INFRASTRUCTURE COMMITTEE MEETING AGENDA...2018/10/16 · INFRASTRUCTURE COMMITTEE AGENDA 18 OCTOBER...

INFRASTRUCTURE COMMITTEE MEETING

AGENDA

18 OCTOBER 2016

Your attendance is required at a meeting of the Infrastructure Committee to be held in the Council Chambers, 232 Bolsover Street, Rockhampton on 18 October 2016 commencing at 12.30pm for transaction of the enclosed business.

CHIEF EXECUTIVE OFFICER

12 October 2016

Next Meeting Date: 15.11.16

Please note:

In accordance with the Local Government Regulation 2012, please be advised that all discussion held during the meeting is recorded for the purpose of verifying the minutes. This will include any discussion involving a Councillor, staff member or a member of the public.

INFRASTRUCTURE COMMITTEE AGENDA 18 OCTOBER 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OPENING................................................................................................................... 1

2 PRESENT .................................................................................................................. 1

3 APOLOGIES AND LEAVE OF ABSENCE ............................................................... 1

4 CONFIRMATION OF MINUTES ................................................................................ 1

5 DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA ........................ 1

6 BUSINESS OUTSTANDING ..................................................................................... 2

6.1 BUSINESS OUTSTANDING TABLE FOR INFRASTRUCTURE COMMITTEE ................................................................................................ 2

7 PUBLIC FORUMS/DEPUTATIONS .......................................................................... 9

NIL ............................................................................................................................. 9

8 OFFICERS' REPORTS ............................................................................................ 10

8.1 ENGINEERING SERVICES MONTHLY OPERATIONS REPORT - OCTOBER 2016 ........................................................................................ 10

8.2 CIVIL OPERATIONS MONTHLY OPERATIONS REPORT - OCTOBER 2016 ........................................................................................ 22

8.3 COWAN STREET RAILWAY CROSSING ................................................. 47

9 NOTICES OF MOTION ............................................................................................ 53

NIL ........................................................................................................................... 53

10 URGENT BUSINESS/QUESTIONS ........................................................................ 54

11 CLOSED SESSION ................................................................................................. 55

12.1 WEBBER PARK STAGE 1 ......................................................................... 55 12.2 SOMERSET ROAD DRAINAGE ................................................................ 55

12 CONFIDENTIAL REPORTS .................................................................................... 56

12.1 WEBBER PARK STAGE 1 ......................................................................... 56 12.2 SOMERSET ROAD DRAINAGE ................................................................ 57

13 CLOSURE OF MEETING ........................................................................................ 58


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1 OPENING

2 PRESENT

Members Present:

Councillor A P Williams (Chairperson) The Mayor, Councillor M F Strelow Councillor R A Swadling Councillor N K Fisher Councillor C E Smith

In Attendance:

Mr P Kofod – General Manager Regional Services (Executive Officer)

3 APOLOGIES AND LEAVE OF ABSENCE

Councillor Cherie Rutherford - Leave of Absence from 12 October 2016 to 22 October 2016.

Councillor Drew Wickerson - Leave of Absence from 17 October 2016 to 20 October 2016 appointed by Council to attend the LGAQ Annual Conference at Broadbeach.

4 CONFIRMATION OF MINUTES

Minutes of the Infrastructure Committee held 20 September 2016

5 DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA


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6 BUSINESS OUTSTANDING

6.1 BUSINESS OUTSTANDING TABLE FOR INFRASTRUCTURE COMMITTEE

File No: 10097

Attachments: 1. Business Outstanding Table

Authorising Officer: Evan Pardon - Chief Executive Officer

Author: Evan Pardon - Chief Executive Officer

SUMMARY

The Business Outstanding table is used as a tool to monitor outstanding items resolved at previous Council or Committee Meetings. The current Business Outstanding table for the Infrastructure Committee is presented for Councillors’ information.

OFFICER’S RECOMMENDATION THAT the Business Outstanding Table for the Infrastructure Committee be received.


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BUSINESS OUTSTANDING TABLE FOR INFRASTRUCTURE COMMITTEE

Business Outstanding Table

Meeting Date: 18 October 2016

Attachment No: 1


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Date Report Title Resolution Responsible

Officer Due Date Notes

5 August 2015 German Street Traffic

Concerns

1. THAT the report titled German Street Traffic Concerns be received and petitioners be advised in accordance with the recommendations;

2. THAT 40km/hr advisory speed signs are installed underneath the existing Curve Warnings signs on the approach to the curve on German Street and Raised Retro-reflective Pavement Markers (RRPM’s) are installed along both edge lines for the length of the curve in accordance with drawing GERMAN-3; and

3. THAT Council continue to regularly monitor traffic for possible speed violations and notify the Queensland Police, as necessary, to take enforcement action.

4. THAT six months following the implementation of the recommendations above this matter be reassessed and a report be presented to the committee.

Angus Russell 01/06/16 Traffic and speed count data was

collected late September 2016.

Adjacent residents to be consulted

but awaiting availability of resources

to complete.

7 October 2015 Acquisition of Land for

Road Corridor Purposes

- Alexandra Street and

Birkbeck Drive,

Parkhurst

THAT the Chief Executive Officer be authorised to issue a Notice of Intention to Resume in accordance with section 7 of the Acquisition of Land Act 1967 for the resumption of land from the owners of Lots 1 and 4 on SP258300 described as “land requirement for road purposes” to extend the Alexandra Street road corridor, generally in accordance with Drawings 2014-184-01 and 2014-084-02.

Angus Russell 21/10/15 Sale contract has been finalised.

Awaiting final signatures.


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21 June 2016 Thozet Road Footpath

Parking Implications

THAT Council:

1. Undertake consultation for the Thozet Road Footpath project which will result in the loss of on-street parking for 13 properties on the eastern side of Thozet Road; and

2. Advise the affected residents of Thozet Road of the proposed Shared Pathway Project, the identified impacts arising from the project, and the reasoning behind the proposed design.

Grant Vaughan 05/07/16 Consultation has been completed.

Consultation report to be drafted and

submitted to Council.

21 June 2016 Webber Park Preliminary

Drainage Investigation

THAT Council take the following action:

a) proceed to preliminary design and cost estimating for Stages 1B and 1A of the Webber Park Drainage Scheme;

b) include the Webber Park Drainage Scheme in the Stormwater Project Prioritisation process and list for consideration for future capital budgets;

c) enter into discussions with members of the public directly impacted by the proposed Webber Park Drainage Scheme; and

d) advise interested residents of the results of the preliminary investigation and the actions being undertaken in accordance with the recommendations above.

Martin Crow 05/07/16 Consultant is yet to be engaged for

Webber Park preliminary design.

Projects have been included in

prioritisation process for future

capital program. Some discussions

have been held with representatives

of the Bluebirds Sports Club. No

other discussions with impacted

residents as yet. Awaiting

progression of design works before

making further contact.


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21 June 2016 Wackford Street

Drainage Preliminary

Design Report

THAT Council take the following action:

1. Proceed to detail design and cost estimating for Stage 1A of the Wackford Street Drainage Relief Scheme;

2. Include the Wackford Street Drainage Scheme in the Stormwater Project Prioritisation process and list for consideration for future capital budgets;

3. Advise the petitioners of the results of the preliminary design work and the actions being undertaken in accordance with the recommendations above; and

4. As much detail as possible be made available having regard for privacy legislation.

Martin Crow 05/07/16 Detail design is yet to commence.

Awaiting review of an additional

option that was investigated. Project

has been included in prioritisation

process for consideration in future

works program.

19 July 2016 Updated Fitzroy River

Flood Mapping

THAT Council:

1. Adopt the attached Fitzroy River Flood Maps;

2. Incorporate the attached Fitzroy River Flood Maps into the proposed Major Amendment of the Rockhampton Region Planning Scheme;

3. Review planning and development controls in the North Rockhampton Flood Management Area during the proposed Major Amendment of the Rockhampton Region Planning Scheme;

4. Make the attached Fitzroy River Flood Maps available on Council’s web site and communicate them to the Insurance Council of Australia; and,

5. Recognise the North Rockhampton Flood Management Area in Council’s Flood Searches and Planning and Development Certificates.

Angus Russell

02/08/16 Awaiting adoption of major

amendment by Council to implement

revised mapping and planning

controls.

Maps are available on Council's

website. Insurance Council has been

contacted but awaiting return of

nominated liaison officer before

sending mapping to them.

NR flood management area

recognised in flood searches through

manual correction. Automation to be

pursued in future. Not available in

planning certificates until major

amendment is completed.


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19 July 2016 Stormwater Project

Prioritisation Framework

THAT Council:

1. Endorse the proposed stormwater project prioritisation framework;

2. Consider the framework and project priorities in future Budget planning.

THAT an inspection be conducted of the proposed list of Stormwater projects.

Angus Russell 02/08/16 Prioritisation framework being

utilised. Bus tour has been

completed. Prioritised project list to

be updated and reported to Council.

Direction on budget allocations to be

sought.

16 August 2016 Updated Splitters Creek

Flood Modelling

THAT Council:

1. Adopt the Splitters Creek Flood Maps as attached to the report;

2. Incorporate the Splitters Creek Flood Maps attached to the report into the proposed Major Amendment of the Rockhampton Region Planning Scheme; and

3. Make the Splitters Creek Flood Maps available on Council’s website and communicate changes to the Insurance Council of Australia.

Angus Russell 30/08/16 Awaiting adoption of major

amendment by Council to implement

revised mapping and planning

controls.

Maps are available on Council's

website. Insurance Council has been

contacted but awaiting return of

nominated liaison officer before

sending mapping to them.

NR flood management area

recognised in flood searches through

manual correction.

Automation to be pursued in future. Not available in planning certificates until major amendment is completed.

16 August 2016 Rockhampton Principal

Centre Car Parking

Strategy

THAT Council:

1. Receives the Rockhampton Principal Centre Car Parking Strategy report;

2. Undertakes further investigations into potential car parking sites and demand management measures;

3. Considers the findings of the Car Parking Strategy in the CBD Framework development and in its car parking compliance activities; and

4. Council receive a briefing prior to installation of any sensors

Stuart Harvey 30/08/16 Car parking strategy report has been

provided to consultants engaged in

CBD framework. Findings had

previously been shared with Local

Laws to aid in targeted enforcement

action.


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20 September

2016

Bevis Street -

Reconstruction of the

Road Including Kerbing

1. THAT Council approves the reconstruction of Bevis Street with a spray seal only for $100,000 budget.

2. THAT Council transfers the funds from 1064932 (N) UCC-FP-Carlton Street – Orr Avenue to McLaughlin St - $102,000 to fund the Bevis Street reconstruction.

3. THAT the Carlton Street – Orr Avenue to McLaughlin Street footpath for $102,000 be placed in the 2017/18 Capital program.

David Bremert 04/10/2016 Adopted at the Council meeting on

27 September 2016.

20 September

2016

Crossover Compliance

Local Law 4 -

Amendments

THAT Council take the necessary actions in accordance with the Local Government Act 2009 to amend Local Law No 4. (Local Government Controlled Areas, Facilities and Roads) 2011, as per instructed by Council’s Legal Advisor, King & Co Solicitors (Attachment 2), to give effect to the following:-

1. Section 11 (1) delete the wording of “the local government” and replace with “An authorised person” as per Attachment 1.

2. Section 11 (1) (b) delete the wording of “by the local government” as per Attachment 1.

3. Section 11 (1) (c) delete the wording “maintain or repair a vehicle crossing which provides vehicular access between the land and the road to a standard specified by the local government” and add the wording “If a vehicle crossing provides vehicular access between the land and the road - maintain, repair or alter the vehicle crossing, or construct a new or modified vehicle crossing, to a standard specified” as per Attachment 1.

4. Section 11 (1) (d) delete the wording “by the local government” as per Attachment 1.

5. Section 11 (2), (1) delete and replace with “(1) (a) or (b)”, as per Attachment 1.

David Bremert 04/10/2016


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7 PUBLIC FORUMS/DEPUTATIONS

Nil


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8 OFFICERS' REPORTS

8.1 ENGINEERING SERVICES MONTHLY OPERATIONS REPORT - OCTOBER 2016

File No: 7028

Attachments: 1. Monthly Operations Report Engineering Section

Authorising Officer: Peter Kofod - General Manager Regional Services

Author: Martin Crow - Manager Engineering Services

SUMMARY

This report outlines Engineering Services Monthly Operations Report for the period to the end of September 2016.

OFFICER’S RECOMMENDATION

THAT the Engineering Services Monthly Operations Report for October 2016 report be received.

COMMENTARY

The Engineering Services Section submits a monthly operations report outlining issues faced by the section and performance against nominated service level criteria. Due to the reporting timeframes and agenda requirements of the Infrastructure Committee, the statistics utilised in the reports will lag the committee meeting dates by approximately 1 month.

.


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ENGINEERING SERVICES MONTHLY OPERATIONS REPORT

OCTOBER 2016

Monthly Operations Report Engineering Section


Attachment No: 1


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8.2 CIVIL OPERATIONS MONTHLY OPERATIONS REPORT - OCTOBER 2016

File No: 7028

Attachments: 1. Monthly Operations Report - Civil Operations 30 September 2016

2. Works Program November - December 2016


Author: David Bremert - Manager Civil Operations

SUMMARY

This report outlines Civil Operations Monthly Operations Report 30 September 2016, and also Works Program of planned projects for the months October – November 2016.


THAT the Civil Operations Monthly Operations Report for October 2016 be received.

COMMENTARY

The Civil Operations Section submits a monthly report outlining the details of the programmed works for the upcoming month to assist Council’s Executives and Councillors when they receive enquiries from their constituents in relation to road and associated road reserve works.

BACKGROUND

BUDGET IMPLICATIONS

All works specified in this report are included in Council’s current approved budget.

LEGISLATIVE CONTEXT

All works outlined in this report will be conducted in a manner to comply with all legislation.

STAFFING IMPLICATIONS

The works specified in this report have been programmed whilst taking into consideration current staffing levels.

RISK ASSESSMENT

Civil Operations Section’s staff conduct a risk assessment of their job site before work commences to ensure they have identified assessed and controlled any possible hazards to ensure the safety of themselves and others.

CONCLUSION

This report outlines the planned works program and the customer requests received for Civil Operations, Urban and Rural Operations Capital Projects Report Financial Year to Date and are for the information of Councillors.

September

Inspections Created 191

Inspections Completed 225

Work Orders Created 230

Work Orders Completed 342


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CIVIL OPERATIONS MONTHLY OPERATIONS REPORT -

OCTOBER 2016

Monthly Operations Report – Civil Operations 30 September 2016


Attachment No: 1


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CIVIL OPERATIONS MONTHLY OPERATIONS REPORT –

OCTOBER 2016

Works Program November - December 2016


Attachment No: 2

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8.3 COWAN STREET RAILWAY CROSSING

File No: 215643, 7028

Attachments: 1. Aurizon Letter to Owner 2. Location of Cowan Street


Author: David Bremert - Manager Civil Operations

SUMMARY

The property owner currently has access to the property by a railway crossing located opposite the property.

Aurizon has stated that this crossing was only a maintenance crossing for its staff and will be closing this crossing as part of a risk reduction plan. Aurizon has also stated that the crossing would need to be upgraded to meet current standards.


1. THAT Council not support the closure of the Cowan Street railway crossing; and

2. THAT Council writes to Aurizon to state that the closure is not supported and request that the crossing be upgraded to improve safety.

COMMENTARY

Currently the property has an access using the existing crossing located in Attachment 2, marked A. All of the properties that are marked in blue are owned by the same group of persons. This gives the property owner direct access from the Capricorn Highway.

If this railway crossing is closed, then the access will be either from Cowan Street or Ohl Road (Attachment 2 – area in pink). Both are approximately 2.8 kilometers from the existing access.

As this is a private access to a single property ownership, under Council current policies the construction and maintenance of the access will be the responsibility of the property owner.

The property owner has been consulted by both Aurizon and Council. The property owner is not happy with the closure as this will mean additional time to access the property and travel distance on an unsealed road.

BACKGROUND

Aurizon has recently approached Council about closing a number of railway crossings that have low usage, or pose a safety issue for Aurizon, or require major upgrades. In each of the cases, it has been the issues of safety for the railway that has formed the decision to close.

In all cases, Aurizon has stated that it is Council’s responsibility to fund the upgrade or alternate access that is required.

BUDGET IMPLICATIONS

Council has no funds in the current Capital plan available to undertake the works.

LEGISLATIVE CONTEXT

Aurizon has the responsibility to approve, construct and maintain the crossings on its railway network.


Page (48)

LEGAL IMPLICATIONS

Council’s current policy is that the property owner is responsible to construct and maintain its property access.

RISK ASSESSMENT

This railway crossing is used by the one property owner mainly and therefore the amount of usage on it is low.

CONCLUSION

Aurizon has stated to Council that it wants to close the railway crossing on Cowan Street (Attachment 2 – marked A)

Aurizon states that this was never meant to be a public crossing point and that it is not up to current standards.

This railway crossing currently services the properties (Attachment 2 - marked B).

If the railway crossing is closed then the property owner would be required to construct an access from either the current end of Cowan Street or Ohl Road to the properties.

As this will be an impost to the property owner and as Aurizon is achieving a reduction in risk profile as well as a cost saving by closing the crossing, it is therefore reasonable to expect Aurizon to reinstate an alternate access for the property owner.

Aurizon has declined this approach because each of the blocks should already have legal access from a public road. The properties do have access from unformed road reserve.

Council staff’s view is that the property has been getting access through the railway crossing (Attachment 2 – marked A) for numerous years and since Aurizon is changing this, then Aurizon should either upgrade the railway crossing or provide an alternate access point to the driveway of the property.


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COWAN STREET RAILWAY CROSSING

Aurizon Letter to Owner


Attachment No: 1


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COWAN STREET RAILWAY CROSSING

Location of Cowan Street


Attachment No: 2

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9 NOTICES OF MOTION

Nil


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10 URGENT BUSINESS/QUESTIONS

Urgent Business is a provision in the Agenda for members to raise questions or matters of a genuinely urgent or emergent nature, that are not a change to Council Policy and can not be delayed until the next scheduled Council or Committee Meeting.


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11 CLOSED SESSION

In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items, such that its Councillors or members consider it necessary to close the meeting.

RECOMMENDATION

THAT the meeting be closed to the public to discuss the following items, which are considered confidential in accordance with section 275 of the Local Government Regulation 2012, for the reasons indicated.

12.1 Webber Park Stage 1

This report is considered confidential in accordance with section 275(1)(c) (e) (h), of the Local Government Regulation 2012, as it contains information relating to the local government’s budget; AND contracts proposed to be made by it; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

12.2 Somerset Road Drainage



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12 CONFIDENTIAL REPORTS

12.1 WEBBER PARK STAGE 1

File No: 8055, 2479

Attachments: Nil


Author: Martin Crow - Manager Engineering Services

This report is considered confidential in accordance with section 275(1)(c)(e)(h), of the Local Government Regulation 2012, as it contains information relating to the local government’s budget; AND contracts proposed to be made by it; AND other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

SUMMARY

This report proposes to bring forward some minor preparatory works at Webber Park from the 2017/18 financial year into the 2016/17 financial year.


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12.2 SOMERSET ROAD DRAINAGE

File No: 8055, 2479

Attachments: Nil

Authorising Officer: Martin Crow - Manager Engineering Services Peter Kofod - General Manager Regional Services

Author: Angus Russell - Coordinator Strategic Infrastructure


SUMMARY

The report proposes to progress negotiations to acquire property for drainage purposes.


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13 CLOSURE OF MEETING

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