ITEM E 151 Board of Directors Meeting — Agenda Item Date: June 13, 2017 General Business Item: Committee Item: Action: Committee Name: Discussion: Action: Presentation: Discussion: Information: Presentation: Information: Topic: Minutes of the April 30-May 1, 2017, Meeting of the Board of Directors of the Florida High School Athletic Association, Inc., and the Florida High School Athletic Association Land Corporation. Detailed Information (brief statement--background, observations, etc.): See Attachment -- Unofficial minutes of the Board of Directors Meetings for April 30- May 1, 2017. Board members must, by majority vote, approve the minutes before they are official. Errors may be corrected during the Board meeting and the minutes approved as amended. Executive Director Recommendation: [Arove the minutes as submitted. Rationale: N/A Alternative to Recommendation: Make corrections to the unofficial minutes before approving them. 1 Data Source: [N/A Impact: N/A Roger Dearing, Executive Director Individual/Committee Submitting Item Signature Roger_Dearing,_Executive_Director FHSAA Staff Member Presenting Item Signature key. 2014-20/5
Transcript
ITEM E
151 Board of Directors Meeting — Agenda ItemDate: June 13, 2017
General Business Item: Committee Item:Action: Committee Name:
___________
Discussion:
_____
Action:
______
Presentation:
_____
Discussion:
______
Information:
_____
Presentation:
______
Information:
______
Topic:
_______ _________ ________
Minutes of the April 30-May 1, 2017, Meeting of the Board of Directors of the FloridaHigh School Athletic Association, Inc., and the Florida High School Athletic AssociationLand Corporation.
Detailed Information (brief statement--background, observations, etc.):See Attachment -- Unofficial minutes of the Board of Directors Meetings for April 30-May 1, 2017. Board members must, by majority vote, approve the minutes before theyare official. Errors may be corrected during the Board meeting and the minutesapproved as amended.
Executive Director Recommendation:[Arove the minutes as submitted.
Rationale:N/A
Alternative to Recommendation:Make corrections to the unofficial minutes before approving them. 1Data Source:
[N/A
Impact:N/A
Roger Dearing, Executive Director
_________
Individual/Committee Submitting Item Signature
Roger_Dearing,_Executive_Director
_________
FHSAA Staff Member Presenting Item Signature
key. 2014-20/5
THE FLORIDA HIGH SCHOOL ATHLETIC ASSOCIATION, INC. ANDTHE FLORIDA HIGH SCHOOL ATHLETICS ASSOCIATION LAND CORPORATION, INC.
UNOFFICIAL MINUTES OF BOARD OF DIRECTORS MEETINGApril 30-May 1, 2017
The Board of Directors of the Florida High School Athletic Association, Inc., met in dueprocess hearing Sunday, April 30, 2017, duly called at 1:00 p.m. at FHSAA, Robert W.Hughes Building, 1801 NW 80th Blvd, Gainesville, FL. Members of the Board and staff werepresent as noted.
Board Members Present:Scott Bass, Superintendent, Glades County, Moore HavenAndy Chiles, Athletic Director, Lake Nona High School, OrlandoEugene Lamb, Citizen-At-Large, MidwayHershel Lyons, Chancellor, K-12 Public Schools, DOE, TallahasseeMark Marsala, Athletic Director, Seacrest Country Day, Naples (President)Randy McDaniel. Citizen-at-Large, Sections 1 & 2, The VillagesSusie Morris, Athletic Director, Munroe Day School, QuincyCarlos Ochoa, Athletic Director, Hialeah Gardens High SchoolKen Otero, Citizen-at-Large, Sections 3 & 4, TampaLauren Otero, Assistant Principal and AD, H.B. Plant High School, TampaFrank Prendergast, Athletic Director, Lake Highland Prep, Orlando, (President-Elect)Paul Samuels, School Board Member, Hardee County, Wauchula
Board Member(s) AbsentBobby Johns, Athletic Director, Wewahitchka High SchoolLarry Moore, Superintendent, Jackson County, MariannaLinda Moultrie, School Board Member, Escambia County, PensacolaChuck Sennett, Athletic Director, Miami Country Day School
AttorneyLeonard E. Ireland Jr., FHSAA General Counsel
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The Appeals meeting was called to order by President Marsala, followed by the Pledge ofAllegiance to the Flag.
ROLL CALL Executive Director Dearing called the roll and a quorum waspresent. (Members Johns, Moore, Moultrie and Senneft wereabsent.)
WELCOME AND President Marsala welcomed all in attendance and memberANNOUNCEMENTS school personnel and guests were recognized.
ADOPTION OF Motion by Mr. Lamb Seconded by Mr. PrendergastAGENDA
Moved to adopt the April 30, 2017, Appeals agenda as presented.
The question was called. Upon Vote: Motion carried 12-0
RATIFICATION OF Motion by Ms. Morris Seconded by Mr. LyonsAPPOINTMENT TOPLAC Moved to approve ratification of The Florida Senate appointment
of Senator Dennis Baxley to the PLAC, effective February 16,2017 through November 5, 2018.
The question was called. Upon Vote: Motion carried 12-0
OVERVIEW OF THE President Marsala reviewed the appeals process.APPELLATE PROCESS
APPEALS Motion by Mr. Prendergast Seconded by Mr. LyonsSchool Case A —
University Christian Moved to deny the appeal and uphold the Infractions AppealsSchool --Jacksonville Committee decision February 21, 2017, upholding the sanctions
placed against the school in violation of FHSAA Bylaw 9.4.1,school year 2015-16.
The question was called. Upon Vote: Motion carried 12-0
School Case B — Motion by Mr. Lyons Seconded by Mr. OteroT. Dewitt TaylorMiddle-High School Moved to approve the appeal and overturn the FHSAA decision toReclassification move Taylor-Middle High School into Classifications 4A for baseball
and softball and 5A for basketball and volleyball, allowing the schoolto remain in Classification 1A for all four sports.
The question was called. Upon Vote: Motion failed 4-8Yes: Bass, Lyons, Ochoa
K. OteroNo: Chiles, Lamb, Marsala
McDaniel, Morris, L. OteroPrendergast, Samuels
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Approved
Moved by Ms. Morris Seconded by Mr. Lamb
Moved to deny the appeal and uphold the FHSAA decision tomove Taylor-Middle High School into Classifications 4A forbaseball and softball and 5A for basketball and volleyball.
The question was called. Upon Vote: Motion carried 8-4Yes: Chiles, Lamb, Marsala
McDaniel, Morris, L. OteroPrendergast, Samuels
No: Bass, Lyons, OchoaK. Otero
School Case C — Motion by Ms. Morris Seconded by Mr. SamuelsNewberry High SchoolReclassification Moved to deny the appeal and uphold the FHSAA decision to
move Newberry High School into Classifications 4A for baseballand softball and 5A for basketball and volleyball.
The question was called. Upon Vote: Motion carried 8-4Yes: Chiles, Lamb, Marsala
McDaniel, Morris, L. OteroPrendergast, Samuels
No: Bass, Lyons, OchoaK. Otero
ADJOURNMENT There being no further appeals to be considered by the Board,the meeting adjourned at 3:15 p.m., and members convened in theirrespective committee meetings.
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The Board of Directors of the Florida High School Athletic Association, Inc., met in regularsession May 1, 2017, duly called at 9:00 am., at the FHSAA Robert W. Hughes Building,1801 NW 80th Blvd, Gainesville, FL. Members of the Board and staff were present as noted.
Board Members Present:Scott Bass, Superintendent, Glades County, Moore HavenAndy Chiles, Athletic Director, Lake Nona High School, OrlandoEugene Lamb, Citizen-At-Large, MidwayHershel Lyons, Chancellor, K-12 Public Schools, DOE, TallahasseeMark Marsala, Athletic Director, Seacrest Country Day, Naples (President)Randy McDaniel, Citizen-at-Large, Sections 1 & 2, The VillagesLarry Moore, Superintendent, Jackson County, MariannaSusie Morris, Athletic Director, Munroe Day School, QuincyCarlos Ochoa, Athletic Director, Hialeah Gardens High SchoolKen Otero, Citizen-at-Large, Sections 3 & 4, TampaLauren Otero, Assistant Principal and AD, H.B. Plant High School, TampaFrank Prendergast, Athletic Director, Lake Highland Prep, Orlando (President-Elect)Paul Samuels, School Board Member, Hardee County, Wauchula
Board Members Absent:Bobby Johns, Athletic Director, WewahitchkaLinda Moultrie, School Board Member, Escambia County, PensacolaChuck Sennett, Athletic Director, Miami Country Day School
AttorneyLeonard E. Ireland Jr., FHSAA General Counsel
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The General Business meeting was called to order by President Marsala, followed by thePledge of Allegiance to the Flag.
A moment of silence was observed for Dr. Brian Dassler, Deputy Chancellor of EducatorQuality, Florida Department of Education. Dr. Dassler also served as the Commissioner ofEducation’s designee on the FHSAA Public Liaison Advisory Committee. He will be missed.
ROLL CALL Executive Director Dearing called the roll and a quorum waspresent. (Members Johns, Moultrie and Sennett were absent.)
WELCOME AND President Marsala welcomed all in attendance and memberANNOUNCEMENTS school personnel, guests and Mr. George Tomyn, Executive
Director Elect, were recognized.
ADOPTION OF Motion by Mr. Lamb Seconded by Mr. PrendergastAGENDA
Moved to adopt the May 1, 2017, Business Meeting agendaas presented.
The question was called. Upon Vote: Motion carried 13-0
APPROVAL OF Motion by Mr. Bass Seconded by Mr. OchoaMINUTES
Motion to approve minutes of the Board of Directors meetings ofJanuary 29-30, 2017, and the Special meeting March 12, 2017, assubmitted.
The question was called. Upon Vote: Motion carried 13-0
RECOGNITION! Special Olympics of Florida President and CEO Sherry WheelockPRESENTATION and Mr. Herley Pellew, Unified Sports, recognized Executive Director
Unified Sports — Roger Dearing with an appreciation award for his impact on unifiedSpecial Olympics sports in the high schools of Florida.
REPORT OF FINANCE Finance Committee Chair Lyons noted the committee met Sunday,COMMITTEE April 30, 2017, and reviewed the following action items presented by
staff.
Budget Amendment Amendment No. 2 explains changes by budget function—recognizesNo. 2 (General new sponsorships, mid-year adjustments to salary functions to(Operations) follow staff changes in assignment, PTO liability per audit, and
increases legal fees budget.
Motion by Mr. Lyons Seconded by Mr. Lamb
Moved to approve Budget Amendment No. 2 as presented.
The question was called. Upon Vote: Motion carried 13-0
Pages of 12Mins 4/30-5/1/17Approved
FHSAA, Inc., Regular update on the fiscal status of the Association’s combinedFinancial Statements Balance Sheet and the Operating Fund as of March 31, 2017.For Period EndingMarch 31, 2017 Motion by Mr. Lyons Seconded by Mr. Lamb
Moved to approve the FHSAA, Inc., Financial Statements forperiod ending March 31, 2017, as presented.
The question was called. Upon Vote: Motion carried 13-0
The general business meeting was recessed and the meeting of the FHSAA LandCorporation, Inc. was convened,
FHSAA Land Motion by Mr. Lyons Seconded by Mr. SamuelsCorporation, Inc.,Financial Statements Moved to approve the FHSAA Land Corporation, Inc., CapitalFor Period Ending Fund as of March 31, 2017, as presented.March 31, 2017
The question was called. Upon Vote: Motion carried 13-0
The meeting of the FHSAA Land Corporation, Inc., was adjourned and the general businessmeeting was reconvened.
EMPLOYEE HAND - This policy change amends the current rule that mandates use ofBOOK POLICY PTO (paid time off) for administrators after seven years of serviceAMENDMENT FOR to take effect after three years of service (same year they become2017-18 invested in retirement and PTO).
Motion by Mr. Lyons Seconded by Mr. Samuels
Moved to approve the Employee Handbook policy change for2017-18 as submitted.
The question was called. Upon Vote: Motion carried 13-0
REPORT OF Governance Committee Chair Ochoa noted the committee metGOVERNANCE Sunday, April 30, 2017, and reviewed the following items presentedCOMMITTEE by staff.
Policy Changes A number of policies needing editorial changes to clarify and bringcurrent language in conformity with practiced language, as well assubstantive changes that clarify language and changes in currentlanguage to improve the administration of interscholastic athleticsin member schools were presented.
Policies 4, 5, 6, 12, 16, 17, 18 and 20 were pulled for discussion andseparate vote.
Motion by Mr. Otero Seconded by Ms. Morris
Moved to adopt the changes to the remaining policies (Policies 8, 11,22, 24, 26, 35,36,37,43, and 44) as presented.
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The question was called. Upon Vote: Motion carried 13-0
Discussion was held by the Board and staff on the following policies.
Policy 4.1.10 - Motion by Ms. Otero Seconded by Mr. PrendergastContracts
Moved to approve Policy 4.1.10 and add as an exception 4.1.10.1 toread, “Counties which have mandatory conference schedules forcontests among public schools within the county may request a waiverfrom the Executive Director.”
The question was called. Upon Vote: Motion carried 13-0
Policy 5 Policy 5.2.1 (Continuing Membership) clarifies provisional membersMembership are not subject to the 5-year multi-year membership option, and
Policy 5.2.2 (First Time and Former Member Membership) amendsand adds new language that will expand initial membership period fornew and returning schools.
Motion by Mr. Ochoa Seconded by Mr. Samuels
Moved to adopt amendments to Policy 5 as submitted.
The question was called. Upon Vote: Motion carried 13-0
Policy 6 -- A revised handout for Policy 6 was provided in response toSport Seasons discussion in Governance Committee on Sunday. DiscussionLimitations focused on proposed amendment to Policy 6.1.3 (Individual
Limitations).
Motion by Mr. Ochoa Seconded by Mr. Lyons
Moved to not adopt the amendment to Policy 6.1.3.
The question was called. Upon Vote: Motion carried 13-0
Amendment to Policy 6.1.1.1 (Spring Practice) amends thelanguage to match what is currently in Policy 18.
Motion by Mr. Ochoa Seconded by Mr. Lamb
Moved to adopt 6.1.1.1, Spring Practice, as amended.
The question was called. Upon Vote: Motion carried 13-0
Policy 12 -- A revised handout for Policy 12 was provided in response toClassification discussion in Governance Committee on Sunday. Policy 12.2.8
(Reclassification) amends language related to the 1A classification;Policies 12.3.2.1 & 12.4.2.1 (Division of Classifications) addsclarifying language related to the Rural Division 1A; and Policy12.6.1.4 (Number of Classifications) amends language that waspreviously overlooked related to the number of classifications forcertain sports.
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During Board discussion, classification 1A was deleted from the 4classifications in Policies 12.3.2.1 and 12.4.2.1.
Motion by Mr. Ochoa Seconded by Mr. Bass
Moved to adopt Policy 12 as amended.
The question was called. Upon Vote: Motion carried 13-0
Policies 16.1.5 (Academic Performance Contract) adds newlanguage relative to the Academic Performance Contract referencedin Bylaws; 16.6.1.4 (Non-Member Private School Students) amendslanguage to match what is currently in Bylaw 9.2.2.4; and 16.9(Penalties Assessed to Schools) amends language removing oneform and replacing it with another.
Motion by Mr. Ochoa Seconded by Mr. Lyons
Moved to adopt Policy 16.1.5.1 (Students) as revised with thelanguage, “in order to regain eligibility” added to the end of the firstsentence; and under the first bullet of (a) and (b) eliminate ‘nolater than the fifteenth (lStj school day’ and add “must enter intothe contract with school upon discovery”
During lengthy discussion the motion and second was withdrawn.
Policy 16.1.5.1 was eliminated and 16.1.5.2. was changed to Policy16.1.5.1 (Schools Responsible for Reporting Performance Contract);Policy 16.1.5.2.1 was changed to 16.1.5.2 (Reporting) to read,“Schools must report to the association, utilizing the official association process as approved by the Executive Director, those studentswho have entered into a contract with the school as outlined inBylaw 9.4.1.6 prior to participating.” Policy 16.1.5.2.2 changed to16.1.5.2.1 (New and Transferring Students).
Motion by Mr. Ochoa Seconded by Mr. Lyons
Moved to adopt Policy 16.1.5 as amended and Policies 16.6.1.4and 16.9 as submitted.
The question was called. Upon Vote: Motion carried 13-0
Board Member Ochoa left the meeting due to a previous commitment.
Policy 17— Eligibility ofYouth Exchange Program, International &Immigrant Students
Policies 17.1.11 & 17.2.7 (FHSAA Eligibility) amends language,clarifying what is currently being practiced; Policy 17.3 (RegistrationProcedures) adds clarifying language. It was suggested the secondsentence of 17.2.7 be divided into two sentences with the first endingafter “countiy.”
Motion by Ms. Otero Seconded by Mr. Samuels
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Policy 16 --
Eligibility Criteria
Moved to adopt amendments to Policy 17 as submitted, with therevision to 17.2.7 as suggested.
The question was called. Upon Vote: Motion carried 12-0
Policy 18-- Policies 18.2.5 & 18.3.5 (Spring Football & Competitive CheerleadingPractices & Practice) adds clarifying language related to 8th grade studentsScrimmages participating in spring practices to accommodate state statutes.
Policies 18.2.6 & 18.3.6 adds new language relative to participatingIn the spring affecting participation in the following school year.Policy 18.4.1 (Bona Fide Students Only) amends language to matchcurrent practice based on Bylaw 9.2.2.
Motion by Mr. Samuels Seconded by Mr. Lamb
Moved to adopt amendments to Policy 18 as submitted.
The question was called. Upon Vote: Motion carried 12-0
Policy 20-- Policy 20.1.1 modifies the title and adds clarifying language, andSummer Athletic Policy 20.1.2 (Football) adds clarifying language related to summerParticipation football.
Motion by Mr. Childs Seconded by Mr. Bass
Moved to adopt Policy 20.1.1 with the addition of only the word“charter” in the second sentence.
The question was called. Upon Vote: Motion carried 12-0
Motion by Mr. Chiles Seconded by Mr. Samuels
Moved to remove the word “instruction” from language submittedand adopt Policy 20.1.2 as amended.
The question was called. Upon Vote: Motion carried 12-0
REPORT OF Operations Committee Chair Prendergast noted the committee metOPERATIONS Sunday, April 30, 2017, and reviewed the following items presented byCOMMITTEE staff.
Soccer — The Soccer Advisory Committee (SAC) recommended the review ofClassifications soccer classifications to create equality with the sport similar to other
major team sports by adding additional classifications and decreasingthe number of schools per classification. The Athletic DirectorsAdvisory Committee (ADAC) endorsed the recommendation.
Motion by Mr. Prendergast Seconded by Mr. Lyons
Page 9 of 12Mins 4/30.5/1/17Approved
Moved to approve the Executive Director’s recommendation forreview of soccer classifications during the next classification period,in two years, for additional classifications, a decrease in number ofschools per classification, and to create more equitable numberssimilar to other major team sports.
The question was called. Upon Vote: Motion carried 12-0
Staff will review and bring back to the Board as to whether or not toadd one or two additional classifications.
Soccer — Official The SAC recommended mandating the use of a paid time keeperGame Time as part of the officiating crew for regional games and beyond. If a
Scoreboard is not available, a time keeper is not required. TheADAC did not endorse the recommendation.
Motion by Mr. Prendergast Seconded by Mr. Lamb
Moved to accept the Executive Director’s recommendation to notapprove mandating the use of a paid time keeper as part of theofficiating crew for regional games and beyond.
The question was called. Upon Vote: Motion carried 12-0
Soccer — Conduct The SAC recommended allowing teams conduct the penalty kicksPenalty Kicks in procedure if a non-district game ends in a tie and it is mutuallyNon-District Games agreed upon by the participating schools. The ADAC endorsed
the recommendation.
The Operations Committee voted 3-1 to not approve, expressingsome concerns with extending the games.
Motion by Mr. Prendergast Seconded by Ms. Otero
Moved to not approve the recommendation to allow teams conductthe penalty kicks procedure if a non-district game ends in a tie and itis mutually agreed upon by the participating schools.
The question was called. Upon Vote: Motion carried 11-1Yes: Bass, Chiles, Lamb, Lyons
Marsala, McDaniel, MooreMorris, K. Otero, L. OteroPrendergast
No: Samuels
APPOINTMENT TO Motion by Ms. Morris Seconded by Mr. MooreFHSAA Board ofDirectors Moved to ratify the Commissioner of Education appointment of
Mr. Eugene Lamb to a second three-year term on the Board ofDirectors, as the citizen-at-large for diversity, beginning July2017 through June 2020.
Page 10 of 12Mins 4/30-5/1/17Approved
The question was called. Upon Vote: Motion carried 12-0
EMPLOYMENT Motion by Mr. Lamb Seconded by Mr. LyonsCONTRACT FOREXECUTIVE Moved to accept the employment contract for Mr. George D. TomynDIRECTOR ELECT as negotiated and submitted.
The question was called. Upon Vote: Motion carried 12-0
DISCUSSION ITEMSProposed 2017-18 Meeting dates for the Board of Directors, Public Liaison AdvisoryMeeting Dates Committee (PLAC), Sectional Appeals Committees, and the 2Vt
Representative Assembly were presented for review prior toapproval at the Board of Directors annual meeting in June.
Executive Director’s Counselor Ireland explained the procedure and timeline forEvaluation Instrument evaluating the Executive Director and noted Board Members
received an evaluation portfolio on Sunday and evaluations are tobe forwarded to him by May 19, 2017.
Dr. Dearing noted that the Board and Mr. Tomyn need to review theExecutive Director Evaluation Instrument as the Board reaffirms atIts annual meeting in June whether or not this is the instrument to usein evaluating the Executive Director.
PRESENTATION There were no presentations.
REPORT OF LEGAL Counselor Ireland reported on the following issues: (1) Status ofCOUNSEL the Cambridge Christian School — use of PA system for prayer
prior to sports events. A ruling from the magistrate judge was inour favor for Motion to Dismiss—waiting on ruling from districtjudge; (2) Girls Lacrosse Concussion Lawsuit, Orange County —
Motion to Dismiss, we are not involved at this time; (3) anotherissue of whether or not an 18 year old can sign a waiver form wasaddressed—the EL2 and EL 3 must be signed by the parent orguardian; the Executive Director noted in working with theDepartment of Education, it has been decided to allow principalsto sign the EL2 and EL3 forms for homeless students.
REPORT OF Executive Director Dearing noted state finals that FHSAA hasEXECUTIVE been through so far and the ones that are coming up. BoardDIRECTOR Members were reminded to sign up for attendance at those events.
REPORT OF President Marsala had the opportunity to attend the state localPRESIDENT championships in his area and expressed appreciation to staff on
a great job, great venue(s); last night’s meal was outstanding;attended Basketball state series for boys and girls—looking forwardto baseball; looking forward to Academic All-State Awards Banquetin June—reminded new members it is a not-to-miss event.
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BOARD OF DIRECTORS’ COMMENTS/REQUESTSComments
• FHSAA and Staff — thanks to Dr. Dearing and staff for their professionalism; appreciate Dr.Dearing for his leadership, congratulations on his retirement; thanks for the policy reviewprocess; thanks for great state championships, appreciative of the time put in making themfirst class; enjoyed the boys and girls basketball championships; thanks for a great dinneron Sunday; association cares a lot about students, and it shows.
• Mr. George Tomyn — Congratulations on contract; welcome aboard, looking forwarded toworking together.
• Board — Proud to be a part of this association; very impressed with the organization;always learn a lot during the Board meetings; appreciate all the windows of opportunitiesstudent-athletes have, always looking out for them; small private schools appreciate beingincluded; appreciate focus is on what is best for students; look forward to continue workingwith the organization; all were wished a smooth school closing.
Requests• With reference to policies and as we address classifications, appeals or concerns, and as
a Board continue to go forward in transition, feel it is important to continue to look at howbetter to serve the membership.
• Concur with process regarding policies; in the name of academic success of studentathletes, express the State Department’s and the Association’s appreciation to mothers inall activities the week of Mother’s Day. For Father’s Day in June, would like theAssociation to join the State Department in recognizing and acknowledging dads with“Dads Take Your Child to School Day” the last week in September, and media send apress release announcing “Dads Take Your Child to School Day’ in all elementaryschools.
INFORMATION ITEMS The following was provided as information to be filed in the minutesof the Board:• Governance Election Results for 2017
ADJOURNMENT The meeting was declared adjourned at 11:55 a.m.
