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GCPS Information Management Division:

Supporting World-Class Instruction

Scott Futrell, CIO

Gwinnett County Public Schools

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Our District Mission and Goals

Gwinnett County Public Schools will become asystem of world-class schools where studentsacquire the knowledge and skills to be successfulas they continue their education at thepostsecondary level and/or enter the workforce.

Goal 5: Gwinnett County Public Schools will meetthe continuing and changing demand foressential information through technologicalsystems and processes that support effectiveperformance and desired results.

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Our District Mission and Goals

Continuing and changing demand Essential information

Technological systems and processes Effective performance and desired results

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Current Focus:Building the Bridge to the Future

Sustainable infrastructure Classroom technology

School technology teams Collaboration tools Combined resources

Lesson plans Instructional Standards GCPS Portal

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What that means

Technology Team Support Instructional Technology

Instructional Resources Administrative Technology Common, Consistent Access

Infrastructure

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The Technology Role in Teachingand Learning

Technology

Finance Applications

Budget and Finance Applications

Administrative InformationSystems

Human Resource Applications

PeopleSoft personnelresourcesPersonnel reportingapplications

Facilities and Operations Applications Bus routingSchool nutritionprogramsBuilding upgrades

Division of Teaching and Learning

Instructional applicationsInstructional and

administrative technologyLocal school technologyteamsData tools

Student Information SystemsClassroom technologySchool-wide technologyCollaborationConnectivity

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Technology Team Support

Local School Technology Coordinator Connecting learning to technology

Technology Support Technician Managingequipment and infrastructure

Media Specialist Providing rich learningresources

All supported by IMD

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Powerful Tools for Teaching andLearning

Backstage

Data collection Reporting inside and

outside the system Infrastructure Ongoing planning

processes District application

support

Onstage

Instructionalapplications

Collaboration tools Instructional and

administrative

equipment Smart classrooms and

schools

On-site support

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Data Accuracy:The 99% Story Premise:

All students ride the bus 162,000 in the district

99% data accuracy: 1,620 students never get home 99.9% data accuracy: 162 students never get home 99.99% data accuracy: 16 students never get home

Data accuracy is a key component of our business!

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Online Safety and Data Security

Balancing access with safety Ongoing education process

Data security focus Building a culture of safe users

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Instructional Technology:Ongoing Improvements

MiddleSchools

ElementarySchools

HighSchools

2002

AllElementaryteachers andSpecial Education

teachers receivedlaptops

RetrofitCycle

SPLOST funding

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Infrastructure Improvements

Speed Security

Wireless capability Limited streaming Unique instructional

opportunities

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Portal Access24 x 7 Resources

Email MyStudents

Special Ed Resources General Education Tools Parent Resources

Business Services Other applications are

in development

How many accounts?18,000+ accounts created to date

How often is it used? Avg. # of Users/day: 6600+

f i i i i

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Information Management Division:The District by the Numbers 2008

All to support 1 world class school system, GCPS.

Bytes of data backed up to tape monthly over 15,000,000,000,000 bytes of dataData fields reported to the State 105, 045,228

Spam emails blocked 18,372,137Searches for online research resources 3,915,014

Tests, Surveys, and Testing Labels processed 488,949Tech equipment tracked by IMD Business and Resource Management 144,563

Resource records added to the central media catalog 115,568Computer network ports managed on the GCPS network 94,800

Requisitions processed through PeopleSoft 42,024Phone calls to the IMD Help Desk 35,110

Training CDs and DVDs created for technology support 9,462 Applications tested in the test bed 4,762

Number of computers installed in new schools 1,915

Wireless access points 1,717Servers in the production system 694

Number of security threats identified & eliminated 452Data backup processes running daily 320

Schools and sites receiving new digital / IP phone systems 16

During the 2007- 2008 school year, there were

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