Institutional Research Update

11

SUNY Institutional Research

Institutional Research Institutional Research UpdateUpdate

AIRPO WebinarAIRPO Webinar

January 22, 2010January 22, 2010

John Porter, Associate ProvostJohn Porter, Associate Provost

SUNY System AdministrationSUNY System Administration

22


Public Higher Education Public Higher Education Empowerment & Innovation ActEmpowerment & Innovation Act

If passed, most significant legislation since If passed, most significant legislation since Rockefeller created SUNYRockefeller created SUNY

Authorizes Trustees to set differential Authorizes Trustees to set differential tuition rates at SO campusestuition rates at SO campuses– Between campuses/sectorsBetween campuses/sectors– Between academic programsBetween academic programs

Eliminates regulation in many areasEliminates regulation in many areas– But requires more detail revenue & expenditure But requires more detail revenue & expenditure

reportingreporting

33


Financial AidApplicant Student

Degree

Term/Section

(One per Term)

CourseHuman

Resources

Space Inventory

““SIRIS”SIRIS”SUNY’s New IR SUNY’s New IR

SystemSystem

Bursar

Degree

1st Phase

2nd Phase

3nd Phase

Existing Systems

44


SIRIS Phase ISIRIS Phase ISUNY ID: Tracking students mission criticalSUNY ID: Tracking students mission criticalCampus must capture & report data needed Campus must capture & report data needed to assign the SUNY ID (see Appendix P)to assign the SUNY ID (see Appendix P)– Full nameFull name– Former namesFormer names– GenderGender– Birth dateBirth date– SSNSSN– Former collegesFormer colleges– High School (CEEB Code) & Year of GraduationHigh School (CEEB Code) & Year of Graduation– K-12 ID (New York HS students)K-12 ID (New York HS students)– Campus IDCampus ID– SUNY IDSUNY ID

55


SIRIS Phase ISIRIS Phase I

All campuses must implement Phase I (Course, Student,

Term/Section & Degree) by fall 2010 to meet new federal race/ethnicity reporting

timeline!

66


SIRIS Phase IISIRIS Phase IIFinancial Aid & Bursar SubmissionsFinancial Aid & Bursar SubmissionsLetter to president Jan 15, 2010Letter to president Jan 15, 2010– Calculator Deadline Nov 2011Calculator Deadline Nov 2011– Developed centrallyDeveloped centrally– Some local customizationSome local customization

Three working groupsThree working groups– Fin Aid DirectorsFin Aid Directors– BursarsBursars– Admissions/Enrollment MgrsAdmissions/Enrollment Mgrs

77


SIRISSIRISDue dates would be impacted by PHEEIADue dates would be impacted by PHEEIA

Current frequency of data submissionsCurrent frequency of data submissions– Applicant (?)Applicant (?)– Bursar (semi annual)Bursar (semi annual)– Course (as needed)Course (as needed)– Degree (annual)Degree (annual)– Financial Aid (annual)Financial Aid (annual)– Student (EOT each term/Early fall & spring)Student (EOT each term/Early fall & spring)– Term/Section (each term)Term/Section (each term)

88


SIRIS ChallengesSIRIS Challenges

CAMPUS

SICAS

SUNY IT

SUNY IR

Managing each stage of the process is a

challenge!

99


P-20P-20All states building P-20 longitudinal data systems

Combines K-12 & Higher Ed unit records

Includes State Student ID

Estimated Cost: lots of $– $13MM annual maintenance cost

Linked with DOL

Requires SUNY to build SIRIS Phase II

Nat’l Student Clearinghouse tracked 2006 HS class– 67% graduated from HS

– 82% of graduates entered higher ed (58% in public institutions)

1010


Emerging IssuesEmerging Issues

What do we report as campus What do we report as campus enrollment?enrollment?– College in the high school students?College in the high school students?– Distance learning students?Distance learning students?– Overseas students?Overseas students?

1111



Student mobilityStudent mobility– New trustee resolutionNew trustee resolution– Common courses in major to use same Common courses in major to use same

name name – GE & LD courses in major to be added to GE & LD courses in major to be added to

CourseCourse– Working on new website for studentsWorking on new website for students

1212



Enrollment planning at SO campusesEnrollment planning at SO campuses– Consider marginal revenue & cost Consider marginal revenue & cost

impacts in enrollment management impacts in enrollment management decisionsdecisions

1313


Emerging IssuesEmerging IssuesMid-year change to NYSED-1 (Admissions due Dec Mid-year change to NYSED-1 (Admissions due Dec 15)15)

New categories:New categories:– New York High School DiplomaNew York High School Diploma– Other U.S. High School Diploma Other U.S. High School Diploma

– Foreign CredentialForeign Credential– High School Equivalency DiplomaHigh School Equivalency Diploma– No CredentialNo Credential– Unknown CredentialUnknown Credential

Change also reflected in graduation/persistence Change also reflected in graduation/persistence survey (NYSED 2.9)survey (NYSED 2.9)

1414


Fall 09 EnrollmentsFall 09 EnrollmentsOverall Student Enrollment

State University of New YorkFall 1996 - Preliminary Fall 2009

345

365

385

405

425

445

465

485

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

SU

NY

To

tal E

nro

llmen

t (i

n t

ho

usa

nd

s)

180

190

200

210

220

230

240

Se

cto

r En

rollm

en

t

SUNY Total State-Operated/Funded Community Colleges

1515


Fall 09 EnrollmentsFall 09 EnrollmentsEnrollment by Sector

State University of New YorkPreliminary Fall 2009

84 74

22

14620

97

5

16

0

50

100

150

200

250

Doctoral Comprehensive Technology CommunityColleges

En

rollm

en

t (i

n t

ho

us

an

ds

)

PT

FT

1616


Fall 09 EnrollmentsFall 09 EnrollmentsPercent Change in Enrollment by Sector

State University of New YorkFall 2008 to Preliminary Fall 2009

1.21.7

3.8

9.8

0.0

2.0

4.0

6.0

8.0

10.0

12.0

Doctoral Comprehensive Technology Community Colleges

Pe

rce

nt

Ch

an

ge

1717


Fall 09 EnrollmentsFall 09 EnrollmentsPercent Change in New Students

State University of New YorkFall 2008 to Preliminary Fall 2009

5.2%

7.1%

-2.4%

7.2%

10.8%

21.4%

3.1%

12.6%

7.7%

-5%

0%

5%

10%

15%

20%

25%

Per

cen

t C

han

ge

Overall State-Operated/Funded Community Colleges

New FT Freshmen

New FT Transfers

New FT Graduate

1818


Institution’s cost

of attendan

ce for FTFT

students

Total need-based grants

awarded to FTFT

students

Total merit-based grants

awarded to FTFT

students

Number of FTFT students receiving

such aid

Calculation of Net PriceCalculation of Net Price

1919


NET PRICE CALCULATOR ‘Look-up’ TABLENET PRICE CALCULATOR ‘Look-up’ TABLE1. Age (those 24 and older do not receive questions 2 and 3)

2. Marital status

3. Number of children

Dependent Independent4. Number in family 4. Number in family

5. Number in college 5. Number in college

6. Parent’s income 6. Household income

7. Living status:• on-campus• off-campus with family• off-campus not with family

8. Residency status: Eligible for in-state tuition Eligible for in-district tuition Eligible for out-of-state tuition

2020


PRICE OF ATTENDANCE “Look Up” TABLEPRICE OF ATTENDANCE “Look Up” TABLE

Price of attendance

In-district In-state Out-of-state

On Own

Off with parents

Off on

own OnOff with parents

Off on own

On Own

Off with

parentsOff on own

Total (actual)$$

Tuition & Fees (actual)

$$

Room & Board (est)

$$

Books & Supplies (est)

$$

Other (est)

$$

2121


TOTAL GRANT AID ‘Look Up’ TABLETOTAL GRANT AID ‘Look Up’ TABLE

EFC

In-district In-state Out-of-state

On Campus

Off with parents

Off on

ownOn

CampusOff with parents

Off on

ownOn

Campus

Off with

parents

Off on

own

$0$1,000-2,500$2,501-5,000$5,001-10,000

$10,001-15,000

$15,001-20,000

$

>$20,000

2222


Estimated Total Price of Attendance:X

Estimated Tuition and fees X1

Estimated Room and Board X2

Estimated Books and Supplies X3

Estimated Other Expenses X4

(personal expenses, transportation, etc.)

Estimated Total Grant Aid:Y

Estimated Net Price: X — Y

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