ILL OII LLJINOUNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

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University of Illinois atUrbana-Champaign Library

Large-scale Digitization Project, 2007.

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UTbIVERSITY 0?' ILLITNOIS LIBAT027

Annua.l eport.295e ; 1947-48947/4,8COp.3 Dear President Stoddard:

I have the honor to submit the Annual Report of the Universi-ty Library for the year ending June 30, 1948.

GROWTH OF THE LIBRARY

At the end of the fiscal year, June 30, 1948, the Library held2,067,444 volumes in Urbane and 117,664 volumes on the University'sother three campuses, altogether 2,185,108 volumes or a net increase of108,896 volumes over the previous year. The total cost of materialspurchased was approximately $328,000, to which should be added thousandsof items acquired by gift and exchange. Quantitatively, the year'sexpansion in the book collection was one of the largest in the Library'shistory. From the point of view of value and interest, also, accessionsfor this period rank high. Attention might be called, for example, tothe Oberholser ornithological library, the Oppolzer mathematicalcollection, some 20,000 volumes of European wartime publications, amicrofilm copy of the Abraham Lincoln papers in the Library of Congress,the Fairlie collection on political science, and important additions tothe Library's holdings of rare and early printed books.

Oberholser Library

By purchase from Dr. Harry C. Oberholser of the ClevelandMuseum of Natural History, the Library obtained what was probably theleading ornithological collection in private hands. The Oberholserlibrary ,ws the result of sixty years of collecting. Pamphlets alonenumber about ten thousand, some of them extremely rare. There arecomplete, or nearly complete, files of about 600 periodicals dealingwith birds. '.any of these are of foreign origin, of early date, andobscure. The library was built up from the point of view of carryingon ornithological research on such subjects as migration, anatomy,geographical distribution, food, taxonomy, life history, and conservation.Books on birds of all the continents are included. Both the old andthe modern literature relating to the world's avifauna are stronglyrepresented. Acquisition of the Oberholser collection gives the Uni-versity's library resources high rank in this field, and will undoubtedlyprove a stimulus to study and research by faculty members and advancedstudent s.

Onoolszer Library

Another specialized private library acquired was developed bya Viennese scholar, Dr. Egon Ritter von Oppolzer, late in the nineteenthcentury. This is a collection of about 500 volumes of logarithmictables, dating from the seventeenth to the end of the nineteenth century.

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The assemblege is believed to be one of the most complete ever broughttogether in this area of mathematics, containing numerous rare works,including, for example, Napier's first books on logarithms (Edinburgh,1614).

Lincoln Papers

A significant addition to primary sources for Abraham Lincolnresearch was received when there were acquired from the Library ofCongress complete microfilm copies of all items in the 194 volumes ofLincoln documents presented by Rbbert Todd Lincoln, The collectioncontains 18,350 documents Fnd 41,751 numbered leaves. The opening ofthese papers for the use of scholars, in the summer of 1947 in Washington,was hailed by historians as an event of first importance,

Fairlie Collection

From the estate of Professor 4 A Fairlie, the Library waspresented a collection of political science publications, consisting of9,000 volumes, many reprints, and personal correspondence files. Thesematerials were accumulated by Professor Fairlie during a long teachingcereer, a portion of which wap spent as head of the University'sPolitical Science Department. The personal correspondence files areof particular interest, containing voluminous exchanges with leadingcontemporary political scientists, with whom Professor ?airlie corre-sponded in connection with his editorial activities.

l~nuscript Collectionq

Other archival and manuscript materials also came in duringthe year. Through a visit by two Library staff members, a number ofearly records of business firms in Cairo, Illinois, were presentedto the University. From Charles A. Kiler of Champaign, were receivedabout two tons of records of the Kiler Furniture Store, from 1895 todate, consisting of account books, bills of lading, express and freightbills, invoices, orders, receipt books, correspondence, and similarmaterial. These records are being added to the large mass of archivesin the Business Records Library, taken over about two years ago fromthe College of Commerce.

Foreign Publications

The extensive Library of Congress cooperative project for theacquisition of wartime publications, now drawing to a close, continuedto distribute to a group of American research libraries materials issuedin Europe from 1940 through 1946. Approximately 20,000 volumes werereceived under this arrangement by the University of Illinois Libraryduring the past year, bringing the total acquired since the beginningof the undertaking to about 87,000 volumes. Two or three thousand morevolumes are expected before this project is brought to completion.Distribution of these books has been by subject interests, 4nd in those

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fields assigned to Illinois our facilities for the war years are nowout standing.

Assistance from the Library of Congress was also received inobtaining the release of materials held for us by dealers in the Russianzone of Germany* Thus, two additional shipments of books and periodicals,valued at nearly $2,000, which were held for this Library by the Leipzigfirm of Otto Harrassowits, were forwarded to us. The hundreds of issuesof scientific and technical journals contained in these shipments willassist greatly our efforts to fill the very serious gaps in our filesof these important German serials.

Farmington Plan

Looking to the future, the Library should gain much from itsparticipation in the PFarmington Plan," sponsored by the Association ofResearch Libraries. Some fifty-two institutions are joining in thisenterprise, which has as its primary purpose bringing to the UnitedStates at least one copy of every publication of research importanceissued abroad, The plan became effective on January 1, 1948, and at theoutset is limited to Trance, Sweden a nd Switzerland, but will ultimatelybecome world-wide in scope. A Carnegie Corporation grant covers theadministrative expenses of the venture for the first three years.

Among the fields allocated to the Illinois Library under theFarmington Plan are French language and literature, political science,engineering, manufactures, physical training, social welfare, andeducation.

Rare Bookg

Our growing collection of incunabula was increased by fifteenin the past year. Among the works of a later period acquired for ourRare Book Room, the following deserve special mention: several nco-Latinplays; 155 contemporary tracts relating to the English civil war; acollection of ten proclamations of Charles II of England; a volume ofEnglish anti-prelatical tracts including a rare issue of iilton'sApologya fr Smeqtymnus; three seventeenth century books on libraries andprinting; a copy of the rare Ballet Com'iue L a t Rceyn (1582); copy ofa very rare 1625 edition of Boccacio's Decameron; a number of early Englishplays; end 173 numbers of the Mercurius Politicus which nearly completeour file of this early English newspaper. The 1630 edition of The TrageOyQthello was added to the group of early Shakespeare items purchased lastyear. Upon the recommendation of Professor George W. White, the Libraiyacquired a copy of Hutton's Theory of the Earth (1795-1899) which veryrare item is regarded as basic in the historical study of geology.

Other Important Acouisitions

In view of the Library's planned program for building up itsresources in numerous and varied fields, it is inevitable that each year

should add its quota of important acquisitions. The following selecteditems serve only to illustrate the varied nature of such acquisitions:ten nmnumental sets of an encyclopedic nature in Chinese; a complete setof the Austrraltaf lle i s for the years 1879-1928: the reports of theSino-Swedish Bxpedition, 1927-35: the publications of the D1Mrer Societyof London, 1898-1911; a complete set of the Journl a2 .~ la1s andQomperatjiv~ Pbhvasiol; the Dupre edition of the complete organ works ofJohann Sebastian Bach; and a copy of Kammavca. a palm-leaf book.

Gifts and Tundy

Gifts of books and other library materials received from manysourtes continue to have an important part in strengthening anddeveloping the Library's resources. Among the gifts of the past yearnot mentioned elsewhere in this report the following are especially worthmentioning:

romn alumni and students: Nettie Bennett (6 volumes and apamphlet containing clippings and maps relating to the Byrd South Poleexpedition), Harold E. Bergman, Jr., (a manuscript genealogical chart ofa lateral strain in the lineage of Adolf Hitler, intended for presentationto him, and photocopy of the same), Elliott Hardaway (a copy of a Japaneseedition of the Decimal Classification), Mary A. Rolfe (514 volumes andpamphlets, 15 maps, and 198 pictures), Lucile Turner (2 letters signedby Vhlhjalmur Stefansson), and Grace White (Ill volumes),

From faculty and staff: Roger Adams (10 volumes and pamphlets,54 periodicals and 124 reprints), H. E. Babbitt (55 volumes and pamphletsand 1071 periodicals), H. H. Bailey (186 volumes and pamphlets and 514periodicals), 0. A. Berdahl (404 volumes and pamphlets and 635 periodicals),A. E. Bestor (76 volumes and pamphlets and 584 periodicals), A. B. Coble(208 volumes and pamphlets), J. S. Crandell (141 volumes and pamphletsand 102 periodicals), W. L. Everitt (248 volumes and pamphlets and 156periodicals), H. R. Kahane (7 volumes and 135 periodicals), C, M. Kneier(271 volumes and pamphlets and 425 periodicals), M. T. McClure (118volumes and pamphlets), J. M. Mathews (114 volumes and pamphlets and 381periodicals), Rexford Newcomb (156 volumes and pamphlets and 124periodicals), L. V. Sherwood (84 volumes and pamphlets and 551 periodicals),C. P. Slater (153 volumes and pamphlets and 40 periodicals), F. H. Turner(173 volumes and pamphlets and 226 periodicals), John Van Hore (534volumes and pamphlets and 183 periodicals), A. C. Willard (104 volumes andpamphlets and 48 periodicals), C. A. Williems (15 volumes, including 5rare German song collections).

From other individuals and organizations: Belleville PublicLibrary (7,000 United States documents), Halsey, Stuart & Co. (5 cartonsof publications including documents, serials and pamphlets), Illinois BellTelephone Company (666 telephone directories), Mrs. Frank A. Jensen (1063volumes and pamphlets and 826 periodicals), Albert A. Pease (536 volumes,including a number of sets of old editions of English and French authors

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and 67 periodicals), and Phelps Wyman (112 volumes, chiefly on architectureand city planning, and 52 periodicals).

A gift of $350 was received from the local Sigma Chapter ofChi Phi fraternity.

RISING COSTS

In common with practically all other commodities, the costsof library materials have risen rapidly in the present inflationaryperiod. An example is book binding. Until 1947 the Library was alloting$26,000 per year for this purpose. In 1947-48 the appropriation hadto be increased to $50,000, almost exactly double previous expenditures.One reason for this situation was the large arrearage c used by theshortage of materials and labor during and since the war. An equallyimportant reason was higher rates for all types of book and periodicalbinding, prevailing since July 1, 1947, and a greater volume of regularbinding.

A similar problem confronts the Library in book buying andperiodical subscriptions. Over 16,000 periodical titles are currentlyreceived and subscription prices are going up month by month. Many newjournals are being established and relatively few old ones die, addingfurther to the budget load. In the field of separately published books,new publications have advanced on the average of 30 percent or moresince the end of the war, while there is apparently no ceiling on oldand rare books. A boom market in England and parts of urope has drivenbook prices above the American level, but is reflected in our purchases,particularly in the case of foreign importations.

These factors, quite aside from enlarged demands on libraryfacilities, caused by the growth of student enrollmen-t, larger faculty,creation of new University departments, and expansion of Pctivities, areresponsible for constant pressure on available funds for library additions.

DEPARTfNTAL LIBRARY POLICY

As the University grows and new departments are created or olddepartments expand, demands increase for the establishment of additionaldepartmental libraries. Frequently starting Out as small workinglibraries for offices and laboratories, collections develop beyondavailable space and there are recommendations for setting up full-fledgedlibraries, with regular staff, budgets, etc. No less than a half dozensuch proposals have been made within the year. Furthermore, a number" ofclassroom and office building plans now projected include provision forlibraries, in some instances in fields covered by existing libraries.

Several important aspects of this problem might be discussedbriefly, Faculty members and students disagree on the merits of a policy

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of multiplying departmental libraries. The specialist working in alimited field finds it a considerable advantage to have his materialsconcentrated at one point, assembled ready for his use. Because ofoverlapping of fields however, especially in the humanities and socialsciences and to some extent in the sciences, most research problemsreouire access to a variety of materials, and no departmental librarycan contain more than a portion of the pertinent literature on anysubject. As expressed by one faculty member, "So far as I am concernedpersonally it would be a very great convenience if the research materials,especially the journals of learned societies and the publications ofvarious learned associations were all concentrated in the main Libraryso that I and others, would not find it necessary to trot all over thecampus to use these materials. 1

One possible solution, of course, is extensive duplication,retaining a copy in the central collection and in each interested depart-mental library, If book funds, space, and staff were unlimited, such aplan would have much in its favor. But, from a realistic point of view,constant compromises are necessary between complete centralization andexcessive dispersal of materials, to the end that the best interests ofall library users may be served. A.highly specialized collection ofprimary interest to one division may legitimately be placed in a separatelibrary in conjunction with the department concerned, while materialsneeded by several scattered divisions would properly remain a part ofthe main library. In actual operation, this would probably mean thatdepartmental libraries outside the central library building would belargely scientific and technical in character, and humanistic and socialscience literature would be concentrated in the main library,

USE OF THE LIBRASE

The recorded use of library materials on the Urbana campusreached 1,133,384 volumes, a new record, though only slightly higherthan that of the preceding year. Actually, the use of materials inthe General Library declined slightly, but this loss was more than madeup by the increased use of the departmental libraries. The EngineeringLibrary, which experienced a very heavy increase in circulation in1946-47, reported a further increase of 13 percent; the circulationstatistics of the English Library showed an increase of 34 percent overlast year. Smaller gains were reported by the Commerce, Chemistry,Architecture, atural History, Natural History Survey, and Law libraries.

The further growth in the size of the student body andinstructional staff, with the accompanying increase in the number oflibrary users, has put a still greater strain upon the physical facilitiesof the Library. The problem of providing sufficient seating space forall who needed to use our reading rooms was especially difficult in theLaw, Journalism, Natural History, Mathematics, Architecture, and Chemistry

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libraries. The problem of insufficient space is not limited moreover toproviding seats for library users, but extends to the storage of booksin stacks nnd departmental libraries. The crowded conditions of theshelves in general book stack has necessitated numerous shifts toaccommodate expanding collections and have made it increasingly difficultto maintain acceptable standards for both, the care of library materialsand the efficiency of service to readers.

As in years past, the activities of the public service divisionswere numerous and diverse. The Reference Department continued its programof cooperation with the English Department whereby Rhetoric students aretaken on tours through the Library and instructed in the effective use ofthe Library. Last year, 236 groups, totaling 2,230 students, were givensuch instruction. In response to a suggestion from the Student PersonnelBureau, the Reference Department greatly expanded its collection ofcurrent material on careers for the convenient use of students trying todecide on their future occupations, The Commerce, Sociology, and SocialWelfare Library prepared a small guide to its resources for the use offaculty and students and expanded its open-shelf collection in the read-ing room. The Music Library assumed responsibility for the care andservicing of the School of Music's large collections of scores for choraland instrumental ensembles and was assigned two rooms in Smith tKusecHall for housing these collections. The Journalism Library, rated by theAmerican Council on Education for Journalism "with the best in the field,"counted many visitors in the course of the year, some of whom wereinterested in studying it with a view to establishing similar librariesin their own institutions. The History and Political Science Library gavespecial attention to the problem of organizing for use the 13,000 UnitedIations documents received up to the end of the year. The NaturalHistory Library transferred more than 3,000 volumes to the NaturalHistory Survey Library.

Exhibiti ons

Under the sponsorship of a committee of the Librarians' Associa-tion, the Library displayed during the year a series of exhibits in thefirst floor corridors of the General Library. Among those attracting themost attention and comment were the followings This is Your State - Illinois;The Graphic Arts; Atomic Energy - Constructive and Destructive; Prints ofArtists Competing in Art Festival; Your Student Government; Student Craftin Ceramics, Metal and Leather; Steamboat History: The You in UnitediNations; Christmas in Husic; How Books Are Made; Faculty Art Exhibit: and,This Fascinating Railroad Business,

Radio Program and Library Hour

The Librarians' Association continued also to sponsor the weeklyradio program, "The Library Presents,,.", broadcast over WILL, and theweekly lecture program, "The Library Hour.n Both programs depend forspeakers chiefly on members of the faculty and staff and offer more or

less popular presentations on a variety of subjects, although both programshave as a common aim the stimulation of general reading. Subjectsdiscussed during the "Library Hour"' in the past year included: GermanyAs I Saw It, Restoring German War Loot, Better Schools Mean DifferentSchools, Some Outstanding Books of 1947, Colorful Austria After the War,Present Day Japan, How and Why Stories, Russian Problems in Perspective,Our American Heritage, Thomas Jonathan Burrill, University Exhibition ofContemporary Painting, Counseling Students in Emotional Adjustment,Remodeling Farm Homes in Illinois, Problems of Fish Management, SocialWelfare in Norway, Some American Literary Forgeries, Illinois WildFlowers, Bolivian ?ly-Ways and ny-Ways, and, Some Early Chapters inSteamboat History. The average attendance at these talks was approximately100, the total attendance for the twenty-two programs coming to 2,172,a 20 percent increase over the preceding year*

Bee-Keyvpsort System and Annunaiator

Two innovations were introduced in the Circulation Departmentlast year with the object of improving the service at the main desk andto effect possible economies. The first of these was the application ofthe McBee-Keysort punched card system to the library loan records andmaking a single file serve the purposes formerly requiring three. Already,it is evident that the change makes for better service at the loan deskand that the new system is also more economical, so that plans arebeing considered for extending its use to other public service divisions.The second innovation is the installation of an electric annunciatorback of the loan desk which, by flashing a reader's number calls him tothe desk to receive the book requested or to be given information regard-ing it. The acquisition of this item of equipment was planned yearsago, but was delayed by the exigencies of war.

PREPAMATIOTN OF MATERIALS

The technical departments of the Library are concerned withthose functions which are included under the general heading of prepara-tion of materials. More specifically, they are concerned with theacquisition of books and other library materials, the binding and repairof those materials, the incorporation of these materials into theclassified and cataloged collections of the library, and the photographicreproduction of library materials for our use and other institutions andindividuals. All of these functions are aimed at the common goal ofsupporting the educational and research programs of the University bymaking available through efficient means the maximum of library resourcesto students and scholars.

Acquisition Departmenet

All library materials acquired by the University Library,whether by purchase, gift, or exchange, are first handled by the AcquisitionDepartment. During the past year, this department procured for the

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libraries on the Urbana campus a total of 68,575 volumes, 51,474 pamphlets,3,131 pieces of music, 9,768 maps, 257 films 11 manuscripts, 560 prints,broadsides, etc., and 874 phonograph records. The items included in thesevarious categories come to a total of 134,652, During this same period,the department's Periodical Division received and checked the currentissues for a total of 17,094 periodical titles.

Binding Department

This department prepares for binding books and periodicals fromthe entire library system located on the Urbana campus. The seriousdifficulties with respect to labor and materials experienced during andsince the war by the commercial binderies which do our work, if notcompletely removed, have lessened considerably so that material sent tothe bindery can generally be expected back at the Library within fromsix to eight weeks. In 1947-48, the Binding Department sent 18,392volumes to the bindery and 21,090 bound and re-bound volumes were returned.The excess of volumes received over volumes sent is accounted forchiefly by reduction of accumulated arrearage of binding work at thebindery, Binding coto~khe increased 15 percent or more over the precedingbiennium.

Although the binding of most books and periodicals is done forthe Library by commercial binders, the Binding Department's Book Repairand Mending Division does all the pamphlet binding, most of the bookmending, and a great deal of binding and re-binding of small books whichcan be taken care of more satisfactorily and economically here than bysending them to the commercial binders. Last year, this division repairedor rebound 2,273 volumes and bound 7,547 pamphlets.

Oat loi Depnartment

The number of volumes incorporated into the Library's classifiedand cataloged collections on the Urbana campus last year totaled 102,586,an increase of 44 per cent over 1946-47, The number of cards in the%general card catalog increased by 97,554, a 26 percent increase over thepreceding year's total. In connection with the cooperative catalogingprogram whereby participating libraries furnish copy for printing Libraryof Congress catalog cards, the department supplied copy of 792 titles.

Despite the remarkable gain in the output of the department,the cataloging staff continues to face the problem of the constantlygrowing uncataloged arrears caused in part by the mounting influx of newacquisitions as well as by the increasing number of items forwarded fromthe huge accumulation of uncataloged books, serials, and miscellaneousmaterials stored in the Library basement through the years. To meet thisproblem, the department continues to give much thought to ways and meanswhereby its cataloging methods and routines may be made still moreefficient without lowering its standards of service to users of the Library.It is hoped that the adoption last January of the es§ .aogr DepacriPtive

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CiatalogAinzg .a brety . _ongres by the department will prove tobe an effective move in this direction,

MICROPHOTOGRAPHIC DEVELOPMTS

Because of the increasing demands for microfilm and other formsof photographic reproduction, the Library is developing its laboratoryfacilities for copying materials. Beginning in 1947, a full-time expertto take charge of this activity was added to the staff, more spaceassigned to the work, and equipment expended,

One of the major problems confronting the Library is newspaperpreservation. Its holdings now include about 30,000 bound volumes ofnewspapers, constituting one of the largest and most important collectionsin the country, Unfortunately, because of the wocd pulp stock on whichthe papers since the 1870's have been printed, rapid disintegration istaking place, particularly in the files receiving heavy use* Runs of theChampaign News - Gazette and its predecessors, and the Urbana Courier,for example, the only reasonably complete sets in existence, are in suchfragile condition that they cannot be read without damage. Other filesare in a similarly precarious state. The only practical solution ismicrofilm reproduction. Permanent preservation o f the papers can beassured at moderate cost by placing them on film. For this purpose,the Libsary purchased late in the year, through a special appropriation,a camera adapted to newspaper copying, a Microfile Recordak Model 0-l.Plans are being made to proceed at once with the reproduction of themost seriously damaged files, Mater, current issues of all papers maybe placed on film to save space and binding expense. The newspaperis, of course, only one type of material which lends itself readily tomicrocopying techniques. The field of rare books is another instanceof the value of these methods to scholars and to libraries developingspecialized collections. The Library now has the most adequate equipmenton the campus for microfilming, and by tentative agreement with theUniversity Photographic Laboratory it is expected that most work of thisnature required by any department of the University will in future be donein the Library.

A further aspect of this matter, of interest to a number ofdepartments, is a possible program of experimentation and research onscientific aids t6 learning, to be centered in the Library and LibrarySchools If these plans mature, the work in microphotography will be onlyone phase, through an important one, of a large, long-range program.

AlI¶INISTBATIVE EEOGAMNIZATI ON

Effective September 1, 1947, several changes took place in theadministrative organization of the University Library. The revised planis shbwn on the accompanying chart. It provides for two assistantdirectors, one to supervise the public service departments, i.e,,

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circulation, reference, and departmental libraries; and the other tocoordinate technical activities, namely acquisitions, binding, catalog-ing, and photographic reproduction. The chief purpose of the move is tointegrate the worck of the various departments, to bring about smootheroperation, and to eliminate,wher.r possible, duplication of effort.The two Chicago divisions, Library of Medical Sciences and Under-graduate Division Library, remain directly responsible to the Director.The plan also continues a separate personnel officer for the librarysystem, and a general library administrative assistant.

Experience with the reorganization during the past year hasdemonstrated its soundness and logic. The changes are also in line withthe best administrative practice in other large university libraries.

CHICAGO AND GALESBUR%

The libraries organized to serve the Chicago UndergraduateDivision and the Galesburg Undergraduate Division have now completedtwo academic years of service.

The Navy Pier Library is able to report important headwaymade during the past year in its efforts to give reasonably adequatelibrary service to students and faculty. In this program of service,the following accomplishments stand out:

1. The completion of many physical improvements, includingthe installation of extensive stack facilities whichraise the book storage capacity to 40,000 volumes.

2 The achievement of the two-year acquisition goal of20,000 volumes, and the expansion and strengtheningof the Library's resources for reference purposes.

3. The tripling of reserve book use, and achievingsignificant gains in general home circulation of books.

4. The development of plans for an architecture library.

5. The setting up of an efficient staff organization,and increasing the number of the staff to satisfy morenearly the actual needs of the Library,

6. The elaboration of a progressive program of studentinstruction in the use of the library, including themaking and showing of a special talking slide filmentitled librar Search.

The book collection of the Galesburg Library increased from lessthan 5,000 to almost 12,000 volumes, The reserve book and general

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circulation rose to a total of nearly 30,000 volumes, more than threetines that of 1946-47. The Galesburg branch put into use last year theMceee-Keysort punched card system similar to that described aboveunder the Circulation Department of the General Library. The Librariantaught both semesters an introductory course on the use of the library,

MEDICAL LIBRLA%

The recorded use of the facilities of the Library of MedicalSciences on the Chicago campus showed increased activity in a numberof respects, On the basis of a ten-day test, the average dailyattendance was 663, a 40 percent increase over the preceding year. Thetotal circulation of books and periodicals withdrawn for home use wasapproximately 7 percent higher. There was an increase of almost 9percent in the number of items borrowed from other institutions for theuse of our faculty and an increase of 28 percent in the library materialslent by us to other libraries.

The installation of additional book stacks in the basement, plansfor which were described in last year's report, was completed in thefall of 1947, The new shelving installed provides space for about12,000 volumes. A large number of books and periodicals were promptlyshifted into this space in order t o relieve the seriously crowdedconditions elsewhere in the Library.

By way of the University's General Library, the Medical Librarycontinues to receive many books on medical subjects from the Library ofCongress cooperative project for the acquisition of European wartimepublications. Thus far, nearly a thousand volumes have been receivedfrom this source.

A second contribution in the amount of $1,200 became availableto the Library from the William Allen Pusey Fund, which was establishedto enable the Library to build up and maintain a complete collection oflibrary materials in the field of dermatology. Pursuant to thispurpose, the Library acquired 59 additional volumes in this fieldduring the past year.

The Medical Librarian reports numerous and valuable gifts frommany sources. Dr. Irene A, Koeneke, the widow of Dr. Arthur E. Hertzler,presented to the Library the correctedelley proof of £ Hgorse nB ae aptor*. Dr. Roger Adams transmitted a copy of Ishimoa, acollotyped manuscript roll representing one of the thirty volumes whichform what is supposedly the oldest Japanese medical work. Mrs, A. G.Cole presented 15 books and a number of periodical sets to the Library,and Metta M. Loomis, Librarian Bmerita, gave a copy of •te. Gold-HeaeedSs&S Dr. Maurice ., Snitman donated $25 for the'purchase of new books.Current periodicals were received regularly through the kindness ofDr. Clifford G. Grulee, editor of the American Journal 0a Diseases oQ

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ghirdrena Dr. A. C. Ivy, assistant editor of Gastroenteroogy;Dr. Disraeli Kobak, editor of Archives Phtei Eii ed.Z cina; Dr. E. J.F~an, editor of the D.e al t. and the General Electric MedicalProducts Company. Many other donors, chiefly faculty members andmedical organizations and institutions, made useful gifts of books,periodicals and other items,

Other highlights of the year in the activities of the Library ofMedical Sciences include: distribution of 3,152 duplicate publications,and the receipt of 2,211 items, through the agency of the MedicalLibrary Association Exchange; transfer of hundreds of duplicate volumesto Urbana for use in the prospective library of the College of VeterinaryMedicine: virtual completion of the project for cataloging 2,000 volumesfrom the Hertzler collection- instruction of many groups of students intht use of the librpry by means of tours and brief talks: and thecompletion of a report on the Medical Libraryts collections preparedin connection with the current survey of resources of the UniversityLibrary.

BUILDING PLATS

Throughout the University Library system physical facilities areunder severe strain, because of the large increase in student enrollment,more intensive use of library materials, rapid growth of the bookcollections, and expansion of the staff. With substantially the sameplant that existed in 1930, except for a stack unit added eight yearsago, an attempt is being made to provide first-class library serviceto nearly twice as many students and faculty members, to furnishworking quarters for more thandouble the number of librpry staffmembers, and to house tiSeo the number of books as was done in 1929.

Confronted by this situation, a proposal has been submitted tothe University Building Committee for the inclusion of two new stackunits, the fourth and fifth, and two wings parallel to the stacks inthe building program for the 1949-51 biennium. The added stacks,providing for approximately 1,000,000 volumes, would take care ofthe growth of the book collection until 1957-58, and would provide 200additional carrels for the use of faculty and graduate students. Thetwo recommended wings would increase floor space in the Library byabout 38,000 feet, exclusive of corridors, and would meet the needfor more reading room space, technical activities (acquisitions work,book binding, and photographic reproduction), faculty studies, libraryschool classrooms, and administrative offices.

Overcrowding is equally prevalent in departmental librariesoutside the main library building. Any solution for the buildingproblems of these libraries must depend largely upon the buildingplans of the colleges, schools or departments with which they areassociated, and it is important that the needs of departmental libraries

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be kept in mind as the divisions they serve draw up their buildingprograms. It is encouraging, therefore, to report that libraries are

receiving careful consideration in the development of building plansfor the College of Engineering, College of Law, College of Fine andApplied Arts, College of Agriculture, Department of Chemistry, Collegeof Education, and perhaps others. Some direct relief to departmentallibraries for book storage will be supplied by an addition to the mainlibrary stacks, to which they can send any overflow as their shelvesbecome filled.

This year saw the realization of plans for enlarging thequarters of the Physics Library which were first specifically proposedmore than three years ago, The essential features of the plan providedfor the removal of the central staircase on the first floor, southside,of the Physics Laboratory and converting the space thus gained on thesecond floor into a room adjoining the Physics Library and alsoconnecting by a door with a seminar room west of the stairway. Thecompletion of these alterations has approximately doubled the bookcapacity of that library and increased the seating space from eight tothirty, thus relieving what has for years been an increasingly difficultsituation,

PERS0ON1EL

Resignations from the staff during the year included Lewis C.Branscomb, Assistant Director for Public Service Departments, tobecome Associate Director of the Ohio State University Library.Mr. Branscomb has been at Illinois for about three and a half years.During his stay here he has carried diverse responsibilities, amongthem superivison of general circulation and reference service, twodozen departmental libraries, a number of specialized readingrooms and collections, and the Galesburg Undergraduate Division Library.He has helped to build up a smo6th-running organization, capable ofmeeting effectively the emergency conditions created by the largeincrease in library use since the end of the war.

Only one member of the staff reached automatic retirement age:Eleanor M. Robertson, Assistant Catalog Librarian. Except for a periodin 1918-19, Miss Robertson has been with the Library without a break,since 1910, for the most part in the Catalog Department. Her longexperience combined with thorough technical knowledge and exceptionalability in working with people, have made her an extremely valuablestaff member and administratoir

I greatly regret having to record here the death, on January 21,of Mary Gladys Burwash, who first joined the library staff in 1916 andwho served the Agriculture Library for a period of thirty years, firstas assistant and, since 1929, as Librarian, To Miss Burwash goes alarge share of the credit for developing her library into one of the

- 15 -

best agricultural libraries in the country. Those who knew her willremember her best, however, for her competent and cheeful servicesto the faculty and students of the College of Agriculture.

The administrative reorganization of the Library led to theappointment of Arnold H. Trotier, Assistant University Librarian forCataloging, to the newly created position of Assistant Director forTechnical Departments, Margaret Oldfather succeeded to the position ofCatalog Librarian and George B. Brown became Acquisition Librarian.Mrs. Avis A. Ball was appointed Binding Librarian, a position held UNT/rjthen by Josie B. Houchens in addition to that of Assistant UniversityLibrarian for Personnel.

Although the personnel situation of the Library staff wassomewhat more stable than was the case during the war years, the totalstaff turnover was nevertheless considerable. The loss during theyear from all causes totaled 29 on the professional staff and 41 onthe clerical staff. The shortage of trained librarians, moreover,is getting progressively worse as a result of increasing demands andthe consequent growing competition between libraries for the availablecandidates. The Assistant University Librarian for Personnel reportsgreat difficulty in filling many of the vacancies that occurred lastyear despite the rather favorable salary schedule of this library.Time and again, the placement officers of the library schools, theAmerican Library Association, and the Special Libraries Associationwere unable to recommend to us any available candidates with the minimumqualifications required by the positions which were to be filled. Itis scarcely necessary to point out that the problem of filling vacantpositions was made even more difficult by the vexatious housingsituation.

In recent years the Library has found it desirable toincrease the proportion of full-time clerical staff in relation topart-time student assistants, but the number of students employed bythe Library is still high. During the year, the number of thesestudent assistants ranged from 115 in September to 220 in March, thetotal number of different students employed in the course of theyear coming to 460.

GENERAL

Early in 1947 the Library issued in mimeographed form atrial edition of the Staf.f Manual prepared over a three-year periodby a committee of the Librarians' Association with the cooperation ofevery department of the Library. The purposes of this manual are(1) to record the work of the Library as a whole and to show therelationship of the various divisions for the purpose of coordinationin administration, and (2) to give every staff member an understandingof the work being done in each department in order to promote efficiencyin rendering service and to secure uniformity in practice where

- 16

desirable. The second edition, improved on the basis of the use ofthe preliminary edition and incorporating necessary changes and additionswas completed late this year. Judging by the use already made of it,the Staff Hanual promises to be a valuable aid to the efficientoperation and administration of the University Library.

Last year's report made mention of the initiation of acomprehensive survey of the Library's resources for advanced study andresearch. Since the librarians engaged in carrying forward this majorproject can devote themselves to it only when time can be spared fromtheir regular duties, progress on it is understandably slow. Importantheadway has been made, however, and at the present time the reports onmore than half the subject areas to be covered in the survey are readyfor editing. It is planned that the present survey, which willprobably be completed in a few months, will later result in -thepublication of a handbook of the University Library's collections.

I desire to avail myself of the opportunity afforded by thewriting of this report to express my deep appreciation for thesympathetic support and helpful counsel the Library has received fromyou, the Provost, the Comptroller, the Dean of the Graduate College,and the faculty and staff generally.

Respectfully submitted,

R. B. Downs,Director

July 29, 1948

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TABLE III

THE VOLUMES AND SEATING CAPACITY IN THE

VARIOUS PUBLIC SERVICE DEPAMENTS AS OF JUNE 30, 1948

Urbana. olmes SeatingGeneral Library Building G apec

Bibliography Room 4,650 15Browsing Room 1t. 1,968. 168Commerce, Sociology & Socia Welfare 9,799 187Education, Philosophy, & Psychology 10,347 145English 9,000 85Freshman Reading Room 2,360 8General Reading Room & Reference Room 14,700 516Germanic & Romance Languages 7,000 50History & Political Science 19,300 75Library School 7,759 19

*Map Room 1,747 8Newspaper Room 30,947 17North Reserve Book Room 8,000 250Rare Book Room 33,978 11S Collection 3,377 23South Reserve Book Room 6,000 250

Qther _Libbragrie .on Cjampus

Agriculture 31,596 126Architecture 22,072 86Ceramics 2,700 20Chemistry 19,669 73Engineering 56,451 210

Floriculture 2,056 14

Illinois Historical Survey 2,450 12

Journalism 4,785 78Landscape Architecture 8,555 25Law 84,959 167Mathemat ics 14,650 32

. 4usic 55,328 26Natural History 63,289 91Natural History Survey 14,677 12Observatory 2,000 6

Physics 5,200 30Union Browsing Room 1,249 33University High School 6,481 47Curriculum Library 2,386 8

Geological Survey 9,100 10

Chicagolsedical Sciences 86,993 240Navy Pier Undergraduate Division 19,647 800

Gale sburgGalesburg Undergraduate Division 11,024 300

eTxclusive of 100,000 maps in the collection.rIncluding music scores.

TABLE IV

RECORDED USE OF THE LIBRArY IN USBANA, CHICAGOAND GALSBURG F07 THE YEAR ENDING JUNE 30, 1948

IN UBBANiJAGeneral Circulation

General LibraryCirculation DeskBrowsing RoomFreshman Reading RoomNorth Reserve Book RoomDepartmental libraries

in General LibraryDepartmental libraries in

other buildingsaX General Ctirculati &M

Reserve BooksGeneral Libraery

Reference RoomNorth Reserve Book RoomSouth Reserve Book RoomDepartmental libraries

in General LibraryDepartmental libraries in

other buildingsTotal Recorded Reserve

Book Use

Total Recorded Use in Urbana

115,11610,88416,6935,629

281,8181285,113

27,6563,615

651353

7,757

27,372.67,404

Use in Libraruy55,78298,16789,002

200,775

223 028

666,754

OTHERS

1,0721,148

4988

756

158,22418,224

Oveunight use978

12,64210,472

36,585

95,889

TOTAL

143,84415,64717,3936,070

44,486

.143,301370,741

=otal56,760

110,80999,474

237,360

_.588240

762, 643

1,133,384

_OTER CAMPUSESChicago

Medical SciencesGeneral CirculationReserve

Total

Undergraduate (Navy Pier)General Circulation

Reserve (Student & faculty)

STMDENTS PACULMTY

5,841 22,726Room use--.27,945

10,062Room use

1,624

10,394

(Faculty &)(Others )Over-6,863night

2,433

Total

GalesburgGeneral CirculationReserve

TotalTotal other three campusesTotal all campuses

8,802 2,508 340Room use--14,221 Over--.3,760

night

TOTAL

28,56734,808

63,375

11,686

12,827

24,513

11,65017,981

29,631117,519

1,250,903

EXT~~AMUi4 EXTENSION

INTSRLIBRAR• LOANS

194344 1944145* 1945-46 1946-47 1947-48

1,831 2, 643 1,710 1,927 2,007

Volumes loaned to institutionsoutside Champaign-Urbana

Volumes loaned to individuals,generally in Illinoiscommunities having no library

Pages photographed for out-of-town libraries, and sold tothem instead of loaningthe volumes

Volumes borrowed from otherinstitutions for use of ourfaculty and graduate students

Pages photographed for ourfaculty and students andpurchased from other librariesinstead of our borrowing thevolume

Pages filmed for this Libraryinstead of our borrowingthe volume

Chicagoitedical Sciences

INTERLIBRARY LOANS

Volumes borrowed from otherinstitutions

Volumes loaned to institutionsand individuals

Pages filned instead ofborrowing the volume

Pages photographed insteadof borrowing the volume

Navy Pier (borrowed)

GalesburgVolumes borro,,ed from other

institutions

1,973 2,086 1,853 2,406 3,415

2,00540

2,12614

1,86762,

2,412 5,422

1,538 2,617 2,200 1,897 2,997

614

47

279

180

480

70

408

289

554

0

152

232

675 1,006 1,237

11 31

819

59

578

990

56

433

187 203

893 1,144

0 11

None 27

37 169

*For 13 months.