Qatar Foundation Procurement

Innovation

Moustafa Helmy

Head of Systems Support (E-Procurement)

mhelmy@qf.org.qa

Qatar Foundation Is a private, non-profit organization

founded in 1995

Aiming to unlock human potential through Education, Science, and Community Development

Vision

Through education and research, Qatar Foundation

leads human, social, and economic development of

Qatar; making Qatar a nation that can be a vanguard for

productive change in the region and a role model for the

broader international community.

QATAR FOUNDATION

OUR PILLARS

Through its three pillars, Qatar Foundation strives to build new bridges, create

knowledge and foster a post-carbon economy through innovative projects and

partnerships with world-renowned international institutions.

Education

• Bringing world-class education to Qatar to create our own education sector in which young people can develop skills required for the knowledge economy.

Science

Building Qatar’s innovation and

technology capacity by developing and

commercializing solutions through key

sciences.

Community Dev.

• Fostering an open progressive society appropriate to the knowledge economy, while enhancing our cultural life and protecting Qatar’s heritage.

EDUCATION CITY

Education City is Qatar Foundation’s flagship project. It covers 15 million square

meters and is home to a wide range of educational and research facilities, branch

campuses and some of the world’s leading universities – all within walking distance

from each other.

Our programs include: medicine, engineering, business, journalism, design,

computer science, foreign service and Islamic studies. We also offer primary,

secondary and high school programs.

Site Area: 15,000,000 m2

EDUCATION CITY

SCIENCE AND TECHNOLOGY

QSTP is a place “where research goes to work.” Here over 30 companies and

universities come together to develop cutting-edge technologies, create

opportunities for scientists and entrepreneurs, build the innovative business of

tomorrow, and develop a sustainable, knowledge-based economy in Qatar.

QSTP is also an incubator for entrepreneurs to launch start-up technology

businesses and initiatives.

COMMUNITY DEVELOPMENT

While our Education and Science / Research pillars will yield results over years and

generations, our Community Development initiatives aim to meet the immediate needs

of today. Targeting the local and regional communities, these projects cover a diverse

range of topics including social and cultural development, health awareness, family

issues and childhood education.

Procurement Vision & Mission

Vision

• To become the regional procurement centre of excellence, providing services that match world class

Mission

• To provide QF and its constituents total supply chain management services that meet world class standards ensuring right quality, favorable lifetime cost, protective terms and compliance with applicable policies and laws

Procurement - Achievement

Qatar Foundation (QF) has achieved CIPS’ highest award for

world-class procurement, the Corporate Certification Advanced

Standard – platinum.

In QF’s journey towards excellence, a robust

policies, processes and procedures

developed and implemented , It is essential

that QF benchmark itself against a world-class

standard and thus chart out a roadmap for

future progress. CIPS platinum certification

has helped QF in this independent

assessment of QF’s current status and to

develop a roadmap for the future.

The certification is just the beginning. It has

helped QF in identifying the areas that need

improvement and that need more focus on

Pro

cu

rem

en

t D

irecto

rate

Business Support

Supply & Logistics

Strategic Sourcing

Service Contracts

Warehousing

Procurement - Structure

Need

Identification

Secure

Funds

Submit

approved MR

through ERP

Necessary to

have approved

budget before

proceeding

with request

Define the requirement

clearly and completely.

Obtain help from

Procurement if required

Give reasonable lead

time.

All communications

with the supplier are

through Procurement

MR

Assignment

Buyer liaises

with end users

for clarifications

if any

Procurement receives

approved MR and

assigns it to buyer

Clarifications &

Requirement

Firming

Procurement Process - Requisition

RFQ

Creation

Receiving

Quotations

Technical

Evaluation

PO

Creation Contract

Administration

Buyers resolve

suppliers

clarifications, and

receive quotations MR is converted to

PO/BPA

Technical bids are

sent to end users

for evaluation

Service

Contracts are

administered by

the end user

Buyer clarifies with

requestor,

contacts suppliers,

and prepare

RFQ/Advertiseme

nt

Commercial

Evaluation

Procurement carries

out Commercial

Evaluation of

technically accepted

bidders

Supplier

Selection

Lowest cost

technically

acceptable

bidder is

selected

Material Receipt

& distribution

Material is received

by the warehouse

and delivered to the

requester

Completion,

payment and

closeout

Procurement Process - Purchasing

Innovation In Procurement

From QF’s Vision & Mission, the Three

Pillars, and Procurement Vision & Mission it

is clearly visible that QF exists to unlock

human potential and promote creativity

and innovation.

The concept of knowledge economy and

the leading human capital translates into

nothing other than innovation and

creativity.

The phrase the regional procurement

center of excellence means competitive

advantage that happens through

creativity and innovation.

Educate and develop local vendors

(E-Sourcing through the Supplier

Online Portal , and Enabling online

Tendering “e-Tendering”)

Enhanced category management (Re-

structure Procurement Organization)

Procurement planning Initiatives

Monitor the Procurement Performance

through the BI Solutions.

Procurement Innovation - Initiatives

Decentralized Selected Purchasing

Functions to Specific Centers to Raise

PO Directly on ERP with Approved

Suppliers (PO by end-user)

I-Procurement implementation

(Cataloging System)

Mobile Supply Chain for Wireless

Receiving & Dispatching

Procurement Innovation - Initiatives

Procurement Innovation - People

Business Process Improvement

Suggesting entity

(Stakeholder)

Procurement

IT

Procurement Innovation - Process

Suggesting

entity

(Submit Idea)

Procurement

Business

Support

Department

(Prioritization

and

Assessment)

Procurement

Business

Support

Department

(Project

Management

Processes)

Procurement

Relations Hub

Business Case

and Project Plan

BPI

Directorate

And

IT PMO

(Project

Management

Processes)

Procurement Innovation - Process

Integrated ERP

environment

Procurement Relations Hub

Skills Development

Online connectivity

with suppliers

Well established policies and procedures

Rewards and Recognition

Scheme

Procurement Innovation - Infrastructure

ERP for integration of all processes from procure to pay

Fully automated offices using MS office & other tools

SharePoint for collaborative working

MS project for project management

Business Intelligence dashboards for EPM

Enterprise budgeting& planning Solution

Central unified help desk for suppliers and customers

Procurement Innovation - Tools

Procurement Innovation - Metrics

Supplier performance appraisals

Monitor KPIs related to SLA

Monitoring and control of Innovation &

improvement initiatives

Monitoring of delivery commitments

Continuous process

measurements and

controls

Customer

Satisfaction

Surveys

Thank You

Q & A