INGHAM COUNTY BOARD OF COMMISSIONERSd Review of Policy on Financial Reserves e. Status of 2003...

CHAIRPERSON FINANCE COMMITTEE CALVIN LYNCH MARK GREBNER, CHAIR CHRIS SWOPE VICE-CHAIRPERSON LISA DEDDEN CURTIS HERTEL, JR. CURTIS HERTEL, JR. MARC THOMAS VICE-CHAIRPERSON PRO-TEM THOMAS L. MINTER THOMAS L. MINTER

INGHAM COUNTY BOARD OF COMMISSIONERS

P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264 THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, JANUARY 22, 2003 AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM, HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.

Agenda

Call to Order Approval of the November 20 and December 4, 2002 Minutes Additions to the Agenda Limited Public Comment 1. Controller’s Office a. Description of Finance Committee Role b. Analyses on Area of Priority Identified by the Ingham County Board of Commissioners by Controller c. Process for Updating County Fees d Review of Policy on Financial Reserves e. Status of 2003 Budget f. Analysis of Jail Medical Costs 2. Family Court - Resolution Authorizing Amendments To The Circuit Court/ Family Division 2002/03 Child Care Fund Budget 3. Sheriff’s Office - Resolution to Collect a $10.00 Fee for Accepting Bonds Pursuant To House Bill #5047 4. Housing Commission

a. Informational Item - Letter Regarding the History of the Community Development Block Grant (CDBG) Program

b. Resolution to Authorize Acceptance of 2003 Community Development Block Grant Funding by the Ingham County Housing Commission from the

Michigan State Housing Development Authority in the Amount of $937,800 c. Informational Item - Monitoring Report and Response Letter to Michigan State Housing

Development Authority

5. Parks Board

a. Resolution Adopting an Adjustment to the Parks Department Seasonal Employee Wage Schedule

b. Resolution Authorizing a Contract for Services between Ingham County and the Charter Township of Meridian to Maintain the Watershed Management Plan for Lake Lansing Including the Lake Frontage Owned by Ingham County

6. Economic Development Corporation

a. Resolution Authorizing a One Year Contract Extension with Economic Consulting Services, LLC to Provide Economic Development Services

b. Resolution to Eliminate Per Diems to the Ingham County Economic Development Corporation Members

c. Resolution to Amend the Retention Program Contract with the City of Lansing d. Resolution to Execute Interlocal Agreement with the Michigan Economic Development

Corporation 7. Health Department a. Resolution to Combine Two Part-time Clinic Assistant/Tech Positions in the Health Department b. Resolution to Authorize a Medical Direction and Support Agreement with Ionia County c. Resolution to Authorize Amendments to the Medical Services Agreement and to the Administrative Services Agreement with the Ingham Health Plan Corporation d. Resolution to Recognize Deferred Revenue and Authorize Renovation in the Children’s Special Health Care Services Program Space e. Resolution to Authorize Six "Equip" Special Project Grants with the Michigan 4c Association 8. Appointment of Equalization Subcommittee 9. Board Referrals a. City of Lansing Notice of a Public Hearing on the Lansing Brownfield Redevelopment Authority Plan 12 Bean Management LLC and Plan 5c BTS Property b. Letter from Delhi Township Announcing Proposed Amendment No. 2 to the Brownfield Redevelopment Authority Plan 1 Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting.

FINANCE COMMITTEE November 20, 2002 Minutes Members Present: Mary Stid, Chris Swope, Curtis Hertel, Jr., Amy Krause and Randy Schafer Members Absent: Mark Grebner and Thomas Minter Others Present: John Neilsen, John Czarnecki, Bruce Miller, Chuck Conally, Steven Hayward,

Christine Timmons and others The meeting was called to order by Vice Chairperson Stid at 7:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the November 6, 2002 Minutes and Executive Session Minutes MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE NOVEMBER 6 MINUTES AND EXECUTIVE SESSION MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Mark Grebner, Curtis Hertel and Tom. Minter Additions to the Agenda 1. Revised Table 1. Resolution Amended by Administrative Services/Personnel Committee 6a. Resolution Amended by Administrative Services/Personnel Committee 6b. Resolution Amended by Administrative Services/Personnel Committee Limited Public Comment Ms. Timmons addressed the Committee on behalf of the public who voted against the Juvenile Justice Millage. She also reiterated her concerns regarding the Family Independence Agency. Ms. Timmons also expressed her concerns regarding the community agencies. MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 2. Sheriff=s Office - Resolution to Authorize the Ingham County Sheriff=s Office to Accept Funds

to Purchase a Light System for Heavy Rescue 3. Health Department a. Resolution to Authorize a Subcontract with the Ingham Intermediate School District to Continue All Children Connected to Succeed Initiative b. Resolution to Authorize a Subcontract with the Ingham Intermediate School District to Supplement the All Children Connected to Succeed Initiative with a Family Support Worker

c. Resolution to Establish Two Part-Time Positions in the Health Department 5. IJIG=s Committee - Resolution Authorizing a Protemps Contract Extension for Professional

Management Services for the IJIS Project During 2003 MOTION CARRIED UNANIMOUSLY. Absent: Comms. Grebner and Minter MOVED BY COMM. SCHAFER, SUPPORTED BY COM. SWOPE, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. Mr. Neilsen suggested the Committee add the following paragraph to the Resolution in agenda item 3c:

BE IT FURTHER RESOLVED, that the Community Health Representative II (HLHNUR031) position be eliminated effective December 10, 2002. The Committee accepted the above as a friendly amendment to agenda item 3c. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Grebner and Minter 1. Community Agencies- Resolution Authorizing 2003 Agreements for Community Agencies Mr. Neilsen reviewed the revised Committee Recommendations for 2003 Community Agency Grant Applications. Ballentine Stepping Stones is a new applicant. The Human Services Committee did not have sufficient funds to grant to new agencies this year. However, they noted if CASA receives the office space they have requested, they would not receive their 2003 allocation. The Human Services Committee has recommended that this Committee fund Ballentine with the remaining $1,696 if it is not spent by the Law & Courts Committee. The Director of Ballentine is present this evening to address any questions from this Committee. In response to Comm. Hertel, Mr. Neilsen explained that a Resolution authorizing space in the Grady Porter Building for CASA will be dealt with during the next round of meetings. It would be appropriate, if the Committee approves, to allocate the $1,696 to Ballentine contingent upon CASA receiving space in the Grady Porter Building. In response to Comm. Schafer, Mr. Neilsen stated the MSU College of Law merged with the Housing Resource Center in 2000 or 2001. The function of the agency is to provide tenant resource work among other services. Comm. Hertel explained to Comm. Swope that the YMCA appropriation is used to fund the Y Achievers Program. This Program is operated from the downtown Y branch. COMM. KRAUSE DISCLOSED THAT HER HUSBAND SERVES ON THE LEGAL AID BOARD. Comm. Krause explained that she had concerns regarding a partisan political advertisement. It appeared that Ele=s Place was part of the advertisement. Comm. Hertel explained to her prior to this meeting that one person on Ele=s Place Board placed the ad. This person has been instructed not to air any further political advertisements which reference Ele=s Place.

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In response to Comm. Swope, Comm. Hertel stated Creation Station did not receive funding because they were not present to address any questions of the Human Services Committee. Creation Station was a new applicant. Comm. Krause explained to Comm. Schafer that 501(c)(3) corporations cannot participate in political advertisements. Mr. Neilsen stated language regarding this issue may be in the boiler plate of the contracts with the community agencies. Comm. Schafer stated the language should be highlighted for all agencies. Mr. Neilsen stated he would address this concern. MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION AUTHORIZING 2002 AGREEMENTS FOR COMMUNITY AGENCIES. THE NEW APPROPRIATION OF $1,696 FOR BALLENTINE STEPPING STONES IS CONTINGENT UPON THE BOARD OF COMMISSIONERS APPROVING A LEASE FOR OFFICE SPACE WITH CASA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Grebner and Minter 4. Human Resources - Resolution Approving Changes in the Managerial/Confidential Personnel

Manual Mr. Neilsen stated he would provide the total increase in cost related to this Resolution during the next round of meetings. Comm. Schafer stated he would not vote to increase wages which will increase the County=s costs. He also stated all County employees are public employees to some degree. The Board is losing perspective by some of its actions. MOTION CARRIED with Comm. Schafer voting NO. Absent: Comms. Grebner and Minter Mr. Neilsen suggested the names of the officials in the amendments should not be included. The Resolution should only include the titles. In response to Comm. Swope, Mr. Neilsen stated the amended BE IT FURTHER RESOLVED should start out as: ABE IT FURTHER RESOLVED, that the following Ingham County Elected Officials:@ The Committee accepted the suggestions as friendly amendments to the above Resolution. 6. Controller=s Office

a. Resolution to Exempt County Property Tax Revenues from Capture by the Lansing Township Downtown Development Authority

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION TO EXEMPT COUNTY PROPERTY TAX REVENUES FROM CAPTURE BY THE LANSING TOWNSHIP DEVELOPMENT AUTHORITY. Comm. Swope explained the amendments which were made by the Administrative Services/Personnel Committee. This matter will have to be negotiated once more formal details are available. Chairperson Czarnecki stated the Board should be very cautious regarding the list

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of items on the DDA information. The Board should consider what is truly necessary to protect the health, safety and welfare of the County residents. The preamble of the DDA Act describes the intent of the Act. In response to Comm. Schafer, Mr. Neilsen stated the Board would be following normal procedure by approving this Resolution. Mr. Conally, Lansing Township Trustee, explained the proposed changes will generate revenue which is good for everyone. The issue of the bridge needs to be addressed quickly for the safety of the residents. In response to Mr. Conally, Chairperson Czarnecki stated the County Controller would be heavily involved in making recommendations to the Board regarding the issue of the DDA. Mr. Hayward explained the area at issue is not designated for pedestrians. Chairperson Czarnecki stated he does not believe that very many people will walk the proposed distance to use the pedestrian bridge. Mr. Hayward agreed with Chairperson Czarnecki=s concerns. However, due to the cost, the DDA would place the bridge at a farther distance. The list of items is a Awish list.@ MOTION CARRIED UNANIMOUSLY. Absent: Comms. Grebner and Minter

b. Resolution Requiring Vendors to Conform to the County Equal Opportunity Employment/Nondiscrimination Policy

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. KRAUSE TO APPROVE THE SUBSTITUTE RESOLUTION REQUIRING VENDORS TO CONFORM TO THE COUNTY EQUAL OPPORTUNITY EMPLOYMENT/NONDISCRIMINATION POLICY. In response to Vice Chairperson Stid, Comm. Swope stated the contents of the Resolution are State or Federally mandated. The Resolution restates the County=s existing policy. Comm. Stid stated she views the Resolution as a reminder to the vendors that the County does monitor whether they are conforming to County policy. She also expressed her concern that this Resolution may place additional pressure on County staff to monitor and provide a yearly report. Comm. Schafer expressed his concern regarding designees who may try to influence the purchasing process. Only County staff should be involved in the purchasing process. Parts of the Ethics Policy regarding purchasing should be clearly reflected in this policy. Comm. Schafer stated his concerns are due to past issues. In response to Comm. Schafer, Vice Chairperson Stid stated the County previously hired a contractor to monitor the prevailing wage contracts. The Adesignee@ in the Resolution would be a contracted service. Mr. Neilsen stated he believes the term Adesignee@ refers to the County

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Controller=s Office and possibly the Purchasing and Properties Department. Comm. Schafer stated the term Adesignee@ should be placed in brackets within the Resolution. Comm. Swope stated the term Adesignee@ could be added to the definitions in the Resolution prior to the Board meeting. He also stated a role of the EOC is to monitor compliance from the viewpoint of advising the Board. Comm. Swope would like to see this practice continue rather than having a direct investigatory body. Comm. Schafer stated the EOC should not look over the Purchasing and Properties Department. If the appropriate portions of the Ethic=s Policy regarding Commissioners and vendors are not included in the Resolution, Comm. Schafer will request to see the names of every person who has contact with every contract. The definition of designee should also be included in the Resolution. Chairperson Czarnecki stated Mr. Ambrose took a long, hard look at this matter. The Controller believes the Resolution will improve the current situation. Chairperson Czarnecki further stated he has full faith and confidence in the Controller. This is a fine policy which should be adopted. It is the function of the EOC to review the Purchasing & Properties procedures. MOVED BY COMM. SCHAFER TO TABLE THE RESOLUTION REQUIRING VENDORS TO CONFORM TO THE COUNTY EQUAL OPPORTUNITY EMPLOYMENT/NONDISCRIMINATION POLICY. The motion died due to a lack of support. The Committee continued their discussion regarding Comm. Schafer=s concerns relating to the Ethic=s Policy. Comm. Krause stated the Commissioners have not violated the Ethic=s Policy in any manner. Vice Chairperson Stid explained the Ethic=s Policy covers all resolutions and policies. Mr. Neilsen stated Mr. Ambrose=s memorandum of October 29, 2002 states in part: AIt reiterates the existing equal opportunity policy of the County and requires vendors - those who provide goods and services and serves pursuant to a purchase order or contract - to agree to the provisions of the County equal opportunity policy. County purchase orders and contracts would expressly contain this provision.@ The third paragraph of the memorandum addresses the issue of vendors certifying their knowledge of the County=s policy and of their agreement to comply. Vendors must also disclose any conclusive findings of violations of federal, state or local equal opportunity statutes, ordinances, rules/regulations, or policies within the past three years. Comm. Schafer stated that due to concerns from the 1990's, the Board should implement every possible safeguard. This discussion continued. Vice Chairperson Stid stated the term Adesignee@ will be defined in the Resolution for the Board meeting. Mr. Neilsen stated he would develop the appropriate language.

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MOTION CARRIED with Comm. Schafer voting NO. Absent: Comms. Grebner and Minter Announcements: None Public Comment Ms. Timmons spoke regarding the County=s Ethics Policy. She stated she agrees with Comm. Schafer=s concerns regarding agenda item 6b. Ms. Timmons also reiterated her concern about the Juvenile Justice Millage and the community agencies. The meeting adjourned at 8:01 p.m. Respectfully submitted, Debra Neff

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FINANCE COMMITTEE December 4, 2002 Minutes Members Present: Mark Grebner Mary Stid, Chris Swope, Curtis Hertel, Jr., Randy Schafer,

Amy Krause and Thomas Minter Members Absent: None Others Present: Jerry Ambrose, Bruce Bragg, Bob Moore, Roger Fleming, Mark Thomas, Don Reisig,

Judge Collette, Matthew Myers, John Veenstra, Tina Weatherwax-Grant and others

The meeting was called to order by Chairperson Grebner at 7:06 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the September 25 Minutes THE SEPTEMBER 25 MINUTES WERE APPROVED AS SUBMITTED. Absent: Comm. Krause Additions to the Agenda 2. Amendment to the Resolution 4c. Late - Resolution to Authorize a Contract with Mid South Substance Abuse Commission 4d. Late - Resolution to Authorize a Subcontract from the Terrorism Consequence Management

Preparedness Assistance Grant 4e. Payment Request - 911 Expenditure for the County=s Communications Tower Hut 2. Amendments to the Resolution 9b. Late - Resolution Amending the Ingham County Board Rules 9c. Late - Resolution to Authorize the Purchase of Computer Equipment for the Board of

Commissioners and Reimbursement for Certain Related Expenses 10a. Additional Information 10b. Requested Amendments from Finance Committee 10c. Additional Information 4. Information Only - Lansing Convention & Visitors Bureau Limited Public Comment Ms. Timmons spoke regarding her right to address this Committee. She also restated her concerns regarding the Juvenile Justice Millage, the Family Independence Agency and the Dare Program. MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. STID, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 6. Circuit Court - Resolution Approving a Memorandum of Understanding with the State of

Michigan FIA;, the State of Michigan Department of Information Technology; and the 30th Judicial Circuit Court

2. Community Corrections Advisory Board (CCAB) - Resolution to Authorize a Subcontract With Kalamazoo Probation Enhancement Program, Inc. for Fiscal Year 2002-2003 Probation Residential Services

3. Animal Control - Resolution Authorizing Contract with Premium Internet, LLC for the Purchase

of Animal Shelter Management and Dog License Software

4. Health Department a. Resolution to Authorize a 2002-2003 Licensing Support Services Agreement with the

Department of Consumer and Industry Services b. Resolution to Authorize an Agreement with Capital Area Community Services to

Expand the Jump Start Program to Serve Early Head Start c. Resolution to Authorize a Reorganization in the Bureau of Community Health Services d. Resolution to Adjust the Nursing Staffing at the Sparrow Health Center e. Resolution to Authorize a 0-3 Secondary Prevention Grant with the Children=s Trust

Fund for 2002-2003 f. Resolution to Authorize Service Contracts with Licensed Dentists for 2003 g. Resolution to Authorize a Contract for Dental Services h. Resolution to Amend the Clean Sweep Pesticide Collection Program Agreement with

the Michigan Department of Agriculture i. Resolution to Authorize a Teen Health Center Grant Letter of Understanding with the

Ingham Intermediate School District k. Resolution to Authorize a Letter of Agreement with the Family Independence Agency

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Krause MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. STID, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Krause 7. Parks Board

a. Resolution Recommending a Reorganization of the Parks Department=s Office Staff MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION RECOMMENDING A REORGANIZATION OF THE PARKS DEPARTMENT=S OFFICE STAFF. (Comm. Krause arrived at this time.) MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO RECONSIDER THE VOTE ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

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MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. STID, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

b. Resolution Approving Implementation of a Low Income Park Vehicle Entrance Fee Policy

Chairperson Grebner stated he had a slightly different version of the policy. He distributed a copy of his proposed policy for the Committee to review. His policy provides for some formality to avoid accounting inaccuracies. MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHAFER, TO APPROVE CHAIRPERSON GREBNER=S SUBSTITUTE RESOLUTION APPROVING IMPLEMENTATION OF A LOW INCOME PARK VEHICLE ENTRANCE FEE POLICY. Mr. Veenstra expressed his appreciation to the Committee=s attention and concern to this item. He also explained the language in the original Resolution was selected to avoid the stigma of people having to admit they are low-income residents. A low-income resident could request a free-pass form at the entrance of the park. The resident could complete the form and return it to the entrance employee or mail it to the Parks Department. The resident would be allowed in the park free on the day that they request the form. Ms. Grant explained the procedure used by the Parks Board to develop the proposed policy. Comm. Minter suggested a resident should be provided an application upon request. Once the form is completed, the resident can mail it to the Parks Board or return it to the park entrance officer. This issue is addressed by the substitute Resolution. Comm. Minter also expressed his concern regarding the proposed language for the signage to be used at the parks. The Committee made a friendly amendment to the seventh bullet of the THEREFORE BE IT RESOLVED paragraph of the Resolution. This paragraph will now read:

A prominent sign will be posted at each collection point, facing traffic, which states AIngham County welcomes everyone to our parks. If paying the vehicle entrance fee would be a hardship, please ask the attendant to waive the fee.

The Committee discussed the above amendment. Comm. Swope stated the substitute Resolution will encourage resident participation as it only involves one form. Chairperson Grebner stated this policy will be reviewed after one year. Mr. Moore stated the vehicle pass should be affixed to the vehicle window. At the request of Comm. Stid, the title of the Resolution was changed to AResolution Approving Implementation of a Low Income Park Vehicle Fee Policy.@ The word AEntrance@ was removed. This was considered a friendly amendment to the Resolution. This change will be made throughout the Resolution as necessary. The term Alicense plate@ was removed from the second bullet of the THEREFORE BE IT RESOLVED paragraph. Comm. Krause stated she believes the amended substitute Resolution provides for a non-

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intrusive procedure for obtaining a free vehicle pass. In response to Comm. Hertel, Chairperson Grebner stated the Resolution does apply to non-County residents. Mr. Veenstra stated the Policy should provide for flexible modification without the approval of the Board of Commissioners. Chairperson Grebner stated the Resolution should not be changed to reflect Mr. Veenstra=s concern. SUBSTITUTE RESOLUTION AS AMENDED: MOTION CARRIED UNANIMOUSLY. 3. Youth Violence Prevention Coalition - Resolution to Authorize Acceptance of $125,000

Comprehensive Strategies Implementation Grant from the Juvenile Justice Grant Unit of the Michigan Family Independence Agency

MOVED BY COMM. KRAUSE, SUPPORTED BY COMM. MINTER, TO APPROVE THE RESOLUTION TO AUTHORIZE ACCEPTANCE OF $125,000 COMPREHENSIVE STRATEGIES IMPLEMENTATION GRANT FROM THE JUVENILE JUSTICE GRANT UNIT OF THE MICHIGAN FAMILY INDEPENDENCE AGENCY. Comm. Schafer stated the grant monies should be used for purposes other than further studies. Comm. Stid explained the grant. The funds will be used in conjunction with Mr. Reisig and the courts in an effort to develop a needs-assessment which can be used across the board. In response to Comm. Minter, Comm. Stid explained that a new role as Family Court Advisory Committee will be a new role. Mr. Ambrose also stated the Resolution authorizes a subcontract with the Michigan Council on Crime and Delinquency to continue to provide the professional and technical services for this project. Comm. Stid stated the YVPC would report to this Committee on a more frequent basis than in the past. MOTION CARRIED with Comm. Schafer voting NO. 4. Sheriff=s Office

a. Resolution to Authorize a Reduction of Beds at the Ingham County Correctional Facility and a Reduction in Related Expenses

Mr. Ambrose explained the Resolution was developed between the Controller=s and the Sheriff=s Offices. This Resolution duplicates the same action taken by the Board last year when the State canceled its contract for 100 beds. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION TO AUTHORIZE A REDUCTION OF BEDS AT THE INGHAM COUNTY CORRECTIONAL FACILITY AND A REDUCTION IN RELATED EXPENSES. The Committee discussed this matter. Chairperson Grebner stated this is a fluid issue. Today=s

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Detroit News includes an article regarding the Oakland County issue. Mr. Ambrose explained that if the County loses the Oakland County contract and does not replace it, the County will face a one-million dollar problem. This problem could result in the closing of a post and the reduction of jail staff. Mr. Myers explained that Oakland County does not want to end this contract. However, the Sheriff=s Office is working very hard to find a replacement if the Oakland contract is canceled. Chairperson Grebner made it clear that the County is not interested in using the freed-up beds to increase the number of available beds for the incarceration of local inmates. MOTION CARRIED UNANIMOUSLY.

b. Resolution to Accept $2,250.00 from Michigan Municipal Risk Management Authority for the Purchase of Bumper Guards

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION TO ACCEPT $2,250 FROM MICHIGAN MUNICIPAL RISK MANAGEMENT AUTHORITY FOR THE PURCHASE OF BUMPER GUARDS. MOTION CARRIED UNANIMOUSLY.

c. Resolution to Authorize a Contract with Mid South Substance Abuse Commission (MSSAC) and to Restore a Dare Officer at the Ingham County Sheriff=s Office

MOVED BY COMM. STID, SUPPORTED BY COMM. KRAUSE, TO APPROVE THE RESOLUTION TO AUTHORIZE A CONTRACT WITH MID SOUTH SUBSTANCE ABUSE COMMISSION (MSSAC) AND TO RESTORE A DARE OFFICER AT THE INGHAM COUNTY SHERIFF=S OFFICE. Chairperson Grebner congratulated Comm. Minter on his successful efforts regarding this matter. Comm. Minter stated the final vote of the MSSAC was 11 to 4 for the restoration of the Dare Officer. He stated credit is also due to the Commissioners who contacted the appropriate people regarding this matter. MOTION CARRIED UNANIMOUSLY.

d. Resolution to Authorize a Subcontract from the Terrorism Consequence Management Preparedness Assistance Grant from the Michigan Department of State Policy Emergency Management Division

MOVED BY COMM. STID, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION TO AUTHORIZE A SUBCONTRACT FROM THE TERRORISM CONSEQUENCE MANAGEMENT PREPAREDNESS ASSISTANCE GRANT FROM THE MICHIGAN DEPARTMENT OF STATE POLICY EMERGENCY MANAGEMENT DIVISION. Mr. Ambrose stated this subcontract was reviewed by the LEPC and the Sheriff=s Office. The Resolution authorizes the acceptance of monies to be used for equipment.

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MOTION CARRIED UNANIMOUSLY.

e. 911 Expenditure for the County=s Communications Tower - Payment Request MOVED BY COMM. MINTER, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE 911 EXPENDITURE FOR THE COUNTY=S COMMUNICATIONS TOWER. MOTION CARRIED UNANIMOUSLY. Mr. Ambrose stated the Law & Courts Committee will act on agenda items 2,3,4,5,6 and 7 tomorrow night. Therefore, those agenda items are approved contingent upon action by the Law & Courts Committee on December 5, 2002. MOTION CARRIED UNANIMOUSLY.

f. 2002 Annual Report

The 2002 Annual Report was received and placed on file. 5. Law & Courts Committee - Resolution Authorizing a Lease Agreement with CASA for Space

at the Grady Porter Building/Veterans Memorial Courthouse Complex Chairperson Grebner suggested the Resolution be amended to clarify that this space is made available to CASA until the County develops other needs for the space. Mr. Ambrose stated the Resolution provides a 100-day notice to CASA when the County needs the space. Chairperson Grebner stated it is the Board=s intent to recapture the space being leased by CASA. Mr. Ambrose proposed the following language be added to the Resolution to meet the Committee=s needs:

WHEREAS, the County desires to provide this space until such time as the space is needed for direct County purposes. The Committee accepted Mr. Ambrose=s language as a friendly amendment to the Resolution. MOTION CARRIED UNANIMOUSLY. 8. Health Department

j. Resolution to Authorize an Adjustment to the Health Department Fee Schedule MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION TO AUTHORIZE AN ADJUSTMENT TO THE HEALTH DEPARTMENT FEE SCHEDULE WITHOUT THE AMENDMENTS MADE BY THE HUMAN SERVICES COMMITTEE. Comm. Hertel stated the Human Services amendment to add an effective date of October 1, 2002 to the THEREFORE BE IT RESOLVED paragraph should not be eliminated. The Committee accepted the friendly amendment to include an effective date of October 1, 2002.

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Comm. Hertel stated an amendment to eliminate the fee for GC Prob Tec of $13.50 was made during the Human Services meeting. Comm. Hertel stated he did not agree with this amendment. The Health Department uses a sliding scale when determining a patient=s fees. MOTION as amended CARRIED UNANIMOUSLY.

9. Board of Commissioners

a. Resolution to Establish Commissioners= Compensation, Mileage and Travel Reimbursement Effective January 1, 2003

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. KRAUSE, TO APPROVE THE RESOLUTION TO ESTABLISH COMMISSIONER=S COMPENSATION, MILEAGE AND TRAVEL REIMBURSEMENT EFFECTIVE JANUARY 1, 2003 AS AMENDED BY THE ADMINISTRATIVE SERVICES/PERSONNEL COMMITTEE. Mr. Ambrose stated the amendment on the Blue Change Sheet should state A100 meetings@ not A100 hours.@ In response to Comm. Schafer, Chairperson Grebner explained that if a Committee meets the same night as a Board meeting, Commissioners are only paid for one meeting. However, Commissioners receive payment for two standing committee meetings which are scheduled on the same evening. Comm. Minter stated staff needs to be alert that some Commissioners have been paid for a committee meeting which met on the same evening as a Board meeting. Mr. Ambrose stated Commissioners are not to be paid for a committee meeting which meets on the same night as a Board meeting. The Committee continued their discussion of this item. Mr. Ambrose stated the Resolution does not provide for a pay increase in 2003. It does provide for a three-percent increase in 2004. Comm. Schafer stated he could not vote in favor of this Resolution because he does not agree with the need for additional commissioners or an additional committee. Comm. Minter stated he is concerned regarding the three-percent increase scheduled for 2004. The current salary is adequate for at least the next two years. Therefore, he will not support this Resolution. Comm. Hertel stated he does not agree with scheduling a pay increase the year before the Board goes back to the voters. MOVED BY COMM. MINTER, SUPPORTED BY COMM. HERTEL, TO AMEND THE RESOLUTION TO ELIMINATE THE THREE-PERCENT PAY INCREASE FOR 2004. MOTION CARRIED with Comms. Grebner, Stid and Swope voting NO. Comm. Swope stated the Board has generally received a three-percent pay increase each year. This rate roughly relates to the cost of living. He is concerned that if the Board does not authorize a pay increase for the next two years, it may be faced to make a big increase in the Board salary. The salary should be gradually increased over time. The above motion means a six-percent pay decrease over the next two years. Comm. Minter agreed that incremental

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increases are appropriate. He suggested the per diem rate be increased, not the base salary rate. The per diem could be increased in 2004. MOVED BY COMM. MINTER, SUPPORTED BY COMM. KRAUSE, TO AMEND THE RESOLUTION TO INCREASE THE PER DIEM RATE TO $59.00 BEGINNING JANUARY 1, 2004. The Committee discussed the proposed motion. MOTION TO AMEND CARRIED with Comms. Hertel and Schafer voting NO. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO AMEND THE RESOLUTION TO INCLUDE A THREE-PERCENT INCREASE TO THE BASE SALARY IN 2005 AND 2006. After some discussion, Chairperson Grebner stated the above motion to amend would be reviewed by the County Attorney. Comm. Krause expressed her concern that the Board does not know what the economic conditions will be in 2005 and 2006. Chairperson Grebner stated the Resolution can be amended at any time. MOTION TO AMEND CARRIED with Comms. Schafer and Minter voting NO. The salary rates will be amended to:

January 1, 2003 January 1, 2005 January 1, 2006 (Same as current)

Board Chair $14,600 $15,038 $15,489 Chair Pro Tem, Vice Chair and all Standing Committee Chairs 10,600 10,918 11,246 Other Commissioners 9,700 9,991 10,291 MOTION AS AMENDED CARRIED with Comms. Schafer and Minter voting NO.

b. Resolution Amending the Ingham County Board Rules - The Administrative Services/Personnel Committee amended and approved this Resolution

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. STID, TO APPROVE THE RESOLUTION AMENDING THE INGHAM COUNTY BOARD RULES. Mr. Ambrose explained that the Board Rules have been reviewed by the Administrative Services/Personnel Committee. Amendments have been made to reflect the additional commissioners and the additional committee. The additional committee will mean

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approximately an extra $4,500 in materials and preparation expenses. In response to Comm. Minter, Chairperson Grebner stated the vote on this item could wait until the new year when everyone has had a chance to review the Rules. However, the Rules would have to be adopted at the first meeting in January. Comm. Swope stated the Rules were mailed in the Administrative Services/Personnel packet and the Board does not meet until next week. Comm. Minter explained that he will vote against the Rules tonight. He hopes to support the Resolution at the Board meeting after he has had an opportunity to review the Rules. MOTION CARRIED with Comms. Schafer and Minter voting NO.

c. Resolution to Authorize the Purchase of Computer Equipment for the Board of Commissioners and Reimbursement for Certain Related Expenses

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. KRAUSE, TO APPROVE THE RESOLUTION TO AUTHORIZE THE PURCHASE OF COMPUTER EQUIPMENT FOR THE BOARD OF COMMISSIONERS AND REIMBURSEMENT FOR CERTAIN RELATED EXPENSES. In response to Comm. Krause, Mr. Ambrose stated the Resolution he distributed is not a complete Resolution. Therefore, the Resolution could be referred back to Administrative Services/Personnel. Chairperson Grebner suggested this Committee could table this Resolution until the next Finance meeting. The Committee then determined that only one sentence was missing. Mr. Ambrose explained that the Resolution allows for reimbursement of up to $75.00 to Commissioners who were not assigned a County-owned laptop. The funds are for the purchase of anti-virus software. The discussion continued. Comm. Schafer stated he originally supported the purchase of laptops for the Commissioners. However, he now does not believe the County should provide laptops for the Commissioners. Most Commissioners have their own laptops or home computers. Comm. Swope agreed with Comm. Schafer. Commissioners should be responsible for their own laptops and the purchase of anti-virus software. Chairperson Grebner stated the County should provide the equipment for any Commissioner who do not have access to a laptop or a computer. Therefore, he will support this Resolution. Comm. Minter stated he believes the use of the laptops reduces the County=s postage expense and staff time. MOTION CARRIED with Comms. Schafer and Swope voting NO. 10. Controller=s Office

a. Resolution Authorizing Adjustments to the 2002 Ingham County Budget and Authorizing the Controller to Make Year End Budget Adjustments

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MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING ADJUSTMENTS TO THE 2002 INGHAM COUNTY BUDGET AND AUTHORIZING THE CONTROLLER TO MAKE YEAR END BUDGET ADJUSTMENTS. Mr. Ambrose distributed information regarding Elections budget changes. He then reviewed this information. Ballot preparation and assembly was done by an outside contractor. This resulted in the increased appropriation. The total expenses for the 2002 elections is now projected at $240,971. This amount is nearly ten percent less than the 2002 general election. The reduction is primarily due to a reduction in temporary and overtime expenses. MOTION CARRIED UNANIMOUSLY.

b. Information Regarding the Revised Equal Opportunity Employment/Nondiscrimination Policy

Mr. Ambrose explained that the Blue Change Sheet contains the amendments to the Substitute Resolution which were required by the Committee at its last meeting. The term ADesignee@ is defined in the Policy. The fourth BE IT FURTHER RESOLVED paragraph indicates that workforce diversity information will be requested for statistical purposes only. Comm. Schafer stated the current Policy has worked satisfactorily over the past several years. He does not agree with having the EOC involved in this matter. Comm. Swope stated the EOC is currently involved in the purchasing process in an aggregate manner. The substitute Resolution incorporates this practice, it does not change the role of the EOC. Mr. Ambrose explained that this item does not require any action by this Committee.

c. Information - Budget Update Mr. Ambrose distributed information to the Committee regarding State Revenue Sharing. Mr. Ambrose explained this information. He further stated that if expenditure adjustments are made due to state budget reductions, the County may also want to make an adjustment to the Jail Medical budget. If the BC/BS contract continues at its 2002 rate, the 2003 budget will be short by up to $750,000. Chairperson Grebner stated the Juvenile Justice millage will reduce the use of the County=s Fund Balance. The Committee discussed this matter briefly. 11. Lansing Convention & Visitors Bureau - Information Mr. Ambrose stated the information indicates the Bureau is experiencing a shortfall in revenues. This is due, in large part, to the Holiday Inn South delinquency issue. The County has initiated legal issue regarding this matter. At this time, the Bureau budget is short by approximately $200,000. In response to Chairperson Grebner, Comm. Stid stated the County acted as quickly as it could have on the Holiday Inn South issue. Mr. Ambrose stated this would be a good conversation to have with the County Treasurer, the Administrative Services/Personnel Committee and the

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Lansing Convention & Visitors Bureau next year. Announcements: None Public Comment Mr. Veenstra commented on agenda item 9b. He stated the salary issue should be addressed in December of the odd-numbered years. Ms. Timmons expressed her appreciation to Comm. Hertel for keeping the public informed on certain issues. She also thanked Comm. Schafer for his assistance. She also spoke regarding the Juvenile Justice millage. The meeting adjourned at 9:08 p.m. Respectfully submitted, Debra Neff

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Agenda Item 1a MEMORANDUM January 15, 2003 TO: Finance Committee FROM: Jerry Ambrose Per the recent revision of the Board Rules, the role of the Finance Committee is defined as follows: It shall be the duty of this committee to: study and advise the Board with respect to all appropriations for State, County and general purposes, review and recommend to the Board a budget for County operating expenses by a date specified in a Board resolution for the ensuing year; study and advise the Board with respect to all matters pertaining to bonds, investments and insurance of the County, its officers, employees and agents; study and advise the Board with respect to all financial contracts not otherwise provided for by resolution and/or these Rules; study and advise the Board with respect to apportionment of all tax levies, erroneous land descriptions, correction and respreading upon the rolls of all taxes which for any reason have been rejected by the Auditor General, and, with the assistance of the Department of Equalization, equalization of valuation assessments among the various townships and cities in the County; recommend action on all claims submitted to the County for payment pursuant to Resolution #82-167; and study and advise the Board with respect to all grants submitted for approval by the Board, including any grant in which the County has direct or indirect involvement (including those where the Board is requested to waive rights in favor of another organization). This committee is not created pursuant to 1923 PA 301, MCLA 46.61. This committee shall not serve as liaison to any particular County departments, offices, or agencies, but rather, shall study and advise the Board of the financial ramifications of any proposed action involving the appropriation or transfer of County funds, not otherwise provided by law or Board resolution. 2003 Issues: Needless to say, much of the committee=s attention will need to be focused on budgetary issues. Executive Orders from late last year have had a negative impact on the 2003 county budget, and it is likely that there will be at least one additional Executive Order within the next month. In addition, the 2003-2004 state budget, which begins October 1, is projected to have reductions significantly greater than the total of the 2 Executive Orders. In addition we are experiencing other unplanned revenue losses and expenditure increases. Proposals will be forthcoming early in the year to address these unplanned reductions. However, Ingham County is in as good a position as any county to address these uncertain economic times. From a financial perspective, Ingham has several positive assets:

Agenda Item 1a • Strong credit rating (AA S&P; Aa3 Moody=s) • Adherence to budget process for decisions with financial implications • In compliance with county policy on financial reserves (14.4% BSF; 5.0 % GF) • Net gain in reserves over past 10 years ($3.1 million) • Stable property tax revenue growth (5 year average growth 5%) • Process established for annual review of user fees • Passage of Juvenile Millage ($2.95 million in additional revenue) • Positive labor/managment relationships • Positive relationships between the County Board, county-wide elected officials, judges,

department heads, and county agencies We also have some challenges: • 15% -25% General Fund reliance on state revenues (Revenue Sharing; Court Equity Funding;

Liquor and Cigarette Tax; many grants) • Heavy reliance on state and federal funds for human services programs (Health Dept., 35%;

Mental Health, 75%; Aging, 85%) • Significant increases in child care costs • Significant increases in employer health insurance costs • Significant increases in medical costs for inmates of the county jail • Lower interest earnings • Gradually decreasing unlevied taxing authority • Loss of income from rental of jail beds and diverted felons • Relative decline in population and per capita income

Agenda Item 1b

MEMORANDUM TO: INGHAM COUNTY BOARD OF COMMISSIONERS FROM: GERALD W. AMBROSE, CONTROLLER DATE: JANUARY 2, 2003 RE: Briefing Book on Selected County Issues: Analyses on Area of Priority

Identified by the Ingham County Board of Commissioners Please bring with you to the first round of Committee Meetings the previously distributed “Briefing Book on Selected County Issues” containing brief analyses on each of the identified areas of priority for 2003. If you do not have a copy of this book, please contact the Controller’s Office and we will provide you with one or you may access the information through the County’s web page http://www.ingham.org/CO/analyses.pdf Attached is a copy of the adopted 2003 strategic planning resolution, outlining the eighteen identified Board priorities for this budget year. Since the reconfigurations of the Committee structure of the Board is changed for 2003, the priorities by Committee are arranged as attached.

Agenda Item 1b

ADOPTED - APRIL 30, 2002 Agenda Item No. 24

Introduced by the Finance Committee:


RESOLUTION ESTABLISHING PRIORITY STATEMENT GUIDING 2003 ACTIVITIES AND BUDGET PROCESS

RESOLUTION #02-112

WHEREAS, Ingham County government is committed to assuring the provision of services most important to its citizens, and has maintained that commitment through an organized strategic planning effort; and WHEREAS, the county, as part of its budgeting and strategic planning processes, has resolved to provide ongoing services which are focused on these long term objectives:

*Enhancing access to county records *Providing suitable roads and drains *Supporting recreational opportunities *Fostering economic well being *Promoting environmental protection *Preventing and controlling disease *Assuring accessible health care *Assisting in meeting basic needs *Fostering appropriate youth development *Enhancing public safety *Assuring judicial processing *Providing appropriate sanctions; and

WHEREAS, these services are to be delivered in a manner which emphasizes:

* An educated and participating citizenry * An ongoing capacity for intergovernmental collaboration * A quality workforce * Cost-effective delivery of county services * Maximum use of technology; and

WHEREAS, county departments will be preparing their 2003 proposed budgets and activities, consistent with background issues of concern regarding services and the priorities to be established by the respective Liaison Committee and ultimately set forth by the Finance Committee; and

WHEREAS, these issues have been reviewed in conjunction with the county's long term objectives, and certain priorities established in previous years, as well as the financial implications of continuing these projects into 2003, and maintaining current service levels of operation. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners establishes the following priorities to be considered by county departments and budget staff in developing proposed activities and budgets in the Controller's Recommended Budget for 2003: To the extent possible and appropriate, services currently provided by county government in support of all its long term objectives should be continued in 2003; with ongoing evaluation to identify possible overlap and duplication of services and to identify more efficient uses of county funds; and with priority consideration given to maintaining and enhancing efforts which: 1. Continue to expand access to health care for the uninsured and under-insured, focusing on

increasing enrollment in the Ingham Health Plan; expanding prescription drug coverage; developing programs which offer all employers, in conjunctoin with their employees, a means for providing basic health insurance coverage; and encouraging vendors providing goods and services to Ingham County to provide health insurance, where appropriate, to their employees. (Assure Accessible Health Care: Human Services)

2. Within budgetary limits, encourage the use of appropriate sanctions for youth in order to foster

appropriate behavior and reduce criminal recidivism, and to reduce incidents of Youth Center overcrowding, using recommendations of and strategies consistent with the County=s role in implementing the Youth Violence Prevention Coalition=s Comprehensive Strategies for Addressing Youth Violence. (Foster Appropriate Youth Development, Provide Appropriate Sanctions: Law and Courts)

3. Encourage the use of appropriate sanctions for adults in order to foster appropriate behavior and

reduce criminal recidivism, and to reduce incidents of jail overcrowding, using strategies such as supporting implementation of the Jail Overcrowding Subcommittee recommendations, pursuing renovation of the jail to accommodate more work release inmates, and supporting expansion of existing probation residential services. (Appropriate Sanctions: Law and Courts)

4. Continue to enhance the County=s use of technology through such projects as CSES Generation 2,

IJIS, integration of Courtview at the Jail for more useful statistical management of the inmate population, and implementation and expansion of video conferencing and arraignment. (Maximum Use of Technology: Administrative Services, Law and Courts)

5. Improve the overall jury selection system in Ingham County. (Assure Judicial Processing: Law

and Courts) 6. Enhance recreational opportunities throughout Ingham County through implementation of the

County Parks Master Plan, focusing on connection of Ingham County Parks by a Lake Lansing to Hawk Island non-motorized pathway. (Support Recreational Opportunities: Administrative Services/Personnel)

7. Define and prepare to implement Ingham County=s responsibilities with regard to Phase II of the

Federal Clean Water Act through regional and departmental cooperation. (Promote Environmental Protection: Administrative Service/Personnel, Human Services)

8. Continue the efforts of the Health Coalition to assist the County in providing adequate and

affordable health insurance for its employees and their families, including domestic partners. (Cost-Effective Delivery of County Services: Administrative Services/Personnel)

9. Continue to explore more equitable ways of financing and governing the Capital Area Regional

Airport on a regional basis. (Cost-Effective Delivery of County Services: Administrative Services/Personnel)

10. Prepare for expected changes in Ingham County=s demographic makeup by exploring ways to

expand and improve services for seniors, especially personal care services, and to develop strategies to eliminate Medicaid Waiver waiting lists. (Assure Accessible Health Care, Assist in Meeting Basic Needs: Human Services)

11. Enhance emergency preparedness capabilities to protect Ingham County against all hazards,

including an emphasis on terrorism, by maximizing state and federal grant funding for such purposes. (Enhance Public Safety, Prevent and Control Disease: Law and Courts, Human Services)

12. Develop and implement a public information plan to enhance public awareness of the county

activities and services and to increase the availability of county services and records on the internet and in population centers of the county. (An Educated and Participating Citizenry: Administrative Services/Personnel)

13. Contain juvenile processing and placement costs at the Family Division of the Circuit Court,

including the Child Care Fund and Family Court budget. (Foster Appropriate Youth Development, Provide Appropriate Sanctions: Law and Courts)

14. Explore improved licensing procedures in Animal Control; including the possibility of multi-year

licenses and ensuring that veterinarians see that licensure laws are complied with. (Enhance Public Safety: Law and Courts, Administrative Services/Personnel)

15. Assist in meeting the basic needs of all residents by supporting the development of affordable

housing, and by promoting housing rehabilitation, and Assess the need for an enhanced county role in assisting to meet the basic needs of county residents negatively affected by the recent economic downturn. (Assist in Meeting Basic Needs: Administrative Services/Personnel)

16. Analyze the need to maintain and increase the state=s financial support of required public health

services; Community Mental Health; services to the aging; and services to abused and neglected children; and develop effective strategies for addressing that need. (Assure Accessible Health Care: Human Services)

17. Assure that PA2 funds of the Mid South Substance Abuse Commission which are to be used for

services exclusively to Ingham County residents are promptly and appropriately put to use. (Assure Accessible Health Care: Human Services)

18. Promote county policies which encourage contractors and vendors providing services to the county government to pay a living wage to their employees. (Assist in Meeting Basic Needs: Administrative Services/Personnel) FINANCE: Yeas: Grebner, Stid, Swope, Krause, Hertel, Minter Nays: None Absent: Schafer Approved 4/24/02

2003 ESTABLISHED PRIORITIES FOR INGHAM COUNTY

COUNTY SERVICES HUMAN SERVICES JUDICIARY LAW ENFORCEMENT Continue to enhance the County's use of technology through such projects as CSES Generation 2, IJIS, integration of Courtview at the Jail for more useful statistical management of the inmate population, and implementation and expansion of video conferencing and arraignment. (page 25)

Continue to expand access to health care for the uninsured and under-insured, focusing on increasing enrollment in the Ingham Health Plan; expanding prescription drug coverage; encouraging vendors providing goods and services to Ingham County to provide health insurance, where appropriate, to their employees. (page 01)

Within budgetary limits, encourage the use of appropriate sanctions for youth in order to foster appropriate behavior and reduce criminal recidivism and to reduce incidents of Youth Center overcrowding, using recommendations of and strategies consistent with the County's role in implementing the Youth Violence Prevention Coalition's Comprehensive Strategies for Addressing Youth Violence. (page 09)

Encourage the use of appropriate sanctions for adults in order to foster appropriate behavior and reduce criminal recidivism, and to reduce incidents of jail overcrowding, using strategies such as supporting implementation of the Jail Overcrowding Subcommittee recommendations, pursuing renovation of the jail to accommodate more work release inmates, and supporting expansion of existing probation residential services. (page 18)

Enhance recreational opportunities throughout Ingham County through implementation of the County Parks Master Plan, focusing on connection of Ingham County Parks by a Lake Lansing to Hawk Island non-motorized pathway. (page 34)

Define and prepare to implement Ingham County's responsibilities with regard to Phase II of the Federal Clean Water Act through regional and departmental cooperation. (page 36)

Encourage the use of appropriate sanctions for adults in order to foster appropriate behavior and reduce criminal recidivism, and to reduce incidents of jail overcrowding, using strategies such as supporting implementation of the Jail Overcrowding Subcommittee recommendations, pursuing renovation of the jail to accommodate more work release inmates, and supporting expansion of existing probation residential services. (page 18)

Continue to enhance the County's use of technology through such projects as CSES Generation 2, IJIS, integration of Courtview at the Jail for more useful statistical management of the inmate population, and implementation and expansion of video conferencing and arraignment. (page 25)


COUNTY SERVICES HUMAN SERVICES JUDICIARY LAW ENFORCEMENT Define and prepare to implement Ingham County's responsibilities with regard to Phase II of the Federal Clean Water Act through regional and departmental cooperation. (page 36)

Prepare for expected changes in Ingham County's demographic makeup by exploring ways to expand and improve services for seniors, especially personal care services, and to develop strategies to eliminate Medicaid Waiver waiting lists. (page 46)

Continue to enhance the County's use of technology through such projects as CSES Generation 2, IJIS, integration of Courtview at the Jail for more useful statistical management of the inmate population, and implementation and expansion of video conferencing and arraignment. (page 25)

Enhance emergency preparedness capabilities to protect Ingham County against all hazards, including an emphasis on terrorism, by maximizing state and federal grant funding for such purposes. (page 49)

Continue the efforts of the Health Coalition to assist the County in providing adequate and affordable health insurance for its employees and their families, including domestic partners. (page 39)

Enhance emergency preparedness capabilities to protect Ingham County against all hazards, including an emphasis on terrorism, by maximizing state and federal grant funding for such purposes. (page 49)

Improve the overall jury selection system in Ingham County. (page 29)

Explore improved licensing procedures in Animal Control; including the possibility of multi-year licenses and ensuring that veterinarians see that licensure laws are complied with. (page 67)

Continue to explore more equitable ways of financing and governing the Capital Area Regional Airport on a regional basis. (page 42)

Analyze the need to maintain and increase the state's financial support of required public health services; Community Mental Health; services to the aging; and services to abused and neglected children; and develop effective strategies for addressing that need. (page 74)

Contain juvenile processing and placement costs at the Family Division of the Circuit Court, including the Child Care Fund and Family Court budget. (page 62)

Develop and implement a public information plan to enhance public awareness of the county activities and services and to increase the availability of county services and records on the internet and in population centers of the County.

Assure that PA2 funds of the Mid South Substance Abuse Commission which are to be used for services exclusively to Ingham County residents are promptly and appropriately put to use. (page 84)


COUNTY SERVICES HUMAN SERVICES JUDICIARY LAW ENFORCEMENT (page 55) Explore improved licensing procedures in Animal Control; including the possibility of multi-year licenses and ensuring that veterinarians see that licensure laws are complied with. (page 67)

Assist in meeting the basic needs of all residents by supporting the development of affordable housing, and by promoting housing rehabilitation, and Assess the need for an enhanced county role in assisting to meet the basic needs of county residents negatively affected by the recent economic downturn. (page 71)

Promote county policies which encourage contractors and vendors providing services to the county government to pay a living wage to their employees. (page 91)

Agenda Item 1c

MEMORANDUM TO: Finance Committee FROM: Jerry Ambrose DATE: January 9, 2003 RE: Process for Updating County Fees Submitted for your review is a description of the proposed process for updating various fees for county services. As directed by the Board of Commissioners in Resolution 02-155, consideration of appropriate fee adjustments are to be done on an annual basis as part of the budget process. Based on the methodology presented here, recommendations for fee increases to be effective January 1, 2004 will be presented to the appropriate Board committees in March or April, 2003. Please contact me or Budget Director Teri Younger if you have any questions or concerns.

Agenda Item 1c

2004 BUDGET PROCESS

PROCESS FOR UPDATE OF VARIOUS FEES FOR COUNTY SERVICES

Resolution 02-155 set various fees for county services. It also established the percent of the cost of providing these services that should be covered by such fees to be used as a guide for consideration for future adjustments. The following describes how the fees set in this resolution will be updated in 2003 as part of the 2004 budget process. If this process works smoothly, it will be used annually for the consideration of fee adjustments. Fee increases for 2004 will be set early in 2003 so that any additional revenue to be generated can be anticipated in the 2004 budget. Fee increase proposals will be based on the cost calculated by Maximus in their analysis of the cost of county services for which fees are or can be charged, and the fees and target percent of cost recovery approved by the Board of Commissioners in Resolution 02-155. JANUARY 2003 The Budget Office will calculate the cost increase factor to be used in updating the cost of providing the various services for which fees are charged. This cost increase factor will be equal to the three-year average increase in the general fund adopted budget for the appropriate department. In calculating the cost increase factor for 2004, the increase in adopted budgets from 2000 to 2001, from 2001 to 2002, and from 2002 to 2003 will be averaged. For example: Animal Control

Year

Adopted Budget

% Increase over Previous Year

2000

$1,086,802

2001

$1,123,739

3.40%

2002

$1,146,703

2.04%

2003

$1,157,895

0.98%

Three year averages increase =

Cost Increase Factor

2.14%

Therefore, to calculate the cost per unit of service for Animal Control, the cost calculated by Maximus will be increased by 2.14% for the purposes of proposing any 2004 fee increases. After 2004 costs are calculated for all of the applicable services, and in conjunction with the target cost recovery percentages adopted by the Board of Commissioners, the Budget Office will propose any fee increases to be effective January 1, 2004. In general, fees will not be increased until cost increases justify at least a full dollar increase. In most cases, proposed fees will be increased to round dollar amounts, so a fee will not necessarily be increased every year. For example:

Animal Control Adoption Fee

2003 Cost calculated by Maximus (A)

$24.30

2004 Cost Increase Factor (B)

2.14%

2004 Cost (A x B)

$24.82

2003 Fee

$20.00

Target Percent

75%

2004 Cost x Target Percent

$18.62

2004 Proposed Fee

$20.00

In this case, the target percent multiplied by the 2004 cost is less than the current fee. A fee increase would not be recommended until the cost multiplied by target percent was at least $1 more than the current fee. Another example:

Cooperative Extension Soil Box Analysis 2003 Cost calculated by Maximus (A)

$14.32

2004 Cost Increase Factor (B)

0.14%

2004 Cost (A x B)

$14.34

2003 Fee

$10.00

Target Percent

100%

2004 Cost x Target Percent

$14.34

2004 Proposed Fee

$11.00

In this case, the 2004 cost multiplied by the target percent is more than the current fee. To recoup the entire cost, a $4, or 40%, fee increase would be necessary. In order to avoid a steep one-year increase, it would be recommended to increase this fee by only $1, with additional increases in subsequent years until the target percent of cost is reached. FEBRUARY 2003 Once all the proposals have been formulated, they will be distributed to affected departments for their input. Departmental input may or may not affect the proposals of the Budget Office, but departmental recommendations will be presented to the Board of Commissioners.

Agenda Item 1c

MARCH AND APRIL 2003 In March and April, the Board of Commissioners will discuss the fee increases proposed by the Budget Office and departments, and make their recommendations before the end of April. After the Board adopts any fee increases, the Budget Office will calculate any additional revenue that will be generated from the increased fees, and these revenues will be incorporated into the overall projected revenues for the 2004 budget.

Agenda Item 1c

ADOPTED - JUNE 11, 2002 Agenda Item No. 18

Introduced by the Finance Committee of the:


RESOLUTION SETTING VARIOUS FEES FOR COUNTY SERVICES

RESOLUTION #02-155

WHEREAS, the Board of Commissioners authorized contracting with MAXIMUS to conduct an analysis of the cost of county services for which fees are or can be charged; and WHEREAS, the Maximus Cost of Services Analysis has been completed and includes some recommendations for adjustments in current fees as well as recommendations for the establishment of other fees; and WHEREAS, the Board of Commissioners has reviewed the MAXIMUS recommendations along with recommendations of the various county offices, departments, and staff. THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes or encourages the following fees in Attachments A, B, C and D at the rates established on the noted effective dates, and further establishes as a guide for consideration of future adjustments the noted percent of the cost of providing the service which should be covered by such fee. FINANCE: Yeas: Grebner, Stid, Swope, Krause, Hertel, Minter Nays: Schafer Absent: None Approved 6/4/02

Agenda Item 1d MEMORANDUM January 14, 2003 TO: Finance Committee FROM: Jerry Ambrose RE: Review of Policy on Financial Reserves

Pursuant to Resolution #02-017, it is the goal of the County to maintain an appropriate level of financial reserves. Pursuant also to that resolution, the County Controller is to annually advise the Finance Committee of the status of the balances in the funds, and as appropriate, is to provide recommendations for maintaining the balances at appropriate levels. The policy states that it is the goal of the County to: $ Maintain its Budget Stabilization Fund at no less than 13% of the average of the last five years=

budgets, or of the current year=s budget, whichever is less; $ Maintain the unreserved undesignated balance in the General Fund at not less than 5% of the

total General Fund expenses of the preceding year; and $ Maintain a reserve in the Public Improvement Fund of 1/10th mill of the property tax levy.

The attached analysis indicates that in total the county is projected to remain within the policy guidelines as of the end of the 2002 fiscal year. However, the reserves in the BSF are projected to decline from the 2001 level of 14.4% to 13.9% at the end of 2002, and the balance in the General Fund is projected to decline from the 2001 level of 5% to 4.9% at the end of 2002, some $62,000 less than the 5% minimum. The reserves in the Public Improvement Fund are in accordance with policy. No recommendations to address the level of reserves are made at this time. However, it should be noted that if 2003 ends with a further reduction in fund balance, the General Fund reserve will drop below the policy minimum. Please contact me if you have any questions. GWA/njh Attachment

ADOPTED - JANUARY 22, 2002 Agenda Item No. 18 Introduced by the Finance Committee of the:


RESOLUTION ADOPTING A POLICY ON FINANCIAL RESERVES

RESOLUTION #02-017

WHEREAS, it is in the best interests of the Ingham County government; its taxpayers, and its residents to maintain sufficient financial reserves to provide for the stable operation of the county government; to assure that the county=s financial obligations will be met; and to assure continuance of a strong credit rating; and WHEREAS, it has been recommended by the County Controller and the county=s financial consultants that a policy be adopted establishing the desired level of financial reserves that are appropriate to provide for the stable operation of the county government; to assure that the county=s financial obligations will be met; and to assure continuance of a strong credit rating; and WHEREAS, the Board of Commissioners is committed to maintaining its financial reserves at an appropriate level and to managing its expenditures as necessary to adjust to its revenues. THEREFORE BE IT RESOLVED, that the County Board of Commissioners establishes the following goals for establishing and maintaining an appropriate level of financial reserves: It is the goal of the County that the Budget Stabilization Fund be funded at the legal maximum of 15% of the average of the last five years= budget, or 15% of the current year=s budget, whichever is less; and that such balance be maintained at no less than 13%. It is the goal of the County that the unreserved undesignated balance in the General Fund not be less than 5% of the total General Fund expenses of the preceding year. It is the goal of the County to maintain sufficient reserves in the Public Improvement Fund to address annual needs for maintaining county facilities in an appropriate state of repair. The desired level of funding in this fund is determined to be 1/10 mill of the property tax levy. The County Controller shall annually advise the Finance Committee of the status of the balances in the funds, and as appropriate, shall provide recommendations for maintaining the balances at appropriate levels. FINANCE: Yeas: Grebner, Stid, Swope, Hertel Nays: None Absent: Krause, Schafer, Minter Approved 1/16/02

Agenda Item 1e

MEMORANDUM TO: Finance Committee FROM: Jerry Ambrose DATE: January 14, 2003 RE: Status of 2003 Budget In order to maintain financial stability over the long term, the budgeting practice in Ingham County is to not only adopt a balanced budget, as required by law, but to manage its budget in a manner such that actual expenses do not exceed actual revenues on an annual basis. Over the past 13 years, revenues have exceeded expenses 9 times and expenses have exceeded revenues 4 times. Over that 13 year period, there has been a small net gain to the general fund of approximately $2.6 million. This result, along with a nearly fully funded Budget Stabilization Fund, has given Ingham County the reserves necessary to address difficult economic times without resort to a crisis management approach. It has permitted the County Board to utilize its annual budget process as the primary vehicle to make decisions on the type and level of county services to be provided. When unexpected revenue losses or expenditure increases occur during the year, they are generally addressed through resort to short term expenditure reduction measures such as reductions in controllable expenses, hiring delays, and deferrals of capital expenditures. The uncertain economic times of the past year has tested the county’s ability to react to unexpected financial circumstances. In early 2002, faced with reductions in state revenue sharing, court equity funding, and interest earnings, and with a significant increase in child care fund costs, the Board of Commissioners authorized a reduction in the 2002 budget of 3%, or $1.98 million of the $64.8 million budget. With the cooperation of the courts, county wide elected officials, and other departments and agencies, departmental reductions of approximately 2% were implemented along with reductions in contingency and other areas. The approved reductions avoided employee layoffs or significant reductions in the level of services. The success of this strategy will not be known fully until the 2002 year end financial reports are completed, but at this time some use of fund balance is anticipated. As in 2002, adjustments to the 2003 budget will be necessary to reflect unplanned revenue losses and expenditure increases. It is currently estimated that a reduction of $2.8 million, or 4.1% of the General Fund Budget will be necessary to attempt to keep expenditures within anticipated revenues:

State reduction to revenue sharing $ 209,171 Health Department reductions $ 240,706 Page Two __________________ Jail revenue projections $ 450,000 Finance Committee January 14, 2003 Increase in jail medical expenses $ 700,000 Eliminate budgeted use of fund balance $1,200,000 Total $2,799,877 The Controller’s Office is beginning the process of developing recommendations to address the projected revenue shortfalls and increased expenditures. As has been the historical practice, we will be encouraging the use of short term measures to reduce expenses, and will be working with the courts, the elected county officers, and county departments and agencies to formulate recommendations which will have the least impact on county employees and services. A proposal for 2003 expenditure reductions will be submitted to the Board of Commissioners as soon as possible. By addressing these problems early in the fiscal year, more time will be available to accomplish the approved reductions. Unfortunately, is it also likely that additional revenue reductions in state revenues will be made which will affect this year and next year. Reductions made within the state’s current fiscal year (which ends September 30) will affect our 2003 budget; reductions made as part of the state’s next fiscal year will affect our 2003 and 2004 budget, since our fiscal year ends December 31. Please feel free to contact me if you have any questions. GWA/njh cc: Board of Commissioners County Elected Officials, Judges and Department Heads

Agenda Item 1e

Detail of Projected Revenue/Expense Shortfall – 2003

1. Revenue Sharing Reduction - As a result of Executive Orders issued in late 2002, projected revenue sharing revenues will need to be reduced by $209,171.

2. Health Department - As a result of the Executive Orders, $210,706 in funding reductions in the

Health Department affecting Local Public Health Operations, Pregnancy Prevention, Medicaid Outreach and Community Health Assessment will need to be addressed as well as the loss of $30,000 from the Michigan Fitness Foundation.

3. Jail Beds - $450,000 in revenue losses are currently anticipated from a reduction in the number of

diverted felons sentenced to the jail and a reduction in the rental of jail beds. While the Oakland County commitment for beds has been reduced from a maximum of 103 beds to a maximum of 80 beds, additional rentals to the state and federal government may lessen the impact. However, the more significant reduction has been the reduced number of diverted felons.

4. Jail Medical - At the current rate of expenditures, the budget for jail medical costs will exceed $1

million, some $700,000 greater than the 2003 budget. The cost in 2002 is currently projected at $835,207, which was a significant increase from the $272,856 spent in 2001. An analysis is currently underway to determine the reasons for the increases.

5. Use of Fund Balance - The county budget historically includes $1.2 million in budgeted use of fund

balance. However, the budgeted use of fund balance is historically anticipated to be offset by money budgeted for personnel expenses but unspent because of employee vacancies. When determining the amount of reduction necessary to meet revised revenue targets, it is necessary to include budgeted use of fund balance in order to give departments who may need to make expenditure reductions the flexibility to project salary attrition as part of such reductions.

Agenda Item 1f

MEMORANDUM

January 14, 2003 TO: Law Enforcement Committee Finance Committee FR: Jerry Ambrose, Controller RE: Jail Medical Expenses One of the unplanned expenditure increases is in the area of medical costs for inmates. Our total cost for inmate medical services is projected at $1.7 million for 2002, more than double the costs in 2000. In conjunction with the Sheriff's Office, and assisted by Health Management Associates, we are currently evaluating the reasons for the cost increase, but have not reached any conclusion. There is not likely to be one answer, but there are several factors which could be a contributing factor. For example: To what extent could it be a function of increases in physician, inpatient, or prescription costs? To what extent could it be a function of a less healthy inmate population? Could there be errors in billing? Could there have been a change in the practices and protocols of the jail physician and/or nursing staff? Have there been changes in procedures (such as the dispensing of prescriptions) which have created unexpected additional costs? We will keep you advised of our progress. GWA/njh

Agenda Item 2 RESOLUTION STAFF REVIEW DATE January 14, 2003 Agenda Item Title: Resolution Authorizing Amendments to the Circuit Court/ Family

Division 2002/03 Child Care Fund Budget Submitted by: Circuit Court/ Family Division Committees: LE ___, JD * , H.S.___ , CS * , Finance __* Summary of Proposed Action: This Circuit Court/Family Division Proposal, has been unanimously adopted by the Family Division Judges and is being submitted for your consideration and approval by the Honorable Richard J. Garcia, Presiding Judge Family Division (see attached proposal, budget and background information). This resolution would authorize: Amendments to the Circuit Court/ Family Division 2002/03 Child Care Fund Budget by authorizing the expenditure of funds from the Juvenile Millage. Amend existing programs and contracts with Highfields as noted. Create a new program and contract with Catholic Social Services (St. Vincent Home) as noted Create an Aftercare Programming Unit in the Ingham County Circuit Court/Family Division Financial Implications Total request for County millage money to be matched with CCF money is: 1. The expansion of Youth Attention Program (YAP) will provide capacity for an additional 12 students

per weekend for 15 weekends at a total cost of $82,125, county net cost of $41,062.50 2. The expansion of StART will provide three (3) additional beds for 9 months at a total cost of

$134,422.20, County net cost of $67,211.10 3. Contract with CSS will provide 4 beds for seven months at a total cost of $191,035.44, county net

cost of $95,517.72 4. The creation of an Aftercare Programming Unit will combine two existing positions with four new

Child Care fund positions as outlined in the Courts attached proposal at a total cost of $124,062, County net cost of $62,031

Total proposal cost of $531,644, County net cost of $265,822

Total Millage funds raised for fy 2003 estimated at $ 3,541,895

Less transfer to Child Care Fund (Youth Center)

as authorized by Resolution # 02-254 $ 812,893 Balance $2,729,002 Less this Resolution’s proposal $ 265,822 Balance of this year’s Juvenile Millage funds $ 2,463,180

Agenda Item 2

Other Implications: The Court advised the Judiciary Committee that it would identify areas of priority for new funding from the Juvenile Millage and they would be back to present their Millage Proposal. Staff Recommendation: JA JN * HH This resolution is consistent with a Board of Commissioners’ priority objective to A Foster Appropriate Youth Development, Provide Appropriate Sanctions. The Controller’s Office only received this proposal on Monday afternoon - and we will have recommendations at the meeting once we get some clarifications from the Court.

30th Circuit Court/Family Division Proposal - Staffing Costs

Youth Services/Aftercare Program Director (MCF 12) 2002/2003 Net County cost $23,192 Annual Cost Total Personnel costs range $79,515 - $95,339 Net County Cost Range $39,757.50 - $47,668.50

Juvenile Court Officer (PCP 05) 2002/2003 Net County cost $14,410 Annual Cost Total Personnel Costs Range $49,406 - $69,619 Net County Cost Range $24,703 - $34,808.50 Unit Secretary UAW E 2002/2003 Net County cost $12,520 Annual Cost Total Personnel Costs Range $42,926 - $51,352 Net County Cost Range $21,463 - $25,676 Data Collection UAW D 2002/2003 Net County cost $11,909 Annual Cost Total Personnel Costs Range $40,832 - $48,840 Net County Cost Range $20,416 - $24,420

TOTAL NEW STAFFING COSTS - 2002/2003 Net County cost $62,031 NEW LONG-TERM NET COUNTY STAFFING COSTS $106,399.50 -$132,573

Agenda Item 2

Introduced by the Judiciary, County Services, and Finance Committees of the:


RESOLUTION AUTHORIZING AMENDMENTS TO THE CIRCUIT COURT/ FAMILY DIVISION 2002/03 CHILD CARE FUND BUDGET

WHEREAS, a Juvenile Millage was approved by the voters of Ingham County in November of 2002 for the purpose of funding an increase to Ingham County’s capacity to detain and house juveniles who are delinquent or disturbed, and to operate new and existing programs for the treatment of such juveniles; and WHEREAS, the 30th Circuit Court/Family Division has developed some initial proposals to increase the capacity of the county juvenile justice system to detain and treat delinquent and disturbed youth which the Court believes to be consistent with the provisions of the millage proposal recently approved by the voters; and WHEREAS, 30th Circuit Court will continue to work with the Ingham County Board of Commissioners and interested parties to develop long term proposals to operate new and existing programs for the treatment of juveniles. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby approves the 30th Circuit Court/Family Division Request and authorizes a contract with Highfields to expand the Youth Attention Program for short term weekend placements at a cost of $82,125 total - $41,062.50 net and a contract with Highfields to expand the StART Program for placements at a cost of $134,422.20 total - $67,211.10 net for the time period of March 1, 2003 through September 30, 2003. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Catholic Social Services (St. Vincent Home) for a new Residential Treatment Program for placements at a cost $191,035.44 total - $95,517.72 net for the time period of March 1, 2003 through September 30, 2003. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the creation of four new child care fund positions effective March 1, 2003 with any new job descriptions and salary ranges contingent upon Human Resources and County Services approving final job descriptions and acceptable salary ranges. Positions Total Personnel 2002/2003 Costs Range County Cost Youth Services/Aftercare Program Director (MCF 12) $79,515 - $95,339 $23,192 Juvenile Court Officer (PCP 05) $49,406 - $69,619 $14,410 Unit Secretary UAW E $42,926 - $51,352 $12,520 Data Collection UAW D $40,832 - $48,840 $11,909

BE IT FURTHER RESOLVED that the Ingham County Board of Commissioners authorizes the Controller to make the necessary budget adjustments and Position Allocation List amendment in the Circuit Court 2002/03 Child Care Fund Budget. BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are hereby authorized to sign necessary documents after review by the County Attorney.

Agenda Item 3 RESOLUTION STAFF REVIEW DATE January 10, 2003 Agenda Item Title: Resolution to Collect a $10.00 Fee for Accepting Bonds Pursuant To House Bill #5047 Submitted by: Ingham County Sheriff’s Office Committees: LE. _* , JD ___, HS ___, CS____, Finance _*_ Summary of Proposed Action: This resolution approves the collection of a $10 fee for accepting a bond for anyone arrested on a warrant, pursuant to the recently enacted House Bill #5047. This bill became effective December 23, 2002. This fee is to be collected by the agency who actually receives the bond money, regardless of the agency that actually holds the warrant. The fee would be collected in Receiving or at the Field Services Desk of the Sheriff’s Office. Financial Implications: This fee would generate an undetermined amount of revenue for the County. Initial estimates by the Sheriff’s Office indicate that the amount of revenue generated will not be significant, however it will be sufficient to cover any administrative costs associated with the implementation of the fee. The county would retain the full amount collected under this fee. Other Implications: House Bill #5047 is a permissive statute and collection of this fee is not a requirement by law. Staff Recommendation: GA ____ JN _* HH ___

Agenda Item 3 Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO COLLECT A $10.00 FEE FOR ACCEPTING BONDS

PURSUANT TO HOUSE BILL #5047

WHEREAS, House Bill #5047 authorizes the Ingham County Sheriff’s Office to collect a $10.00 fee for accepting a bond for anyone arrested on a warrant; and WHEREAS, the Ingham County Sheriff’s Office routinely accepts bonds for persons arrested on warrants; and WHEREAS, pursuant to House Bill #5047, the money collected may be expended by the governing body to defray the expense of receiving, depositing and delivering bail or bond money. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Ingham County Sheriff’s Office to collect a $10.00 fee for accepting bonds for anyone arrested on a warrant effective immediately upon the passage of this resolution BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Controller to create a Line Item in the Ingham County Sheriff’s Office revenue account that would recognize the collection of the fees for accepting bonds BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Controller to make any necessary adjustments in the Ingham County Sheriff’s Office 2003 Budget.

Agenda Item 4a 1-7-2003

INGHAM COUNTY

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

HISTORY, MOST RECENT GRANT, FUTURE

Dear Commissioners, I would like to take this opportunity to inform/update you about Ingham County=s CDBG Homeowner Rehabilitation program. The Housing Commission staff has worked hard to fund eligible homeowners in Ingham County over the past 3+ years and we believe it is starting to show great benefits. Please review the following information and I look forward to meeting with you all in a few weeks. Sincerely, Bruce E. Johnston Executive Director

HISTORY

The Michigan State Housing Development Authority (MSHDA) approached Ingham County in late 1997 about starting a homeowner rehabilitation program for eligible residents in Ingham County. As an entitled community there was $300,000 available every two years for homeowner improvements. After researching the program, receiving technical support from MSHDA, and applying for and receiving a grant, the Housing Commission started up Ingham County=s CDBG Homeowner Rehabilitation program in June 1999. The Homeowner Rehabilitation Program assists low/moderate income homeowners located in Ingham County (excluding Lansing and East Lansing) by providing low or no interest loans that will bring their homes up to local code or correct an emergency situation that exists. Homeowners that are low income are eligible for a deferred loan (no payments until home is sold or title transferred) at 0% interest. Those homeowners that are moderate income are requested to either obtain matching funds for part of the costs (their own funds, Property Improvement Program loan, grants, etc) or make a monthly low interest payment. Being that there were no start up funds for this program it was difficult at first. MSHDA likes to use the term Agetting your feet wet@ as a way to describe first time programs. However, we were able to utilize $172,000 in funds for improvements to12 homes before the grant expired in December 2000.

Agenda Item 4a

MOST RECENT GRANT After going through the application process again we started the second $300,000 two (2) year grant for Ingham County=s Homeowner Rehabilitation in June 2001. We learned much in the first program and attended several MSHDA training sessions. At one of the sessions MSHDA proposed a new system of expending matching funds that could increase the next County Allocation by 50%. To obtain this level of funding the Housing Commission would have to help eligible homeowners obtain nearly $100,000 in funds from outside the CDBG program. As of 12-31-2002 all Community Development Block Grant funds for the 2001-2002 program were expended. We also helped eligible homeowners obtain over $108,000 in matching funds. During the term of the grant, 16 homes were funded.

FUTURE

Due to success in the past two years reaching matching fund goals, we were able to apply for a $450,000 grant for Ingham County=s 2003-04 CDBG allocation. While attending training sessions in the fall we were also encouraged to apply for Housing Resource Funds (HRF) if we knew of a community in the Ingham County district that would meet the MSHDA criteria and be willing to partner in a Rental Rehabilitation/Homeowner Rehabilitation program. The city of Mason stood out as they have utilized a large portion of our homeowner rehabilitation funding in the past. After several meetings an HRF application was sent in for Ingham County to be utilized in the City of Mason for homeowner and rental rehabilitation. On December 13th we received formal notice from MSHDA that a grant for $450,000 for Ingham County=s homeowner rehabilitation program was approved and a grant for $487,800 was approved for Ingham County to be utilized in the City of Mason for rental rehabilitation of the downtown area and homeowner rehabilitation for the entire city. The Housing Commission feels this is a wonderful opportunity to continue funding homeowners and landlords that provide affordable housing. As we all know, affordable housing is one of the County=s greatest needs. The grant from MSHDA contains funding for all facets of the program including homeowner loans, administrative fees, and rental rehabilitation funds. Matching funds are supplied through the Property Improvement Program (PIP), grants from cities, and homeowner and landlord contributions. Ingham County is not asked to supply any funds for this grant. Attached is information about the Homeowner Rehabilitation Program and the Rental Rehabilitation Program

Agenda Item 4a

HOMEOWNER REHABILITATION PROGRAM

This program has been administered through the Housing Commission for eligible residents of Ingham County since June 1999. Currently to be eligible you must:

$ Qualify by income (1person household max. 33,650 - 8 person household max. 63,450)

$ Have property taxes paid up to date $ Homeowners insurance up to date

Upon receipt of application and determination of eligibility we would come to household for inspection. Take information found during inspection and write specifications for any item in the house that is code deficient. (Most common items: New roof, windows, siding, electrical updating, furnace, hot water heater). Maximum CDBG funds to any homeowner is $25,000. After reviewing specifications with homeowner and city or township building inspector/lead based paint inspector (if applicable) homeowner would give permission for bidding process to begin. Contractors that have signed up to work with program would be invited to bid. Home walk thru scheduled. Contractors would meet with Housing Commission representatives and be given bid package. Walk thru of home with contractors to bid is required. If walk thru is completed without any additions or changes, contractors are give 2 weeks to submit bid. Sealed bids are opened and reviewed for accuracy and completeness. Homeowner is either here during bid opening or contacted and bids reviewed. Contractor is selected by lowest responsible bid. Soon thereafter contract is signed, lien is placed on home for purpose of securing loan, MSHDA paperwork is completed, and rehabilitation begins. A normal homeowner rehabilitation project is completed within 60 days. Inspections take place throughout the rehabilitation process. Upon completion of the project, the homeowner is given a 24 month warranty for any defects in workmanship or product.

RENTAL REHABILITATION PROGRAM

With County Board approval this will be our first rental rehabilitation program. The program is similar to the Homeowner Rehabilitation program as far as inspections, specification writing, working with community building inspectors, etc. The real difference is that landlords renting apartments must supply 25% renovation funding, with 75% of the cost of the renovation from the grant MSHDA supplies (up to $25,000 total/apartment). Landlords must agree to keep the affordable apartments being renovated at current rental rates (with small increases each year

Agenda Item 4a allowed) for a period of five years and the funds granted from MSHDA are then forgiven. Landlords must also agree to yearly inspections of units to assure apartments are being kept at Housing Quality Standards. This program will help assure safe affordable rental housing in the downtown area where funds are designated. The Housing Commission has been working with the City of Mason to insure their approval of the program guidelines and methods.

SPECIAL CONDITIONS OF GRANTS

MSHDA requires that certain conditions be met before funds are released for use. Please review the following condition and their status.

3. Provide evidence of appropriate public hearings - A public hearing

was held for both grants. The HRF application public hearing was held October 7, 2002 at Mason City Hall. And a public hearing for the CDBG funding for Ingham County was held October 16, 2002 at Carriage Lane Apartments. This evidence will be sent to MSHDA upon grant acceptance by the County Board.

4. Submit an updated Community Development Needs assessment- Housing Commission staff has accumulated information from various sources and is in the process of completing this. It will also be ready upon grant acceptance by the County Board.

5. Submit local program guidelines for each program in a form acceptable to MSHDA - Currently we have program guidelines for the Homeowner Rehabilitation program acceptable to MSHDA and are receiving technical support from MSHDA to formulate the rental rehabilitation guidelines. The Housing Commission will approve all guidelines as it has previously upon grant acceptance by the County Board.

6. Funds from the Ingham County Homeowner Rehabilitation Program may not be expended on projects located within the corporate boundaries of the City of Lansing, the City of East Lansing, or the City of Mason. The Housing Commission will administer the funds per MSHDA guidelines.

Agenda Item 4b RESOLUTION STAFF REVIEW DATE January 13, 2003

Agenda Item Title: Resolution to Authorize Acceptance of 2003 Community Development Block Grant Funding by the Ingham County Housing Commission from the Michigan State Housing Development Authority in the Amount of $937,800 Submitted by: Ingham County Housing Commission Committees: LE. ___, JD ___, HS ___, CS * , Finance * Summary of Proposed Action: This resolution would authorize acceptance of 2003 Community Development Block Grant funds by the Ingham County Housing Commission from the Michigan State Housing Development Authority (MSHDA) in the amount for $937,800. Of this total, $487,880 is designated for rental rehabilitation in the city of Mason and $450,000 is allocated for homeowner rehabilitation in Ingham County excluding the cities of East Lansing, Lansing and Mason. A portion of the rental rehabilitation funds is earmarked for the downtown area in Mason. The Homeowner Rehabilitation Program, which has been in place since 1999, assists low/moderate income owners located in Ingham County (excluding Lansing and East Lansing) by providing low or no interest loans for the purpose of bringing homes up to local building codes or to correct an emergency situation. These cities are excluded due to the fact that they are eligible for their own funds and operate their own programs. If authorized by the Board, this will be the first year that the Ingham County Housing Commission will receive funds to administer the Rental Rehabilitation Program. Under this program, landlords provide 25% of the dollars for renovation and MSHDA allocates the remaining 75% of the cost. Financial Implications: No county funds are pledged to the grant program. The grant award from MSHDA in the amount of $937,800 includes the monies necessary for all program costs including homeowner loans, administrative fees and rehabilitation costs. Matching funds are supplied from Property Improvement Program (PIP) dollars, grants from the cities and from homeowner and landlord contributions. Other Implications: Authorization to accept the grant for 2003 will enable the Housing Commission to increase the availability of low/moderate income housing in Ingham County by expanding the existing Homeowner Rehabilitation Program and by implementing a Rental Rehabilitation Program for the first time. This program is consistent with the Board=s priority emphasis on supporting the development of affordable housing. Staff Recommendation: GA _X JN ____ HH ____ Staff recommends approval of this resolution.

Ingham County Housing Commission

3882 Dobie Rd. - Okemos, MI 48864 Richard Baker, President

Aubrey Marron, Vice-President TELEPHONE: (517) 349-1643 Kris Wisniewski FAX: (517) 349-1697 Rex Bement E-MAIL: [email protected] Rick Kibbey

Bruce E. Johnston December 12, 2002 Executive Director

INGHAM COUNTY HOUSING COMMISSION

Resolution No. 02-14

RESOLUTION ACCEPTING 2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY IN

THE AMOUNT OF $937,800.

WHEREAS, the Ingham County Housing Commission has applied for Community Development Block Grant funding on behalf of Ingham County from the Michigan State Housing Development Authority: and WHEREAS, the Michigan State Housing Development Authority has granted Ingham County $937,800 for homeowner rehabilitation and rental rehabilitation in Ingham County: and WHEREAS, the funding will allocate $487,800 for rental rehabilitation and homeowner rehabilitation in the City of Mason and $450,000 for homeowner rehabilitation in Ingham County excluding the cities of East Lansing, Lansing, and Mason. THEREFORE BE IT RESOLVED that the Ingham County Housing Commission accepts the Community Development Block Grant of $987,800 from the Michigan State Housing Development Authority and will utilize the funds as designated in the grant agreement. BE IT FURTHER RESOLVED that the acceptance of this grant must be approved by the Ingham County Board of Commissioners.

AYES NAYS ABSENT Commissioner Baker None Commissioner Kibbey Commissioner Marron Commissioner Wisniewski Commissioner Bement

Agenda Item 4b Introduced by the County Services and Finance Committees of the:


RESOLUTION ACCEPTING 2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY

IN THE AMOUNT OF $937,800

WHEREAS, the Ingham County Housing Commission has applied for Community Development Block Grant funding on behalf of Ingham County from the Michigan State Housing Development Authority; and WHEREAS, the Michigan State Housing Development Authority has granted Ingham County $937,800 for homeowner rehabilitation and rental rehabilitation in Ingham County; and WHEREAS, the funding will allocate $487,800 for rental rehabilitation and homeowner rehabilitation in the City of Mason and $450,000 for homeowner rehabilitation in Ingham County excluding the cities of East Lansing, Lansing, and Mason; and WHEREAS, the Ingham County Housing Commission through its Resolution No. 02-14 has recommended that the grant be accepted. THEREFORE BE IT RESOLVED, that the Ingham Board of Commissioners accepts the Community Development Block Grant of $987,800 from the Michigan State Housing Development Authority on behalf of the Ingham Housing Commission to utilize the funds as designated in the grant agreement. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 4c December 3, 2002 Mr. John Czarnecki, Chairman Ingham County Board of Commissioners P.O. Box 319 Mason, MI 48854 Subject: Monitoring of the MSCB2001B0552BHOA

Community Development Block Grant (CDBG) Dear Mr. Czarnecki: On September 27, 2002, I performed a monitoring of the Ingham County 2001 Community Development Block Grant homeowner rehabilitation program on behalf of the Michigan State Housing Development Authority (MSDHA), Office of Community Development. The monitoring was held with Bruce Johnston, Executive Director of the Ingham County Housing Commission, and Vicki Carris, the CDBG Coordinator. Shawne Haddad, another Community Development Specialist from MSHDA, assisted me with the monitoring. The program areas reviewed that day included:

Financial Management National Objective Environmental Review Homeowner Rehabilitation Civil Rights/Fair Housing Administration and Progress Housing Quality Standards ( HQS)

Ingham County=s 2001 CDBG grant had a term of March 1, 2001 to December 31, 2002; no one amendments were requested. The $300,000 grant is the County=s second grant under MSHDA=s County Allocation program. The County used these funds to establish a homeowner rehabilitation program for its residents. The program is targeting families with incomes at or below 80% of the county=s area median income (AMI). All income eligible households within the county will be able to apply for CDBG assistance with the exception of residents in the cities of Lansing and East Lansing, each of which has its own program.

Repayment of assistance is typically in the form of a deferred loan, and all project funds will be recaptured. At the outset, the County projected that twenty-six households would receive assistance with this grant. At the end of the third quarter of this year, fifteen projects had been placed under contract, and thirteen projects were complete.

Progress on this grant generally kept pace with MSHDA=s policy requiring grantees to utilize grant funds for the approved activities at the following minimum expenditure rate: 15% expended by the end of the 2nd quarter of grant term; and 40% expended by the end of the 4th quarter of grant term; and 75% expended by the end of the 6th quarter of grant term.

Another basic program requirement for homeowner rehabilitation programs involves leveraged or matching funds. MSHDA requires that grantees leverage, at a minimum, 25% of the project funding in the grant. These funds can come from homeowner cash contributions towards the total cost of a project, other loans to the homeowner (often from MSHDA=s Property Improvement Program), or other non-CDBG programs such as the Department of Energy=s weatherization program. After failing to meet this requirement in its previous grant, Ingham County has made extensive use of the PIP loan and other funds to substantially exceed the leverage requirement for this grant. To date, the County has committed $108,387 in leveraged funds resulting in a leverage rate of 44%. This higher leverage rate qualifies the Count for a 50% increase in its base allocation in the next funding cycle and represents a substantial improvement in the operation of the program. One minor finding was noted during the desk review of this grant. One two occasions, MSHDA advanced funds under this grant that were not properly reported as expended within 60 days. In one case, the advanced funds were not fully expended within the 60 day period, and in another, the funds appear to have been expended but were not reported as such to MSHDA. To avoid this problem in the future, I would suggest that greater effort be made to submit Financial Status Reports on a scheduled basis when an advance of funds has been requested. Additionally, one comment was raised by a review of the County=s Fair Housing file. While the Fair Housing file contains demographic data about Ingham County as a whole, the County grant can only be used in Aout county@ areas outside of the corporate limits of Lansing and East Lansing. Since the demographics of the two major cities differ substantially from the rest of the county, it would be helpful to collect information on the residents of the out county areas. This would allow a better comparison of program participant demographics to area residents. The Census Bureau provides a great deal of detailed information via its website at www.census.gov. During the desk monitoring several project files were reviewed for completeness. Each of the files reviewed contained all documents required, and each was in impeccable order. In addition to the desk monitoring, three properties were inspected for Housing Quality Standards. When performing these inspections, two findings were noted:

Finding: For the property at 608 Burt Street, Mason, Michigan: The water softener in the basement is plugged in to a light socket via an inexpensive electric cord that snakes through the floor joists above. This represents a possible electrical hazard in that this appliance may overload both the circuit and the electric cord. Required Action: Have an additional outlet installed by a properly licensed electrician within an appropriate distance of the water softener. Consult with local code officials to determine if a GFCI receptacle is required by the electric code. Finding: For the property located at 703 South Clinton, Stockbridge, Michigan:

3. There is an unsecured electrical receptacle dangling from its supply line in the basement (room

to the right as you come down the stairs). Required Action: Have the receptacle properly secured to the floor joist above it or otherwise secured appropriately. On the whole, I would like to congratulate the County for its successful implementation of this grant. Particularly when viewed in the context of the County=s previous grant, great strides have been made in operating the program in compliance with the applicable state and federal standards, and the leverage rate has been dramatically improved. Given the ongoing efforts to improve the program and the continued dedication of the responsible staff, I am confident that the County=s next grant will be even more successful. Please respond to the above-mentioned findings within 30 days of receipt of this letter. Your response should be directed to Jerrie Lynn Gibbs, Community Development Specialist, at this address. Jerrie Lynn has been recently assigned to Ingham County. We also appreciated the hospitality extended during our visit. Please feel free to call me at 517/373-8853 with any questions or concerns with this report or in regard to anything else of which I could be assistance to you. Thank you. Sincerely, Stephen S. Lathom Community Development Specialist Cc: Bruce Johnston, Executive Director, Ingham County Housing Commission Jacquelyn Williams-Armstrong, Acting Housing Resource Fund Director

Ingham County Housing Commission

3882 Dobie Rd. - Okemos, MI 48864

Richard Baker, President Aubrey Marron, Vice-President

TELEPHONE: (517) 349-1643 Kris Wisniewski FAX: (517) 349-1697 Rex Bement E-MAIL: [email protected] Rick Kibbey

Bruce E. Johnston

Executive Director January 3, 2003

Attn: Jerrie Lynn Gibbs Community Development Specialist 735 East Michigan Ave. P.O. Box 30044 Lansing, MI 48909 Dear Jerrie: This letter is in response to the audit that was performed on the 2001/2002 Community Development Block Grant Program for the Ingham County Housing Commission. Concerning the first of three findings, MSHDA advanced funds under this grant that were not properly reported as expended within 60 days. This is to notify you that we will address this issue during the next Grant and be aware of the 60 day limit. Further, if there is an instance in which the 60 day limit cannot be met, MSHDA will be notified as to the circumstances. Concerning the second finding, the water softener in the basement of 608 Burt Street, Mason which was plugged into a light socket via an inexpensive electric cord and snakes through the floor joists above. This is to notify you that the Housing Commission hired an electrician to replace the electric cord with an independent receptacle for the water softener. Finally, the third finding which was found at 703 S. Clinton, Stockbridge, was an unsecured electrical receptacle dangling from its supply line in the basement. This is to notify you that the Housing Commission saw to it that it was properly secured to the floor joist above it.

If you have any further questions concerning this audit report, please feel free to call me at the above telephone number. I would be happy to talk further about any of the afore mentioned items. Sincerely,

Vicki L. Carris CDBG Specialist

Ingham County Housing Commission is an Equal Opportunity Housing Organization

ADOPTED - APRIL 10, 2001

Agenda Item No. 5 Introduced by the Administrative Services/Personnel and Finance Committees of the:


RESOLUTION AUTHORIZING THE ACCEPTANCE OF A HOUSING GRANT FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY AND ENTERING INTO A

GRANT AGREEMENT

RESOLUTION #01-101 WHEREAS, the Ingham County Housing Commission has applied for and received a grant from the Michigan State Housing Development Authority (MSHDA) in the amount of $300,000 for the purpose of Homeowner Rehabilitation during the years 2001 thru 2002; and WHEREAS, County policy requires that the grant be accepted and authority be given to enter into a grant agreement with the granting authority; and WHEREAS, notice of this application was given to the Ingham County Board of Commissioners prior to its submission and approval for the intent of the grant was given and a public hearing was held on the matter; and WHEREAS, the Housing Commission requests that the executive director be named as the authorized signee on the Designation form requested from MSHDA. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby accepts the $300,000 grant from the Michigan State Housing Development Authority. BE IT FURTHER RESOLVED, that the Board Chairperson and the County Clerk are hereby authorized to sign the grant agreement with MSHDA after review by the County Attorney as to form. BE IT FURTHER RESOLVED, that the executive director of the Housing Commission is also named as the authorized signee on the Designation form requested from MSHDA. BE IT FURTHER RESOLVED, that the Ingham County Housing Commission is given authority to administer all facets of this Community Development Block Grant program within MSHDA guidelines.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Stid, Celentino, Minter, Swope Nays: None Absent: De Leo Approved 4/3/01 FINANCE: Yeas: Hertel, Schafer, Minter, Swope, Lynch, Krause Nays: None Absent: Czarnecki Approved 4/4/01

Agenda Item 5a RESOLUTION STAFF REVIEW DATE January 2, 2003 Agenda Item Title: Resolution Adopting an Adjustment to the Parks Department Seasonal

Employee Wage Schedule Submitted by: Bob Moore, Parks Manager Committees: LE ___, JD ___, HS ___, CS * , Finance * Summary of Proposed Action: This resolution would increase wage rates for seasonal employees by three percent. Financial Implications: Money is within the Parks Budget. Other Implications: None Staff Recommendation: GA ____ JN ____ HH X Staff recommends the approval of this resolution.

Agenda Item 5a Introduced by the County Services and Finance Committees of the:


RESOLUTION ADOPTING AN ADJUSTMENT TO THE PARKS DEPARTMENT SEASONAL EMPLOYEE WAGE SCHEDULE

WHEREAS, the Ingham County Parks Board has recommended a 3% increase in the seasonal wage rates in order to remain competitive within the temporary job market, and

WHEREAS, the lifeguard rate has been modified to reflect a range rather than a A1st year@ and a A2nd year@ rate in order to maintain the flexibility necessary to compete in the seasonal labor market; and

WHEREAS, it is desirable to retain exceptional seasonal employees for the entire season to provide a continuous high level of service to the public.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners adopt the following wage rates to be effective April 5, 2003 as recommended by the Parks Board:

1st year 2nd year

Park Police Officers 10.45 11.69 Lifeguard Supervisor 10.76 to 15.67 Management Intern

Chief Ranger II 9.68 10.21

Chief Ranger I, 9.03 10.17 Lifeguard 9.03 to 10.17 Clerk 7.93 9.07 Ranger, Bus Driver 7.20 8.08 Boat Launch Attendant, Playground Supervisor, Boat Rental Operators, Entrance Booth Personnel, Ski Rental Operators, Food Concession

Agenda Item 5b RESOLUTION STAFF REVIEW DATE: January 13, 2003 Agenda Item Title: Resolution Authorizing a Contract for Services Between Ingham County and the

Charter Township of Meridian to Maintain the Watershed Management Plan for Lake Lansing, Including the Lake Frontage Owned by Ingham County

Submitted by: Ingham County Parks Board Committees: LE. ___, JD ___, HS ___, CS * , Finance * Summary of Proposed Action: This resolution would authorize the renewal of an existing agreement between Ingham County and Meridian Township for the purpose of assuring proper maintenance of Lake Lansing, including lake frontage owned by the county, through implementation of the Watershed Management Plan. The term for the proposed Contract for Services is five years, to begin in 2003, and would replace the current agreement which expired at the end of 2002. In addition, the resolution authorizes the Ingham County Health Department and the Lake Lansing Special Assessment District Advisory Committee to reach an agreement regarding the implementation of the annual weed control plan. Under the agreement, county payment for weed control activities is contingent upon the Parks Department receiving four days= prior notice of each herbicide application. Financial Implications: The proposed Contract for Services authorizes the County to continue its financial participation in the five (5) year Watershed Management Plan for Lake Lansing through the appropriation of a pro rata share of the value of affected county property located within the boundaries of an already established special assessment district. The County=s annual pro rata share, in the form of a payment in lieu of taxes (PILOT) to Meridian Township, is $5,200. The County=s contribution under the former agreement was also $5,200. Under the proposed Agreement, Meridian Township would match the County=s appropriation on a dollar for dollar basis up to $5,000, an increase from $2,600 under the previous agreement. The sum total of the appropriations by Meridian Township and Ingham County will be deducted from the annual Watershed Management Plan budget of $60,000 with the remaining expenses allocated among the other property owners in the special assessment district.

Agenda Item 5b Other Implications: Authorization to enter the proposed 5-Year Contract for Services between Ingham County and the Charter Township of Meridian allows the county to continue its support of the Watershed Management Plan for Lake Lansing for the purpose of alleviating current problems and preventing future ones. This Agreement is consistent with the Board=s priority to enhance recreational opportunities. Staff Recommendation: GA _X JN ____ HH ____ Staff recommends approval of the resolution.

Agenda Item 5b

Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING A CONTRACT FOR SERVICES BETWEEN INGHAM COUNTY AND THE CHARTER TOWNSHIP OF MERIDIAN TO MAINTAIN THE

WATERSHED MANAGEMENT PLAN FOR LAKE LANSING INCLUDING THE LAKE FRONTAGE OWNED BY INGHAM COUNTY

WHEREAS, the Lake Lansing Special Assessment District Advisory Committee has developed a long range plan for the ongoing maintenance of Lake Lansing which includes a special assessment district to fund the implementation of the Watershed Management Plan; and WHEREAS, Resolution No. 97-277 authorized a contract with Meridian Township to prepare a five year Watershed Management Plan; and WHEREAS, Resolution No. 98-203 served as the enabling document for the County=s agreement and financial participation in the five (5) year Watershed Management Plan for Lake Lansing; and WHEREAS, the current Agreement between Ingham County and the Charter Township of Meridian will expire at the end of 2002; and WHEREAS, Ingham County has demonstrated its support of the efforts to properly maintain this valuable natural resource and as a property owner with lake frontage wants to continue to contribute equitably to the successful implementation of the plan, as it is intended to both alleviate current problems and forestall possible future problems; and WHEREAS, county property cannot be assessed in the same manner as other parcels in the special district will be assessed, however, the County has agreed to continue to appropriate payment in lieu of taxes, pursuant to the approval of an Agreement between the Charter Township of Meridian and the County; and WHEREAS, the County wishes to continue to contract with the Charter Township of Meridian for services that assure the proper maintenance of the lake, and that the County=s property is also maintained through the successful implementation of the Watershed Management Plan; and WHEREAS, that by Resolution #27-02, passed at the Parks Board meeting on November 25, 2002, the Ingham County Parks Board Parks Board recommends that the Ingham County Board of Commissioners approve the contract and implementation of a five (5) year Watershed Management Plan. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appropriates its pro rata share of the value of affected county property in the special district as a payment in lieu of taxes, to $5,200, pursuant to a contractual agreement for services being reached between the County and the Charter Township of Meridian to implement the five (5) year Watershed Management Plan.

Agenda Item 5b

BE IT FURTHER RESOLVED, that it is understood that the County=s appropriation will be matched on a dollar for dollar basis by the Charter Township of Meridian, up to $5,000, and the sum total of both appropriations will be deducted from the annual plan budget of $60,000 with the remainder of the expenses distributed among the remaining property owners in the special assessment district. BE IT FURTHER RESOLVED, that the Agreement shall be for five years, with an annual review and the County shall reserve the right to discontinue the relationship for the ensuing year or years based upon any aspects of the process and/or assessment methodology, that the County feels is objectionable. BE IT FURTHER RESOLVED, that payment will be due on October 1st of each year. BE IT FURTHER RESOLVED, that agreement will be reached between the Ingham County Health Department and the Lake Lansing Special Assessment District Advisory Committee regarding the annual weed control plan prior to the implementation of said plan. BE IT FURTHER RESOLVED, that said payment will be contingent upon notification to the Parks Department four days prior to each herbicide application that requires the beach at Lake Lansing Park-South to be closed. BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make the necessary budget adjustments as required by this resolution, and the Board Chair is authorized to sign the contract upon review of the County Attorney as to form.

Agenda Item 6a

RESOLUTION STAFF REVIEW DATE January 14, 2003 Agenda Item Title: Resolution Authorizing a One Year Contract Extension with Economic

Consulting Services, LLC to Provide Economic Development Services Submitted by: Economic Development Corporation Committees: LE. ___, JD ___, HS ___, CS_* , Finance _* Summary of Proposed Action: This resolution authorizes entering into a contract extension for consulting services with John Hanieski of Economic Consulting Services, LLC through December 31, 2003. Pursuant to Resolution #01-220, Mr. Hanieski has provided development services through December 31, 2002, in lieu of employing a full time EDC Coordinator. The Controller and EDC have concluded that the County’s economic development efforts would be better served by extending the current contract through December 31, 2003. However, a selection process will again be undertaken in 2003 to consider the employment of a Coordinator. Financial Implications: The cost of the contract is at the rate of $75.00 per hour, with a maximum of 1,000 hours, plus reasonable and necessary expenses. Other Implications: The Controller will make the necessary budget adjustments within the Economic Development Corporation budget. Staff Recommendation: GA _X JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 6a Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING A ONE YEAR CONTRACT EXTENSION WITH ECONOMICS CONSULTING SERVICES, LLC TO PROVIDE ECONOMIC

DEVELOPMENT SERVICES

WHEREAS, pursuant to Resolution #01-220, Ingham County has contracted with Mr. John Hanieski of Economics Consulting Services, LLC, providing economic development services through December 31, 2001, pending selection of a full time EDC Coordinator; and WHEREAS, the Controller and the EDC have concluded that the County=s economic development efforts would be better served by extending the current contract with Economic Development Services for another year; and WHEREAS, the Ingham County Board of Commissioners authorized the extension to December 31, 2002; and WHEREAS, the current arrangement is satisfactory to both parties; and WHEREAS, Mr. Hanieski is available and willing to continue providing these services through the end of 2003; and WHEREAS, the County Controller is recommending an extension to the contract with Economics Consulting Services, LLC through December 31, 2003. THEREFORE BE IT RESOLVED, that the Ingham Board of Commissioners authorizes an extension of the contract with Economics Consulting Services, LLC through December 31, 2003 at the rate of $75 per hour to a maximum of 1,000 hours, plus reasonable and necessary expenses. BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make the necessary budget adjustments as required by this resolution, and the Board Chair is authorized to sign the contract upon review of the County Attorney as to form

Agenda Item 6b RESOLUTION STAFF REVIEW DATE January 14, 2003 Agenda Item Title: Resolution to Eliminate Per Diems to the Ingham County Economic Development Corporation Members Submitted by: Economic Development Corporation Committees: LE. ___, JD ___, HS ___, CS__* , Finance _*_ Summary of Proposed Action: This resolution authorizes the elimination of per diems to the Economic Development Corporation members. Financial Implications: $4,800 budgeted for per diems will be available for other uses within the EDC budget. Other Implications: The County’s practice has been to pay per diems to members of Boards with substantial oversight responsibilities (i.e. Parks & Fair Boards). With recent reorganization of the economic development function, the EDC no longer has said responsibilities. Staff supervision and clerical support is provided by the Controller’s Office. Staff Recommendation: GA _X JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 6b

Introduced by the County Services and Finance Committees of the:


RESOLUTION TO ELIMINATE PER DIEMS TO INGHAM COUNTY ECONOMIC DEVELOPMENT CORPORATION MEMBERS

WHEREAS, the Ingham County Economic Development Corporation (ICEDC) has followed the practice of paying its member a per diem of $50; and WHEREAS, the ICEDC can no longer obtain revenues from issuance of bonds, and no longer has significant oversight responsibilities; and WHEREAS, the budget of the ICEDC for 2003 ($152,871) is 50.99% of the 2001 budget ($299,840); and WHEREAS, Ingham County faces possible reduction in revenue sharing funds and other fiscal challenges. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves eliminating per diems to the members of the ICEDC. BE IT FURTHER RESOLVED, that the County Controller reallocate funds within the ICEDC budget in order to accomplish the economic development mission and goals of Ingham County.

Agenda Item 6c RESOLUTION STAFF REVIEW DATE January 14, 2003 Agenda Item Title: Resolution to Amend the Retention Program Contract with the City of Lansing Submitted by: Economic Development Corporation Committees: LE. ___, JD ___, HS ___, CS * , Finance * Summary of Proposed Action: This resolution authorizes an amendment to the contract between the City of Lansing and the Ingham County (EDC) Economic Development Corporation. The City of Lansing has requested that the proportion of retention calls made on behalf of Ingham County EDC be changed from 40% to 50% and the proportion for the City be changed from 60% to 50%. Financial Implications: In addition to the increase of its share of the retention program, the EDC will pay the retention specialist $40.00 per hour for work involved in resolving issues or problems identified through the retention calling program. The total reimbursement under this contract will not exceed $30,000 during 2003. Funds are available within the budget. Other Implications: None Staff Recommendation: GA _X JN ____ HH ____ Staff recommends approval of the resolution.

Agenda Item 6c Introduced by the County Services and Finance Committees of the:


RESOLUTION TO AMEND THE RETENTION PROGRAM CONTRACT WITH THE

CITY OF LANSING

WHEREAS, the business retention calling program contract between the City of Lansing (the City) and the Ingham County Economic Development Corporation (Ingham County EDC) has proven beneficial to both parties in establishing and maintaining contact with members of the business community; and WHEREAS, the City of Lansing has requested an amendment to the contract by changing the proportion of retention calls made on behalf of Ingham County EDC be changed from 40% to 50% and the proportion for the City be changed from 60% to 50%; and WHEREAS, Ingham County EDC wishes to include more follow-up work in the agreement with the retention specialist; and WHEREAS, the City and the Ingham County EDC have agreed that the maximum expenditure for 2003 by Ingham County EDC shall not exceed $30,000. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners and Economic Development agrees to increase its share of the retention program to 50%. BE IT FURTHER RESOLVED, that Ingham County EDC will pay the retention specialist $40 per hour for work involved in resolving issues or problems identified through the retention calling program. BE IT FURTHER RESOLVED, that the total reimbursement under this contract will not exceed $30,000 during 2003. BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a contract amendment to accomplish this purpose. BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make the necessary budget adjustments as required by this resolution, and the Board Chair is authorized to sign the contract amendment upon review of the County Attorney as to form

Agenda Item 6d RESOLUTION STAFF REVIEW DATE January 14, 2003 Agenda Item Title: Resolution to Execute Interlocal Agreement with the Michigan Economic Development Corporation Submitted by: Economic Development Corporation Committees: LE. ___, JD ___, HS ___, CS * , Finance * Summary of Proposed Action: This resolution authorizes an Interlocal Agreement with the State of Michigan Strategic Fund to enhance successful economic development programs. Financial Implications: None Other Implications: Joseph Guenther, EDC Chairperson is hereby directed and authorized to execute the Interlocal Agreement on behalf of Ingham County Economic Development Corporation. Staff Recommendation: GA __X__ JN ____ HH ____ Staff recommends approval of this resolution.

Agenda Item 6d Introduced by the County Services and Finance Committees of the:


RESOLUTION TO EXECUTE INTERLOCAL AGREEMENT WITH THE MICHIGAN ECONOMIC DEVELOPMENT CORPORATION

WHEREAS, Ingham County Economic Development Corporation, is a public body corporate of the State of Michigan (AState@), created by the Ingham County Board of Commissioners pursuant to P.A. 338 of the Public Acts of 1974, as amended, being MCL 125.1601 et seq.; and WHEREAS, the Michigan Strategic Fund (the AFund@), is a public body corporate and politic of the State, created under the Michigan Strategic Act, Act No. 270 of the Public Acts of 1974, as amended, being MCL 125.2001, et seq.; and WHEREAS, the Michigan Constitution of 1963, Article 7, Section 28 and the Urban Cooperation Act of 1967, Act No 7 of the Public Acts of 1967 Ex. Sess., being MCL 124.501, et seq. of the Michigan Complied Laws (the ACooperation Act@), permit a public agency to exercise jointly with any other public agency and power, privilege or authority which such agencies share in common and which each might exercise separately; and WHEREAS, the Ingham County EDC and the Fund are public agencies under the Cooperation Act; and WHEREAS, the Ingham County EDC has the power, privilege and authority to perform various economic development activities; and WHEREAS, the Ingham County EDC and the Fund have determined that successful economic development programs can further be improved by enhanced cooperation. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners on behalf of the Ingham County Economic Development Corporation (EDC) hereby agrees to enter into a Interlocal Agreement with the State of Michigan. BE IT FURTHER RESOLVED, that Joseph Guenther, EDC Chairperson is hereby directed and authorized to execute the Interlocal Agreement in the form attached on behalf of Ingham County Economic Development Corporation.

Agenda Item 7a RESOLUTION STAFF REVIEW DATE January 13, 2003 Agenda Item Title: Resolution to Combine Two Part-time Clinic Assistant/Tech Positions in the

Health Department Submitted by: Health Department Committees: LE ___, JD____, H.S. * , CS * , Finance * Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize combining two part-time Clinic Assistant/Technician positions (HLHSAT012 and HLHSVC015) (UAW TOPS D) into a single full-time Clinic Assistant/Technician position effective February 1, 2003. Financial Implications 2003 Cost of Shared-Time Positions: $49,300 2003 Cost of Full-Time Position: $47,685 Difference - $1,615 Other Implications: One of the positions is vacant. The incumbent employee in the other position desires to work full-time. Staff Recommendation: JA JN * HH ___ This resolution should be approved.

Agenda Item 7a

MEMORANDUM To: Human Services Committee

County Services Committee Finance Committee

From: Bruce Bragg Date: January 17, 2003 Subject: Recommendation to Combine two part-time Clinic Assistant/Technician Positions This is a recommendation to combine two part-time Clinic Assistant/Technician positions (UAW TOPS D) into a single full-time Clinic Assistant/Technician position. One of the positions is vacant. The incumbent employee in the other positions desires to work full-time. Management in the Health Department is supportive of combining the two positions and enabling the incumbent employee to work full-time. I recommend that the Board of Commissioners adopt the attached resolution and combine the two part-time positions. Attachment cc: Bruce Miller w/attachment

John Jacobs w/attachment Tom Larkins w/attachment

Agenda Item 7a Introduced by the Human Services, County Services and Finance Committees of the:


RESOLUTION TO COMBINE TWO PART-TIME CLINIC ASSISTANT/TECH POSITIONS IN THE HEALTH DEPARTMENT

WHEREAS, there is a vacant part-time Clinic Assistant/Tech position in the Health Department; and WHEREAS, there is a part-time Clinic Assistant/Tech employee who has expressed a desire to work full-time; and WHEREAS, the Health Officer has recommended that the two part-time Clinic Assistant/Tech positions be combined into one full-time Clinic Assistant/Tech position and the incumbent be changed from part-time to full-time status. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the joining of two part-time Clinic Assistant/Technician positions (HLHSAT012 and HLHSVC015) into a single full-time Clinic Assistant/Technician position and that incumbent employee (occupying the other part-time position) be changed to full-time status, effective February 1, 2003.

Agenda Item 7b RESOLUTION STAFF REVIEW DATE January 13, 2003 Agenda Item Title Resolution to Authorize a Medical Direction and Support Agreement

with Ionia County Submitted by: Health Department Committees: LE ___, JD____, H.S. * , CS ___ , Finance ___* Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize a contract extension for 2003 that would continue the Ingham County Health Department’s medical direction and consultation to the Ionia County Health Department. Through this agreement, Dr. Sienko dedicates approximately 20% of his time to Ionia County, including a commitment to being on-site in Ionia County at least 16 hours during each month. Additionally, the agreement provides that the administrative staff of the Health Department occasionally consults with Ionia County. Financial Implications: In 2003, Ionia County will pay Ingham County $41,000 for this service. This compensation represents about 20% of the cost of supporting Dr. Sienko (wages, fringes, travel, phone, professional development, liability insurance) in 2003. In 2002, the contract was in the amount of $ 40,000 for these services. Other Implications: This relationship has worked well for both Ingham and Ionia Counties since its inception in the mid 1980's. Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 7b


Finance Committee From: Bruce Bragg Date: January 17, 2003 Subject: Proposal to Provide Medical Direction and Administrative Consultive Services to Ionia

County Since the mid 1980's, the Ingham County Health Department has provided medical direction and consultation to the Ionia County Health Department. This is a recommendation to authorize a contract for 2003 that would extend that relationship. Through this agreement, Dr. Sienko dedicates approximately 20% of his time to Ionia County, including a commitment to being on-site in Ionia County at least 16 hours during each month. Additionally, the agreement provides that the administrative staff of the Health Department occasionally consults with Ionia County. This relationship has worked well for both Ingham and Ionia Counties for several years. In 2003, Ionia County will pay Ingham County $41,000 for this service. This compensation represents about 20% of the cost of supporting Dr. Sienko (wages, fringes, travel, phone, professional development, liability insurance) in 2003. I recommend that the Board of Commissioners authorize the contract with Ionia County. BBB/jcn Attachment cc: Dean Sienko w/attachment

John Jacobs w/attachment

Agenda Item 7b Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE A MEDICAL DIRECTION AND SUPPORT AGREEMENT WITH IONIA COUNTY

WHEREAS, Ionia County has for several years purchased medical direction, administrative and program consultation from Ingham County for the operation of the Ionia County Health Department; and WHEREAS, the arrangement has worked well for both Ionia and Ingham Counties, with Ionia County compensating Ingham County for approximately 20% of the cost of supporting the Medical Director of the Ingham County Health Department; and WHEREAS, that Medical Director and other staff of the Ingham County Health Department are capable of providing the services to Ionia County; and WHEREAS, Ionia County has agreed to pay Ingham County $41,000 during 2003 for these services; and WHEREAS, the Medical Director and the Health Officer recommend that the Board of Commissioners authorize a contract to extend the relationship with Ionia County. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Ionia County whereby Ingham County will provide medical direction and administrative consultive service to the Ionia County Health Department. BE IT FURTHER RESOLVED, that the term of the agreement shall be January 1, 2003 through December 31, 2003 and that Ionia County shall pay Ingham County $41,000 for the services set out in the Scope of Services statement attached to the contract. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the contract after review by the County Attorney.

Agenda Item 7c RESOLUTION STAFF REVIEW DATE January 13, 2003 Agenda Item Title: Resolution to Authorize Amendments to the Medical Services Agreement and

to the Administrative Services Agreement with the Ingham Health Plan Corporation

Submitted by: Health Department Committees: LE ___, JD____, H.S. * , CS ___ , Finance * Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize an amendment to the Administrative Services Agreement and the Medical Services Support Agreement to continue the Agreements through March 31, 2003. Additionally, the amendment will add a new lifestyle counseling service to be provided by the Health Department with a corresponding payment from the IHPC. Financial Implications: The 2002 agreements include:

Administrative Services Agreement, Administrative Fee Total: $786,934 (average enrollment of 4,570/month x $ 4.50/ enrollee for 2002)

Medical Services Support Agreement: 2002 annual amount $1,674,410 The funds from this new service have been included in the Health Department’s 2002 and 2003 budgets and estimated to total $90,000 per year. Likewise, all the revenue generated by these two contracts is included as revenue in the Health Department’s 2002 and 2003 budgets. Other Implications: Both the Administrative Services and Medical Services Support Contracts expired on September 30, 2002. The IHPC Board has since authorized the continuation of the existing agreements through March 31, 2003. The IHPC Board may adjust the compensation rates, eligibility criteria and other criteria once the financial picture for 2003 becomes more clear, hopefully before March 31st. Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 7c MEMORANDUM

To: Human Services Committee

Finance Committee From: Bruce Bragg Date: January 17, 2003 Subject: Recommendation to Amend contracts with the Ingham Health Plan Corporation This is a recommendation to authorize amendments to two contracts with the Ingham Health Plan Corporation:

1. Agreement for Administrative Services 2. Agreement for Medical Services Support

With the support of the Ingham County Board of Commissioners, the Ingham Health Plan Corporation was formed in 1998. The Corporation uses Ingham County, State of Michigan and Federal funds which are passed through Ingham Regional Medical Center and Sparrow Health System (in the form of a special disproportionate share hospital payment) to fund a health benefit plan for low income and uninsured Ingham County residents. Currently there are about 16,000 such persons enrolled in the Ingham Health Plan. Ingham Health Plan enrollees receive a health plan card and are assigned to a primary care provider (the Health Department provides primary care to about 10,000 IHP members). The enrollee also has a pharmacy benefit, laboratory services benefit and radiology benefit. The primary care provider network is expanding to include Cristo Rey Community Center, MSU Health Team, McLaren Medical Management (the former Ingham Regional owned physician practices) and others. The total enrollment should remain at about 16,000 during 2003. The Ingham Health Plan Corporation has no staff of its own. It obtains administrative support from the Ingham County Health Department. It obtains legal counsel from the firm of Miller, Canfield, Paddock and Stone P.L.C. It obtains health care consultation from Health Management Associates, P.C. The Health Department provides basic administrative support for the Board of Directors, including arranging meetings, keeping records, processing contracts, developing the provider network, and it identifies, qualifies and enrolls eligible persons into the Ingham Health Plan. This arrangement is facilitated by an Administrative Services Agreement between the Corporation and the County. The Ingham Health Plan Corporation contracts with health care providers to obtain the services necessary to serve the enrolled population. The County is a major service provider for the Corporation. Approximately 10,000 IHP enrolled members receive their primary care services through the network of health centers operated by the Ingham County Health Department. The corporation pays the County on a per member per month basis for each IHP enrolled persons assigned

to the Health Department. Additionally, the County has the responsibility for arranging for and paying for needed speciality care services for the entire Ingham Health Plan enrolled population. The Health Department works to maintain a network of special care physicians and other providers who will provide services to IHP enrolled persons. The Department facilitates appropriate referrals, receives bills for the services and pays these bills. The Corporation provides the County with a separate per member per month payment for the IHP enrollees assigned to the County/Health Department for primary care and speciality care services and for those enrollees receiving primary care services elsewhere and specifically assigned to the County for speciality care services. The primary care and speciality care arrangements are facilitated by a Medical Services Support Agreement between the Corporation and the County. Both the Administrative Services and Medical Services Support Contracts expired on September 30, 2002. The IHPC Board has since authorized the continuation of the existing agreements through March 31, 2003. It may adjust the compensation rates, eligibility criteria and other criteria once the financial picture for 2003 becomes more clear, hopefully before March 31st. The attached resolution will authorize an amendment the Administrative Services Agreement and the Medical Services Support Agreement to continue them through March 31, 2003. Additionally the amendment will add a new lifestyle counseling service to be provided by the Health Department, with a corresponding payment from the IHPC. The funds from this new service have been included in the Health Department’s 2002 and 2003 budgets, and estimated to total $90,000 per year. Likewise all the revenue generated by these two contracts is included as revenue in the Health Department’s 2002 and 2003 budgets. I recommend that the Board of Commissioners adopt the attached resolution and authorize the amendments to the agreements with the Ingham Health Plan Corporation. Attachment cc: John Jacobs w/attachment

Bruce Miller w/attachment Bob Townsend w/attachment

Agenda Item 7c Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE AMENDMENTS TO THE MEDICAL SERVICES AGREEMENT AND TO THE ADMINISTRATIVE SERVICES AGREEMENT WITH THE

INGHAM HEALTH PLAN CORPORATION

WHEREAS, the Ingham Health Plan Corporation (IHPC), through contracts, purchases services from Ingham County; and WHEREAS, the IHPC proposes to amend the Administrative Services contract with Ingham County to extend the period of the contract through March 31, 2003; and WHEREAS, the IHPC proposes to amend the Medical Services contract with Ingham to extend the period of the contract through March 31, 2003, and to incorporate a provision to purchase two preventive services: smoking cessation and Type II diabetes education and support; and WHEREAS, the Health Officer has advised the Board of Commissioners that the funds associated with these contracts and the proposed amendments are included in the Health Department’s 2002 and 2003 budgets and have recommended that the Board authorize the amendments to the two contracts. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to the Administrative Services contract with the Ingham Health Plan Corporation to extend the period of the contract though March 31, 2003, including all terms and conditions and payment rates of the original contract and all previously executed amendments. BE IT FURTHER RESOLVED, that the Board authorizes an amendment to the Medical Services contract with the Ingham Health Plan Corporation to extend the period of the contract through March 31, 2003, including all terms and conditions and payment rates of the original contract and all previously executed amendments. BE IT FURTHER RESOLVED, that the amendment to the Medical Services contract shall incorporate a lifestyle counseling program whereby Ingham County will provide educational and counseling services to Ingham Health Plan (IHP) enrolles diagnosed with diabetes and to IHP enrollees who smoke tobacco. BE IT FURTHER RESOLVED, that the Ingham Health Plan Corporation shall pay Ingham County up to $90,000 during calendar year 2002 for lifestyle counseling services and up to $22,500 for those services provided between January 1, 2003 and March 31, 2003. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the contract amendment documents after review by the County Attorney.

Agenda Item 7d RESOLUTION STAFF REVIEW DATE January 13, 2003 Agenda Item Title: Resolution to Recognize Deferred Revenue and Authorize Renovation in the

Children’s Special Health Care Services Program Space Submitted by: Health Department Committees: LE ___, JD____, H.S. * , CS ___ , Finance * Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize the renovation of the Children’s Special Health Care Services Program (CSHCS) area in the Ingham County Human Services Building. The County Purchasing Department has worked through its existing contract with DBI Business Interiors to develop a plan and budget for the project totaling $16,000. The resolution also recognizes $16,000 in deferred revenue to support the renovation project. Financial Implications: In 2000, the Helen Patterson Estate donated $37,000 to the County specifically to support and enhance the Children’s Special Health Care Services Program. The program space needs to undergo some renovation in order to make it functional and efficient. This action will have the effect of increasing the Health Department’s 2003 budget by $16,000. Other Implications: Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 7d


Finance Committee From: Bruce Bragg Date: January 17, 2003 Subject: Recommendation to recognize deferred revenue and authorize renovation of the

Children’s Special Health Care Services Program area in the Human Services Building This is a recommendation to authorize the renovation of the Children’s Special Health Care Services Program (CSHCS) area in the Ingham County Human Services Building. The County Purchasing Department has worked through its existing contract with DBI Business Interiors to develop a plan and budget for the project, totaling $16,000. In 2000, the Helen Patterson Estate donated $37,000 to the County to support and enhance the Children’s Special Health Care Services Program. The program space needs to undergo some renovation in order to make it functional and efficient. I am recommending that the Board of Commissioners recognize $16,000 in deferred revenue to support the renovation project. This action will have the effect of increasing the Health Department’s 2003 budget by $16,000. The donated funds were given with the intent of enhancing the CSHCS Program. This action represents the recommendation of the Program staff to do that. I recommend that the Board of Commissioners adopt the attached resolution and authorize the renovation. Attachment cc: John Jacobs w/attachment

Anita Turner w/attachment

Agenda Item 7d

Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO RECOGNIZE DEFERRED REVENUE AND AUTHORIZE RENOVATION IN THE CHILDREN’S SPECIAL HEALTH CARE SERVICES PROGRAM SPACE

WHEREAS, Ingham County is the recipient of $37,000 from the estate of Helen Patterson; and WHEREAS, the funds were donated with the intent of supporting the Ingham County Children’s Special Health Care Services Program (CSHCS) and the funds were recognized as a deferred revenue to support CSHCS equipment, renovation, staff development and education; and WHEREAS, CSHCS staff has recommended that a portion of the funds be used to support a small renovation project; and WHEREAS, the Purchasing Department, through an existing Cooperative Agreement, has requested that DBI Business Interiors review the space and propose a plan of renovation, which has been prepared with a projected cost of $16,000; and WHEREAS, the Health Officer has recommended that $16,000 of the funds donated from the Helen Patterson Estate be recognized in FY 2003 by the Board of Commissioners to support the renovation of the CSHCS space in the Human Services Building. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an adjustment to the Health Department’s 2003 budget, increasing expenditures by $16,000 and recognizing $16,000 in deferred revenue from the Helen Patterson Estate bequest. BE IT FURTHER RESOLVED, that the Board authorizes the expenditure of $16,000 to DBI Business Interiors, through an existing cooperative agreement, to renovate the Children’s Special Health Care Services Program (CSHCS) space in the Human Services Building.

Agenda Item 7e RESOLUTION STAFF REVIEW DATE January 13, 2003 Agenda Item Title: Resolution to Authorize Six "Equip" Special Project Grants with the Michigan 4c Association Submitted by: Health Department Committees: LE ___, JD____, H.S. * , CS ___ , Finance * Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize the acceptance of six grants from the Michigan Community Coordinated Child Care Association for a total of $47,114 and an amendment of the 2003 budget for the additional revenue. The Office for Young Children will use the funding to develop a variety of strategies to improve the quality of OYC child care services in the area. The grant-funded activities include:

$ technical assistance to child care providers in grant writing $ support services for child care providers caring for children with special needs $ arranging CPR and other training activities for area for child care providers

Financial Implications: $22,125 of Special Project money was anticipated in the 2003 budget (and the grants actually will be bringing in $47,114). The net change or increase in revenue and expense budget line items are $24,989. The attached resolution will authorize the OYC to use these additional grant funds in the following ways: - to purchase computer equipment ($4,000); - to increase the OYC temporary wages line-item ($10,300); - to arrange CPR & First-aid classes for child care providers ($8,000); and - to increase communication, supplies, training support, and other expense line-items ($2,689). Other Implications Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 7e

MEMORANDUM

TO: Human Services Committee

Finance Committee FROM: Bruce Bragg DATE: January 17, 2003 SUBJECT:A Recommendation to Accept Six Grants from the Michigan 4C Association This is a recommendation to accept six grants from the Michigan Community Coordinated Child Care Association for a total of $47,114. The Office for Young Children will use the funding to develop a variety of strategies to improve the quality of OYC child care services in the area. The grant funded activities include: $ technical assistance to child care providers in grant writing $ support services for child care providers caring for children with special needs $ arranging CPR and other training activities for area for child care providers This is now the sixth year in a row OYC has received these Special Project EQUIP grants from the MI 4C Association for child care quality improvement activities. We had anticipated and included $22,125 of Special Project money in the 2003 budget (and the grants actually will be bringing in $47,114). The net change or increase in revenue and expense budget line items is $24,989. The attached resolution will authorize the OYC to use these additional grant funds in the following ways: - to purchase computer equipment ($4,000), - to increase the OYC temporary wages line-item ($10,300) , - to arrange CPR & First-aid classes for child care providers ($8,000) and - to increase communication, supplies, training support, and other expense line-items ($2,689). These Special Project are intended to improve the quality of child care in several ways. The Projects will increase OYC outreach efforts to increase community awareness of OYC services, enhance OYC abilities to provide services, and support child care providers in the delivery of child care services. I recommend that the Board of Commissioners adopt the attached resolution, accept the Michigan 4C Association grants and authorize the budget adjustments necessary to implement the grant projects.

Agenda Item 7e Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE SIX "EQUIP" SPECIAL PROJECT GRANTS WITH THE MICHIGAN 4C ASSOCIATION

WHEREAS, Ingham County=s Office for Young Children (OYC) provides child care information and referral services to the general public and through contractual relationships to certain employer groups; and WHEREAS, the OYC also carries out activities and provides services to support the development of new child care resources in the community and to support the existing child care providers; and WHEREAS, the State of Michigan has contracted with the Michigan Community Coordinated Child Care Association (Michigan 4C Association) to implement a Special Project EQUIP grant program to improve child care services, and the Michigan 4C Association has issued requests for proposals to organizations to expand the number of child care providers and to improve the quality of child care services in communities; and WHEREAS, the OYC has submitted six proposals, in conjunction with the Special Project EQUIP grants to improve child care services in the OYC service area; and WHEREAS, the Michigan 4C Association has advised that it is funding six grant awards totaling $47,114 to Ingham County to implement these proposals; and WHEREAS, some of the revenue from these proposed grants was anticipated in the adopted FY 2003 budget, and $24,989 is additional (new) revenue, and the Health Officer has recommended that Board of Commissioners accept the awards. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the six EQUIP Special Project Grants, for a total of $47,114, from the Michigan 4C Association, with the purpose of improving the child care services delivered by OYC. BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the Health Department=s 2003 budget, increasing revenues and expenses by $24,989, and adjusting various line items, including adding $10,300 in the line-item for wages for temporary workers. BE IT FURTHER RESOLVED, that the MIS Director is authorized to purchase computer equipment up to $4,000 in value, to support the services delivered by OYC.

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