data can be deleted by entering *** in the data space for PrimaryRepSystemID.
© Copyright 2018 iCIMS, Inc. All rights reserved. 39
Login Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
External ID ExternalID The person’s external ID Text 64 Yes Required for creating new
profiles via import
External Source rcf3017 The person’s external source Text N/A Yes
Login LoginName The person’s username Text 128 No
For new profiles, if a login is
not provided, one will be
generated.
Login Group LoginGroup The person’s login group
Dropdown
(Single-Select
List Options)
192 Yes
Used for licensed users;
specified login group must
have available licenses. Value
must exactly match existing
login group.
Password Password The person’s password Text
(Password) 20 No
For new profiles, if a password
is not provided, one will be
generated.
User List –
Recruiter IsRecruiterList
Indicates if the person is part
of the Recruiter user list Number N/A Yes To add person to list, use 1.
User List – Job
Owner IsJobOwnerList
Indicates if the person is part
of the Job Owner user list Number N/A Yes To add person to list, use 1.
© Copyright 2018 iCIMS, Inc. All rights reserved. 40
Additional Login Tab Field Details
ExternalID
Either ExternalID or SystemID is required for a successful import. ExternalID is required for successfully creating new profiles. If an ExternalID match is
found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the SystemID will be used to find the profile, and
the ExternalID of that profile will be updated. If multiple matches are found, the data will not import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 41
Role Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Candidate Role IsCandidateRole Assigns the Candidate role
to the person’s profile N/A N/A No
To assign role, use 1. Roles
cannot be unassigned.
Employee Role IsEmployeeRole Assigns the Employee role to
the person’s profile N/A N/A No
To assign role, use 1. Roles
cannot be unassigned.
Hiring Manager
Role IsManagerRole
Assigns the Hiring Manager
role to the person’s profile N/A N/A No
To assign role, use 1. Roles
cannot be unassigned.
© Copyright 2018 iCIMS, Inc. All rights reserved. 42
Additional Profile Information
The below information can be used to specify additional information regarding profiles being created or updated. This information is not required for
a successful import and should NOT be included in routine imports used for ongoing management of Person profile data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the person’s profile No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the person’s
profile
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
person’s profile
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
person’s profile
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
person’s profile
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
person’s profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 43
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the person’s
profile was created Date/Time N/A No
System ID SystemID The person’s iCIMS
Platform-generated ID Number N/A No
Required for updating
existing profiles via import
Updated By
The individual who most
recently updated the
person’s profile
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the person’s
profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the person’s profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the person’s profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the person’s profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the person’s profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 44
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Updated Date UpdatedDate
The date the person’s
profile was most recently
updated
Date/Time N/A No
Additional Profile Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used. This data cannot be deleted.
Created Date
Date and time are both required and must match the short date format specified in the User Preferences menu in the Platform. If no date is
provided, the date of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be
deleted.
System ID
Either System ID or External ID is required for a successful import. System ID is required for updating existing profiles. If both IDs are provided, the
System ID will be used to find the profile, and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 45
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used. This data cannot be deleted.
Updated Date
Date and time are both required and must match the short date format specified in the User Preferences menu in the Platform. If no date is
provided, the date of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be
deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 46
Location Profile This type of import is used create new or update existing Location (or Company) profiles within the iCIMS Talent Platform. Fields available for import
are listed below, starting with the fields required for successful import.
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Location import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Name FirstName The name of the location Text 192 No Located on the Professional tab
Location Folder Folder Represents the location’s
current status
Dropdown
(Single-Select
List Options)
N/A No Located on the Professional tab
External ID ExternalID The location’s external ID Text 64 No
Required for creating new profiles
via import; located on the
Professional tab
System ID SystemID The location’s iCIMS Talent
Platform-generated ID Number N/A No
Required for updating existing
profiles via import; located on the
Professional tab
© Copyright 2018 iCIMS, Inc. All rights reserved. 47
Additional Required Field Details
Location Folder
Location Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders
cannot be created via import. If an invalid folder value is provided, the location will not import. This data cannot be deleted from a profile by
entering *** in the data space for this column. Folder updates will be recorded in the history log.
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import. Neither External ID nor System ID can be
deleted from a profile via import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 48
Professional Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
# of Employees NumOfEmps The number of employees at
the location Number N/A Yes
rcf3124 can also be used as the
column header
Email rcf3121 The email address associated
with the location Text (Email) 128 Yes
External ID ExternalID The location’s external ID Text 64 No Required for creating new profiles
via import
External Source rcf3018 The source that led to the
specific client Text N/A Yes
I9 Classification rcf3258 I9 classification of the location
Dropdown
(Single-Select
List Options)
N/A Yes
IPO Date rcf3125 IPO date of the location Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the Platform
Location
There are 7 available fields
that comprise a single
Location entry
Field Group
Address ID AddressID
The iCIMS Platform-generated
ID of individual Location
entries
Number N/A No
© Copyright 2018 iCIMS, Inc. All rights reserved. 49
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Address Street The street address of the
location Text 128 No
Address 2 Street2 Additional details of the
location’s address Text 128 No
City City The city of the location Text 64 No
State/Province State The state/province of the
location
Dropdown
(Single-Select
List Options)
128 No
Postal Code Zip The zip or postal code of the
location Text 16 No
Country Country The country of the location
Dropdown
(Single-Select
List Options)
128 No
County County The county of the location Text 64 No
Name FirstName The name of the location Text 192 No Required for creating new profiles
via import
Phone
There are 4 sets of phone
number fields available: Home,
Mobile, Work, and Other
Field Group
Home Phone
Number HomePhone
The home phone number of
the location Text 128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 50
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Home Phone
Extension HomeExt
The home phone number
extension of the location Text 9 Yes
Mobile Phone
Number MobilePhone
The mobile phone number of
the location Text 128 Yes
Mobile Phone
Extension MobileExt
The mobile phone number
extension of the location Text 9 Yes
Work Phone
Number WorkPhone
The work phone number of
the location Text 128 Yes
Work Phone
Extension WorkExt
The work phone number
extension of the location Text 9 Yes
Other Phone
Number OtherPhone An additional phone number Text 128 Yes
Other Phone
Extension OtherExt
An additional phone number
extension Text 9 Yes
Primary
Rep
The location’s primary
representative
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific profile
link field columns. See additional
details.
rcf3127ExternalID The external ID of the primary
representative N/A 64 N/A
rcf3127Email The email of the primary
representative N/A 128 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 51
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
rcf3127FirstName The first name of the primary
representative N/A 64 N/A
rcf3127LastName The last name of the primary
representative N/A 32 N/A
rcf3127SystemID
The iCIMS Platform-generated
system ID of the primary
representative
N/A N/A N/A
Tax Credit FEIN rcf3251 Tax credit FEIN value
associated with the location Text 255 Yes
Ticker rcf3126 Current ticker value of the
location Text 12 Yes
URL rcf3122 The location’s website Text (URL) 2083 Yes
Additional Professional Tab Field Details
External ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import. External ID cannot be deleted from a
profile via import.
Location
Street, Street 2, City, State, Zip, Country and County are a collection of fields stored together as a single address entry on the specified Location
profile. A Location profile can house multiple address entries, if needed.
© Copyright 2018 iCIMS, Inc. All rights reserved. 52
• State: State data can be represented by the full name of the state or a two-letter code (such as NJ, FL, or CA). A three-character or longer
abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
• Country: Country data can be represented by the full name of the country or a two-letter code (such as US, JP, or UK). A three-character or
longer abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
To update an existing address entry on a given Location profile, the Address ID for that individual entry must be provided. If an Address ID is not
provided, the supplied address data is used to create a new entry on the specified Location profile. Each address on a Location profile is assigned a
unique Address ID; this ID is separate from a Location profile's System ID. Address IDs can be retrieved by using the AddressID column available in
Location searches.
Address data cannot be deleted from a Location profile via import.
Home/Mobile/Work/Other Phone Number and Extension
Phone Number and Phone Extension are a set of fields stored together as a single entry for each phone type (Home, Mobile, Work, and Other).
When importing phone number data, if no entry for the specified phone type (e.g. Work) exists, a new entry will be created. If exactly one entry for
the specified phone type exists, the imported data will update the existing entry. If multiple entries for a specified phone type exist, the data will not
be imported. Phone data can be deleted by entering *** in the data space of the respective column. To delete an entire entry, all fields (i.e. number
and extension) within the entry must be cleared.
• Note: Due to the unique behavior of the Phone fields, they should NOT be used as part of routine imports used for ongoing management of
location data as this could result in data not being imported due to the existence of multiple entries. These fields can be included in one-time
data imports.
Primary Rep
Primary Rep is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a primary rep to this
field, one of the following three column options must be provided. Data must match the primary rep’s existing iCIMS Person profile.
• rcf3127SystemID
• rcf3127ExternalID
• rcf3127FirstName + rcf3127LastName + rcf3127Email (all three values must be provided to use this option)
The import will attempt to look up the primary rep according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a primary rep will not be assigned to the location.
© Copyright 2018 iCIMS, Inc. All rights reserved. 53
This data can be deleted by entering *** in the data space for rcf3127SystemID.
Additional Profile Information
The below information can be used to specify additional information regarding profiles being created or updated. This information is not required for
a successful import and should NOT be used as part of routine imports used for ongoing management of Location profile data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Location profile No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Location
profile
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Location profile
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Location profile
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Location profile
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Location profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 54
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Location
profile was created Date/Time N/A No
System ID SystemID The location’s iCIMS
Platform-generated ID Number N/A No
Required for updating
existing profiles via import
Updated By
The individual who most
recently updated the
Location profile
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Location
profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Location profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Location profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Location profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Location profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 55
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Updated Date UpdatedDate
The date the Location
profile was most recently
updated
Date/Time N/A No
Additional Profile Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used. This data cannot be deleted.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
System ID
Either System ID or External ID is required for a successful import. System ID is required for updating existing profiles. If both IDs are provided, the
System ID will be used to find the profile, and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 56
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used. This data cannot be deleted.
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 57
Job Profile This type of import is used create new or update existing Job profiles within the iCIMS Talent Platform. Fields available for import are listed below,
starting with the fields required for successful import.
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Job import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Title JobTitle The job’s title Text 256 Yes Located on the Detail tab
Job Folder Folder Represents the job’s
current status
Dropdown (Single-
Select List Options) N/A No Located on the Detail tab
External ID ExternalID The job’s external ID Text 64 Yes
Required for creating new profiles
via import; located on the Detail
tab
System ID SystemID The job’s iCIMS Platform-
generated ID Number N/A No
Required for updating existing
profiles via import
Additional Required Field Details
Job Folder
Job Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will be assigned the default Job folder. This data cannot be deleted from a
profile by entering *** in the data space for this column. Folder updates will be recorded in the history log.
© Copyright 2018 iCIMS, Inc. All rights reserved. 58
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 59
Detail Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
# of Openings OpenPositions The number of open
positions for the job Number N/A Yes
Account
Manager
The account manager
associated with the job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
jcf3109ExternalID The external ID of the
account manager N/A 64 N/A
jcf3109Email The email of the account
manager N/A 128 N/A
jcf3109FirstName The first name of the
account manager N/A 64 N/A
jcf3109LastName The last name of the
account manager N/A 32 N/A
jcf3109SystemID
The iCIMS Platform-
generated system ID of the
account manager
N/A N/A N/A
Associated
Global
Approval List
JobApprovalList
The list of approvers
associated with the job
template
Profile Link
(Global
Approval List)
N/A Yes
Approval lists can only be
associated with job templates.
See additional details.
© Copyright 2018 iCIMS, Inc. All rights reserved. 60
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Bill Rate jcf3110 The pay rate for an external
recruitment agency Salary N/A Yes
Bill Rate
Currency jcf3110Currency
The currency used for the
bill rate (e.g. USD) N/A N/A No
Part of a set with Bill Rate and
Bill Rate Type. See additional
details.
Bill Rate Type jcf3110Type The pay frequency of the
bill rate (e.g. Hourly) N/A N/A No
Part of a set with Bill Rate and
Bill Rate Currency. See
additional details.
Bonus jcf3002 Any bonus associated with
the job Text N/A Yes
Category PositionCategoryLevel1 The category of the job
Dropdown
(Single-Select
List Options)
128 Yes
Additional levels of categories
are available for import; see
additional details.
Close Date DueDate The desired date by which
the job should be filled Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform
Commission Commission Any commission associated
with the job Text N/A Yes
Confidence (%) Confidence
The confidence rating
associated with contingent
positions
Number N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 61
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Cost Center CostCenter
The division, department,
etc. to which the job is
assigned
Text 16 Yes
Department jcf3108 The department of the job
Dropdown
(Single-Select
List Options)
N/A Yes
Display ID DisplayID The job ID displayed within
the iCIMS Talent Platform Text 32 No
This ID is autogenerated by the
Platform upon profile creation
but can be dictated via import,
if desired
Education jcf3044 The level of education
desired for the job
Dropdown
(Single-Select
List Options)
N/A Yes
EEO Category EEOCategoryLevel1 The EEO category of the
job
Dropdown
(Single-Select
List Options)
N/A Yes
Additional levels of categories
are available for import; see
additional details.
End Date jcf3043 The date the job was no
longer active Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform
External ID ExternalID The job’s external ID Text 64 Yes Required for creating new
profiles via import
© Copyright 2018 iCIMS, Inc. All rights reserved. 62
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Fee Fee
The fee paid to an agency
for finding the hired
candidate
Currency N/A Yes
Fee Currency FeeCurrency The currency used for the
fee (e.g. USD) N/A N/A No
Part of a set with Fee. See
additional details.
FLSA Status JobType The FLSA status (e.g.
Exempt) of the job
Dropdown
(Single-Select
List Options)
N/A Yes
Hire Type HireType
The type of hire being
made for the job (e.g.
Replacement)
Dropdown
(Single-Select
List Options)
N/A Yes
Hiring
Manager
The hiring manager
associated with the job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
HMExternalID The external ID of the
hiring manager N/A 64 N/A
HMEmail The email of the hiring
manager N/A 128 N/A
HMFirstName The first name of the hiring
manager N/A 64 N/A
HMLastName The last name of the hiring
manager N/A 32 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 63
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
HMSystemID
The iCIMS Platform-
generated system ID of the
hiring manager
N/A N/A N/A
Incentive jcf3055 Any incentive associated
with the job Currency N/A Yes
Incentive
Currency jcf3055Currency
The currency used for the
incentive (e.g. USD) N/A N/A No
Part of a set with Incentive
Currency. See additional
details.
Industry IndustryLevel1 The industry of the job
Dropdown
(Single-Select
List Options)
128 Yes
Additional levels of industries
are available for import. See
additional details.
Job Code JobNumber A customer-configured ID
number for the job Text 32 Yes
Job Folder Folder Represents the job’s
current status
Dropdown
(Single-Select
List Options)
N/A No Required for creating new
profiles via import
Job Length ContractLength The length of the contract
for the job (in months) Decimal N/A Yes
Job Owner The individual who owns
the job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
© Copyright 2018 iCIMS, Inc. All rights reserved. 64
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
OwnerExternalID The external ID of the job
owner N/A 64 N/A
OwnerEmail The email of the job owner N/A 128 N/A
OwnerFirstName The first name of the job
owner N/A 64 N/A
OwnerLastName The last name of the job
owner N/A 32 N/A
OwnerSystemID
The iCIMS Platform-
generated system ID of the
job owner
N/A N/A N/A
Job Post End jcf3050 The date the job posting
ended Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform
Job Post Start jcf3049 The date the job was
posted Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform
Level PositionLevel The position level of the job
(e.g. manager)
Dropdown
(Single-Select
List Options)
128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 65
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Location The location of the job Address Yes
Importing data into this field
requires the use of specific
address field columns. See
additional details.
JobCompanyExternalID The external ID of the job’s
location N/A 64 N/A
JobCompanyEmail The email of the job’s
location N/A 128 N/A
JobCompanyFirstName The name of the job’s
location N/A 192 N/A
JobCompanySystemID
The iCIMS Platform-
generated system ID of the
job’s location
N/A N/A Yes
JobLocationStreet The street address of the
job’s location N/A 128 N/A
JobLocationStreet2
Additional details (e.g. suite
number) of the job’s
location
N/A 128 N/A
JobLocationCity The city of the job’s
location N/A 64 N/A
JobLocationState The state of the job’s
location N/A 128 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 66
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
JobLocationZip The zip/postal code of the
job’s location N/A 16 N/A
JobLocationCountry The country of the job’s
location N/A 128 N/A
Maximum
Salary SalaryMax
The maximum potential
salary for the job Salary N/A Yes
Maximum
Salary
Currency
SalaryMaxCurrency
The currency of the
maximum potential salary
(e.g. USD)
N/A N/A No
Part of a set with Maximum
Salary and Maximum Salary
Type. See additional details.
Maximum
Salary Type SalaryMaxType
The pay frequency of the
maximum potential salary
(e.g. Yearly)
N/A N/A No
Part of a set with Maximum
Salary and Maximum Salary
Currency. See additional
details.
Min. Exp. (Yrs) Years
The minimum number of
years of experience
required for the job
Number N/A Yes
Minimum
Salary SalaryMin
The minimum potential
salary for the job Salary N/A Yes
Minimum
Salary
Currency
SalaryMinCurrency
The currency of the
minimum potential salary
(e.g. USD)
N/A N/A No
Part of a set with Minimum
Salary and Minimum Salary
Type. See additional details.
© Copyright 2018 iCIMS, Inc. All rights reserved. 67
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Minimum
Salary Type SalaryMinType
The pay frequency of the
minimum potential salary
(e.g. Yearly)
N/A N/A No
Part of a set with Minimum
Salary and Minimum Salary
Currency. See additional
details.
Prime
Assessments
Package
jcf3061
The name of the
assessment package
associated with the job
Dropdown
(Single-Select
List Options)
N/A Yes For Prime Assessment
Connector use only
Prime
Background
Screen
Location
jcf3064
The name of the location
associated with the job for
use with background
screenings
Dropdown
(Single-Select
List Options)
N/A Yes For Prime Background Screen
Connector use only
Prime
Background
Screen
Package
jcf3063
The name of the screening
package associated with
the job
Dropdown
(Single-Select
List Options)
N/A Yes For Prime Background Screen
Connector use only
Priority Priority
Indicates the urgency with
which a job needs to be
filled
Dropdown
(Single-Select
List Options)
N/A Yes
Promoted Job jcf3067
Indicates whether a job
should be considered a
promoted job on an Attract
portal.
Dropdown
(Single-Select
List Options)
N/A Yes For Recruit-Attract integration
use only.
Rate ContractRate The pay rate for
contractors Salary N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 68
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Rate Currency ContractRateCurrency The currency used for the
contract rate (e.g. USD) N/A N/A No
Part of a set with Rate and Rate
Type. See additional details.
Rate Type ContractRateType The pay frequency of the
contract rate (e.g. Hourly) N/A N/A No
Part of a set with Rate and Rate
Currency. See additional
details.
Recruiter The recruiter assigned to
the job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
RecEmail The assigned recruiter’s
email N/A 256 N/A
RecExternalID The assigned recruiter’s
external ID N/A 64 N/A
RecFirstname The assigned recruiter’s first
name N/A 192 N/A
RecLastName The assigned recruiter’s last
name N/A 64 N/A
RecSystemID
The assigned recruiter’s
iCIMS Platform-generated
system ID
N/A N/A N/A
Replacing Replacing The name of the person
the job is replacing Text 256 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 69
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Secondary
Recruiter
An additional recruiter
assigned to the job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
jcf3111Email The assigned recruiter’s
email N/A 256 N/A
jcf3111ExternalID The assigned recruiter’s
external ID N/A 64 N/A
jcf3111Firstname The assigned recruiter’s first
name N/A 192 N/A
jcf3111LastName The assigned recruiter’s last
name N/A 64 N/A
jcf3111SystemID
The assigned recruiter’s
iCIMS Platform-generated
system ID
N/A N/A N/A
Targeted Job
Start Date Start Date
The desired start date of
the candidate to be hired Date N/A Yes
Date format must match date
format specified in the User
Preferences menu in the
Platform
Telecommute jcf3060 Indicates if the job is a
telecommuting position
Dropdown
(Single-Select
List Options)
N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 70
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Template TemplateExternalID
The template used to
populate data into fields on
the job
N/A 64 No
Title JobTitle The job’s title Text 256 Yes Required for creating new
profiles via import
Travel jcf3042 The amount of travel
associated with the job
Dropdown
(Single-Select
List Options)
N/A Yes
Type PositionType The job’s type of
employment (e.g. Full Time)
Dropdown
(Single-Select
List Options)
N/A Yes
Visa Visa The citizenship or work
status required for the job
Dropdown
(Single-Select
List Options)
N/A Yes
Additional Detail Tab Field Details
Account Manager
Account Manager is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign an account
manager to this field, one of the following three column options must be provided. Data must match the account manager’s existing iCIMS Person
profile.
• jcf3109SystemID
• jcf3109ExternalID
• jcf3109FirstName + jcf3109LastName + jcf3109Email (all three values must be provided to use this option)
© Copyright 2018 iCIMS, Inc. All rights reserved. 71
The import will attempt to look up the account manager according to an exact match of the data provided. If no matches are found, or if multiple
matches are found, an account manager will not be assigned to the job.
This data can be deleted by entering *** in the data space for jcf3109SystemID.
Associated Global Approval List
This column associates an existing global approval list (job or universal approval lists only) to a job template. To associate a list to a template, the List
ID of the desired list must be provided. List IDs can be retrieved by accessing the Global Approval Lists setting within System Configuration.
Approval lists can only be associated with job templates (i.e., the Job profile being created or updated via import must be in the Job Template folder).
Category
The Category columns require text values that exactly match existing categories within the iCIMS Talent Platform; new categories cannot be created
via import.
Position categories are stored within a single, multi-level list within the Platform where subcategories are child items of the categories above them.
The PositionCategoryLevel1 column identifies a top-level category from the list. The PositionCategoryLevel2 column identifies a subcategory under
the specified top-level category. The selected subcategory must be a child item of the specified top-level category or the information will not import.
A subcategory cannot be selected unless a top-level category is also identified.
Entering *** in the PositionCategoryLevel1 column will delete that category as well as any subcategory under it.
Note: Additional levels of subcategories below PositionCategoryLevel2 (e.g., PositionCategoryLevel3) are available, if needed. Additional levels follow
the same behavior as outlined above.
Confidence (%)
This column requires an integer value (no decimal). This field should only be used if the Type field for the profile is set to Contingency (Flat Fee) or
Contingency (% Base).
Currency (Bill Rate, Fee, Incentive, Maximum Salary, Minimum Salary, Rate)
The corresponding Currency columns for the Bill Rate, Fee, Incentive, Maximum Salary, Minimum Salary, and Rate fields are used to designate the
proper currency type, such as USD or CAD, for each respective field. To import this data, either the label of the currency, such as USD, or the
appropriate List Node ID from the Currencies list within the iCIMS Talent Platform may be used.
© Copyright 2018 iCIMS, Inc. All rights reserved. 72
Entering *** in the Currency column for one of the fields listed above will clear out the entire value for that field on the given profile.
EEO Category
The EEO Category columns require text values that exactly match existing EEO categories within the iCIMS Talent Platform; new categories cannot be
created via import.
EEO categories are stored within a single, multi-level list within the Platform where subcategories are child items of the categories above them. The
EEOCategoryLevel1 column identifies a top-level category from the list. If needed, the EEOCategoryLevel2 column can be leveraged to identify a
subcategory under the specified top-level category. The selected subcategory must be a child item of the specified top-level category or the
information will not import. A subcategory cannot be selected unless a top-level category is also identified.
Entering *** in the EEOCategoryLevel1 column will delete that category as well as any subcategory under it.
Note: Additional levels of subcategories below EEOCategoryLevel2 (e.g. EEOCategoryLevel3) are available, if needed. Additional levels follow the
same behavior as outlined above.
External ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
Fee
This column represents any fee paid to an agency for finding the hired candidate and requires a number value that may include a decimal, if needed.
Fee should only be used if the Type field for the profile is set to Retained, Contingency (Flat Fee), or Contingency (% of Base).
FLSA Status
This column requires a text value that matches an existing FLSA status exactly, including any abbreviations, spaces, or symbols. New statuses cannot
be created via import.
Hire Type
This column requires a text value that matches an existing hire type exactly, including any abbreviations, spaces, or symbols. New hire types cannot
be created via import.
Note: Setting Hire Type to Replacement enables use of the Replacing field.
© Copyright 2018 iCIMS, Inc. All rights reserved. 73
Hiring Manager
Hiring Manager is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a hiring manager
to this field, one of the following three column options must be provided. Data must match the hiring manager’s existing iCIMS Person profile.
• HMSystemID
• HMExternalID
• HMFirstName + HMLastName + HMEmail (all three values must be provided to use this option)
The import will attempt to look up the hiring manager according to an exact match of the data provided. If no matches are found, or if multiple
matches are found, a hiring manager will not be assigned to the job.
This data can be deleted by entering *** in the data space for HMSystemID.
Industry
The Industry columns require text values that exactly match existing industry categories within the iCIMS Talent Platform; new industries cannot be
created via import.
Industries are stored within a single, multi-level list within the Platform where industry subcategories are child items of the industries above them. The
IndustryLevel1 column identifies a top-level industry from the list. The IndustryLevel2 column identifies an industry subcategory under the specified
top-level industry. The selected industry subcategory must be a child item of the specified top-level industry or the information will not import. An
industry subcategory cannot be selected unless a top-level industry is also identified.
Entering *** in the IndustryLevel1 column will delete that industry as well as any industry subcategory under it.
Note: Additional levels of industry subcategories below IndustryLevel2 (e.g. IndustryLevel3) are available, if needed. Additional levels follow the same
behavior as outlined above.
Job Folder
Job Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will be assigned to the default Job folder. This data cannot be deleted from a
profile by entering *** in the data space for this column. Folder updates will be recorded in the history log.
© Copyright 2018 iCIMS, Inc. All rights reserved. 74
Job Length
This column measures the length of the contract for the job in months and requires a number value that may include a decimal, if needed. This field
should only be used if the Type field for the profile is set to Contract.
Job Owner
Job Owner is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a job owner to this
field, one of the following three column options must be provided. Data must match the job owner’s existing iCIMS Person prof ile.
• OwnerSystemID
• OwnerExternalID
• OwnerFirstName + OwnerLastName + OwnerEmail (all three values must be provided to use this option)
The import will attempt to look up the job owner according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a job owner will not be assigned to the job.
• This data can be deleted by entering *** in the data space for OwnerSystemID.
Level
This column requires a text value that matches an existing position level name exactly, including any abbreviations, spaces, or symbols. New position
levels cannot be created via import.
Location
Location is an address field that links directly to an existing Location profile found within the iCIMS Talent Platform. To assign a location to this field,
one of the following three column options must be provided. Data must match the location’s existing iCIMS Location profile.
• JobCompanySystemID
• JobCompanyExternalID
• JobCompanyFirstName + JobCompanyEmail (both values must be provided to use this option)
Unless specific address details are provided, the default address on the linked Location profile is used. To specify a different address from the
Location profile, use the available Job Location columns (JobLocationStreet, JobLocationStreet2, JobLocationCity, JobLocationState, JobLocationZip,
JobLocationCountry).
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• State: State data can be represented by the full name of the state or a two-letter code (such as NJ, FL, or CA). A three-character or longer
abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
• Country: Country data can be represented by the full name of the country or a two-letter code (such as US, JP, or UK). A three-character or
longer abbreviation can be used as long as it corresponds to the Abbreviation field in the Countries and Provinces list editor.
If the address provided is not found on the corresponding Location profile, a new address will be created on that Location profile.
If *** is entered into the data space for ANY address column, the entire address will be deleted from the Job profile. As a best practice, to remove a
location from a Job profile, enter *** in the data space for JobCompanySystemID.
Pay Type (Bill Rate, Maximum Salary, Minimum Salary, Rate)
The Type columns available for the Bill Rate, Maximum Salary, Minimum Salary, and Rate fields are used to designate the proper compensation type
(or frequency), such as Hourly or Yearly, for each of the corresponding fields. There are three options for importing this information:
• Text: Type can be specified by entering a text value that exactly matches (case sensitive) the available compensation types found within the
iCIMS Talent Platform.
• Type code: Type can be specified using the Type code found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
• List Node ID: Type can be specified using the List Node ID found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
Entering *** in the Type column for one of the fields listed above will clear out the entire value for that field on the given profile.
Priority
This column requires a text value that matches an existing priority level exactly, including any abbreviations, spaces, or symbols. New priority levels
cannot be created via import.
Rate
This column indicates the rate of pay for a contract and requires a number value that may include a decimal, if needed. Rate should only be used if
the Type field for the profile is set to Contract.
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Recruiter
Recruiter is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a recruiter to this field,
one of the following three column options must be provided. Data must match the recruiter’s existing iCIMS Person profile.
• RecSystemID
• RecExternalID
• RecFirstName + RecLastName + RecEmail (all three values must be provided to use this option)
The import will attempt to look up the recruiter according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a recruiter will not be assigned to the job.
This data can be deleted by entering *** in the data space for RecSystemID.
Replacing
This column requires a text value. This field should only be used if the Hire Type field for the profile is set to Replacement.
Secondary Recruiter
Secondary Recruiter is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a recruiter to
this field, one of the following three column options must be provided. Data must match the recruiter’s existing iCIMS Person profile.
• jcf3111SystemID
• jcf3111ExternalID
• jcf3111FirstName + jcf3111LastName + jcf3111Email (all three values must be provided to use this option)
The import will attempt to look up the recruiter according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, a recruiter will not be assigned to the job.
This data can be deleted by entering *** in the data space for jcf3111SystemID.
Template
This column requires the External ID of an existing job template found within the iCIMS Talent Platform.
If the Template column is used, the imported job profile will inherit the field values from the referenced template, even if those field values are not
specified in the import. Any additional field values specified in the import will take precedence over any value inherited from the job template.
© Copyright 2018 iCIMS, Inc. All rights reserved. 77
Notes
• Field Group values stored on the job template will not carry over to the job created via import (e.g. Additional Locations)
• Due to the unique behavior of this column, Template should only be used when creating new jobs via import
Type
This column requires a text value that matches an existing position type exactly, including any abbreviations, spaces, or symbols. New position types
cannot be created via import.
Note: Selecting a certain value for Type may enable the use of additional fields on the Job profile. The Type value and any associated fields are listed
below. Use of any additional field is optional.
Type Value Additional Fields
Contract Length (Months)
Rate
Retained Fee
Contingency (Flat Fee) Fee
Confidence (%)
Contingency (% Base)
Fee
Confidence (%)
% of Base (%)
Visa
This column requires a text value that matches an existing visa requirement exactly, including any abbreviations, spaces, or symbols. New visa
requirements cannot be created via import. If a provided value does not match an available visa requirement, the default visa requirement is used. If
no default requirement is available, the data will not import.
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Description Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Overview Overview An overview description of
the job
HTML/Text
Area N/A Yes
The header jcf3035 may also be
used, if desired
Responsibilities Responsibilities
A description of the
responsibilities associated
with the job
HTML/Text
Area N/A Yes
The header jcf3036 may also
be used, if desired
Qualifications Qualifications A description of the desired
qualifications for the job
HTML/Text
Area N/A Yes
The header jcf3037 may also be
used, if desired
© Copyright 2018 iCIMS, Inc. All rights reserved. 79
Additional Profile Information
The below information can be used to specify additional information regarding profiles being created or updated. This information is not required for
a successful import and should NOT be used as part of routine imports used for ongoing management of Job profile data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Job profile No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Job
profile
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Job profile
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Job profile
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Job profile
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Job profile
N/A N/A N/A
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Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Job profile
was created Date/Time N/A No
System ID SystemID The job’s iCIMS Platform-
generated ID Number N/A No
Required for updating
existing profiles via import.
Updated By
The individual who most
recently updated the Job
profile
N/A
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Job
profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Job profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Job profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Job profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Job profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 81
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Updated Date UpdatedDate The date the Job profile
was most recently updated Date/Time N/A No
Additional Profile Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used. This data cannot be deleted.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
System ID
Either System ID or External ID is required for a successful import. System ID is required for updating existing profiles. If both IDs are provided, the
System ID will be used to find the profile, and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 82
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used. This data cannot be deleted.
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 83
Recruiting Workflow Profile This type of import is used create new or update existing Recruiting Workflow profiles within the iCIMS Talent Platform. Recruiting Workflow profiles
represent the association between a candidate’s Person profile and a Job profile. To successfully create a new Recruiting Workflow profile via import,
profiles for both the candidate and job must already exist within the iCIMS Talent Platform. New candidates and jobs cannot be created via
Recruiting Workflow import.
Fields available for import are listed below, starting with the fields required for successful import.
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Recruiting Workflow import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Associated
Candidate
The candidate who is
associated with a job No
Importing data into this field
requires the use of specific
columns. See additional
details.
CandEmail The candidate’s email
address N/A 128 N/A
CandExternalID The candidate’s external ID N/A 64 N/A
CandFirstName The candidate’s first name N/A 192 N/A
CandLastName The candidate’s last name N/A 32 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 84
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
CandSystemID
The candidate’s iCIMS
Platform-generated system
ID
N/A N/A N/A
Associated
Job
The job to which the
candidate is associated No
Importing data into this field
requires the use of specific
columns. See additional
details.
JobDisplayID The associated job’s display
ID N/A 32 N/A
JobExternalID The associated job’s external
ID N/A 64 N/A
JobSystemID
The associated job’s iCIMS
Platform-generated system
ID
N/A N/A N/A
Bin Bin
A general stage of the
workflow in which to place a
candidate
Dropdown
(Single-Select
List Options)
N/A No
Status Status
A specific workflow step
within a Bin in which to
place a candidate
Dropdown
(Single-Select
List Options)
N/A No
Updated By
The individual who last
updated the Recruiting
Workflow profile
No
Importing data into this field
requires the use of specific
columns. See additional
details.
© Copyright 2018 iCIMS, Inc. All rights reserved. 85
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
UpdatedByEmail
The email of the individual
who updated the Recruiting
Workflow profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated the
Recruiting Workflow profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated the
Recruiting Workflow profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated the
Recruiting Workflow profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated the
Recruiting Workflow profile
N/A N/A N/A
Additional Required Field Details
Associated Candidate
Associated Candidate functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To
specify the candidate associated with the Recruiting Workflow profile, one of the following three column options must be provided. Data must match
the candidate’s existing iCIMS Person profile.
• CandSystemID
© Copyright 2018 iCIMS, Inc. All rights reserved. 86
• CandExternalID
• CandFirstName + CandLastName + CandEmail (all three values must be provided to use this option)
The import will attempt to look up the candidate according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import. This data cannot be deleted via import.
Associated Job
Associated Job functions similarly to a profile link field and must match an existing Job profile found within the iCIMS Talent Platform. To specify the
job associated with the Recruiting Workflow profile, one of the following three column options must be provided.
• JobSystemID
• JobDisplayID
• JobExternalID
The import will attempt to look up the job according to an exact match of the data provided. If no matches are found, or if multiple matches are
found, the record will not import. This data cannot be deleted via import.
Bin
Bin requires a text value that matches an existing bin name exactly. Bins and statuses are stored within a single list within the iCIMS Talent Platform,
where statuses are child items of bins. The provided bin must be the correct parent of the status specified in the corresponding Status column;
otherwise, the record will not import. Bin and status updates will be recorded in the history log. This data cannot be deleted via import.
Status
Status requires a text value that matches an existing status name exactly. Bins and statuses are stored within a single list within the iCIMS Talent
Platform, where statuses are child items of bins. The provided status must be a child item of the bin specified in the corresponding Bin column;
otherwise, the record will not import. Bin and status updates will be recorded in the history log. This data cannot be deleted via import.
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the Recruiting Workflow profile, one of the following three column options must be provided. Data must match the individual’s existing
iCIMS Person profile.
• UpdatedBySystemID
© Copyright 2018 iCIMS, Inc. All rights reserved. 87
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 88
Source (Workflow) Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Source Source
General information regarding
how the candidate found the
job
Dropdown
(Single-Select
List Options)
128 Yes
Source Channel SourceChannel
The method by which the
candidate’s profile was
originally created
Dropdown
(Single-Select
List Options)
64 Yes
If not provided, Source
Channel will be defined as
CSV/XML Import. Value
cannot be updated via
import.
Source Device rcf3177 The type of device used to
create the candidate’s profile
Dropdown
(Single-Select) N/A Yes
Source Email rcf3170
The email of the individual
from whom the candidate
heard about the job
Text (Email) 128 Yes
Source External
ID rcf3313
The iCIMS External ID of the
individual from whom the
candidate heard about the job
Text 64 Yes
Source Name SourceName
Specific information regarding
how the candidate heard
about the job
Dropdown
(Single-Select
List Options)
128 Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 89
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Source
Person
The individual who referred or
submitted the candidate to the
job
Profile Link
(Person) Yes
Importing data into this field
requires the use of specific
profile link field columns. See
additional details.
SourcePersonEmail The email of the source person N/A 128 N/A
SourcePersonExternalID The external ID of the source
person N/A 64 N/A
SourcePersonFirstName The first name of the source
person N/A 192 N/A
SourcePersonLastName The last name of the source
person N/A 32 N/A
SourcePersonSystemID The iCIMS Platform-generated
system ID of the source person N/A N/A N/A
Source Phone rcf3171
The phone number of the
individual from whom the
candidate heard about the job
Text 64 Yes
Source Portal rcf3276
The career portal through
which the candidate applied to
the job
Dropdown
(Single-Select) N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 90
Additional Source (Workflow) Tab Field Details
Source Person
Source Person is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign a source person
to this field, one of the following three column options must be provided. Data must match the source person’s existing iCIMS Person profile.
• SourcePersonSystemID
• SourcePersonExternalID
• SourcePersonFirstName + SourcePersonLastName + SourcePersonEmail (all three values must be provided to use this option)
The import will attempt to look up the source person according to an exact match of the data provided. If no matches are found, or if multiple
matches are found, a source person will not be assigned to the candidate.
This data can be deleted by entering *** in the data space for SourcePersonSystemID.
© Copyright 2018 iCIMS, Inc. All rights reserved. 91
Fields (Workflow) Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Fixed
Placement Fee rcf3325
The flat rate fee paid to an
agency upon hiring the
candidate
Currency N/A Yes
Characters other than
numbers, decimals, and
commas will be removed
upon import
Fixed
Placement Fee
Currency
rcf3325Currency The currency used for the fixed
placement fee (e.g. USD) N/A N/A No
Part of a set with Fixed
Placement Fee. See
additional details.
Placement Fee
Percentage rcf3324
The percentage paid to an
agency upon hiring the
candidate
Decimal N/A Yes
Updated Date UpdatedDate
The date and time the
Recruiting Workflow profile
was last updated
Date/Time N/A No
Additional Fields (Workflow) Tab Field Details
Fixed Placement Fee Currency
This column is used to designate the proper currency type, such as USD or CAD, for the Fixed Placement Fee field. To import this data either the
label of the currency, such as USD, or the appropriate List Node ID from the Currencies list within the iCIMS Talent Platform may be used. If the
currency type is not specified, USD is used by default.
Entering *** in the Fixed Placement Fee Currency column for a given profile will clear out the entire value for the Fixed Placement Fee field on that
profile.
© Copyright 2018 iCIMS, Inc. All rights reserved. 92
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 93
Offer Details Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Accept or
Decline Date rcf3320
The date the candidate
accepted or declined the offer Date N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform
Bonus rcf3315 The bonus amount the
candidate will earn Currency N/A Yes
Characters other than
numbers, decimals, and
commas will be removed
upon import
Bonus Currency rcf3315Currency The currency used for the
bonus (e.g. USD) N/A N/A No
Part of a set with Bonus. See
additional details.
Counter Offer rcf3319 The salary amount counter-
offered by the candidate Salary N/A Yes
Counter Offer
Currency rcf3319Currency
The currency of the candidate’s
counter offer (e.g. USD) N/A N/A No
Part of a set with Counter
Offer and Counter Offer
Type. See additional details.
Counter Offer
Type rcf3319Type
The pay frequency of the
candidate’s counter offer (e.g.
Yearly)
N/A N/A No
Part of a set with Counter
Offer and Counter Offer
Currency. See additional
details.
Offer Amount rcf3314 The salary amount offered to
the candidate Salary N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 94
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Offer Amount
Currency rcf3314Currency
The currency of the offer
amount (e.g. USD) N/A N/A No
Part of a set with Offer
Amount and Offer Amount
Type. See additional details.
Offer Amount
Type rcf3314Type
The pay frequency of the offer
amount (e.g. Yearly) N/A N/A No
Part of a set with Offer
Amount and Offer Amount
Currency. See additional
details.
Offer Date rcf3316 The date the offer was
presented to the candidate Date N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform
Offer Expiration rcf3318 The date the offer presented to
the candidate is no longer valid Date N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform
Proposed Start
Date rcf3317
The date the candidate is
expected to begin employment Date N/A Yes
Date format must match
date format specified in the
User Preferences menu in
the Platform
PTO Allowance rcf3321
The amount of PTO offered to
the candidate on an annual
basis
Decimal N/A Yes
© Copyright 2018 iCIMS, Inc. All rights reserved. 95
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Relocation
Amount rcf3322
The amount of relocation
assistance (e.g. moving
expenses) provided to the
candidate
Currency N/A Yes
Relocation
Amount
Currency
rcf3322Currency The currency of the relocation
amount (e.g. USD) N/A N/A No
Part of a set with Relocation
Amount. See additional
details.
Offer Details Tab Field Details
Currency (Bonus, Counter Offer, Offer Amount, Relocation Amount)
The corresponding Currency columns for the Bonus, Counter Offer, Offer Amount, and Relocation Amount fields are used to designate the proper
currency type, such as USD or CAD, for each respective field. To import this data, either the label of the currency, such as USD, or the appropriate
List Node ID from the Currencies list within the iCIMS Talent Platform may be used.
Entering *** in the Currency column for one of the fields listed above will clear out the entire value for that field on the given profile.
Pay Type (Counter Offer, Offer Amount)
The corresponding Type columns for the Counter Offer and Offer Amount fields are used to designate the proper compensation type (or frequency),
such as Hourly or Yearly, for the Counter Offer and Offer Amount fields, respectively. There are three options for importing this information:
• Text: Type can be specified by entering a text value that exactly matches (case sensitive) the available compensation types found within the
iCIMS Talent Platform.
• Type code: Type can be specified using the Type code found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
• List Node ID: Type can be specified using the List Node ID found in the Compensation Types list within the iCIMS Talent Platform for each
available type.
Entering *** in the Type column for Counter Offer or Offer Amount will clear out the entire value for the corresponding field on the given profile.
© Copyright 2018 iCIMS, Inc. All rights reserved. 96
Talent Pool Profile This type of import is used create new or update existing Talent Pool profiles within the iCIMS Talent Platform. Fields available for import are listed
below, starting with the fields required for successful import. (Note: Talent Pool profiles are only available for iCIMS Connect customers.)
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Talent Pool import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Title rcf3207 The name of the talent
pool Text 192 Yes
Not required but recommended
as best practice; located on the
Detail tab
Folder rcf3203Level1 Represents the talent
pool’s current status
Dropdown (Single-
Select List Options) N/A No
Not required but recommended
as best practice; located on the
Detail tab
External ID ExternalID The talent pool’s external
ID Text 64 Yes
Required for creating new profiles
via import; located on the Detail
tab
System ID SystemID The talent pool’s iCIMS
Platform-generated ID Number N/A No
Required for updating existing
profiles via import
© Copyright 2018 iCIMS, Inc. All rights reserved. 97
Additional Required Field Details
Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will not be assigned a folder. Folder updates will be recorded in the history
log.
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 98
Detail Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
External ID ExternalID The talent pool’s external
ID Text 64 Yes
Required for creating new profiles
via import
Folder rcf3203Level1 Represents the talent
pool’s current status
Dropdown (Single-
Select List Options) N/A No
Not required but recommended
as best practice
Owner The owner of the talent
pool Profile Link (Person)
Yes
Importing data into this field
requires the use of specific profile
link field columns. See additional
details.
rcf3204Email The owner’s email address N/A 128 N/A
rcf3204ExternalID The owner’s external ID N/A 64 N/A
rcf3204FirstName The owner’s first name N/A 192 N/A
rcf3204LastName The owner’s last name N/A 32 N/A
rcf3204SystemID
The owner’s iCIMS
Platform-generated
system ID
N/A N/A N/A
Overview rcf3193 The description of the
talent pool HTML/Text Area N/A Yes
Description may be visible on
portals; HTML can be imported
into this field
Title rcf3207 The name of the talent
pool Text 192 Yes
Not required but recommended
as best practice
© Copyright 2018 iCIMS, Inc. All rights reserved. 99
Additional Detail Tab Field Details
External ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will not be assigned a folder. Folder updates will be recorded in the history
log.
Owner
Owner is a profile link field that links directly to an existing Person profile found within the iCIMS Talent Platform. To assign an owner to this field, one
of the following three column options must be provided. Data must match the owner’s existing iCIMS Person profile.
• rcf3204SystemID
• rcf3204ExternalID
• rcf3204FirstName + rcf3204LastName + rcf3204Email (all three values must be provided to use this option)
The import will attempt to look up the owner according to an exact match of the data provided. If no matches are found, or if multiple matches are
found, an owner will not be assigned to the talent pool. This data can be deleted by entering *** in the data space for rcf3204SystemID.
© Copyright 2018 iCIMS, Inc. All rights reserved. 100
Additional Profile Information
The below information can be used to specify additional information regarding profiles being created or updated. This information is not required for
a successful import and should NOT be used as part of routine imports used for ongoing management of Talent Pool profile data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Talent Pool profile No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Talent
Pool profile
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Talent Pool profile
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Talent Pool profile
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Talent Pool profile
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Talent Pool profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 101
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Talent Pool
profile was created Date/Time N/A No
System ID SystemID The talent pool’s iCIMS
Platform-generated ID Number N/A No
Required for updating
existing profiles via import
Updated By
The individual who most
recently updated the
Talent Pool profile
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Talent
Pool profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Talent Pool profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Talent Pool profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Talent Pool profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Talent Pool profile
N/A N/A N/A
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Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Updated Date UpdatedDate
The date the Talent Pool
profile was most recently
updated
Date/Time N/A N/A
Additional Profile Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
System ID
Either System ID or External ID is required for a successful import. System ID is required for updating existing profiles. If both IDs are provided, the
System ID will be used to find the profile, and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
This data cannot be deleted.
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Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used.
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 104
Sourcing Workflow This type of import is used create new or update existing Sourcing Workflows within the iCIMS Talent Platform. Fields available for import are listed
below, starting with the fields required for successful import. (Note: Sourcing Workflows are only available for iCIMS Connect customers.)
Note that a Sourcing Workflow is not a tangible profile within the system, but rather an association between a candidate's Person profile and a Talent
Pool profile. To add a candidate to a given talent pool, a Sourcing Workflow connecting the candidate to that talent pool must be created. Once
created, the candidate appears on the People tab of that talent pool's profile within the system.
To successfully create a new Sourcing Workflow via import, profiles for both the candidate and talent pool must already exist within the iCIMS Talent
Platform. New candidates and talent pools cannot be created via Sourcing Workflow import.
Unless otherwise specified, data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Sourcing Workflow import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Associated
Candidate
The candidate who is
associated with a talent pool No
Importing data into this field
requires the use of specific
columns. See additional details.
AssociatedEmail The candidate’s email address N/A 128 N/A
AssociatedExternalID The candidate’s external ID N/A 64 N/A
AssociatedFirstName The candidate’s first name N/A 192 N/A
AssociatedLastName The candidate’s last name N/A 32 N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 105
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
AssociatedSystemID The candidate’s iCIMS
Platform-generated system ID N/A N/A N/A
Associated
Talent Pool
The talent pool to which the
candidate is associated No
Importing data into this field
requires the use of specific
columns. See additional details.
BaseSystemID
The associated talent pool’s
iCIMS Platform-generated
system ID
N/A N/A N/A
BaseExternalID The associated talent pool’s
external ID N/A 64 N/A
Status rcf3192 The candidate’s status within
the talent pool
Dropdown
(Single-Select
List Options)
N/A No
Additional Required Field Details
Associated Candidate
Associated Candidate functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To
specify the candidate associated with the Sourcing Workflow, one of the following three column options must be provided. Data must match the
candidate’s existing iCIMS Person profile.
• AssociatedSystemID
• AssociatedExternalID
• AssociatedFirstName + AssociatedLastName + AssociatedEmail (all three values must be provided to use this option)
© Copyright 2018 iCIMS, Inc. All rights reserved. 106
The import will attempt to look up the candidate according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import. This data cannot be deleted via import.
Associated Talent Pool
Associated Talent Pool functions similarly to a profile link field and must match an existing Talent Pool profile found within the iCIMS Talent Platform.
To specify the talent pool associated with the Sourcing Workflow, one of the following two column options must be provided.
• BaseSystemID
• BaseExternalID
The import will attempt to look up the talent pool according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import. This data cannot be deleted via import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 107
Additional Workflow Information
The below information can be used to specify additional information regarding workflows being created or updated. This information is not required
for a successful import and should NOT be used as part of routine imports used for ongoing management of Sourcing Workflow data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Sourcing Workflow No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Sourcing
Workflow
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Sourcing Workflow
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Sourcing Workflow
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Sourcing Workflow
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Sourcing Workflow
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 108
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Sourcing
Workflow was created Date/Time N/A No
Updated By
The individual who most
recently updated the
Sourcing Workflow
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Sourcing
Workflow
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Sourcing Workflow
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Sourcing Workflow
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Sourcing Workflow
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Sourcing Workflow
N/A N/A N/A
Updated Date UpdatedDate
The date the Sourcing
Workflow was most
recently updated
Date/Time N/A No
© Copyright 2018 iCIMS, Inc. All rights reserved. 109
Additional Workflow Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the workflow, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the workflow, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used.
© Copyright 2018 iCIMS, Inc. All rights reserved. 110
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 111
Event Profile This type of import is used create new or update existing Event profiles within the iCIMS Talent Platform. Fields available for import are listed below,
starting with the fields required for successful import. (Note: Event profiles are only available for iCIMS Connect customers.)
Unless otherwise specified, data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Event profile import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Name rcf3423 The name of the event Text 192 No Located on the Details tab
Folder rcf3428level1 The current status of the
event
Dropdown
(Single-Select
List Options)
N/A No Located on the Details tab
Category rcf3429 The type of event being held
(e.g., career fair)
Dropdown
(Single-Select
List Options)
N/A No Located on the Details tab
Start Date rcf3424 The date and time the event
begins Date/Time N/A No Located on the Details tab
End Date rcf3425 The date and time the event
ends Date/Time N/A No Located on the Details tab
External ID ExternalID The event’s external ID Text 64 Yes
Required for creating new
profiles via import; Located on
the Details tab
© Copyright 2018 iCIMS, Inc. All rights reserved. 112
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
System ID SystemID The event’s iCIMS Platform-
generated ID Number N/A No
Required for updating existing
profiles via import
Additional Required Field Details
Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will not be assigned a folder.
Start Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If time is not provided along
with the date, midnight (12:00 AM) will be used.
End Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If time is not provided along
with the date, midnight (12:00 AM) will be used.
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 113
Details Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Additional
Details rcf3430
Any additional details about
the event HTML Editor N/A Yes
Category rcf3429 The type of event being held
(e.g. career fair)
Dropdown
(Single-Select
List Options)
N/A No Required for creating new
profiles via import
Cost rcf3434 The cost of the event Currency N/A Yes
Cost Currency rcf3434Currency The currency of the event’s
cost (e.g. USD) N/A N/A No
Part of a set with Cost. See
additional details.
End Date rcf3425 The date and time the event
ends Date/Time N/A No
Required for creating new
profiles via import
Event Host rcf3426 The host of the event
Dropdown
(Single-Select
List Options)
N/A Yes
External ID ExternalID The event’s external ID Text 64 Yes Required for creating new
profiles via import
External
Message rcf3431
The message that displays on
the event registration page HTML Editor N/A Yes
Folder rcf3428level1 The current status of the
event
Dropdown
(Single-Select
List Options)
N/A No Required for creating new
profiles via import
© Copyright 2018 iCIMS, Inc. All rights reserved. 114
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Name rcf3423 The name of the event Text 192 No Required for creating new
profiles via import
Start Date rcf3424 The date and time the event
begins Date/Time N/A No
Required for creating new
profiles via import
Additional Details Tab Field Details
Cost Currency
The corresponding Currency column for the Cost field is used to designate the proper currency type, such as USD or CAD, for the cost of the event.
To import this data, either the label of the currency, such as USD, or the appropriate List Node ID from the Currencies list within the iCIMS Talent
Platform may be used.
Entering *** in the Currency column will clear out the entire value for the Cost field on the given profile.
End Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If time is not provided along
with the date, midnight (12:00 AM) will be used.
External ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
Folder
Folder requires a text value that matches an existing folder name exactly, including any abbreviations, spaces, or symbols. New folders cannot be
created via import. If an invalid folder value is provided, the new profile will not be assigned a folder.
© Copyright 2018 iCIMS, Inc. All rights reserved. 115
Start Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If time is not provided along
with the date, midnight (12:00 AM) will be used.
© Copyright 2018 iCIMS, Inc. All rights reserved. 116
Additional Profile Information
The below information can be used to specify additional information regarding profiles being created or updated. This information is not required for
a successful import and should NOT be used as part of routine imports used for ongoing management of Event profile data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Event profile No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Event
profile
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Event profile
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Event profile
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Event profile
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Event profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 117
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Event profile
was created Date/Time N/A No
System ID SystemID The event’s iCIMS
Platform-generated ID Number N/A No
Required for updating
existing profiles via import.
Updated By
The individual who most
recently updated the Event
profile
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Event
profile
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Event profile
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Event profile
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Event profile
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Event profile
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 118
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Updated Date UpdatedDate The date the Event profile
was most recently updated Date/Time N/A No
Additional Profile Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used. This data cannot be deleted.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
System ID
Either System ID or External ID is required for a successful import. System ID is required for updating existing profiles. If both IDs are provided, the
System ID will be used to find the profile, and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 119
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the profile, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used. This data cannot be deleted.
Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 120
Event Attendee This type of import is used create new or update existing Event Attendees within the iCIMS Talent Platform. Fields available for import are listed
below, starting with the fields required for successful import. (Note: Event Attendees are only available for iCIMS Connect customers.)
Note that an Event Attendee is not a tangible profile within the system, but rather an association between a candidate's Person profile and an Event
profile. Candidates associated with an event appear on the People tab of the event’s profile within the system.
To successfully create a new Event Attendee via import, profiles for both the candidate and event must already exist within the iCIMS Talent Platform.
New candidates and events cannot be created via Event Attendee import.
Unless otherwise specified, data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Event Attendee import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Associated
Candidate
The candidate who is
associated with an event No
Importing data into this field
requires the use of specific
columns. See additional details.
AssociatedEmail The candidate’s email address N/A 128 N/A
AssociatedExternalID The candidate’s external ID N/A 64 N/A
AssociatedFirstName The candidate’s first name N/A 192 N/A
AssociatedLastName The candidate’s last name N/A 32 N/A
AssociatedSystemID The candidate’s iCIMS
Platform-generated system ID N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 121
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Associated
Event
The event to which the
candidate is associated No
Importing data into this field
requires the use of specific
columns. See additional details.
BaseSystemID The associated event’s iCIMS
Platform-generated system ID N/A N/A N/A
Status rcf3453level1 The candidate’s review status
following the event
Dropdown
(Single-Select
List Options)
N/A No
Attendance rcf3452level1 The candidate’s registration
status for the event
Dropdown
(Single-Select
List Options)
N/A No
Additional Required Field Details
Associated Candidate
Associated Candidate functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To
specify the candidate associated with the event, one of the following three column options must be provided. Data must match the candidate’s
existing iCIMS Person profile.
• AssociatedSystemID
• AssociatedExternalID
• AssociatedFirstName + AssociatedLastName + AssociatedEmail (all three values must be provided to use this option)
The import will attempt to look up the candidate according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import. This data cannot be deleted via import.
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Associated Event
Associated Event functions similarly to a profile link field and must match an existing Event profile found within the iCIMS Talent Platform. To specify
the event associated with the Event Attendee, the System ID of the existing Event profile must be provided.
The import will attempt to look up the event according to an exact match of the data provided. If no matches are found, or if multiple matches are
found, the record will not import. This data cannot be deleted via import.
© Copyright 2018 iCIMS, Inc. All rights reserved. 123
Additional Event Attendee Information
The below information can be used to specify additional information regarding event attendees being created or updated. This information is not
required for a successful import and should NOT be used as part of routine imports used for ongoing management of Event Attendee data.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created By The individual who created
the Event Attendee No
Importing this data requires
the use of specific columns.
See additional details.
CreatedByEmail
The email of the individual
who created the Event
Attendee
N/A 128 N/A
CreatedByExternalID
The external ID of the
individual who created the
Event Attendee
N/A 64 N/A
CreatedByFirstName
The first name of the
individual who created the
Event Attendee
N/A 192 N/A
CreatedByLastName
The last name of the
individual who created the
Event Attendee
N/A 32 N/A
CreatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who created the
Event Attendee
N/A N/A N/A
© Copyright 2018 iCIMS, Inc. All rights reserved. 124
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Created Date CreatedDate The date the Event
Attendee was created Date/Time N/A No
Updated By
The individual who most
recently updated the Event
Attendee
No
Importing this data requires
the use of specific columns.
See additional details.
UpdatedByEmail
The email of the individual
who updated the Event
Attendee
N/A 128 N/A
UpdatedByExternalID
The external ID of the
individual who updated
the Event Attendee
N/A 64 N/A
UpdatedByFirstName
The first name of the
individual who updated
the Event Attendee
N/A 192 N/A
UpdatedByLastName
The last name of the
individual who updated
the Event Attendee
N/A 32 N/A
UpdatedBySystemID
The iCIMS Platform-
generated system ID of the
individual who updated
the Event Attendee
N/A N/A N/A
Updated Date UpdatedDate
The date the Event
Attendee was most
recently updated
Date/Time N/A No
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Additional Event Attendee Information Details
Created By
Created By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate who
created the Event Attendee, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
• CreatedBySystemID
• CreatedByExternalID
• CreatedByFirstName + CreatedByLastName + CreatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Created By is not provided, the account
processing the import will be used. This data cannot be deleted.
Created Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
Updated By
Updated By functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To indicate
who updated the Event Attendee, one of the following three column options must be provided. Data must match the individual’s existing iCIMS
Person profile.
• UpdatedBySystemID
• UpdatedByExternalID
• UpdatedByFirstName + UpdatedByLastName + UpdatedByEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the account processing the import will be used (typically iAdmin or iSupport). Similarly, if Updated By is not provided, the account
processing the import will be used. This data cannot be deleted.
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Updated Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import will be used. If time is not provided along with the date, midnight (12:00 AM) will be used. This data cannot be deleted.
© Copyright 2018 iCIMS, Inc. All rights reserved. 127
Room Profile A Room import is used to create new or updating existing Room profiles within the iCIMS Talent Platform. Fields available for import are listed below,
starting with the fields required for successful import.
Unless otherwise specified, field data can be deleted by entering *** in the data space in its respective column in the import file.
Linked fields have expanded notes listed in the Additional Field Details section below its respective chart.
Required Fields
The fields below are required for a successful Room import.
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Name Name The name of the room Text 192 No Located on the Detail tab
Folder Folder The status of the room (e.g.
Active)
Dropdown
(Single-Select
List Options)
N/A No
Not required but recommended
as best practice; located on the
Detail tab
External ID ExternalID The room’s external ID Text 64 Yes
Required for creating new profiles
via import; located on the Detail
tab
System ID SystemID The room’s iCIMS Platform-
generated ID Number N/A No
Required for updating existing
profiles via import
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Additional Required Field Details
Folder
Folder requires the numerical List Node ID for an existing Room folder found within the iCIMS Talent Platform. New folders cannot be created via
import. If an invalid folder value is provided, the new profile will default to the Active folder. Similarly, if a folder value is not provided, the new profile
will default to the Active folder.
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
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Detail Tab Fields
Field Label Column Header Description Field Type Character
Limit
Can be
deleted? Notes
Capacity Capacity The capacity of the room Number N/A Yes
Email Email The email address associated
with the room Text (Email) N/A Yes
External ID ExternalID The room’s external ID Text 64 Yes Required for creating new profiles
via import
Folder Folder The status of the room (e.g.
Active)
Dropdown
(Single-Select
List Options)
N/A No Not required but recommended
as best practice
Location Location The address associated with
the room Address N/A Yes
Name Name The name of the room Text 192 No Located on the Detail tab
System ID SystemID The room’s iCIMS Platform-
generated ID Number N/A No
Required for updating existing
profiles via import
Additional Required Field Details
External ID OR System ID
Either External ID or System ID is required for a successful import. External ID is required for successfully creating new profiles. If an External ID match
is found, the profile will be updated; otherwise, a new record will be created. If both IDs are provided, the System ID will be used to find the profile,
and the External ID of that profile will be updated. If multiple matches are found, the data will not import.
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Folder
Folder requires the numerical List Node ID for an existing Room folder found within the iCIMS Talent Platform. New folders cannot be created via
import. If an invalid folder value is provided, the new profile will default to the Active folder. Similarly, if a folder value is not provided, the new profile
will default to the Active folder.
Location
Location requires the Address ID of an address on an existing Location profile within the iCIMS Talent Platform. Each address on a Location profile is
assigned a unique Address ID; this ID is separate from a Location profile's System ID. Address IDs can be retrieved by using the AddressID column
available in Location searches.
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Contact Note A Contact Note import is used to create new records of communication within the iCIMS Talent Platform. Contact notes include email
correspondence as well as notes stored on the Note tab of a Person, Job, or Recruiting Workflow profile.
Note: This type of import can only be used to create new contact notes. Contact notes cannot be edited or deleted via import.
Linked fields have expanded notes listed in the Additional Field Details section below the chart.
Contact Note Fields
Field Label Column Header Description Field Type Required? Notes
To: Person The individual receiving the
contact note Yes
Importing data into this field requires the
use of specific columns. See additional
details.
ToEmail The individual’s email address N/A N/A
ToExternalID The individual’s external ID N/A N/A
ToFirstName The individual’s first name N/A N/A
ToLastName The individual’s last name N/A N/A
ToSystemID The individual’s iCIMS Platform-
generated system ID N/A N/A
From: Person The individual sending the contact
note Yes
Importing data into this field requires the
use of specific columns. See additional
details.
FromEmail The individual’s email address N/A N/A
FromExternalID The individual’s external ID N/A N/A
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Field Label Column Header Description Field Type Required? Notes
FromFirstName The individual’s first name N/A N/A
FromLastName The individual’s last name N/A N/A
FromSystemID The individual’s iCIMS Platform-
generated system ID N/A N/A
To: Job The job associated with the note Yes
Importing data into this field requires the
use of specific columns. See additional
details.
JobExternalID The associated job’s external ID N/A N/A
JobSystemID The associated job’s iCIMS
Platform-generated system ID N/A N/A
Type ContactType The category of the note N/A Yes
Subject Subject The subject of the note Text Field Yes This field is limited to 265 characters
Body Body The main content of the note Text Area Yes This field has no character limit
Date StartDate The date and time the note was
sent or written Date/Time No
Additional Contact Note Field Details
To: Person
To: Person functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To specify the
individual receiving the note, one of the following three column options must be provided. Data must match the individual’s existing iCIMS Person
profile.
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• ToSystemID
• ToExternalID
• ToFirstName + ToLastName + ToEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import.
From: Person
From: Person functions similarly to a profile link field and must match an existing Person profile found within the iCIMS Talent Platform. To specify the
individual sending/writing the note, one of the following three column options must be provided. Data must match the individual’s existing iCIMS
Person profile.
• FromSystemID
• FromExternalID
• FromFirstName + FromLastName + FromEmail (all three values must be provided to use this option)
The import will attempt to look up the individual according to an exact match of the data provided. If no matches are found, or if multiple matches
are found, the record will not import.
To: Job
To: Job is only required for Job and Workflow Note imports (see Type). This field functions similarly to a profile link field and must match an existing
Job profile found within the iCIMS Talent Platform. To specify the job associated with the note, one of the following two column options must be
provided.
• JobSystemID
• JobExternalID
The import will attempt to look up the job according to an exact match of the data provided. If no matches are found, or if multiple matches are
found, the record will not import.
Type
Type determines the category of the note being created as well as where the note is stored within the iCIMS Talent Platform. This field requires a
specific import code, as listed below.
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Type Profile Location Import Code
Note Person profile Notes tab 2
Email Person profile Email tab 3
Workflow Note Recruiting Workflow profile Notes tab 5
Job Note Job profile Notes tab 6
Date
Date and time are both required and must match the format specified in the User Preferences menu in the Platform. If no date is provided, the date
of the import is used. If time is not provided along with the date, midnight (12:00 AM) is used.